Eligibility: Requirements: SAA Task Force Application All current SAA general members are eligible to apply to be a member of the Task Force. Applicants must have a minimum 2.5 GPA at the time of application. Attend 75% of all SAA Task Force meetings and general meetings. Serve as chair and fulfill respective duties for one SAA Task Force position. Attend and volunteer at Homecoming. Represent SAA in a professional and dignified manner. Fulfill additional duties specified by the SAA Executive Board. Application Timeline Wednesday, October 28, 2015 at 5pm Application Deadline All applications must be submitted in person at the Alumni Office in the Swede Johnson Building (NW corner of Cherry & Speedway). The Selection Committee will review your application and you will be notified via email if you have been chosen to continue to the interview round. Friday, November 6 Tuesday, November 10, 2015 Interviews If your application is selected to move on to the interview round, you will be asked to sign-up for an interview slot on the dates above. Questions? Contact us at saamembership@al.arizona.edu.
THE UNIVERSITY OF ARIZONA STUDENT ALUMNI AMBASSADORS TASK FORCE APPLICATION Name: Expected Graduation (semester/year): Email Address: GPA: Major (if multiple, use a comma): Minor (if multiple, use a comma): Phone Number: Permanent Address: Will you be able to attend meetings on Wednesdays 5:00 7:30PM? Yes No 1. Please explain why you are interested in joining Task Force and how you can contribute to the SAA s mission. (No more than 500 words.) The mission of the Student Alumni Ambassadors is to foster interaction between alumni and students, while preserving and celebrating University of Arizona history and traditions. 2. Please choose one of the following questions. (No more than 500 words.) 1. Write a letter to one of our well-known alums asking them to attend a Networking event. (ex. Kristen Wiig, Steve Kerr, or Savannah Guthrie) 2. What is your favorite UA tradition or history tidbit and why? 3. Please attach a one-page résumé or a one-page list of extracurricular activities and community involvement. 4. Please submit a creative project that demonstrates how you are a Wildcat for Life. Projects must fit in a standard size manila envelope. Additionally, please refrain from including any identifying information (e.g. pictures, your name, etc.) Examples include scrapbooks, videos, artwork or writing samples.
Task Force Position Preference List your top five preferences for your chair position. It is not guaranteed that you will get one of these positions. The Selection Committee does their best to match your skills and preferences. Please understand that positions one through seven make the SAA Executive Board. Only SAA members who have served for at least one year on Task Force are eligible to hold a position on the Executive Board. See descriptions of each Task Force position below. 1. 2. 3. 4. 5. In signing this form below, I verify that the above information is correct and consent to allow the appropriate member(s) to confirm any information provided. (This includes educational information covered under the Privacy Act.) Sign: Date:
#1 President Official liaison to the university community. Serves as the club s main representative to ASUA. Official representative of the organization. Presides over general membership, Task Force and Executive Board meetings. Calls additional meetings as needed. Prepares meeting agenda and handles all preparation for Task Force and general membership meetings. Serves as a student representative on the UAAA Alumni Council. Main point of contact for all general SAA questions. Chief liaison between SAA advisors and all SAA members. Works with the Executive Board to create goals for the academic year. Ensures that all SAA programs support SAA s strategic goals. Creates and maintains an officer binder to pass on to their successor. #2 Executive Vice President Assumes the duties of President when the President is absent. Manages the annual Task Force member obligation contracts. Updates the contract as needed. Ensures that all Task Force members fill out and sign a contract each academic year. Submit copies of all contracts to the SAA staff advisors each year. Maintain an archive of all obligation contracts. Presides over Task Force application and interview process. Main point of contact for all Task Force application process questions. Oversees the Executive Board elections process and committee. Prepares meeting agenda and handles all preparation for Executive Board meetings. Serves as the keeper of the SAA Bylaws. Handles all Bylaw updates. Reviews the Bylaws with the Executive Board each year. Reviews attendance reports from secretary and contacts delinquent members. Creates and maintains an officer binder to pass on to their successor. Oversees the activities of each chair designated to them. #3 Secretary Maintain an accurate record of all business conducted and submits the record to the Executive Board and Advisory Board. Keeps an accurate record of attendance and submits all attendance records to the Executive Vice President. Creates and maintains an officer binder to pass on to their successor Responsible for upkeep of A Book Oversees the activities and of each chair assigned to them #4 Treasurer Maintains an accurate record of club funds.
Works with the Advisory Board to determine a need for fundraising. Provides advice in all financial matters. Meets regularly with the UA Alumni Association Chief Financial Officer. Handles the ordering and distribution of SAA nametags and polos with the assistance of advisors Creates and maintains an officer binder to pass on to their successor. Supervises any fundraising events Presides over the scholarship selection process, which includes but is not limited to: Design the application and assemble the review committee to award Wildcat for Life, Task Force Member of the Year, and General Member of the Year awards at the Evening of Excellence in the spring. Design an application for merit scholarships, which will be awarded to SAA members at the fall Scholarship Celebration. Oversees the activities and of each chair assigned to them #5 Vice President of Alumni Relations Oversees the planning of all networking events. Mobilizes members to participate in networking events throughout the year. Creates and maintains an officer binder to pass on to their successor. Oversees the activities and of each chair assigned to them #6 Vice President Communications Maintain the SAA website and all social media Works with the staff advisors on all marketing programs. Works with Task Force members on all event marketing. Creates and maintains and officer binder to pass on to their successor. Oversees the activities and of each chair assigned to them #7 Vice President of Membership Recruits SAA general members. Responsible for marketing SAA on campus and recruiting members from April October of each year. Plans and coordinates all SAA recruiting events including: Assembles and trains summer recruitment team Orientation Phoenix Summer Send off Wildcat Welcome events Creates the Beat T-shirt design each year Plans and coordinates all Beat T-shirt days. Cultivates membership throughout the year. Promotes renewing membership to all current SAA members. Creates and maintains an officer binder to pass on to their successor. Oversees the activities and of each chair assigned to them.
#8 Homecoming Chair Coordinates all SAA Homecoming events and volunteer opportunities. Serves as the main contact for members, volunteers, and Chairs for Homecoming events. Reports to designated executive board member #9 & #10 Homecoming Parade Float Chairs Two chairs will be responsible for leading the parade float committee in the design and construction of the Homecoming parade float. Reports to designated executive board member #11 Lighting of A Mountain Chair Responsible for the planning and execution of the annual Lighting of A Mountain event to kickoff Homecoming. Works with staff advisors to book the Main Gate Garage, books entertainment, books decorations, creates RSVP page, creates Facebook events, markets the event to student and alumni, books the Bank, cheer and Wilbur and Wilma, recruits volunteers, and manages all logistics the day of the event. Reports to designated executive board member #12 Passport Chair & #13--- Passport & Meeting Chairs Revises the annual Passport and attendance stickers each year. Is in charge of collecting sign-in sheets, tracking attendance, updating passports, and handing out prizes to members. Reports to designated executive board member #13 Cat Café Chair Responsible for planning and implementation of the annual Cal Café event including marketing the event to alumni and students, determining locations, determining number of events, organizing transportation, creation on nametags and event materials, and managing all additional logistics for the events. Reports to designated executive board member #14 Ghosts of the UA Tour Chair Oversees the Ghosts of the UA Tour program. Selects and trains 10 tour guides each semester that host the tour on an ongoing basis. Sets up tours for Homecoming, Reunions, Chapter Leadership Conference, Governing Board meetings, Student special events, and special requests. This program is new, so the Chair is responsible for marketing this program on campus and growing our number of tours per year. Reports to designated executive board member #15 Social Chair Responsible for planning an average of 1-2 social events or opportunity per month. Options can include tailgates, philanthropy events, and ASUA events. The social chair is responsible for campus exposure. Reports to designated executive board member
#16 & #17 Alumni Networking Events Chair Assists the VP Alumni Relations with all aspects of SAA alumni networking events including set up, clean up, creation of nametags and event materials, decorations, catering, marketing, recruitment of volunteers, and managing volunteers on the day of the event. Reports to designated executive board member #18 & #19 Rivalry Run Chairs Rivalry Run is a Beat ASU themed fundraising run to benefit SAA s scholarship fund and general funds. Chairs are responsible for launching the first annual Rivalry Run. Work with the Executive Board to finalize the layout of the event. Work with Staff Advisors to book the Mall, create decorations, market to campus and alumni, marketing to the local community and press, manage all logistics of the event, execute the event, recruit volunteers, and manage the volunteers. Reports to designated executive board member #20 M&M Chair Responsible for the Mentors and Mentees program, including the initial matching and year-round accountability for mentors Reports to designated executive board member