PRE-PROPOSAL CONFERENCE RFP 1-15-C018 OFFICE OF TECHNOLOGY FEASIBILITY STUDY FOR DISTRIBUTED ANTENNA SYSTEM (DAS) AND WI-FI REPLACEMENT January 13, 2015
Disclaimer The information contained in this presentation is for informational purposes only. In the event of a discrepancy between the information contained herein and the RFP documents, the RFP documents will take precedence.
Introductions Office of Technology Al Howard Balaji Karuppiah Robert Mitchell Jack McKinney Tom Peifer (COTR) Equal Opportunity Programs Judith DeVastey Procurement and Contract Department Cedric Kinlow Shay King
LDBE Participation Requirements This RFP has a 100% Local Disadvantaged Business Enterprise (LDBE) participation requirement. Firms located within a 100-mile radius and whose 3 year average gross receipts, including all affiliates, do not exceed the specified size standards are eligible for consideration For any LDBE/MBE/WBE information, including other LDBE size standards, contacts the Equal Opportunity Programs Department at 703-417-2130, Judith DeVastey
Summary of Solicitation Performance Period: 365 days from the effective date of the contract Anticipated award/start date: March 2, 2015 This will be a Firm Fixed Price (FFP) contract All work will be performed at the Airports Authority s place of business: Ronald Reagan Washington National Airport (DCA) Washington Dulles International Airport (IAD) Terms and Conditions of the Solicitation are not negotiable in any material way
Summary of Solicitation This is a Best Value procurement process. Award will be made on a best value basis. The technical merit of the proposal is significantly more important than the price, and price must be fair, reasonable and affordable. May select other than the lowest price proposal if it is determined that the proposal is most advantageous. Price becomes more important as proposals become more technically equivalent. Price evaluation will be based on the fully loaded fixed rates of the base period. Price proposals will be assessed for affordability. The Authority will not make an award for any proposal which proposes prices that would render the procurement infeasible.
Proposal Requirements Proposals are due on January 27, 2015 by 2:00 PM local time at the address indicated on the solicitation. Refer to Section X, Attachments 02, Evaluation Criteria. 02 General Evaluation Criteria and Proposal Submission Requirements
Proposal Submissions Part 1 Representation Package Submit an original and one (1) copy of the following documents: Solicitation Offer and Award Page, Section I Representations and Certifications, Section IV Special Provisions, Use of Contract by Other Jurisdictions, Section VI * Failure to extend a contract to any participating Jurisdiction will have no effect on consideration of proposals LDBE Certification Exhibits as applicable: Exhibit A, Voluntary Efforts to Obtain MBE/WBE Participation Exhibit F, LDBE Certification Application or proof of certification Exhibit G, Application for Joint Venture Eligibility Exhibit H, Request for Waiver Exhibit I, LDBE Unavailability Certification
Proposal Submissions Part 2 Price Proposal Submit an original and one (1) copy of the following documents: Price Schedule, Section III Contract Participation Form, Exhibit D,
Technical Proposal Submissions Submit an original and Four (4) copies a. Do not include any reference to price. b. Submit on typewritten 8 ½ x 11 plain white paper. c. Number all pages d. Assemble in a three ring binder or staple. No other binding methods are acceptable. e. Do not exceed twenty-five (25), double-spaced, single sided pages. Exhibits and samples of previous work are not included in the 25-page limit. Address the evaluation criteria in the order they are presented
Evaluation Criteria Criterion 1: Experience, Qualifications and Past Performance of the Firm MWAA will evaluate the past performance of current and previous contracts over the past four (4) years - company history; company s areas of expertise; number of employees; number of offices and locations. Criterion 2: Technical/Quality Control/Management Approach The proposal shall detailed comprehensive plan for accomplishing the requirements of the statement of work to include overall management philosophy and approach to providing services required; plans and procedures for fulfilling all the administrative and technical requirements. Criterion 3: Key Personnel Experience and Qualifications Consideration of the quality and relevance of the proposed key personnel s experience, especially within the last three (3) years and personnel involved in performance of projects included in the firm s references.
Scope of Services The Authority seeks a Qualified Contractor(s) to inventory, conduct a feasibility study, document and implement the current Airports Authority DAS and Wi-Fi infrastructure. Currently, the Distributed Antenna System (DAS) and Wi-Fi System are divided into two main areas, one managed by Office of Technology and the other managed by a consortium of wireless carriers. The Office of Technology has identified several areas of duplication and redundancy within its infrastructure, which it seeks to consolidate, upgrade, and streamline to reduce costs, enhance security, and increase efficiency. PHASED APPROACH PHASE I - INFRASTRUCTURE OPTIMIZATION (Inventory and Assess Current Environment) (to be completed within 21 calendar days of award) PHASE II - INFRASTRUCTURE OPTIMIZATION (Analyze and Recommend a WiFi and DAS Design Options) (to be completed within 30 calendar days of award) PHASE III - INFRASTRUCTURE OPTIMIZATION (Provide Integrated Plans for Integration and Implementation of Approved Design) (to be completed within 60 calendar days after completion of Phase II) PHASE IV - INFRASTRUCTURE OPTIMIZATION (Implementation and Management Services for Approved Design)
On-Line Resources The Pre-Proposal Conference Attendees List and this presentation will be posted to the Airports Authority website, http://www.mwaa.com/7613.htm All questions concerning this solicitation must be submitted by 2:00 PM January 20, 2015 via the Airports Authority's website Answers to all questions received will be posted on-line, and all registered Plan Holders will be notified
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