LEGISLATIVE REPORT SUBJECT: Civil service exempt positions REFERENCE: House Concurrent Resolution No. 270, H.D. 1 ACTION REQUESTED: Report on civil service exempt positions in the Department of Education. DOE REPORT: This report covers Support Services Personnel positions exempted under 76-16(b)(11)(B) and other positions exempted from civil service per 76-16(b)(3), 76-16(b)(6), 76-16(b)(9), 76-16(b)(12), 76-16(b)(17), 76-16(b)(23), and 76-16(b)(24). FINDINGS: Positions exempted under 76-16(b)(6), 76-16(b)(9), 76-16(b)(11)(B), 76-16(b)(12), 76-16(b)(17), 76-16(b)(23), and 76-16(b)(24) are listed on Attachment A. The list includes, among other data, the dates that the positions were established and the purpose of the positions. Approximately 3,200 of these positions were exempted from civil service under 76-16(b)(11)(B) and placed in the Support Services Personnel system on July 1, 2003 per Act 253, SLH 2000. The purpose of the positions are to provide student support services. Positions exempted from civil service per 76-16(b)(3) are listed on Attachment B. RECOMMENDATIONS: All positions that were exempted under 76-16(b)(11)(B), 76-16(b)(6), 76-16(b)(9), 76-16(b)(12), 76-16(b)(17), 76-16(b)(23), and 76-16(b)(24) will remain exempt from the civil service system. Positions exempted under 76-16(b)(3) will be placed into existing civil service classes, have new classes of work developed or will be abolished. Due to the current transition of the civil service system from DHRD to the DOE, the timeline for the above-mentioned actions have yet to be confirmed.
REPORT TO THE HAWAII STATE LEGISLATURE HCR 270 HD 1 CIVIL SERVICE EXEMPT POSITIONS IN THE DEPARTMENT OF EDUCATION The House Concurrent Resolution 270, H.D. 1, requested from the Department of Education (DOE), a report on civil service exempt positions. The report must include the following information on the positions: When the position was established; The purpose of the position; The reason for the exemption from civil service; Findings and recommendations on whether the position should remain exempt or be converted to a civil service position; and The timetable by which the specified exempt positions will convert to civil service positions. The DOE has approximately 3,200 positions which are exempted from civil service. The majority of these positions are the Support Services Personnel which transferred to the DOE on July 1, 2004. Other positions were created to comply with the mandate of the Felix Consent Decree and to provide additional services to special needs students (complete list Attachment A). Recommendations: Positions exempted under 76-16(3) (Attachment B) be placed into the existing civil service classes, have new classes of work developed, or be abolished. Due to the implementation of Act 51, the transfer of functions from the Department of Human Resources Development to the DOE, the timeline for the recommendation is not confirmed. Positions in Attachment A remain exempt from the civil service system. This recommendation is based on the shortage of personnel to fill vacant positions, the uniqueness of the positions, and the specialized training required to fill the positions.
Department of Education - Exemptions Pursuant to HRS 76-16(b) (12) Attachment A Project Title Kind of Project [R, D, S] Funds Project Begin Date Project End Date # Exempt Positions Position No./Title Date Psn Established Purpose of Position Educational Interpreter Project S S Federal Federal 3/4/04 3/4/04 6/30/09 6/30/09 15 116805 Educational Interpreter Coordinator 116806 Educational Interpreter Coordinator 7/1/04 7/1/04 To plan, organize, implement, coordinate and promote an educational interpreter support services program for deaf or hardof-hearing students " S Federal 3/4/04 6/30/09 116807 Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/09 116808 Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/09 116809 Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/09 116810 Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/09 116811 Educational Interpreter Coordinator 7/1/04 " S Federal 3/4/04 6/30/09 800314 Educational Interpreter 8/31/05 To convey auditory information to deaf or hard-of-hearing students S Federal 3/4/04 6/30/09 800315 Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/09 800316 Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/09 800317 Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/09 800318 Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/09 800319 Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/09 800320 Educational Interpreter 8/31/05 " S Federal 3/4/04 6/30/09 800321 Educational Interpreter 8/31/05 " STAR (State Teacher Alternative Route) Project Pihana Na Mamo: The Native Hawaiian Special Education Project S Federal 10/1/04 6/30/09 1 800322 Project Coordinator 8/31/05 S Federal 10/1/00 12/31/06 2 111654 Clerk Typist 12/28/00 S Federal 10/1/00 12/31/06 111655 Account Clerk 12/28/00 To coordinate with the various universities in providing programs that meet the guidelines required for grant award To assist in the management of project clerical tasks To assist in the management of project clerical tasks. CivilSvcExemptPosAtchA.xls
Department of Education - Exemptions Pursuant to HRS 76-16(b)(17) (Does not include Public Charter School positions) Position Number Job Title Legal Authority FTE Date Psn Established Purpose of Position 800354 Child Nutrition Programs Director 302A-1116 HRS 1.0 10/13/05 117300 Grant Coordinator Administrative Assistant 302A-1405 HRS 1.0 2/24/05 117073 Hawai'i 3Rs Program Coordinator Acts 51 and 213, SLH 2004 117225 Military Liaison Administrative Assistant 29-25 HRS 1.0 3/18/05 To plan, organize, and direct the operations of USDA Child Nutrition Programs within the State of Hawai'I To seek, develop, implement, monitor organize and evaluate grant development activities to achieve DOE mission 1.0 8/25/04 To coordinate public and private efforts to remodel, repair, and renovate public schools To develop and implement community and resources development activities to achieve DOE mission 103274 Transition Center Coordinator II 302A-473 HRS 1.0 7/1/96 Direct and supervise Transition Center staff and activities 103275 Transition Center Coordinator II 302A-473 HRS 1.0 7/1/96 Direct and supervise Transition Center staff and activities 103276 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103277 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103278 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103279 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103280 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103281 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103282 Transition Center Coordinator I 302A-473 HRS 1.0 7/1/96 Plan, organize, coordinate & implement career service activities at selected high 103283 Transition Center Secretary 302A-473 HRS 1.0 7/1/96 Provide secretarial and clerical support to Transition Center Coordinator 103284 Transition Center Secretary 302A-473 HRS 1.0 7/1/96 Provide secretarial and clerical support to Transition Center Coordinator. CivilSvcExemptPosAtchA.xls
Department of Education - Exemptions Pursuant to HRS 76-16(b) (6) (9) (23) (24) Position Number Job Title Legal Authority Chap 76-16(b) FTE Date Psn Established Purpose of Position 100280 Member BOE 6 0.1 Serve as member of the Board of Education 100281 Member BOE 6 0.1 Serve as member of the Board of Education 100282 Member BOE 6 0.1 Serve as member of the Board of Education 100283 Member BOE 6 0.1 Serve as member of the Board of Education 100284 Member BOE 6 0.1 Serve as member of the Board of Education 100285 Member BOE 6 0.1 Serve as member of the Board of Education 100286 Member BOE 6 0.1 Serve as member of the Board of Education 100287 Member BOE 6 0.1 Serve as member of the Board of Education 100288 Member BOE 6 0.1 Serve as member of the Board of Education 101217 Member BOE 6 0.1 Serve as member of the Board of Education 101218 Member BOE 6 0.1 Serve as member of the Board of Education 101219 Member BOE 6 0.1 Serve as member of the Board of Education 101220 Member BOE 6 0.1 Serve as member of the Board of Education 100026 Private Secretary II 9 1.0 Provide secretarial and clerical support to Deputy Superintendent 100042 Private Secretary II 9 1.0 Provide secretarial and clerical support to Executive Assistant to Superintendent 100034 Private Secretary III 9 1.0 Provide secretarial and clerical support to Superintendent 102513 School Custodian 23 1.0 4/8/92 Provide school custodial services (position filled by severely handicapped person certified by the state vocational rehabilitation office) 102118 Member BOE 24 0.1 Serve as student member of the Board of Education. CivilSvcExemptPosAtchA.xls
Department of Education - Exemptions Pursuant to HRS 76-16(b)(3) Position Number Job Title Legal Authority FTE Date Psn Established Purpose of Position 103000 Felix Project Program Manager 302A-1116 HRS 1.0 7/1/05 To assist in ensuring compliance with the Felix v. Cayetano consent decree 103507 Felix Project Assistant 302A-1116 HRS 1.0 7/1/05 To assist in ensuring compliance with the Felix v. Cayetano consent decree 116379 Community Children's Council Office Supervisor Act 200, SLH 2003 1.0 5/16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree 116380 Community Children's Council Specialist Act 200, SLH 2003 1.0 5/16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree 116381 Community Children's Council Specialist Act 200, SLH 2003 1.0 5/16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree 116382 Community Children's Council Specialist Act 200, SLH 2003 1.0 5/16/03 To assist in ensuring compliance with the Felix v. Cayetano consent decree 116350 FRP Personnel Program Specialist 302A-1116 HRS 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree 111810 Felix Personnel Specialist 302A-1116 HRS 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree 110614 Speech Pathologist Coordinator Act 259, SLH 2001 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree 116919 Psychological Assessment Coordinator 302A-1116 HRS 1.0 To assist in ensuring compliance with the Felix v. Cayetano consent decree. CivilSvcExemptPosAtchA.xls
ACT 253 EXEMPT POSITIONS Job Code Job Code Description FTE 47002 Complex School Psychologist 45.00 47346 Communication Aide 51.00 47347 Speech Pathologist 249.75 47371 Athletic Health Care Specialist 51.50 47437 School Psychologist (District Based) 9.00 47439 Psychological Examiner 55.00 47471 Bilingual/Bicultural School Home Assistants 25.50 47472 Teaching Assistants 6.00 47484 Educational Assistants 2,819.00 47502 Alternative School Work Study Assistant 1.00 47503 Alternative School Educational/Support Services 1.00 47504 Alternative School Project Coordinator 1.00 Total 3,314.75
DEPARTMENT OF EDUCATION Positions Exempt from Civil Service Based on SS76-16(b)(3) HRS Attachment B Division Branch Section Unit Position No. Job Title Job Code Job Code Description Grade Union Code Reg/T emp FTE Legal Authority 1 Ofc of Supt Ofc of Acctability CCC Office 116381 Comm Chldrn's Council Spclt 23002 *Social Svc Related Prof SRNA 13 T 1.000 ACT 200, SLH 2003 3C 6/30/05 2 Ofc of Supt Ofc of Acctability CCC Office 116382 Comm Chldrn's Council Spclt 23002 *Social Svc Related Prof SRNA 13 T 1.000 ACT 200, SLH 2003 3C 6/30/06 3 Ofc of Supt Ofc of Acctability CCC Office 116380 Comm Chldrn's Council Spclt 23002 *Social Svc Related Prof SRNA 13 T 1.000 ACT 200, SLH 2003 3C 6/30/05 4 Ofc of Supt Ofc of Acctability CCC Office 116379 Comm Chldrn's Council Off Supv 23002 *Social Svc Related Prof SRNA 23 T 1.000 ACT 200, SLH 2003 3C 6/30/06 5 Ofc of Supt Planning & Eval *103507 Felix Proj Prgm Mgr 22002 General Professional SRNA 13 T 1.000 3C 6/30/06 Subse ction NTE Date 6 Ofc of Supt Planning & Eval *103507 Felix Proj Asst 22002 General Professional SRNA 13 T 1.000 3C 6/30/06 7 OHR Pers Recr & Mgmt Br Recr & Ret Spt Cntr 116350 FRP Personnel Prgm Spclt 22002 *General Professional SRNA 73 T 1.000 SS 302A-1116, HRS 3C 6/30/06 8 OHR Pers Recr & Mgmt Br Recr & Ret Spt Cntr SSP 111810 Felix Personnel Specialist 22002 *General Professional SRNA 73 T 1.000 SS 302A-1116, HRS 3C 6/30/06 9 OHR Pers Recr & Mgmt Br Cert Pers Mgt Sec 111521 Felix Personnel Technician 21006 *General Clerical SRNA 63 T 1.000 ACT 200, SLH 2003 3C 6/30/05 10 OCISS Spec Educ Svcs Br Special Ed Sec 110614 Speech Pathologist Coordinator 26002 *Pub Health/Med Care Prof SRNA 13 T 1.000 ACT 259, SLH2001 3C 6/30/06 11 OCISS Spec Educ Svcs Br HI Cntr Deaf&Blind 116919 Psychological Assess Coord 23002 *Social Svc Related Prof SRNA 13 T 1.000 HRS 302A-1116 3C 6/30/05 12 Hnl Dist 111888 Hon Dist Sch Bsd Svcs Proj Mgr 22002 *General Professional SRNA 13 T 1.000 SS 302A-1116, HRS 3C 6/30/04 *Positions are being transferred from AG's office effective 7/1/05 Note: Highlighted = lotus notes sent on 6/21/05 to submit SF1As to abolish position. from HRMS as of 06/15/05 page 1 of 2
DEPARTMENT OF EDUCATION Positions Exempt from Civil Service Based on SS76-16(b)(3) HRS Attachment B Exempt NTE Date Name Hire Date Vacant Date F Appn S/D Obj Func Proj Funai,Jodie Michiko 7/16/01 G 015 733 2000 2023 687 Vacant,Position 9/11/04 G 015 733 2000 2023 687 Vannatta,Steven Moss 7/16/01 G 015 733 2000 2023 687 Komatsu,Randy H 12/27/99 G 015 733 2000 2023 687 6/30/06 Eric Rolseth G 015 004 2000 629 S 210 004 2000 E57 6/30/06 Vacant G 015 004 2000 629 S 210 004 2000 E57 Kutaka,Alvin T 4/24/88 G 015 019 2000 2044 693 Higa-Hoffman,Lee Yukiko 7/1/97 G 015 732 2000 2044 693 Vacant,Position 4/16/05 G 015 016 2000 2311 689 6/30/06 Chinen,Verna Mae K N 4/10/00 S 215 037 2000 2427 W66 6/30/05 Vacant,Position 12/21/04 G 015 470 2000 2417 201 Vacant,Position 6/16/04 S 215 052 2000 2101 W62 from HRMS as of 06/15/05 page 2 of 2