KIWANIS INDIANA FOUNDATION GRANT APPLICATION GRANT APPLICATION INTRODUCTION (Approved: December, 2007) Enclosed is a copy of the application form used by the Kiwanis Indiana Foundation (the Foundation) and the Grants Review Committee of the Executive Committee in reviewing requests for financial support for specified projects. We thank you for your interest and support of projects that will improve the quality of life for Indiana citizens. Should you have any questions regarding the application, please do not hesitate to contact the Grant Review Committee. GRANT APPLICATION PROCEDURES (Approved: December, 2007) Upon submission, this application and the accompanying materials become the property of the Foundation and will be used as deemed appropriate by the Foundation. As we assess the project, we may need to review your application with other agencies, individuals, or organizations. We require the original copy of the application and all attachments be returned to the Foundation office by December 15 th for winter grant requests and by June 15 th for summer grant requests. You will want to keep an extra copy for your records. Successful grants will be paid in March for the winter grant cycle and in September for the summer grant cycle. Please submit the application packet simply stapled together; we do not want to receive applications in folders or binders. Applicants should carefully read our grant instructions. It is important that you complete the application form in its entirety. GRANT INSTRUCTIONS (Approved: December, 2007) Please read these guidelines carefully, as they govern our Grantmaking process! I. GRANTMAKING GUIDELINES Thank you for your interest in the Kiwanis Indiana Foundation (the Foundation). The following information will assist you in determining whether to apply to the Foundation for funding and explain how to proceed if you are eligible to do so. Please review these materials carefully. While the Foundation would like to support all the important work being carried out by Indiana Kiwanians, its financial resources are limited. The information provided through the application process helps the Foundation make sound decisions based on its mission, the directives of donors, and the Foundation s goal to provide effective assistance to as many organizations as possible. II. POLICY STATEMENT FOR GRANTMAKING The objective of the Foundation is to develop a protected pool of capital to generate income, so that the income can be used to energize and nourish endeavors that seek to serve the Objects of Kiwanis. Our grant policies are designed to conform to that overall objective. III. WHO WE FUND The Foundation makes grants to individual Kiwanis clubs and to tax-exempt 501c3 organizations operating or proposing to operate programs for the benefit of Indiana residents within the State of Indiana. IV. WHAT WE FUND The Foundation makes grants to increase the capacity of Indiana District of Kiwanis Clubs, and Indiana District of Kiwanis supported projects, to respond effectively to the needs of the citizens of the state. In general, the Foundation prefers funding for projects that further the Objects of Kiwanis: 1. To give primacy to the human and spiritual, rather than to the material values of life. 2. To encourage the daily living of the Golden Rule in all human relationships. 3. To promote the adoption and the application of higher social, business, and professional standards.
4. To develop, by precept and example, a more intelligent, aggressive, and serviceable citizenship. 5. To provide through Kiwanis Clubs, a practical means to form enduring friendships, to render altruistic service, and to build better communities. 6. To cooperate in creating and maintaining that sound public opinion and high idealism which make possible the increase of righteousness, justice, patriotism and good will. It is anticipated that projects receiving grants will involve one of the following categories: Youth Elderly Scholarships Civic and community development Education Health and Human Services Historically, the Foundation has funded projects related to supporting children, adults, and the elderly. Legal requirements forbid staff, board members, and their families from profiting financially from any philanthropic grant. All persons actively connected to the Foundation will avoid self-interest in the processing and distribution of grant requests. V. WHAT WE DO NOT FUND The Foundation will not normally consider grants from the Foundation for the following purposes: Individuals other than scholarships (separate applications exist for scholarship programs) Organizations for religious or sectarian purposes Make-up of operating deficits, post-event or after-the-fact situations Endowment campaigns For any propaganda, political or otherwise, attempting to influence legislation or intervene in any political affairs or campaigns. Services such as fire, police, schools, parks, etc. that are the responsibility of government and tax supported. (We will support special projects of these agencies) In addition, the Foundation board is reluctant to 2 approve grants to any organization for the purpose of maintaining an on-going operating budget or for multi-year grant requests. (Please contact the Foundation office before submitting a multi-year grant request). However, exceptions to this may be made at the discretion of the Board. VI. HOW TO APPLY An application may be obtained from the Kiwanis Indiana District office at: 3636 Woodview Trace, Suite #100 Indianapolis, IN 46268. Completed typewritten application forms should be sent or delivered to The Foundation s office at 3636 Woodview Trace, Suite #100 Indianapolis, IN 46268. Applications cannot be submitted online. Applications that do not contain all of the requested information may not be considered. If information requested is not available, an explanation is required. To facilitate the preparation of complete grant applications, applicants are encouraged to utilize Kiwanis Indiana Foundation Executive Committee members. Contact the Indiana District of Kiwanis office at (317)578-0857 in order to obtain contact information for the appropriate Executive Committee member. VII. GENERAL POLICY CONCERNING GRANTS FROM THE KIWANIS INDIANA FOUNDATION ENDOWMENT FUND Proposals and requests for grants that are of greatest interest to the Foundation will have some or all of the following: Address a community issue, need or concern with a special project that is either an on-going or new Kiwanis project; Present an innovative but practical approach to a community problem or need; Define a workable plan that is realistic, which shows an ability to complete the project and accomplish the goal; Shows a significant financial commitment of the requesting Kiwanis Club; Furthers one of the Objects of Kiwanis; The Grants Committee is responsible for determining that each project meets the legal requirements of the Foundation as well as the
Foundation s objectives. VIII. PROPOSALS SHALL INCLUDE Cover letter List of your Club s officers Copy of the total project budget Narrative description of the project All pertinent supporting information IX. WHEN TO APPLY The Foundation Board considers grants two times each year in February and August. Winter grant requests must be submitted no later December 15 th. Summer grant requests must be submitted no later than June 15th. A notice will be placed in the Hoosier Kiwanian, or Hoosier Kiwanis Update, from time to time, notifying all interested organizations that the Foundation will be receiving and considering applications for grants during the months of February and August. informed in writing of the Executive Committee s decision and any conditions placed on the grants such as written progress reports on the projects. Once a grant is received, the Foundation anticipates that the funds shall be expended during the calendar year awarded. In addition, it is appropriate to take the initiative to solicit grant applications or to develop projects coordinated by the Kiwanis Indiana Foundation to address certain community issues that have not been selected by a Kiwanis Club. It may be necessary to solicit a sponsor or sponsors if the need is great and of immediate need. This puts the Kiwanis Foundation in a position of being proactive rather than just reactive. X. THE GRANTS DISTRIBUTION PROCESS Requests are received, reviewed, and acted on twice a year. The deadline dates are December 15th and June 15 th for receipt of completed applications. The cover letter, grant request, and all other documentation must be in the Indiana District of Kiwanis office by the deadline date. One copy of each request will be mailed to each member of the Grants Review Committee and one copy of each request will be mailed to the President of the Executive Committee and to the District Governor. The Grants Review Committee of the board will meet to review the grant requests either in person or via electronic communication during the months of July and January. The Grants Review Committee will be responsible for the recommendations that go to the board. The Grants Review Committee will present their recommendations to the full Executive Committee in the Committee s February and August meetings. The Executive Committee as a whole will consider the Grant Review Committee s recommendations, and decide which applications will be granted. Following this meeting each applicant will be 3
KIWANIS INDIANA FOUNDATION GRANT APPLICATION APPLICATION FOR GRANT DATE NAME OF ORGANIZATION: Kiwanis Club of APPPLICATION PREPARED BY: ADDRESS TELEPHONE Date organization founded Number of Club Members: Full- Time Part- Time I. PROJECT INFORMATION A. Specifically, what are you asking the Kiwanis Indiana Foundation to fund? What is the cost of your project? How much are you asking from the Foundation? When do you need funding?
How much money is your club providing? Do you have alternative sources for funding this project? Have you applied for other grants? B. Provide a brief statement of the purpose of the project. C. Who will be served, including: 1) Approximate number served 2) Age range of people served 1-18 years 18-60 years 60+ years D. Project start date Project completion date E. Assuming that this project is successful, what financial resources will be available for its continuation? F. State the Object of Kiwanis which will be served. 2
II. ORGANIZATION INFORMATION A. Please advise the principal purpose and service of this organization or advise the mission statement. B. What towns, communities and counties will be served by this grant? C. Is this organization a past grant applicant? Yes No A past grant recipient? Yes No If yes, what project? D. Indicate your agreement to supply a brief written progress report when the project is completed. E. Are you organized as a nonprofit organization under Indiana laws governing charitable organizations? Yes No If No, please explain. 3
F. If you are awarded a grant, how do you propose to publicly acknowledge the Kiwanis Indiana Foundation? III. ATTACHMENTS A. Cover letter B. List of your organization s/agency s officers or governing body C. Copy of your last financial statement showing income and expenses (annual report) D. Narrative description of the project IV. APPLICATION MUST BE SIGNED BY KIWANIS CLUB PRESIDENT Signature Title Print name Phone If additional information is required, whom else do you want us to contact? Name Title Phone 4
Kiwanis Indiana Foundation The undersigned hereby agrees to the following grant conditions: 1. To use the funds only for the designated purpose as described in the grant application and subsequent grant award letter. The grantee must seek approval from the Kiwanis Indiana Foundation to spend funds on items not listed in the grant award letter. 2. To maintain books and records to show, and separately account for, the funds received under this grant, and to maintain records of expenditures adequate to identify the purposes for which, and manner in which, grant funds have been expended. 3. To maintain such files and records for a period of at least four years after completion or termination of the project. 4. To permit the Kiwanis Indiana Foundation at its request, to have reasonable access to the grantee's files and records for the purpose of making such financial audits, verifications, and investigations as it deems necessary concerning the grant. 5. To return to the Kiwanis Indiana Foundation any unexpended funds or any portion of the grant which is not used for the purposes specified. 6. To issue a news release to area newspapers and radio stations announcing the grant awarded by: 7. To submit the Final Grant Report, including all requested materials, by the date specified in the grant award letter. PROJECT NAME: GRANT AMOUNT: ORGANIZATION: Signed: Printed Name and Title: Date GRANT APPLICATION EVALUATION SHEET (SAMPLE-FYI) 5
Applicant Project Amount requested How much, if any, you would like to grant this project Scoring: Scale of 1 to 10 (1 being minimum, 10 being maximum, total of 100 points) Appropriateness Is it appropriate for the Foundation to make a grant for the requested purpose, or are there other, more compatible funding sources? Adequate Resources Does the Foundation have adequate resources to effectively respond to this need? Community Need Does the proposal effectively communicate that the program/project is a need for this organization or the Randolph County community? Does the applicant clearly demonstrate the program/project/ organization has been planned in light of overall community needs and available resources? Benefit To what degree is the potential benefit to the community? Number Affected Does the program/project/organization affect an adequate number of people compared to the size of the request? What population is served by the program/project/organization? Collaboration Does the program/project/organization involve collaboration of two or more organizations? Should it be a program/project/organization that collaborates with other organizations? (If no collaboration is needed, then enter a score of 10). Organization Capacity Is this organization capable, through its staff and/or governing body, to achieve the expected results of this program/project/organization. Has applicant demonstrated a realistic work-plan and evaluation methods? Does the organization have effective leaders in place? Is the organization stable? Financials Are the budgets for the program/project/organization reasonable? Is there evidence of ongoing support for the project beyond the Foundation s grant period? Does the organization have a broad donor-base for support? Volunteerism Is the program/project/organization able to attract and utilize volunteer resources and support? Application Appearance Is the application clear and logically presented? Are there spelling and grammatical errors? Does the application contain appropriate details? Are questions answered sufficiently? Total Notes: 6
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Kiwanis Indiana Foundation Grant Rating Sheet 1. Is the application complete? Yes = 3 points No = 0 points 2. How well will the grant project reach a broad 1 2 3 4 5 segment of the community or a segment of the community whose needs are not being met by existing Kiwanis services? 3. Is the applicant seeking seed money in order to Yes = 3 points No = 0 points realize an innovative opportunity that will meet a community need? 4. How likely will awarding a grant toward this project 1 2 3 4 5 stimulate and encourage additional funding? 5. How well will this project promote cooperation 1 2 3 4 5 and avoid duplication of efforts? 6. How well will this project help make the charitable 1 2 3 4 5 organization more effective, efficient and selfsustaining? 7. Is this a one-time project or need? Yes = 3 points No = 0 points 8. Will Kiwanis Indiana Foundation be the Yes = 0 points No = 3 points sole funder of this project? 9. Would this project be more appropriately funded Yes = 0 points No = 3 points by another entity? 10. Credibility/Capability: Does the organization have 1 2 3 4 5 what it takes to accomplish what it wants to through this project? Has the organization accomplished its past goals? 11. Feasibility: Can this project be accomplished? 1 2 3 4 5 12. Importance: Should this project be done? Will 1 2 3 4 5 it meet an important need? Does it align with the applying organization s mission? 13. Red Flags? Overall, how comfortable are you with 1 2 3 4 5 this project? TOTAL SCORE 14. How much, if any, would you like to grant $ to this project? 8