Mission Command Conference XV 21-24 April 2013 Welcome Packet & Reception Instructions West Point, New York 22 March 2013 Greetings from West Point! On behalf of the United States Military Academy and the Simon Center for the Professional Military Ethic (SCPME), thank you for your participation as a Mentor for the 2013 Mission Command Conference (MCC) which will take place at the United States Military Academy (USMA) at West Point, New York on 21-24 April. The 21 st and 24 th are designated travel days. We are excited about your participation in the USMA Mission Command Conference (MCC) with the United States Military Academy s Class of 2013. This information is provided to make your travel and reception for the Mission Command Conference a successful one. Travel and Funding: USMA will fund all travel and lodging for leaders and facilitate each installation s travel orders. Because this conference is funded through the generous donations from the West Point graduate community, there are specific protocols that must be followed regarding the procedures for official travel (i.e., all travel must be coordinated through the West Point Carlson-Wagonlit office). It is critical that you and your fellow Mentors follow the instructions in Appendix A in order to finalize your travel arrangements no later than 08 April 2013. Failure to meet this deadline could result in loss of available airline ticketing and lodging. West Point will fund airfare, specified car rentals, lodging at The Five-Star Inn, and per diem. Please understand that as good stewards in this new, financially conservative environment, we must adhere to limiting car rentals to one per group of four Mentors (or 12-passenger vans) and will be assigning double to triple occupancy rooms for all Mentors, with the exception of O-5, E-9, and gender considerations. These guidelines are further explained in Appendix A. According to the Joint Travel Regulation (Vol. 2), please ensure that all service members should have (or have applied for) a Government Travel Card in order to facilitate travel coordination. Background: This April marks the 16th Annual USMA Mission Command Conference (formerly Battle Command Conference), West Point s preeminent capstone conference for USMA Seniors, focused on contemporary Mission Command. Approximately 75 recently deployed Officers and NCOs from 14 Brigade-level CONUS Army and Marine units will pair up to serve as Class of 2013 Mentors to each Cadet Company. Additionally, 108 ROTC Seniors from 95 different ROTC programs across the U.S. will also take part in the Conference, as well as 20 graduating USMA Midshipmen who are to be commissioned as Marines. Conference activities include small group facilitated discussions focused on operational adaptability and leading in a period of transitioning military roles, as well as leader panels focused on planning/executing world class training and the NCO-Officer relationship. We ask for MCC Mentors to share their combat experiences with the students and address expectations of junior officers through a series of facilitated discussions and seminars during a day completely dedicated to this conference. The 1
keynote speaker for this year s conference is LTG Daniel B. Allyn, CG, XVIII Airborne Corps. The end-state is that soon-to-be commissioned Cadets and Midshipmen are excited to become officers, are focused on their commissioning and their future responsibilities, and are prepared to execute mission command while serving selflessly with character and honor. We ve attached an agenda for the conference in Appendix B and a highlighted event West Point map in Appendix C for your review and familiarization. Uniform: The uniform for all attendees (Mentors, Cadets, Midshipmen) for the entire conference will be the ACU (Army Combat Uniform) or equivalent for our sister services. Meals: Lunch and Dinner will be provided on both 24 and 25 April, however, Breakfast is at the discretion of the mentor (special Per Diem is authorized for this). The Five Star Inn and the Holiday Inn provide complimentary breakfast, and the Hotel Thayer was a full breakfast menu for purchase in its restaurant. Additionally, in Highland Falls there is a McDonalds (right outside Thayer Gate), Dunkin Donuts(184 Main St.), and Andy s Restaurant (281 Main St) that serve breakfast. Driving around West Point & primary parking location for the conference: The primary method of travel in and around West Point and to the Conference location is your rental vehicle. It is possible to use the West Point on-post public bus schedule (for those close enough to garrison), but the service only runs through each location every 30 minutes and the service only runs till 1645 hours. Designated Parking Area. Parking around West Point close to The Plain, or Parade Field, is not authorized during the week unless you have a special decal, and parking is also crowded in general. However, there is a designated Conference parking at the North Dock Parking lot, which is located adjacent to a Helipad right along the banks of the Hudson River, as shown on the map in Appendix C. Getting to this lot: After driving through Thayer Gate, it is best to take an immediate left onto Mills Rd, going straight up a hill to the Football Stadium. You will come to a T-intersection. Take a right turn onto Stony Lonesome Rd and proceed down a steep hill to another T-intersection. Take another right turn onto Washington Rd. Next take the first left onto Ruger Rd (Parade Field on your Right) going down another hill and take an immediate right onto Howard Rd. Howard Road will take you down a steep hill all the way to the banks of the Hudson River. You will see a Helipad near the water and a large parking lot to its left the designated area. Once parked, walk up the hill towards Eisenhower Hall, a very large red brick building (see map in Appendix C). The road curves around and you will see the road go through a tunnel literally under Ike Hall. Walk into the tunnel and you will see an entrance on the left hand side. Take the stairwell or elevator to the level of the Theater. NOTE: DO NOT park in the lot designated as the main parking lot right next to Ike Hall just off Ruger Rd this is not authorized. 2
We look forward to your arrival at West Point, and we know that your participation will be invaluable to the formation of the cadets and midshipmen in attendance. If you have any questions about travel, please contact Ms. Ellen Peterson (Ellen.peterson@usma.edu) or 845-938-3280. Other points of contact include: - CPT Graham Davidson (Michael.davidson@usma.edu) or 845-938-3280-2LT Frank Ceva (Frank.ceva@usma.edu) or 845-938-3028 - LTC Eric Weis (eric.weis@usma.edu) or 845-938-8755 Attachments: Appendix A. Travel and Lodging Instructions Appendix B. Mission Command Conference Agenda Appendix C. West Point Map with Highlighted Event Locations Appendix D. Example Travel Voucher (DD 1351-2) 3
Appendix A. Travel and Lodging Instructions The Mission Command Conference is fully funded from an endowment to SCPME (i.e., gift funds). Due to the recent fiscal restrictions, the Defense Travel System (DTS) will NOT be used to coordinate travel for this trip. The stewards of our endowments have enacted the following instructions to coordinate and process travel to the Unites States Military Academy (USMA). All units must provide SCPME with a by-name roster of the mentors selected to support the MCC, to include: Mentors full name, rank, gender, Social Security Number, mailing address, and cell phone contact number. Your POC for this action is 2LT Frank Ceva (frank.ceva@usma.edu or 845-938-3028. Mentors will receive a stamped fund-certified travel authorization (DD Form 1610), boxes 12-15 will be pre calculated. To coordinate your travel and rental car you must contact the West Point Carlson Travel Office (CTO) 1-800-269-2423 no later than 08 April. Travel: The cost of the commercial air and rental car is based upon estimates provided by the West Point CTO office. The unit will be authorized (1) rental car (based upon a 4:1 ratio). The unit will designate the authorized driver for the rental car. It is important that units do not deviate from the departure/arrival airports or amount of authorized rental vehicles due to the tight budget. Unit # Departure Arrival Est. Comm. Rental Car Auth. Airport Airport Air $ 1 ID, 2 BCT (FT RILEY, KS) 6 KANSAS CITY, KS NEWARK, NJ $400.00 2 x Cars ($821.00 ea) 3ID, 1 BCT LAGUARDIA, 10 SAVANNAH, GA (FT STEWART, GA) $430.00 3 x Cars ($737.00 ea) 4ID, 3 BCT COLORADO LAGUARDIA, 4 (FT CARSON,CO) SPRINGS, CO $375.00 1 x Car ($737.00 ea) 10 ID, SGS (FT DRUM, NY) 14 DRIVING DRIVING N/A 2 x 12pax ($551.00 ea) 82 ABN, 4 BCT RALIEGH- LAGUARDIA, 12 (FT BRAGG, NC) DURHAM, NC $325.00 3 x Cars ($737.00 ea) 1 AD, 3 BCT (FT BLISS, TX) 8 EL PASO, TX NEWARK, NJ $620.00 2 x Cars ($821.00 ea) 7 SUST BDE NEWPORT NEWS, LAGUARDIA, 2 (FT EUSTIS, VA) VA $350.00 1 x Car ($737.00 ea) OG, JRTC (FT POLK, LA) 4 ALEXANDRIA, LA NEWARK, NJ $650.00 1 x Car ($821.00 ea) MCOE LAGUARDIA, 4 ATLANTA, GA (FT BENNING, GA) $450.00 1 x Car ($737.00 ea) ACOE MONTGOMERY, 2 (FT RUCKER, AL) AL NEWARK, NJ $1,040.00 1 x Car ($821.00 ea) SIG COE (FT GORDON, GA) 4 AUGUSTA, GA NEWARK, NJ $478.00 1 x Car ($821.00 ea) FIRES COE LAGUARDIA, 2 LAWTON, OK (FT SILL, OK) $600.00 1 x Car ($737.00 ea) 4
USNA (ANNAP, MD) 3 DRIVING DRIVING N/A 2 x 12pax ($580.00 ea) Lodging: Due to the funding and limited lodging accommodations in the area, occupancy will be doubleto- triple (2-3 guests per room). We have rooms blocked at (The Five Star Inn for company grade officers and NCOs; The Thayer Hotel for field grade officers and NCOs). Please contact The Five Star Inn at (845) 446-5943, dial 0 (zero) for the front desk, or DSN 688-6816 to book your rooms using a Government Credit Card no later than 8 April. The personnel at The Five Star Inn reservation desk are expecting your call and have a roster of mentors attending and pre-arranged lodging plan based on unit affiliation. Lodging reimbursement is authorized at the local Government Rate and has been pre-calculated for our funding budget. Five Star Inn, 1 Thayer Rd, West Point, NY 10996 (see map in Appendix C). This Hotel is located outside of Thayer Gate in Highland Falls, in vicinity of the West Point Visitor s Center and the West Point Museum. The Hotel is technically located on West Point Highway in Highland Falls as it transitions into Thayer Road. Some mentors assigned to this hotel may have to stay at an Annex physically located on West Point garrison. Hotel Thayer, 674 Thayer Road, West Point, NY, 10996 (see map in Appendix C). This Hotel is located on the right just prior to going through the Check-Point at Thayer Gate on Thayer Road (an extension of West Point Highway in Highland Fall) Hotel Arrival. When you arrive at the hotel, please check in with the West Point LNO. These personnel will assist you with your questions, hand out welcome packets, and help with your room assignments. We will make every effort to have an LNO at each hotel s reception area for as much of the day as possible on 21 APR. If you do not see an LNO, there will be stations set up with Conference Guides, and hotel reception will be able to help you with your rooms. If you have any issues, please contact 2LT Frank Ceva at frank.ceva@usma.edu and 845-938-3028 or Ms Ellen Peterson at ellen.peterson@usma.edu and 845-938-3280. Submitting Travel Voucher at the completion of the conference: Submission of travel claims must be submitted within five (5) working days of return to the Permanent Duty station (PDS), using the travel Voucher form (DD Form 1351-2; see example in Appendix D). Check the accuracy of information in boxes 2-17. Provide legible copies of receipts for all of the expenses you re claiming reimbursement for and list the expenses in box 18. Sign in box 20a. 5
(Claimant signature) and fax, scan, or email your support documents to the attention of Ellen Peterson (ellen.peterson@usma.edu; Fax (845) 938-7013. Questions or Issues: If you have any issues, questions or concerns, please contact the POC for the memorandum. Ellen Peterson @ ellen.peterson@usma.edu office: (845) 938-3280. 6
Appendix B. Mission Command Conference (MCC) Agenda 21 April 2013 Travel Day DTG Event Location Who TBD Mentor Travel Day from Unit Locations Various External Mentors TBD Mentor Arrival and Hotel Check-In Five Star Inn External Mentors TBD Personal Time VIC West Point External Mentors 22 April 2013 Mentor Training Day DTG Event Location WHO 0800-1600 ROTC Cadets arrive at Newark Airport & transport to USMA Barracks; USNA & some ROTC arrive by vehicle Newark / Stewart / West Point ROTC / USNA 0600-0830 Mentor PT and Breakfast Period VIC West Point Mentors 0830-0900 Mentor Movement from Hotels to Ike Hall West Point Mentors 0900-0920 Welcome & Admin Brief Ike Hall Theater Mentors 0920-0935 USMA Strategic Platform Briefing IKE Hall Theater Mentors 0935-1000 Mentor Training Topic: Officership & Mission Command Themes IKE Hall Theater Mentors 1000-1030 Mentor Training Topic: Mentor Facilitation Approaches IKE Hall Theater Mentors 1030-1045 Break 1045-1145 Mentor Training Topic: Leader-to-Leader Session Prep (or Panel preparation for designated Mentors) IKE Hall Theater (IKE Ballroom) Mentors, CCL 1200-1245 Mentor Lunch, TAC Link/Up IKE Riverside Cafe Mentors/TACs 1245-1445 Mentor/TAC Rehearsal & Site Recons West Mentors 1500-1600 West Point Tour (Optional) West Point Mentors 1500-1600 Make-up Mentorship Training for USMA-internal Mentors TH341 USMA Mentors 1745-1915 MENTOR WELCOME DINNER Welcome by GEN(R) Franks & Remarks by Commandant Cadet Mess Hall (Regimental Room) CMDT/ SUPT/Keynote Speaker /Mentors 1915-1930 Company/Mentor Link-Up: Front Steps of Cadet Mess; CO GUIDON, CO/TAC, Mentors; Movement to IKE HALL Cadet Mess Hall to IKE HALL 1930-2045 **LTG Allyn: Keynote Speaker Introduction & Remarks Ike Hall Theater 2045-2300 **MCC INFORMAL MIXER (Unit/Post Discussions) Ike Hall Ballroom Class 13/ Mentors / ROTC/USNA/TACs Class 13/ Mentors / ROTC/USNA/TACs Class 13 / Mentors / ROTC/USNA/TACs 7
April 23 (AM) Primary Conference Day DTG Event Location WHO 0600-0700 Mentor PT and Breakfast Period Hotels & Local VIC Class of 2013/ROTC 0705-0720 Mandatory Breakfast for Cadets / ROTC / USNA Cadet Mess All Mentors 0700-0730 Mentor Movement from Hotels to IKE HALL; Seated at Riverside Café by 0730 Ike Riverside Café All Mentors 0720-0730 Student Movement from Cadet Area to IKE HALL Cadet Area to IKE Class 13 / ROTC/USNA 0745-0930 LEADER-TO-LEADER (L2L) (1 hr, 45 min) Ike Riverside Café Class 13(1 st /2 nd Regt) / ROTC/USNA/ Mentors 0745-0835 Planning and Executing World Class Training Ike Ballroom B Class 13 (3 rd Regt)/ROTC/USNA 0745-0835 NCO-Officer Panel Ike Ballroom C Class 13 (4 th Regt)/ROTC/USNA 0835-0840 3 rd & 4 th REGT switch Ballrooms 3 rd & 4 th REGT 0840-0930 NCO-Officer Panel Ike Ballroom C Class 13 (3 rd Regt)/ROTC/USNA 0840-0930 Planning and Executing World Class Training Ike Ballroom B Class 13 (4 th Regt)/ROTC/USNA 0930-0950 CHANGE ROOMS / BREAK (20 min) IKE / Crest Hall Students/Mentors 0950-1135 LEADER-TO-LEADER (L2L) (1 hr, 45 min) Ike Riverside Café Class 13 (3 rd /4 th Regt) / ROTC/USNA/Mentors 0950-1040 Planning and Executing World Class Training Ike Ballroom B Class 13 (1 st Regt)/ROTC/USNA 0950-1040 NCO-Officer Panel Ike Ballroom C Class 13 (2 nd Regt)/ROTC/USNA 1040-1045 1 st & 2 nd REGT switch Ballrooms 1 st & 2 nd REGT 1045-1135 NCO-Officer Panel Ike Ballroom C Class 13 (1st Regt)/ROTC/USNA 1045-1135 Planning and Executing World Class Training Ike Ballroom B Class 13 (2 nd Regt)/ROTC/USNA 1135-1145 Mentor Photo Crest Hall Steps All Mentors April 23 (PM) Primary Conference Day DTG Event Location Who 1145-1150 Cadet Company /Mentor Link-up Ike s Crest Hall CO Guidons/Mentors 1150-1205 Mentors Escorted from IKE HALL to Lunch Formation IKE to Cadet Area Select Cadets/Mentors 1210-1235 Lunch with Cadets at Company Tables 1235-1250 Movement from Cadet Mess Hall / Classrooms 1300-UTC 1800-1900 Company Level Engagement: Seminars, Q&A Sessions, Small Group, Informal West Tours Commandant s MCC FAREWELL DINNER Remarks by TBD 1900 1915 Movement to Firstie Club 1915-2300 **INFORMAL MCC SOCIAL (OPTIONAL - MENTORS ACU s) Cadet Area Cadet Mess Hall Cadet Mess Hall/IKE to 64x Rooms CO Classrooms, CO Area, West Point Cadet Mess (Reserved Wing) Moving to Firstie Club Firstie Club All Mentors / Class 112/ USNA/ROTC Class 13 / ROTC/USNA Mentors / TACs Class 13 / ROTC/USNA Mentors / TACs All Mentors / CMDT / TAC / Select Students Class of 2013/ ROTC All Mentors / TACs Class of 2013 / ROTC/Mentors/TACs April 23 (PM) Primary Conference Day DTG Event Location Who 0400-UTC ROTC transported by TMP van to respective airports for departure West Point to Various Airports ROTC Cadets 0400-UTC Mentor Travel Day West Point to Various Airports Mentors 8