IPSWICH NETBALL ASSOCIATION Strategic Plan Period 2013-2017 1
Organisation Details Full Legal Name Incorporation Number Incorporation Date ABN GST Registration Status Street Address IA02260 ABN 86148152575 Salisbury Road Postal Address PO box 712 Ipswich 4305 Lot and Plan Accountable Officer/Contact Position Mobile Email Local Government Authority Tenure Signature page Gail Lyne President 0704653777 gt.lyne@gmail.com Ipswich City Council In signing this, signatories agree to monitor and review plans as documented on these pages. Name Position Signature Date Gail Lyne President Deborah Vandenberg Secretary Robyn Eastwell Treasurer Julie Haines Nicole Spark Rachel Coyne Amanda Price Deb Bailey Nicole Price Janis Price Registrar Vice President Asst Secretary Asst Treasurer Promotions Officer Coaching Convenor Umpires Convenor 2
Membership Details The following table provides current membership information in each membership category, together with projections for how many members the club hopes to have in each category in three years. Membership Details 2011 103 teams 2012 105 teams Net Set Go 59 participants 56 participants Junior Modified 22 teams 214 participants 23 teams Juniors 51 teams 581 participants 57 teams Seniors 30 teams 162 participants 25 teams Total 856 1013 2013 114 teams 2014 2015 2016 2017 Associated clubs and team numbers in 2013 Aztecs, Brothers, Rebels, Pandas, Kachee, Goodna, Flava, Fernvale, Amazons, BDX, Wildcats- Oz Care. History and profile Ipswich Netball Association was established in the 1920 s and has been an integral part of the Ipswich City community for nearly 100 years. The Association has been based at the Doris Howes Netball Complex since 1960 and has maintained it members with an increase in membership over the last 10 years. Ipswich Netball Association is custodian of a large facility that since 2006 has 24 hard court surfaced courts. Ipswich has hosted a Netball Queensland State Event in 1991, 1994, 1998, 2002, 2004, 2007, 2009 and again 2013. Membership and competition is open to all age groups, females, males and the Association maintains an inclusive environment for multicultural backgrounds. Ipswich Netball has successful elite and representative teams that play in many state run events and host yearly club and Representative carnivals with approximately 100 teams participating. Ipswich netball Association has for the past 8 years paid a part time admin officer. The organisation is process driven and has a living operations manual and also produces a yearly information booklet for all teams. Ipswich Netball hold monthly Management and Club delegates meetings. The Association also holds an annual dinner show casing our representative and state league teams, coaches, managers, umpires and programs delivered to members and publicly thanks all our volunteers. Backdrop on Facilities & Investment Ipswich Netball and has made large investments into the upgrades of the facility over past years. It has been successful in gaining grants, has invested profits from holding NQ state championships and input from a general fund to improve the facility. These include: The administration/offices & canteen building The two story Beryl Lyne Netball facility meeting/function room, tower and equipment rooms Worked with ICC on the 2007 redevelopment of the 24 courts to bitumen & fully lit & new toilet facility The extension of the BBQ area on the side of the canteen The extension of the front awning in front of the administration and canteen building. Installation of a cold room into the canteen Heavy duty pop up marquees for representative & club team use x 6 Grants have enabled INA to purchase new office PC, 2 laptops, 2 external hard drives, data projector, 2 energy efficient refrigerator,bae marie, Grants for Volunteer training coaching, umpiring, first aid, administration courses & coach equipment. Sponsorships for programs and state league teams. 3
Our Future: Purpose of the plan Ensuring the association has a vision Development of the plan - Stakeholder input and ownership by members Implementation of the plan Action undertaken by stakeholders Review of the plan Ensuring the association is within timeframes set and objectives meet. Vision: The Vision of Ipswich Netball Association is to increase coach, umpire and player development and education and for clubs to develop a structured management teams creating a secession plan for gaining future volunteers. Mission: The Mission of Ipswich Netball Association is to provide the members of the community with an opportunity to enrich their lives through the sport of netball in a safe, supportive and fun environment. Facilities 1. Ipswich Netball Association has a seasonal booking with the Ipswich City Council. 2. The Doris Howes Netball Complex is a 24 hard surface court complex under lights. 3. Has two administration buildings - Office/ administration building which holds an office control point, canteen and first aid room and the Beryl Lyne Netball Facility which is a double story building incorporating an upstairs meeting room and control tower and lower floor being for storage. 4. The facility has toilet block containing 6 toilets & a fully marked bitumen car park 5. Maintenance for the buildings and mowing of the complex is part of the ICC service agreement. Facility Users Finance Ipswich Netball Association Ipswich Primary Schools Ipswich Secondary Schools Met West Competition Christian Schools Wildcats Oz Care RAAF Boot Camp Businesses Community Organisations General Public Community Ipswich Netball is a not for profit organisation, accounts are kept across three accounts General, Representative and Canteen all audited annually prior to the AGM. 4
Locality Map Figure 1 Street Map Figure 2 Aerial photograph of Doris Howes Netball Complex, Ipswich Core Business The core business of the Ipswich Netball Association is to:. To deliver social and competitive fixtures competitions and create participation opportunities for all members of the community. To create social interaction within the Ipswich and the broader netball community. Develop a community based organisation with coaches, umpires, players and club administrators. 5
Customer Analysis The internal and external customers of the Ipswich Netball Association are: Internal Players Members Parents INA Management Committee Club Management Committees External Ipswich City Council Queensland Government Spectators Visiting Players Regional Associations Netball Queensland Netball Australia Stakeholder Analysis Who are the main stakeholders for Ipswich Netball? What are they seeking from the Association? Stakeholder Players Umpires Coaches Parents & Spectators Brisbane West Region Community Council Clubs Schools Management Sponsors QNA Stakeholder s Requirements Safety, enjoyment, organisation, skill development Commitment, mentoring, skills development, incentives, Battery World program Commitment, mentoring, skills development, incentives, support, communication Communication, commitment, value for money, support, education, Facebook Academy, mentoring, skills development, partnership. Player framework, communication Health benefits, financial gains, spirit and pride, engagement Provide a service, care for the facilities, Apply for funding to improve facility (as owners) in conjunction with INA, in kind services Expectations of club involvement, open communication, umpiring, coaching, canteen, role models, mentoring, recruitment and development of coaches and umpires, support at carnivals, participation in goals of INA, follow Code of Conduct Provide facilities, support, presence in schools, AASC Communication, support, players, umpires, coaches, finance. Value for money Support player pathways, input, 2 way communication Process Ipswich Netball facilitated two forward planning workshops Facilitator Dr Marie Kavanagh Attendees: o Members from all Ipswich Netball Clubs o Members of Ipswich Flyers Team o Members of Umpiring Committee o Members of Coaching Committee o Member from Ipswich Sports House o Current Netball Management Team 6
SWOT ANALYSIS STRENGTHS - What we do well Provide state of art facilities Provide service to community Sign on day Regular delegate meetings Resource well Player orientated approach Involvement with the netball community Well structured and organised Good networks with everybody Knowledge and experience Competitive association/players Supportive association Development of players core skills Good canteen Response & Action Affordability and promotion of that OPPORTUNITIES Bring competition back to Saturdays (senior involvement with juniors positive) Canvassing for volunteered to help. More player, coach and umpire workshops Professional support Promotions Work with indoor not against them More commitment and more volunteers Canteen Reform Volunteer Levy Scaffolded approach to Coaching Coaching convenor All clubs to have structured management Clubs taking ownership and expectations of INA verses clubs and vice versa. Increasing involvement of Schools ie: advertisement Mailchimp Sport house assistance Learn to fly, more interaction with Flyers WEAKNESSES - What we can improve Communication: consistency between procedures and communication lines Use facebook more Response/action times More support to umpires and coaches Improve profile of management focus of control Increased parent knowledge education re rules, expectations Expand development of players include all players Netta information sessions at beginning of season Umpiring Develop a website for coaches? Reassessing grading Netta Coaching and Core Skills Focus on the progression points of coaching Social Media - Code of Conduct QNA THREATS Indoor netball (play & leave no umpiring or scoring duties) Perception play with mates Weather conditions Other sports and distractions Lack of volunteers Costs Working commitments of players and parents Losing clubs Distribution of players between clubs Part-time jobs Having volunteers and coaches to support growth Drop off around 14-16 - social Able to play according to ability level not age 7
Top five issues facing Association Priority Key Issue 1. Consolidation for expansion Drop off from 14-16 years. Retaining players in the game 2.1, 2.4 Applying for grants, sponsors 5.1, 5.3 Financial risk management 5.2 Upgrade courts/facilities /air conditioners 6.1 Canteen facility upgrade, health and safety standards 6.3 2. Developing volunteer base 1.5 Building on umpiring framework 2.3 Develop social aspect of netball 2.1 3. Practical coaching Development of coaches 2.3, 3.1 Development of Umpires 2.3, 3.1 4. Development of player skills eg: Netta player framework. 2.4, 3.1 Learn to Fly program 2.3 Flyers helping /mentoring clubs with coaching, buddy program, rep selection etc 2.3, 4.1 Field teams in all 16, 19 and open divisions in State League 2.4 5. More club to club collaboration, communication facilitated by INA 2.2. Sharing best practice. Develop management structure of clubs 1.1 Where do we want to be? Recommendations to improve Ipswich Netball Association s and their Club s operations across several areas have been prepared based on the outcomes of the consultation with club and organisation s delegates. The common themes established during the planning process. : 1. Administration, Governance and Volunteers a. Streamline administration and develop governance and management structure with in clubs with the assistance of Ipswich sports house by 2013 currently not all clubs have agreed best practice governance. b. Increase club volunteer base getting more people involved yearly. 2. Membership and Participation a. Increase senior playing membership of seniors to 200 by 2014 b. Increase junior playing membership of juniors to 600 by 2014 c. Increase netta participation and membership to 250 by 2014 3. Education a. Increase the number of accredited coaches as all levels All club coach accredited by 2014, 2 x advance level coaches by 2014. b. Increase the number and level of accredited umpires -A, 2xB, 4xC by 2014 c. Increase the number of accredited first aiders x 4 by 2014 d. Increase member development and knowledge of pathways in all aspects of the game 4. Grow our Brand a. Promote Flyers teams & Learn to Fly program b. Promote INA and Club management teams 5. Promotion - Build our Business a. Develop process for budgeting and auditors b. Develop a sponsorship plan sponsorship c. Develop management teams 6. Facilities and Equipment a. Maintain facilities and equipment to sustain the club s current membership and accommodate increasing player numbers 8
Action Plan The action plan formally identifies and prioritises the club s aims and objectives. The Plan should be used to establish timescales, personnel and costs for each aim. This plan may be used as a business plan when applying for some funding grants or can be printed off and used as part of each meeting s agenda. Objective 1. Administration / Governance and Volunteers Action Strategies How will it be achieved? Leg by Who is responsible? Timeline When will it be achieved? Status/ Outcome /Impact Money, time, people, facilities 1.1 Provide governance and administrative leadership Deliver governance and administrative leadership to club members through exemplary education, resources, agreed governance structures and equitable funding. Club involvement and ownership. All clubs to have structured management Encourage clubs to become incorporated Update management profiles and position descriptions Club management Ipswich Sports House and INA President AGM 2014 Yearly as required. Updated 2012 1.2 Improve communication strategies and process Ensure quality and effective communication systems are established to achieve success across every sector of the association. Improve use of Facebook: forums Improve accessibility of website Social media code of conduct Promotions Officer Promotions Officer & NQ 1.3 Maintain risk management best practice Adopt policy and processes, which requires identification, evaluation and treatment of relevant risks through implementation and regular review of a risk management plan. Risk management policy Clubs and INA Everyone s responsibility Ongoing 1.4 Further support the regional structure Support the regional service delivery to ensure the advancement of regional athletes, officials and volunteers. Attend regional meetings Regional Rep Monthly 1.5 Protect, develop and recognise Netball s volunteer base Introduce an innovative volunteer recognition and development program to value volunteers in all capacities across the sport of netball in Ipswich. Volunteer awards Statement of volunteer service when requested Provide training for volunteers INA/ICC/NQ Clubs/INA Clubs and INA Yearly Yearly Ongoing 9
2. Membership and Participation 2.1 Maintain and grow Netball Provide more participation, development and entry opportunities for all members in various age groups. Action Strategies How will it be achieved? Netta information session at the beginning of each season Social aspect of netball promote Monday night comp. Cheers at end of game. Make sign on day more fun clinic, sausage sizzle Opportunities for 14 to 16 yrs age group Leg by Who is responsible? Coaching convenor Promotions officer All teams, Flyers and senior club players Timeline When will it be achieved? Second day of competition fixtures Month prior to commencement of season Sign on advertising promotions officer Status/ Outcome /Impact Money, time, people, facilities 2.2 Increase the exposure of Netball in the community Establish and maintain relationships with primary and secondary schools, tertiary institutions, government, businesses and the media. Build relationship with schools through AASC School information visits Advertise in school newsletters Collaborate with Indoor netball Contact Lily Eruera Secretary to organise Secretary Every term Prior to season start Prior to season start 2.3 Promote development pathways for all Utilise available resources and online communication tools to further promote pathways for umpires, coaches, officials and athletes to development across the association, region and state. Advertise player, coach and umpire workshops Senior player involvement with juniors Learn to Fly Coaching and umpiring convenor and clubs Clubs Flyers Ongoing Beginning of season Ongoing Flyers to plan 2.4 Competition framework Implement a complete and integrated competition pathway recognising development and elite opportunities from grass roots to representative level within Ipswich. Capitalise on proven competition, development and player pathway models as recognised by All Australian Netball. Create a framework for progression from Net Set Go to elite level for coaches, players and umpires Reassess grading Ability not age for grading 14-16 yrs age group state league Sub committee - club reps facilitated by INA Sub committee for grading Delegates meeting Rep coaches team In off season March/April Sept 2.5 Leverage our State and National Alliances Utilise our existing State partnerships in promoting the Net Set Go program to all key stakeholders throughout Ipswich. Promotion of Net Set Go through school Net Set Go Coordinator Sign on day and promotion day Roll out National Umpiring Development Program and measure its success. Liaise with State and National bodies Umpire s convenor Ongoing 10
3. Education 3.1 Provide education and training opportunities Provide and promote education and training initiatives through structured regional, association and online delivery mechanisms ensuring equitable access for volunteers. Scaffolded approach to coaching/umpiring Educate parents and spectators re rules and expectations code of conduct Coaching & Umnpiring convenors /clubs/ina INA & Clubs Seasonal 4. Grow our Brand Action Strategies How will it be achieved? 4.1 Maintain a successful Ipswich Flyers team Maintain a team that inspires a culture of Netball success within the city of Ipswich, providing public recognition, ensuring increased corporate and government support and improving participation levels and interest across all sectors of the game. More involvement of Flyers in supporting and developing junior players mentoring, buddy program, rep selections Promote in print and digital media Leg by Who is responsible? Flyers and INA Promotions officer Timeline When will it be achieved? Status/ Outcome /Impact Money, time, people, facilities 4.2 Build the profile and standard of elite players and officials Create an elite competition that is robust, dynamic and provides the platform to produce the pool of talent required for players and officials to progress to the most elite standard of competition available. Through the Flyers and other elite team performances, enhance the potential for individual athletes to leverage personal media and public recognition within and external to the Netball community. Develop players who respect and advance their role as ambassadors for the sport and the City of Ipswich. Promote INA and Club management teams Flyers booklet 20 th anniversary booklet 20 th anniversary event Yearly information book for all teams with all management positions and roles Include club management details in yearly info book for all teams INA INA Sub committee management 2014 2013/4 4.3 Promote health and well being lifestyle choices Through the Flyers as ambassadors, increase the awareness of health and well being for women and their communities across the City of Ipswich. Learn to Fly clinics Flyers Players Brooke Dixon and Emilie McInally Ongoing 11
4.4 Attract and stage major netball events Ensure commercial opportunities are maximised through taking a proactive approach to the development, attraction and staging of high profile State Netball events. Host state events INA state age committee 2013 and 2017 5. Promotion / Build our business 5.1 Grow revenue streams and manage expenditure effectively Protect current income sources and seek business growth. Action Strategies How will it be achieved? All set financial processes and procedures followed Grants Sponsors Canteen Leg by Who is responsible? President Treasurer & Rep Treasurer Secretary Promotions officer All management Timeline When will it be achieved? Status/ Outcome /Impact Money, time, people, facilities 5.2 Greater financial planning at all levels Share best practices regarding available funding opportunities to members. Ensure sound financial, asset and risk management practices to build financial sustainability. Budgets Audit All set financial processes and procedures followed President Treasurer & Rep Treasurer Auditor 5.3 Explore sponsorship opportunities at community level Broaden our sponsorship opportunities by assisting members to effectively target potential sponsors within their community to grow Netball locally. Seek more promotion opportunities by development of a sponsorship plan Sell signage on club house facing courts Promotions Officer INA will approval from council Sign can be erected court side of buildings 2013 2013 5.4 Develop and maintain experienced team to service members Create and maintain an experienced and high achieving team, led by the management committee, ensuring routine performance management processes across all levels of governance. Support from Ipswich Sports House workshops etc Procedures and policies followed and maintained INA management 12
6. Facility Development and Planning 6.1 Pursue facility development opportunities In partnership with the local and state government pursue the possibility of increasing the number of flexi pave courts for the complex. Action Strategies How will it be achieved? First aid room upgrade Lines to be remarked Flexi-paved courts Leg by Who is responsible? INA INA & Council Council & INA joint venture Timeline When will it be achieved? 2013/2014 2013 2017 Quote obtained Status/ Outcome /Impact Money, time, people, facilities 6.2 Enhance the facility aesthetics Improve the aesthetics of the club house by engaging a painter to decorate the building in artistic netball images. Painting of building INA approval from Council 2013 6.3 Canteen facility upgrade An audit will be conducted to meet the standards of health and safety in food preparation and sales in the Associations canteen. In partnership with local and state government bodies Ipswich Netball will endeavour to upgrade the canteen to meet these required standards. Canteen upgrade to meet health and safety standards Power cords and point not to be over loaded : required 1. New pie warmer 2. deep fryer as they are draining power and cords are not safe. INA management & Council approval INA management & Canteen Convenor 2017 2013 Improvement in working conditions Investigate ways of improving the air flow in the administration office to improve the working conditions of office volunteers. Portable Air conditioner to be purchased for office or Install split system INA Secretary 2013 13
Monitor and review of the plan The management and strategic plan must be monitored and reviewed on a monthly, quarterly, and yearly basis by the management committee. Strategic business planning Update Total Review Responsibility Resource requirements and action planning Weekly, daily Monthly Management Committee Values, vision, mission Six-monthly, but only if required Annually Management Committee & delegates at AGM On target with strategy Monthly Quarterly and Annually Management Committee Risk Management Seasonally Seasonally Management Committee, & Delegates Everyone responsible By laws, rules & Constitution Annually Annually Management Committee Entire management plan Annually Annually Management Committee 14