Why Are We Here? California Department of Finance Informational s 017 Counting Every Californian Local Update of Addresses () Local jurisdictions have three chances to affect the accuracy of the : NOW - Local Update of Addresses () 017 Boundary and Annexation Survey Deadline is May 1 018- Start planning for your grassroots outreach to encourage your residents to complete and return their census forms. How Is The Taken? Through Address-Based Enumeration The Bureau is concerned with sending a questionnaire to EVERY housing unit. Compile a Master Address File (MAF) Over 10 million addresses Updated with: Geographic Support System USPS Delivery Sequence File Field Operations Local Address Review That s YOU! Roadblocks to a Successful Incorrect Geographic Boundaries Missing Addresses Multi-Unit vs. Single Unit Low Return Rate What Happens When Roadblocks are not Addressed Loss of Federal and State Funding (Over $7 billion distributed annually to CA = $1,800/person) Wrong basis for Population Estimates (Dept of Finance estimates determine your appropriations limit) Incorrect Representation Inaccurate data in the American Community Survey data on poverty, housing needs, education, income, household type, citizenship status, etc. California is Committed to We have proposed a Incentive in the FY017-18 State Budget to assist cities and counties participating in the. 5 6 1
Incentive Program Total available approx. $7,000,000 At this time, awards will be between $7,500 to $15,000. The award for a city/county will be based on housing unit change since the. Administered within the California Department of Finance (DOF) Incentive Tentative Process In Sept-Oct 017, the Dept. of Finance will notify jurisdictions of possible award amount. participants register with Bureau and notify the DOF of participation. Submit address updates to the Bureau. Document participation in with DOF Funds will be sent to jurisdiction or designated entity. 7 8 Next Steps - Plan Your Resources. Develop a local address file Participation in will take time: In, 18 of the jurisdictions who participated in reported their hours worked. Of those, half report working more than 100 hours. Population Size in of Jurisdictions Who Participated in Average Hours Count of Worked in Jurisdictions per Reporting Jurisdiction Hours Worked More than 150,000 17 1 75,000-150,000 195 6 0,000-7,999 101 5 Less than 0,000 7 6 TOTAL 15 18 Your address should contains a multi-unit identifier and ZIP codes. Geocode your list to census geography. Potential sources for addresses include: New housing construction or building permits Housing occupancy permits Housing inspection records Public safety address files Tax assessor records Local utility records Voter registration files Driver s license files School enrollment records 9 10 Identifying Units can be DIFFICULT Who may be able to help? Identify potential problem areas What areas of your jurisdiction are likely to have been missed by the Bureau? Look for areas such as: New housing developments Large apartment complexes Large mobile home parks Commercial areas with residential quarters, such as warehouse to lofts conversions. Areas where addresses have changed (due to annexation, demolition, or redevelopment) Areas with significant numbers of illegal or unconventional units Compare your information to the Address Counts available from the Bureau. 11 1
Group Quarters Schedule What s Next College Dormitories Correctional Facilities Nursing Homes Psychiatric Centers Small Residential Care Units 1 1 Participate In Planning Ahead for Outreach Start thinking about your outreach efforts and your Complete Count Committee BEGINS AT!! 1 Main Street Apt. A Every effort (such as simply reviewing city boundaries or looking for discrepancies at a large geographic level) can make a difference. 15 16 Your Complete Count Committee Stay in Touch WHAT: A volunteer committee established by the highest elected official to educate and motivate residents about the census. WHO: A cross section of community representatives from education, business, religious organizations, service organizations to historically undercounted population groups, and the media. HOW: Contact your local community based organization network to invite their participation. Budget funding for resources to support the your Committee. California State Data Center Walter Schwarm - walter.schwarm@dof.ca.gov Karen Louie - karen.louie@dof.ca.gov California Outreach Coordinator Ditas Katague - ditas.katague@dof.ca.gov Online: www.dof.ca.gov/forecasting/demographics/_/ Call: (916) -086 17 18
Local Update of Addresses Operation () Promotion Agenda The Decennial Design Address List Maintenance - Background Confidentiality and Security What s New for Who Can Participate Preparation for Participation Early Tools Participation Methods Product Formats (Address List & Maps) Next Steps Schedule The Decennial The purpose is to conduct a census of population and housing and disseminate results to the President, the States and the American People Uses of data: Apportion representation among states as mandated by Article 1, Section of the US Constitution Draw congressional and state legislative districts, school districts and voting precincts Enforce voting rights and civil rights legislation Distribute federal dollars to states Inform planning decisions of federal, tribal, state and local government Inform organizational decisions (e.g., where to locate, size of market, etc.) of businesses and non-profits Design Address List Maintenance - Geographic Support System (GSS) Program On-going Maintenance and Update US Postal Service s Delivery Sequence File (DSF) Updates from tribal, state, and local government address lists and commercial address lists Continuous identification of stability and change Address Canvassing Nationwide In-Office Address Canvassing In-Field Address Canvassing Annual In-Field data collection, checks, and tests Opportunity to review and update the Bureau s address list for the Integrated program of improved address coverage, continual spatial and feature updates, and enhanced quality assessment and measurement Supports and maintains the geographic and cartographic infrastructure necessary for the Bureau s data collection, processing, tabulation, and dissemination programs for the United States and Puerto Rico Provides for continual updates throughout the decade to support current surveys and the 5 6 1
Background Authorized by the Address List Improvement Act of 199 (Public Law 10-0) Implemented in the support of the 000 and refined to support the Provides a voluntary opportunity for designated representatives of tribal, state and local governments to review and comment on the addresses used to conduct the decennial census Confidentiality and Security Information provided to/from is covered under Title 1 of the United States Code which: Requires the Bureau to ensure confidential treatment of census-related information, including individual addresses and map structure points Requires all liaisons, reviewers, and anyone with access to Title 1 materials abide by Confidentiality and Security Guidelines Requires the Bureau maintain the confidentiality of all information it collects 7 8 What s New for Offers streamlined participation Full Address List Review Provides the digital address list in convenient standard software formats Includes ungeocoded address records for state and county participants Requires residential multi-unit structure identifiers (e.g., Apt 1, Unit A, #001, etc.) Includes residential structure coordinates, if available Allows participants to submit residential structure coordinates, if available Allows participants to submit non-city style addresses with corresponding map spot Who can participate in Federally recognized tribes with a reservation and/or off-reservation trust land States Counties Incorporated places Cities, towns, boroughs, or villages Townships (Minor Civil Divisions) 9 10 Preparation - Early Tools Address Block Count List Provides access to an address count list which includes the count of residential addresses and group quarters by block Preparation - Early Tools Geocoder Takes individual addresses or file of addresses and obtains coordinates and census geography Geocoder updates include: Increasing the maximum number of records for batch processing from 1,000 to 10,000 Providing larger governments another means to submit addresses to be geocoded 11 1
Preparation - Participation Methods Geographic Update Partnership Software (GUPS) Paper Format - Address List and Maps Digital Format - Address List and Maps GUPS Participation Method Customized Geographic Information System (GIS) software for participation in Pre-packaged to include all components Designed for participants with no GIS experience Allows for simple to complicated reviews and edits Programmed with a review tool to validate edits No internet connection required 1 1 Preparation Address List Formats Paper Available to governments with 6,000 or fewer addresses Legal size (8.5 x 1 ) 6 addresses per page Two sorts: Street Name/House Number Tract number/block number/street Name/House Number Separate Add Page Digital Available to all governments Excel (.xlsx) or Comma Delimited Text (.csv) format No separate Add Page Address List Structure 6 Fields Fields Entity ID Line # Line # MAFID MAFID Action Action Entity ID State State County County Tract Tract Block Block GQ Flag } GEO ID House Number GQ Flag Street Name Prefix Qualifier House Number Street Name Prefix Direction Street Name Street Name Prefix Type Apartment/Unit # Street Name ZIP Code Street Name Suffix Type GQ Name Street Name Suffix Direction Facility Name Street Name Suffix Qualifier Location Description Location Description or GQ Name Non-city style Mailing Address Apartment/Unit Number Non-citytyle ZIP Code ZIP Code Mapspot ID Non-city style Mailing Address Address Use Non-city style ZIP Code Latitude Structure Point Longitude Latitude City-Style Flag Longitude City-Style Flag 15 16 Paper - Address List Paper Address List Add Page DISCLOSURE PROHIBITED BY TITLE 1, U.S.C. NO TITLE 1 DATA DISPLAYED 17 18
Preparation Map Formats Paper Available to all governments Two types of paper map materials: Large format ( x 6 ) maps DVD of Adobe small format (8.5 x 1 ) census block maps Digital Available to all governments TIGER partnership shapefiles ( specific) Utilize GIS software Paper Large & Small Format Maps FICTITIOUS INFORMATION FOR EXAMPLE ONLY NO TITLE 1 DATA DISPLAYED 19 0 Preparation Next Steps (Participant) Prepare (now!) Register to participate (July 017) Attend a training workshop (Fall/Winter 017) In-person workshops Self-training aids and Webinars available online Conduct your review (Feb-April 018) 10 calendar days upon receipt of materials to complete review Preparation - Schedule 1 Questions about? Connect with Us Visit our website: https://www.census.gov/geo/partnerships/luca.html Contact us: Via telephone: 1-8--0169 Via Email: GEO..@census.gov Sign up for and manage alerts at https://public.govdelivery.com/accounts/us CENSUS/subscriber/new More information on the Memorandum Series: http://www.census.gov/programs- surveys/decennial-census/- census/planning-management/memoseries.html More information on the : http://www.census.gov/ More information on the American Community Survey: http://www.census.gov/programssurveys/acs/ facebook.com/uscensusbureau twitter.com/uscensusbureau youtube.com/user/uscensusbureau instagram.com/uscensusbureau pinterest.com/uscensusbureau