Activities and More... Preparing Activity Professionals for the Future of Long Term Care January 12, 13, 14, 15 & 16, 2015

Activities and More... Preparing Activity Professionals for the Future of Long Term Care January 12, 13, 14, 15 & 16, 2015 DoubleTree by Hilton Richmond - Midlothian 1021 Koger Center Boulevard Richmond, Virginia 23235-4756 804.379.3800

Activities and More... Preparing Activity Professionals for the Future of Long Term Care Monday - Friday, January 12-16, 2015 Activities and More is a five-day, 45-hour course sponsored solely by the Virginia Health Care Association (VHCA) and the Virginia Center for Assisted Living (VCAL). The course will provide comprehensive training in documentation and programming and is designed to specifically prepare activity personnel to work in settings primarily serving persons 55 years and older. These settings may include nursing facilities, assisted living facilities, sub-acute, specialized care, or adult day services. The course meets all federal and state requirements for activity professionals in Virginia. Upon completion of the course, participants will receive a certificate showing they meet the qualifications to work in activities in long term care facilities. This program meets OBRA and state regulations for nursing facilities. It has been approved by the Division of Licensing Programs of the Virginia Department of Social Services as a training program in adult group activities and in recognizing and assessing the activity needs of residents. This 45-hour course meets the requirements of 22 VAC 40-72-1100 G 5 of the Standards for Licensed Assisted Living Facilities. The course is in the National Certification Council for Activity Professionals (NCCAP) approved format of the Modular Education Program for Activity Professionals (MEPAP) in order to assist participants who wish to pursue their national activity credential. This is in response to requests from individuals who are seeking national certification. Participants who attend the entire program will receive credit towards the NCCAP Modular Education Program for Activity Professionals (MEPAP) course. This will enable ALL who complete it to utilize this as part of their MEPAP Part 1 requirement toward becoming NCCAP certified. DAILY SCHEDULE Registration with Coffee and Continental Breakfast each day is from 7:30 8:00 am 15 Minute Morning Break with drinks & 15 Minute Afternoon Break with drinks * Lunch & Dinner on your own * Sponsored by the Virginia Health Care Association & the Virginia Center for Assisted Living Center 2112 West Laburnum Ave., Suite 206, Richmond, VA 23227 Tel: 804.353.9101 Fax: 804.353.3098 On the web at www.vhca.org E-mail: doran.hutchinson@vhca.org

DAY 1 - MONDAY, JANUARY 12, 2015 A COURSE OVERVIEW VHCA/VCAL has gathered a team of health care and related professionals to create this program to prepare individuals aspiring to be certified as well as qualified activity professionals. This 45-hour all-inclusive training is designed to prepare and implement activity programs to meet the needs and regulations in long term care settings. Attendees will leave this program prepared to meet the challenge of directing an activity program in their facilities. SUCCESSFUL STRATEGIES FOR RECRUITING, TRAINING AND EMPOWERING VOLUNTEERS Integrating the role of volunteers is a major component to the success of providing quality of life and quality of care for residents. The presenter will share key strategies for recruiting and training members of your community to enhance the delivery of care. This program will share effective tools for developing and maintaining viable and harmonious volunteer programs that connect your facility to the community. Faculty: Brenda Walker, ADC, AP-BC, Activity Director & Volunteer Coordinator, Roman Eagle Rehabilitation and Health Care Center, Inc., Danville THE 3 C S OF RESIDENTS RIGHTS Learn about the 3 C s of residents rights choice, culture and collaboration as they pertain to activities. The presenter will engage participants in identifying similarities and conflicts between choice, culture and collaboration. Faculty: Judy Brown, RN, Consultant, JFB Consulting, LLC, Richmond WHAT S COOKING? Participants will develop a plan to incorporate cooking and special dining experiences into their activity programs for both men and women. The guidance to surveyors on nutrition and sanitation requirements for facilities will be discussed during this hands-on approach to cooking as an activity. An understanding of the guidance is critical to ensuring survey compliance for activity departments and all other staff involved in resident care. Faculty: Brenda Walker, ADC, AP-BC, Activity Director & Volunteer Coordinator, Roman Eagle Rehabilitation and Health Care Center, Inc., Danville THE SPIRIT CONNECTION Participants will learn to lead faith groups designed to build a sense of community and home within the facility. Emphasis will be on enriching spiritual experiences for residents from diverse religious backgrounds. Faculty: Rev. Dr. Cathie Stivers, Chaplain, Children s Hospital of Richmond at VCU RECOLLECTION THROUGH SOUND An inside look at how music therapy can be used for people of all ages, especially for older adults with dementia who may be unable to communicate in another way. Since dementia is a degenerative condition, expressing basic needs and being understood can become problematic and lead to a feeling of isolation. This session will focus on how music can be used with older populations to maintain or increase their levels of physical, mental, social and emotional functioning. Faculty: Debbie Clendenin, ADC, Director of Activities, The Laurels of Bon Air, Richmond

DAY 2 - TUESDAY, JANUARY 13, 2015 DOCUMENTATION AND CARE PLANS FOR ACTIVITY DEPARTMENTS In this session the presenter will review elements required to build an effective care plan. Discussion will include an overview of activities assessment and in-depth discussion of care plan development and implementation. Time has been reserved to address specific care plan challenges and opportunities as experienced in participants current practice settings. DEPARTMENTAL POLICIES AND PROCEDURES FOR ACTIVITY DEPARTMENTS Participants will learn a vast array of activities and original service delivery concepts during this session. Faculty will assist with problem solving as participants write individual plans of action for their department. Faculty: Mary Chiles, RN, President, Chiles Healthcare Consulting, LLC, Richmond Concurrent Session MDS SUCCESS FOR ACTIVITY PROFESSIONALS This session is specifically designed for those attendees that are currently employed in nursing facilities who want a more in-depth and hands-on training regarding documentation. Faculty: Mary Chiles, RN, President, Chiles Healthcare Consulting, LLC, Richmond Concurrent Session REGULATORY UPDATE FOR ASSISTED LIVING FACILITIES This session will address the standards that relate to the provision of activities in licensed assisted living facilities. Emphasis will include information on the inspection process and how activities relate to the standards. Faculty: Carol Garby, RN, Operations Consultant & Annette S. Kelley, MS, CSAC, Provider Training Consultant, Division of Licensing Programs, Virginia Department of Social Services, Richmond HOW S YOUR FLEXIBILITY: ADAPTING ACTIVITIES FOR YOUR RESIDENTS As an activity professional, have you considered how to develop programs that are person-centered to maximize the benefit derived by residents in your facility? During this session, the presenter will discuss and provide examples of activities that have the best chance of success depending on the abilities and needs of each resident. Faculty: Mary Ann Johnson, Program Director, Alzheimer s Association, Richmond PLANNING SPECIAL EVENTS Participants will use their creativity, knowledge and skills to plan a special event using a variety of tools. They will engage each other in small groups to develop an event that can be utilized for different levels of care. DAY 3 - WEDNESDAY, JANUARY 14, 2015 MEDICATIONS AND THE ELDERLY This session will address using medications appropriately in older adults and the consequences of inappropriate medication use in the elderly. Among the topics to be reviewed are potential drug interactions and adverse outcomes as well as prescribing medications to meet the medical and physical needs of residents. Faculty: Lydia Ballentine, RPh, MS, CGP, Clinical Manager of Virginia, Omnicare, Inc., Richmond

THE PROCESS OF AGING This program will provide basic information regarding the aging processes that occur throughout life, and particularly in later years, that are considered normal aging. Areas to be reviewed will include social, physical, psychological and spiritual changes and the effect these changes have on an individual. Faculty: Beverly Morgan, MS, Gerontologist, Virginia Department of Behavioral Health and Developmental Services, Richmond ETHICS: VALUES, PRINCIPLES AND DECISION MAKING This program will help participants identify the values and beliefs that define what you as a professional stand for. This session will explore how values affect behavior and conduct in making decisions reflective of morals and principles in every day work. Faculty: E. Ayn Welleford, MSG, PhD, Gerontologist, Chair & Associate Professor, Department of Gerontology, Virginia Commonwealth University, Richmond CUTTING THE APRON STRINGS: PROVIDING ACTIVITIES FOR MEN This program will explore activity events designed to meet the emotional needs and physical interests of the male population in your facility. The presenter will discuss various activities and programs that have generated enthusiasm and a desire to participate among male residents. Faculty: Mary Ann Johnson, Program Director, Alzheimer s Association, Richmond PLANNING SPECIAL EVENTS Participants will use their creativity, knowledge and skills to plan a special event using a variety of tools. They will engage each other in small groups to develop an event that can be utilized for different levels of care. DAY 4 - THURSDAY, JANUARY 15, 2015 PRESENTATION OF SPECIAL EVENTS ACTIVITIES FOR THE YOUNGER POPULATION YouTube, Football Pool, Wheelchair Hockey and Swim Meets What is your facility doing to appeal to your younger generation of residents? In this session, you will get a glimpse of activity suggestions that will engage and excite this unique adult population. We ll take a closer look at a recent survey of 100 younger adults with physical disabilities living in a nursing facility and what they reported as motivating activities. Faculty: Jody Young, MS, CTRS, Director of Recreation Therapy, The Virginia Home, Richmond ADDRESSING MENTAL HEALTH ISSUES IN LONG TERM CARE This program will respond to the need for a better understanding of mental illness in the elderly and will examine psychotic, anxiety, mood, substance-related, personality and cognitive disorders as well as the socio-cultural patterns influencing mental health. The causes, symptoms and treatment of the elderly experiencing mental illness and Alzheimer s disease will be discussed. Dr. Colletti will explore psychosocial and mental health issues present in older adults as well as treatment options available to providers to enhance their care of residents with mental illness. The challenges of appropriate and inappropriate sexual behaviors in the long term care facility will also be discussed. Faculty: John C. Colletti, PsyD, Licensed Clinical Psychologist, President, Chapman Senior Care, Inc., Richmond

DAY 5 - FRIDAY, JANUARY 16, 2015 TRANSFORMING FROM INSTITUTION TO HOUSEHOLD Presenters will outline and describe Riverside Lifelong Health & Aging Related Services Division s experience in successfully launching a major initiative to transform its traditional facilities to households adopting the Household Model as a roadmap. Emphasis will be placed on elements facilities can implement without renovating the physical environment, and still have positive outcomes while demonstrating the benefits of the transformation for residents, families and staff members. Faculty: Martie Allman, PNA/ADC, Diane Bryant, LPN, Debra Cortijo, AD/SSD, Life Enrichment Coordinator and Jason Houck, CDM/CFPP, The Orchard, Warsaw GOVERNING BODIES During this session participants will explore the governing bodies and legislative mandates that have an impact on activity requirements. ACTIVITIES CULTIVATING QUALITY OF LIFE The traditional LTC activity program is ever changing. Consumers are demanding it. Are you prepared to make the changes needed to keep up with the industry expectations? This session will explore the current trends of person-centered care and wellness programming. The wellness philosophy works with what is right with a person and capitalizes on their strengths and abilities, rather than focusing on their disabilities and limitations. This session will focus on how the philosophy complements the revised guidance to the surveyors and culture change efforts. WRAP-UP & QUESTIONS Faculty: Cindy Bradshaw, Executive Director, National Certification Council of Activity Professionals, Virginia Beach

REGISTRATION ACTIVITIES AND MORE...PREPARING ACTIVITY PROFESSIONALS FOR THE FUTURE OF LONG TERM CARE JANUARY 12, 13, 14, 15 & 16, 2015 Facility Address City State Zip Phone Fax E-mail Address Please print or type the following information. (Copy this form for additional registrants.) REGISTRATION Name Title Badge Name Please indicate if you are a full or partial registrant by circling one: Full VHCA Member $455 Non-Member $695 Partial VHCA Member $145 per day Non-Member $245 per day If you are a partial registrant please indicate which day(s) you will attend January 12 January 13 January 14 January 15 January 16 Payment Options Amount Enclosed Check Enclosed MasterCard/Visa Account # Expiration Date Three Digit Verification Code (on back of card) Cardholder s Name Signature Credit Card Billing Address City State Zip Code

REGISTRATION DEADLINE: JANUARY 5 Registrations received after this date are assessed a $25 late fee per facility. Registration fee includes conference materials, continental breakfasts and breaks. PAYMENT FOR NON-MEMBERS IS DUE WITH REGISTRATION FORM. VHCA CANCELLATION & LATE FEES Cancellations that are received in writing by January 5 will receive a full refund. Cancellations received after the registration deadline but no later than three working days prior to the program will receive a refund of one-half the cost of registration. All cancellations for credit card payments are subject to a 10% service fee. No refunds will be granted if cancellation is received after the three-day deadline. Substitute registrations are always welcome. REFUNDS WILL BE GRANTED AS FOLLOWS Full refund if received by the specified registration deadline. One-half of the registration fee if cancellation received three working days prior to the scheduled event. No refunds will be granted if cancellation is received after the three working days deadline. Substitute registrations may be made in lieu of cancellation. RETURN TO Virginia Health Care Association 2112 W. Laburnum Avenue, Suite 206 Richmond, VA 23227 Phone (804) 353-9101 Fax (804) 353-3098 HOTEL RESERVATIONS: DEADLINE JANUARY 5, 2015 The five-day program will be held at the DoubleTree by Hilton Richmond - Midlothian, 1021 Koger Center Boulevard, Richmond, VA (off of Midlothian Turnpike). Please call the hotel directly to make your reservations. A block of rooms has been reserved at a special room rate of $92 for single and double. Be sure to mention VHCA when making your reservations to guarantee the specified rate. DoubleTree by Hilton Richmond - Midlothian: 804.379.3800. Register on-line at www.vhca.org