Missin: Organize and direct the service and supprt activities needed t ensure the material needs fr the hspital s respnse t an incident are available when needed. Psitin Reprts t: Incident Cmmander Cmmand Lcatin: Psitin Cntact Infrmatin: Phne: ( ) - Radi Channel: Hspital Cmmand Center (HCC): Phne: ( ) - Fax: ( ) - Psitin Assigned t: Date: / / Start: : hrs. Psitin Assigned t: Date: / / Start: : hrs. Psitin Assigned t: Date: / / Start: : hrs. Immediate Respnse (0 2 hurs) Time Initial Receive appintment Obtain briefing frm the Incident Cmmander n: Size and cmplexity f incident Expectatins f Incident Cmmander Incident bjectives Invlvement f utside agencies, stakehlders, and rganizatins The situatin, incident activities, and any special cncerns Assume the rle f Lgistics Sectin Chief Review this Jb Actin Sheet Put n psitin identificatin (e.g., psitin vest) Ntify yur usual supervisr f yur assignment Assess the peratinal situatin Obtain infrmatin frm the Operatins Sectin Chief, Staging Manager, and the peratinal status f the Service and Supprt Branch Directrs t assess critical issues and resurce needs Prvide infrmatin t the Incident Cmmander n the Lgistics Sectin peratinal situatin including capabilities and limitatins Determine the incident bjectives, tactics, and assignments Determine which Lgistics Sectin functins need t be activated: Service Branch Supprt Branch Dcument sectin bjectives, tactics, and assignments n the HICS 204: Make assignments, distribute crrespnding Jb Actin Sheets and psitin identificatin Determine strategies and hw the tactics will be accmplished Determine needed resurces Brief sectin persnnel n the situatin, strategies, and tactics, and designate a time fr the next briefing HICS 2014 Page 1 f 5
Ensure the Hspital Cmmand Center (HCC) is set up and equipped with the necessary resurces and services including cmmunicatins and infrmatin technlgy Appint an assistant t manage the needs f the HCC, if needed Establish and cmmunicate the prcess fr ther sectins t request persnnel and additinal resurces If relcatin r additinal care lcatins are necessary, crdinate with Operatins and Planning Sectins t determine the infrastructure requirements that are necessary t meet the peratinal needs, and cnduct pre-deplyment assessments Establish Lgistics Sectin wrk prcedures (e.g., wrk hurs, rtatin schedule, cntact list, need fr and mnitring f vertime hurs) Crdinate prcurement and expense needs with Financial Sectin t determine prper authrity and reimbursement ceilings Participate in Incident Actin Plan (IAP) preparatin, briefings, and meetings as needed; assist in identifying strategies; determine tactics, wrk assignments, and resurce requirements HICS 204: Dcument assignments and peratinal perid bjectives n HICS 205A: Distribute the Cmmunicatins List apprpriately HICS 206: Ensure that a Staff Medical Plan is created and distributed HICS 213: Dcument all cmmunicatins n a General Message Frm HICS 214: Dcument all key activities, actins, and decisins in an Activity Lg n a cntinual basis HICS 252: Distribute Sectin Persnnel Time Sheet t sectin persnnel; ensure time is recrded apprpriately, and submit it t the Finance/Administratin Sectin Time Unit Leader at the cmpletin f a shift r end f each peratinal perid HICS 256: Track requested equipment and services n a Prcurement Summary Reprt HICS 257: Track equipment used during the respnse n the Resurce Accunting Recrd Resurces Determine equipment and supply needs; request them frm the Supply Unit Leader Assess issues and needs in sectin areas; crdinate resurce management Make requests fr external assistance, as needed, in crdinatin with the Liaisn Officer Determine frm all sectins levels f persnnel and additinal resurces needed fr next peratinal perid Wrk with the Finance/Administratin Chief n the preparatin f additinal service and equipment cntracts Maintain the current status f all areas in Lgistics Sectin, infrm Planning Sectin persnnel f activities that have ccurred; keep them updated with status and utilizatin f resurces Infrm Finance/Administratin Sectin f persnnel time recrds and ptential wrkrelated claims Cmmunicatin Hspital t cmplete: Insert cmmunicatins technlgy, instructins fr use and prtcls fr interface with external partners HICS 2014 Page 2 f 5
Ensure that all sectin persnnel cmply with safety prcedures and instructins Ensure persnal prtective equipment (PPE) is available and utilized apprpriately Intermediate Respnse (2 12 hurs) Time Initial Transfer the Lgistics Sectin Chief rle, if apprpriate Cnduct a transitin meeting t brief yur replacement n the current situatin, respnse actins, available resurces, and the rle f external agencies in supprt f the hspital Address any health, medical and safety cncerns Address plitical sensitivities, when apprpriate Instruct yur replacement t cmplete the apprpriate dcumentatin and ensure that apprpriate persnnel are prperly briefed n respnse issues and bjectives (see HICS Frms 203, 204, 214, and 215A) Meet regularly with the Incident Cmmander and Hspital Incident Management Team (HIMT) staff t update the status f the respnse and relay imprtant infrmatin n the capabilities and limitatins f the Lgistics Sectin Designate a time fr briefing and updates with the Lgistics Sectin persnnel t develp recmmended updates t the Incident Actin Plan (IAP) and t develp dembilizatin prcedures Ensure the fllwing are being adequately supprted with necessary resurces: Clinical areas, bth inpatient and utpatient Staging and Labr Pl including credentialing f staff and vlunteers Infrmatin technlgy and infrmatin systems netwrk integrity Fd and water fr patients, staff, and visitrs Emplyee health and well-being services Clinical supprt services Patient family care supply supprt Hspital persnnel family supprt Envirnmental services Transprtatin services Crdinate and prcess requests fr persnnel and resurces frm ther sectins Obtain needed materials and fulfill resurce requests with the assistance f the Finance/Administratin Sectin Chief and Liaisn Officer Cmmunicate regularly with Hspital Incident Management Team (HIMT) staff Ensure that the Lgistics Sectin is adequately staffed and supplied HICS 204: Dcument assignments and peratinal perid bjectives n HICS 213: Dcument all cmmunicatins n a General Message Frm HICS 214: Dcument actins, decisins, and infrmatin received n Activity Lg Resurces Ensure equipment, supplies, and persnal prtective equipment (PPE) are replaced as needed, crdinating with Operatins Sectin Chief Cmmunicatin Hspital t cmplete: Insert cmmunicatins technlgy, instructins fr use and prtcls fr interface with external partners HICS 2014 Page 3 f 5
Ensure sectin persnnel health and safety issues are being addressed; reprt issues t the Safety Officer and Emplyee Health and Well-Being Unit Extended Respnse (greater than 12 hurs) Time Initial Transfer Lgistics Sectin Chief rle, if apprpriate: Cnduct a transitin meeting t brief yur replacement n the current situatin, respnse actins, available resurces, and the rle f external agencies in supprt f the hspital Address any health, medical, and safety cncerns Address plitical sensitivities, when apprpriate Instruct yur replacement t cmplete the apprpriate dcumentatin and ensure that apprpriate persnnel are prperly briefed n respnse issues and bjectives (see HICS Frms 203, 204, 214, and 215A) Cntinue t mnitr the ability f Lgistics Sectin persnnel t meet wrklad demands, persnnel health and safety, resurce needs, and dcumentatin practices Cntinue t maintain the HICS 257: Resurce Accunting Recrd t track equipment used during the respnse Cmmunicate regularly with the Hspital Incident Management Team (HIMT) Brief Incident Cmmander, Public Infrmatin Officer, and Liaisn Officer regularly n the status f the Lgistics Sectin Designate a time fr briefing and updates with Lgistics Sectin leadership t update the Incident Actin Plan (IAP) HICS 204: Dcument assignments and peratinal perid bjectives n HICS 213: Dcument all cmmunicatins n a General Message Frm HICS 214: Dcument actins, decisins, and infrmatin received n Activity Lg HICS 257: Track equipment used during the respnse n the Resurce Accunting Recrd Resurces Mnitr levels f all supplies and equipment, and cllabrate n needs with the Supply Unit Leader Cmmunicatin Hspital t cmplete: Insert cmmunicatins technlgy, instructins fr use and prtcls fr interface with external partners Observe sectin persnnel fr signs f stress and inapprpriate behavir; reprt cncerns t the Safety fficer and the Emplyee Health and Well-Being Unit Prvide fr persnnel rest perids and relief Ensure yur physical readiness thrugh prper nutritin, water intake, rest, and stress management techniques Dembilizatin/System Recvery Time Initial Transfer Lgistics Sectin Chief rle if apprpriate HICS 2014 Page 4 f 5
Cnduct a transitin meeting t brief yur replacement n the current situatin, dembilizatin actins, available resurces, and the rle f external agencies in supprt f the hspital Address any health, medical, and safety cncerns Address plitical sensitivities, when apprpriate Instruct yur replacement t cmplete the apprpriate dcumentatin and ensure that apprpriate persnnel are prperly briefed n respnse issues and bjectives (see HICS Frms 203, 204, 214. and 215A) Wrk with Planning and Finance/Administratin Sectins t cmplete cst data infrmatin Debrief sectin persnnel n lessns learned and prcedural r equipment changes needed Participate in ther briefings and meetings as required Submit cmments t the Planning Sectin fr discussin and pssible inclusin in an After Actin Reprt and Crrective Imprvement Plan. Tpics include: Review f pertinent psitin descriptins and peratinal checklists Recmmendatins fr prcedure changes Accmplishments and issues Participate in stress management and after actin debriefings As bjectives are met and needs decrease, return Lgistics Sectin persnnel t their usual jbs and cmbine r deactivate psitins in a phased manner, in crdinatin with the Planning Sectin Dembilizatin Unit Leader Assist ther Sectin Chiefs in restring the hspital t nrmal peratins HICS 221: Dembilizatin Check-Out Ensure all dcumentatin is submitted t the Planning Sectin Unit Dcuments/Tls HICS 203 - Organizatin HICS 204 - HICS 205A - Cmmunicatins List HICS 206 - Staff Medical Plan HICS 213 - General Message Frm HICS 214 - Activity Lg HICS 215A - Incident Actin Plan (IAP) Safety Analysis HICS 221 - Dembilizatin Check-Out HICS 252 - Sectin Persnnel Time Sheet HICS 253 - Vlunteer Registratin HICS 256 - Prcurement Summary Reprt HICS 257 - Resurce Accunting Recrd Hspital Emergency Operatins Plan Hspital Incident Specific Plans r Annexes Hspital rganizatin chart Hspital telephne directry Master Inventry Cntrl lists Telephne/cell phne/satellite phne/internet/amateur radi/2-way radi fr cmmunicatin HICS 2014 Page 5 f 5