Prior Approval Request What is taking so long? S O C I ETY O F R ES EA R C H A D MI N I S T R A T O R S I N T ERN A T I O N A L A N N UA L MEETI N G V A N C O UV ER, C A N A D A O C TO B ER 14-18
the only NIH official authorized to obligate NIH to the expenditure of Federal funds CGMO Chief Grants Management Officer The Grants Management Officer within an awarding agency who is the principal Grants Officer in the agency. The Chief Grants Management Officer provides leadership to an organizational component that is responsible for the business and fiscal management of an IC s grant portfolio. Generally, the CGMO will have the authority to appoint and exercise line authority over one or more GMOs. GMO Grants Management Officer The GMO whose name appears in the Notice of Award is the NIH official responsible for the business management and other non-programmatic aspects of the award. These activities include, but are not limited to, evaluating grant applications for administrative content and compliance with statutes, regulations, and guidelines; negotiating grants; providing consultation and technical assistance to applicants and recipients, including interpretation of grants administration policies and provisions; and administering and closing out grants. The GMO works closely with his or her counterparts in other NIH ICs and with the designated PO. The GMO is the focal point for receiving and acting on requests for NIH prior approval or for changes in the terms and conditions of award, and is the only NIH official authorized to obligate NIH to the expenditure of Federal funds or to change the funding, duration, or other terms and conditions of award. GMS Grants Management Specialist Grants Management Specialist. The GMS whose name appears in the NoA is an agent of the GMO and is assigned responsibility for the day-to-day management of a portfolio of grants.
All requests for NIH awarding IC prior approval must be made in writing (including submission by email) to the Grants Management Officer (GMO) no later than 30 days before the proposed change, and signed by the Authorized Organization Representative (AOR). E-mail requests must be clearly identified as prior approval requests, must reflect the complete grant number in the subject line, and should be sent by the Authorized Organization Representative to the Grants Management Officer that signed the Notice of Award. E-mail requests must include the name of the recipient, the name of the initiating Program Director/Principal Investigator, the Program Director/Principal Investigator s telephone number, fax number, and e-mail address, and comparable identifying information for the Authorized Organization Representative. The GMO will review the request and provide a response to the AOR indicating the final disposition of the request, with copies to the PD/PI and to the cognizant NIH PO. Only responses provided by the GMO are considered valid. Recipients that proceed on the basis of actions by unauthorized officials do so at their own risk, and NIH is not bound by such responses. Whenever recipients contemplate rebudgeting or other post-award changes and are uncertain about the need for prior approval, they are strongly encouraged to consult, in advance, with the GMO.
E-mail Requests must include: In the subject line: clearly identified as a prior approval request the complete grant number In the body: the name of the Recipient Organization Principal Investigator and Authorized Organization Representative o name o telephone number o fax number o email address
GMS The Grants Management Specialist: evaluates the request for: Administrative content and compliance with statutes, regulations, and guidance's reviews the active award terms of award Federal Financial Report (if applicable) prior year(s) post-award actions Summarizes the request Send the request along with the Grants Management review/recommendation to the Program Officer Program reviews the scientific progress and recommends approving or denying the request.
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