Northwest Georgia Housing Authority Serving the cities of Rockmart and Rome W.T. Maddox Administrative Offices 800 North Fifth Avenue Post Office Box 1428 Rome, Georgia 30162-1428 Fax: 706-802-0203 Phone: 706-378-3948 REQUEST FOR PROPOSAL (RFP) AUDIT SERVICES AND ADDITIONAL AGREED UPON PROCEDURES The Northwest Georgia Housing Authority (NWGHA) is requesting an audit and agreed upon procedures of Three Rivers Development Corporation (HCA) and Appalachian Housing and Redevelopment Corporation (AHRC). HCA and AHRC are component units of NWGHA. Additionally it should be noted that AHRC is a Community Housing Development Organization (CHDO). Renewals: Three (3) one-year renewals, thereafter, if mutually agreed and subject to board approval. Qualified firms are invited to submit a proposal for this contract to the NWGHA on behalf of HCA and AHRC no later than February 21, 2014. Firms may submit proposals for one to two of the audits. There is no minimum requirement to propose all jobs. Proposals will be evaluated and the firm whose proposal is most advantageous to the HCA and AHRC will be selected, subject to negotiation of fair and reasonable compensation. Complete details of this Request for Proposal may be obtained by contacting Mrs. Lisa Massey, Procurement Manager, Northwest Georgia Housing Authority, P.O. Box 1428, Rome, Georgia 30162 at 706-378-3948. FOUR (4) COPIES: of the response to this RFP shall be received no later than February 21, 2014 in one sealed envelope. All responses shall be clearly marked AUDIT SERVICES and shall be addressed and submitted to the following: PROCUREMENT NORTHWEST GEORGIA HOUSING AUTHORITY P.O. BOX 1428 ROME, GEORGIA 30162 The NWGHA is an equal opportunity agency which does not discriminate against any person because of race, color, age, religion, sex, national origin, handicap or familial status. The NWGHA solicits and encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) and Section-3 Business participation in all of its contracts. HCA & AHRC Audit & Agreed Upon Procedures Page 1
The Northwest Georgia Housing Authority on behalf of the HCA and the AHRC reserves the right to accept any and all proposals, or to waive any informalities in the proposals and the right to reject proposals in the event that less than three (3) proposals are received at the designated time of submission. No proposal shall be withdrawn for a period of one hundred and twenty (120) days subsequent to the due date of the proposals without the consent of the agency. Sandra D. Hudson Executive Director HCA & AHRC Audit & Agreed Upon Procedures Page 2
REQUEST FOR PROPOSAL (RFP) AUDIT SERVICES ANDAGRRED UPON PROCEDURES SECTION 1 - PURPOSE The Northwest Georgia Housing Authority (Authority/NWGHA), on behalf of Appalachian Housing & Redevelopment Corporation and Three Rivers Development Corporation hereby gives public notice of its intent to utilize a competitive negotiation process for the procurement of a qualified independent certified public accountant to enter into a contact to perform financial audits for a period of one (1) year with fiscal year ending December 31, 2013. Renewals: Three (3) one-year renewals, thereafter, if mutually agreed and subject to board approval. SECTION 2 - SCOPE OF SERVICES A. Entities To Be Audited Appalachian Housing & Redevelopment Corporation (CHDO & Housing Counseling agency) Three Rivers Development Corporation (House of the Children Academy, Day Care) B. Financial Audit The Independent Auditor shall audit all funds and account groups of the Appalachian Housing & Redevelopment Corporation or Three Rivers Development Corporation in accordance with generally accepted auditing standards in the United States of America. C. Agree upon procedures in addition to the audit that should be performed on Appalachian Housing & Redevelopment Corporation are as follows if not covered though regular audit work, an additional report may be issued if necessary: a. Audit of Housing Counseling Files for compliance with regulations. b. Evaluation of skills and knowledge of staff at the AHRC to serve for housing counseling, property management, and develop the CHDO. c. Audit of vouchers and demographic information submitted to HUD or GADCA to ensure they comply with requirements d. Complete 990 or 990-EZ for year ending 2013 e. Confirm the agency is registered or licensed with all applicable state organizations D. Agree upon procedures in addition to the audit that should be performed on Three Rivers Development Corporation are as follows if not covered though regular audit work, an additional report may be issued if necessary: HCA & AHRC Audit & Agreed Upon Procedures Page 3
a. Audit of Daycare files for compliance with state regulations b. Audit of Daycare food program for compliance with agreement governing program c. Evaluation of staffing levels and qualifications of staff d. Audit of financial assistance applied to students as of December 31, 2013 to ensure accuracy and proper level. e. Audit of Daycare operation policy and procedures for ability to cover compliance with state regulations and recommendation for best practices or improvement in dealing with regulations f. Complete 990 or 990-EZ for year ending 2013 g. Confirm the agency is registered or licensed with all applicable state organizations SECTION 5 INSTRUCTIONS AND INFORMATION A. FOUR (4) copies of our proposal must be submitted and include a cover letter of interest. B. Your proposal must contain sufficient detail that each of the ranking criteria may be evaluated accurately and fairly. For uniformity in the responses and ease of review and ranking, organize your proposal according to the four ranking criteria. Tab/divide each of the four sections, marking them clearly. C. Your proposal must also contain: 1. Concise information regarding the knowledge, experience and ability that you possess that would qualify you to perform in the required capacity. 2. Include photocopies of all required licenses, registrations and certificates. 4. Your preliminary estimates of the amount of time and a proposed schedule necessary to perform the required audits. 5. Biographic and qualifications data on the principal(s) of the firm and all person(s) that will be assigned responsibilities under the contract. 6. Your firm s standard fee schedule. 7. Three Rivers Development Corporation DBA House of the Children Academy and Appalachian Housing Redevelopment Corporation are audited separately. Please list the proposed fees accordingly. HCA & AHRC Audit & Agreed Upon Procedures Page 4
D. Please note that the base term of the proposed contract is for the one-year period that will include the completion of the FY 2013 audit. E. The Northwest Georgia Housing Authority reserves the right to reject any or all proposals received in response to this Request for Proposals. F. This is a qualifications-based proposal process with proposed fees considered. (See the Evaluation form on Page 6). A three-person ranking team will independently review and rank the proposals. The terms of the contract and the fee(s) will be negotiated with the top-ranked firm. In the event a contract cannot be negotiated with the topranked firm, negotiations will be undertaken with the second highest ranked firm, etc. SECTION 6 TIME FRAME FOR AUDIT The Authority wishes the audit to commence (90) days after the end of the fiscal year or (90) days from the date when notified by the agency that records are ready for audit and should be completed within 180 days after the end of the fiscal year. Offeror must demonstrate agreement with these terms in the response. HCA & AHRC Audit & Agreed Upon Procedures Page 5
PROPOSAL EVALUATION FORM REQUEST FOR PROPOSAL SINGLE AUDIT PROPOSAL RATING FORM Firm Name ITEM DESCRIPTION MAX. VALUE RATING 1. Listed and described the firm s prior experience as an IPA. 25 2. Proposed services and fees are fairly priced and 25 affordable. 3. Listed and described the adequacy of the firm s 15 technical and human resources. Provided evidence and assurance of the firm s ability to perform responsively and promptly. 4. Is conveniently located and accessible to the NWGHA. 10 TOTAL 75 Ranked by: Date:, 2014 HCA & AHRC Audit & Agreed Upon Procedures Page 6