How to apply Using SmartyGrants Use the Next Page and Previous Page buttons or the Application Form Navigation list on the right-hand-side to move between questions. This will automatically save your application. Don't use the Forward or Back buttons on your website browser as you may lose your progress. As you complete the form, your responses will determine which further questions you will be required to answer. Questions that are not applicable to your application will be automatically disabled. For further instructions on how to use this online form, please see the SmartyGrants Guide for Applicants. About this form Complete this Project Details to seek support for Specialist Radio Programming. Specialist Radio Programming are regular radio programs that meet the needs of particular communities: RPH programs to serve people with a print disability Ethnic programs to serve a defined local ethnic community Indigenous programs to serve a defined local Indigenous community. Check the guidelines on the next page to see whether your programs are eligible for support. You should only attach one form seeking support for all Specialist Radio Programming at your station. You can add multiple Content proposals to your application, see 'How to Submit' on page 6. Applications for support for Content projects under $10,000 should return to 'My Submissions' and select 'Start New Content Projects Under $10,000'. Applications for support for Content projects over $10,000 should return to 'My Submissions' and select 'Start New Content Projects Over $10,000'. Please let us know if something doesn't work or doesn't make sense. We want to hear from you and we want to help you: call us on (03) 8341 5900. Grant Guidelines for Specialist Radio Programming Please read these grant guidelines before you apply. The grant guidelines include important information about this grant category including what you can and can t use the grant funds for. These guidelines apply to Specialist Program content only. Grant guidelines for other Content project funding can be found here. Please note, funding for Specialist Radio Program support is limited by the funds available for allocation. Page 1 of 14
What is the objective of Specialist Radio Programming support? Specialist radio programming refers to new episodes of ongoing, regular programs that deliver a specific service, not otherwise provided by broadcasters, to a local community. This funding support is designed to encourage stations to carry specialist radio programming and assists with the maintenance and development of specialist programming content in community broadcasting to meet the needs of particular communities: RPH programs to serve people with a print disability, in accordance with the specific conditions outlined in section 4. Ethnic programs to serve a defined local ethnic community, in accordance with the specific conditions outlined in section 4. Indigenous programs, in accordance with the specific conditions outlined in section 4. 2. Who is eligible to apply? A community radio station with a long term or temporary broadcast licence Incorporated not-for-profit organisations auspicing applications for program groups broadcast on a community radio station. A Remote Indigenous Media Organisation or Remote Indigenous Broadcasting Service FAQ Link: What if we received Specialist Radio Programming funding in Round 1? 3. Who is not eligible to apply? An applicant seeking support for TV content should apply for programming support under Content grants. A community radio station broadcasting RPH programs within the broadcast 'footprint' of an existing RPH service (predominantly in metropolitan areas). Check here to see if your station operates with the broadcast footprint of an existing RPH service. 4. What conditions apply? All specialist programs must: be on air by the start of the upcoming funding period (1 January or 1 July) be produced locally programs originating elsewhere for local re-broadcast are not eligible be broadcast regularly, at least fortnightly between 6am 1am (i.e. not overnight) for the entire funding period be at least 30 minutes long, with a minimum of 80% specialist programming material including culturally relevant music have a minimum of 40% of the program which must be spoken word content or musical content broadcast live or recorded by the station and covers social, cultural and political issues of importance to the relevant community, and news and information relevant to cultural and language maintenance, with an emphasis on local perspectives. Specific specialist programs requirements: An Indigenous program broadcast on a non-indigenous licensed station must be produced and presented by an Indigenous person or group Page 2 of 14
An Indigenous program broadcast on an Indigenous licensed station must be produced and presented by an Indigenous person or group and; must include 50% Indigenous language content and/or content produced and distributed within a remote Indigenous community An Ethnic program must be produced and presented by a person or group of people broadcasting to a defined local ethnic community which has input into the content of the program. The program s spoken language must be at least 50% in a language other than English except where English is the native or common language of the cultural community (e.g. Irish, Indian) or where the program is produced and presented by people under the age of 30. Spoken word content must be no more than 25% religious content. A Multicultural program must be produced by a group of at least 3 broadcasters from differing language/cultural backgrounds and address issues of multiculturalism, identity, settlement, etc. It can be in any language. An RPH Program must conform with RPH Australia's Protocol for RPH broadcasting. Note that: sponsorship announcements, music, standard news bulletins such as National Radio News (NRN), and other items not specific to the needs of people with a print disability do not qualify as RPH content all printed items shall be read in full. Material shall be presented with an appropriate identification of: the publication, edition, date of publication, page number and author's name. In no circumstances shall the text be varied or any editorial comment be offered in relation to an item. Note: CBF representatives may review your programs in accordance with the grant guidelines and may require the return of funds associated with non-compliant programs in this grant category. Please ensure every program you are applying for is eligible for funding support. You can find more information about the CBF s Monitoring Policy here. Specific applicant requirements: Applicants must meet with presenters and program contributors (either in person or via teleconference) prior to application at least once per funding period, to ensure: everybody understands and commits to complying with the grant guidelines requirements for Specialist Radio Programming support throughout the funding period everybody understands and agrees to the funded items requested everybody is aware of their grant expenditure record keeping requirements broadcasters are sufficiently supported by stations and incorporated organisations to provide interesting and relevant content for local communities broadcasters and station representatives have an opportunity to discuss any issues and maintain an open dialogue to include specialist programmers in the overall station community. Each grant application will require the date of your most recent meeting and a list of attendees and their contact information. CBF representatives may request a copy of the written minutes from this meeting and may contact presenters and program contributors directly at any time. You can find a template agenda/minutes for such a meeting here. 5. How much can you apply for? There is no set limit on the total amount you can request for Specialist Radio Programming support, however overall funding is limited. You can apply for resources needed to produce the eligible specialist programming identified in your application. You might not receive the Page 3 of 14
full requested grant amount due to limited available funds. All eligible requests will receive support if they are considered reasonable in comparison with the guide below, your previous requests, requests from other applicants in this grant round and funds available. Your grant budget should detail proposed expenditure for each type of specialist program (aggregated by program type: ethnic, Indigenous or RPH) including additional funds toward program development costs for new program groups. Guide for how much to apply for annually: Infrastructure/small equipment up to $750 per program, and up to $5,000 per station per program type Program materials up to $1,000 per station per program type Subscriptions/news sources up to $120 per program Music up to $720 per program, and up to $5,000 per station per program type Local travel up to $500 per program, and up to $2,000 per station per program type Program marketing up to $600 per program, and up to $1,200 per station per program type Program website costs up to $200 per program, and up to $2,000 per station Conference registration up to $2,000 per station per program type Broadcaster meeting expenses up to $1,000 per station per program type Community/broadcaster engagement: administration/consultation fees for the station up to $250 per program as a transitional measure Indigenous program wages up to $75 per hour of programming FAQ Link: Should the figures above be regarded as caps? Applicants may request funding in Round 1 for a twelve-month period (July to June), which will be paid in two instalments with payment of the second instalment contingent upon receipt and approval of a grant progress report covering the initial six months (July to December). The second payment may be reduced if funded programming has ceased or is no longer eligible for support. Applications submitted in Round 2 may include new programs and/or amendments to ongoing program support to reflect any programming changes made in the July to December funding period only (six months). FAQ Link: How much should we apply for on behalf of Specialist Program groups? FAQ Link: What is the community / broadcaster engagement / admin fee? 6. What can you use the grant for? Costs relating directly to program production and community/broadcaster engagement, including: infrastructure: small equipment, storage devices (i-pod, USB drive, etc.) program specific needs: reference materials, news sources, music, localised program related travel, program marketing and events, program website costs community participation: conference registration (e.g. NEMBC), broadcasters meeting expenses community/broadcaster engagement: administration/consultation fees for the station funding requests for Indigenous programs may include wages/honorariums for presenter, producer, contributor fees 7. What can't you use the grant for? Page 4 of 14
You cannot use the grant for other organisational costs that don't relate to the production of the program, including: operational costs, training, or equipment which can be applied for as part of a Development & Operations grant application overseas travel payment of membership fees access/airtime fees costs incurred prior to 1 December 2017 costs that could be met by an organisation s in-kind contribution such as studio hire fees and admin staff work time contingency costs. 8. What does the Content Grants Advisory Committee look at when assessing your application? The Specialist Radio Programming components of a Content Grant application are not competitively assessed. Applications that meet the following criteria will receive support: Eligible program your program is eligible for funding as defined above Objective your program contributes to the ongoing maintenance and development of either RPH, Ethnic or Indigenous community broadcasting Completeness the information you have provided including attachments listed on the application form is sufficient for the committee to assess your application Previous reporting you have met all reporting requirements for previous CBF grants Budget the budget items requested are considered reasonable in comparison with your previous requests, requests from other applicants in this grant round and funds available. The approved budget section of your Grant Agreement may vary from your application request. FAQ Link: How will specialist radio programming requests be assessed? 9. What should you include in the application? For New Programs, a full program audio sample, an example running sheet and an explanation of the services the program provides to the relevant community A clear budget for each specialist program type (Indigenous, RPH and Ethnic) you are applying for. A copy of your station Program Guide. A summary of specialist radio programs. 10. How will you report on the grant if the application is successful? You will be required to submit a grant report. The grant report details what happened with the proposed activity (successes, learnings, outcomes) and includes any information required by the special conditions of your grant agreement. The grant report will show that the funds were expended as per the approved grant budget in your grant agreement. You will need to keep records of all grant expenditure. An office holder at your organisation will be required to certify that the grant funds have been expended as per your grant report. We may require an Auditor to sign a form declaring that grant funds have been expended as per the approved grant budget in your grant agreement. Page 5 of 14
Any variation required to the approved grant budget should be requested in writing during the funding period. Grant expenditure variations must be approved in writing before a grant report is submitted. You must acknowledge the CBF s financial support as detailed on the CBF website. Specialist programming overview * indicates a required field Organisation Name of applicant organisation * Organisation Name Australian Business Number (ABN) * The ABN provided will be used to look up the following information. Click Lookup above to check that you have entered the ABN correctly. Information from the Australian Business Register ABN Entity name ABN status Entity type Goods & Services Tax (GST) DGR Endorsed ATO Charity Type ACNC Registration Tax Concessions Main business location More information Should be the same as the ABN used on your Content Summary. I would like to apply for... Support for the following program types: * Ethnic Indigenous RPH You can select more than one! Ethnic Consultation Stations and auspicing groups are expected to meet with Ethnic broadcasters at least once per year to review grant funding requirements, ensure some connection between management and broadcasters, offer support to broadcasting groups, encourage active engagement with community broadcasting stations and ensure all parties understand grant requirements and expenditure processes for those grant funds. Page 6 of 14
Ethnic Programming Convenor name * Title First Name Last Name Ethnic Programming Convenor position * Ethnic Programming Convenor Ethnic Programming Convenor phone number * Ethnic Programming Convenor email * At this meeting the station, auspicing groups and broadcasters: Reviewed the grant guidelines for Specialist Radio Programming support * Agreed to the funded items requested * Discussed grant expenditure recording keeping requirements * Discussed how the program(s) can best serve and engage with their community * Discussed how the station can support the program(s) * Had the opportunity to discuss other issues * Please provide any additional information about your consultation process How did you consult with broadcasters who did not attend the last consultation meeting? Ethnic meeting attendees List everyone who attended your ethnic consultation meeting, including presenters, producers, station staff and volunteers. Page 7 of 14
Provide contact details for each. Name Role/Position Email address Phone Date of meeting Indigenous Consultation Stations and auspicing groups are expected to meet with Indigenous broadcasters at least once per year to review grant funding requirements, ensure some connection between management and broadcasters, offer support to broadcasting groups, encourage active engagement with community broadcasting stations and ensure all parties understand grant requirements and expenditure processes for those grant funds. Indigenous programming convenor name * Indigenous programming convenor position * Title First Name Last Name Indigenous programming convenor Indigenous programming convenor phone number * Indigenous programming convenor email * At this meeting the station, auspicing groups and broadcasters: Reviewed the grant guidelines for Specialist Radio Programming support * Agreed to the funded items requested * Discussed grant expenditure recording keeping requirements * Discussed how the program(s) can best Page 8 of 14
serve and engage with their community * Discussed how the station can support the program(s) * Had the opportunity to discuss other issues * Please provide any additional information about your consultation process How did you consult with broadcasters who did not attend the last consultation meeting? Indigenous meeting attendees List everyone who attended your Indigenous consultation meeting, including presenters, producers, station staff and volunteers. Provide contact details for each. Name Role/Position Email address Phone Date of meeting Program details * indicates a required field Summary of Programs Download, complete and attach a Summary of Programs for program groups for which you are seeking support. Attach Summary of Programs * Attach a file: Are any of the Ethnic or Indigenous programs listed in your Summary of Programs new programs since the last round? * Are any of the RPH programs listed in your No No Page 9 of 14
Summary of Programs new programs since the last round? * New programs (Ethnic & Indigenous) Fill out the details below for each new program group. If you are applying for more than one new program in this round, click 'Add More' at the end of this section to fill out information about another program. Program name * Language and/or cultural identity * Provide a short background on the program presenters, including cultural and language groups and any supporting personnel assisting with program development * What language will the program be broadcast in? Word count: Suggested word count: 150 words Program start date * Provide a link to where we can find a recent typical program * If you are unable to provide a link to where we can find a recent typical program, you can mail an appropriately labelled recording on CD or USB to: Community Broadcasting Foundation Level 7, 369 Royal Parade Parkville VIC 3052 What is the connection between the relevant community and this program? * What local information does this program include? * Word count: Suggested word count: 150 words Word count: Suggested word count: 100 words. Page 10 of 14
Why is this program seeking support through this station or auspice organisation? * If this program produced and distributed within a remote Indigenous community? * Word count: Suggested word count: 100 words No New programs (RPH) Program start date * Provide a link to where we can find a recent typical program * Should be a whole typical program If you are unable to provide a link to where we can find a recent typical program, you can mail an appropriately labelled recording on CD or USB to: Community Broadcasting Foundation Level 7, 369 Royal Parade Parkville VIC 3052 Specialist program budgets To complete the budget/s below, make sure to: identify all budget items required for all programs in each specialty area, eg. music for all Indigenous programs. describe the item required under 'Item Detail'. For example; '2 recording microphones @ $139 each', or '$10 phone calls per week' include the expected cost of the item under 'Total Cost' include any funds you are requesting from the CBF under 'CBF grant funds'. This is the amount you're asking the CBF to contribute to the project include any station/organisation or partner financial contributions under 'Other Funds'. This can be cash or in-kind and may be a partial amount identify other organisations supporting the project (if any) and indicate amounts under 'Contributor of Other Funds'. For example: station in-kind $300; Pozible campaign $1,100; Council grant $500 use whole dollars Additional reminders: 'CBF Grant Funds' and 'Other Funds' must equal the 'Total Cost' identified for each item. If you are GST registered, show GST exclusive amounts in the grant budget. If you are not GST-registered, show GST inclusive amounts. Page 11 of 14
New programs may request a one-off payment start-up / seeding funding for program resources, training and program development. Items could include the purchase of music, USBs, program mentoring, news sources, small equipment (headphones, portable recorders) or other requirements specific to establishing a new program group. Please note the Specialist Radio Programming grant guide for how much you can apply for annually: Infrastructure/small equipment up to $750 per program, and up to $5,000 per station per program type Program materials up to $1,000 per station per program type Subscriptions/news sources up to $120 per program Music up to $720 per program, and up to $5,000 per station per program type Local travel up to $500 per program, and up to $2,000 per station per program type Program marketing up to $600 per program, and up to $1,200 per station per program type Program website costs up to $200 per program, and up to $2,000 per station Conference registration up to $2,000 per station per program type Broadcaster meeting expenses up to $1,000 per station per program type Community/broadcaster engagement: administration/consultation fees for the station up to $250 per program Indigenous program wages up to $75 per hour of programming FAQ Link: What is the community / broadcaster engagement / admin fee? FAQ Link: Do I have to provide a budget for each program? FAQ Link: Should the figures provided in the guide above be regarded as caps? Ethnic program costs Item Item detail Total cost CBF funds Other funds Contributor of other funds $ $ $ Comments about Ethnic Program costs If there's anything else you think might not be clear to assessors in your grant budget, explain it here. This could include an Page 12 of 14
explanation of why you are requesting more for an expenditure item than is suggested in the guidelines. Supporting documents Attach a file: E.g. quotes Indigenous program costs Item Item detail Total cost CBF funds Other funds Contributor of other funds $ $ $ Comments about Indigenous program costs Supporting documents If there's anything else you think might not be clear to assessors in your grant budget, explain it here. This could include an explanation of why you are requesting more for an expenditure item than is suggested in the guidelines. Attach a file: E.g. quotes RPH program costs Item Item detail Total cost CBF funds Other funds Contributor of other funds $ $ $ Page 13 of 14
Comments about RPH Program costs If there's anything you think might not be clear to assessors in your grant budget, explain it here This could include an explanation of why you are requesting more for an expenditure item than is suggested in the guidelines. Supporting documents Attach a file: E.g. quotes Adding Content proposals and How to Submit Add further Content proposals You can add as many Content proposals to your Content grant application as you have ideas! Do not add additional Specialist Radio Programming proposals - provide details for all your specialist programs in this form. How to add Content proposals: 1.Click the 'Save and close' button. 2.Beneath 'Forms in progress' > 'Content Application Summary' will be a list of proposal options for you to choose from e.g. Start New Content Project - under $10,000. Clicking these links will create separate proposals for each of your ideas. 3.Return to 'My submissions' at any time and click 'Start New [appropriate form]' to add another proposal. How to submit Once you have completed your Content Application Summary form and attached and completed each Content proposal, Review and Submit each form. Once you review your application you can print/download each part of the application as a pdf document to share with others by clicking Download PDF at the top of the Review page. To submit your application, click the Submit button at the top of the Review page on each part of your application one-by-one. Any unsubmitted Content proposals will not be accessible to the CBF and will not be assessed. If a required question field is left blank, you will be unable to submit a form. Use the Application Form Navigation list to return to the question that requires completion. Once you successfully submit your application you will receive an automatic email confirming receipt of your application with an attached pdf version for your records. Page 14 of 14