EDS District & User Role Matrix (assigned by the DDSM) Please note: e-certification (certificate renewal or application), NBPTS Scholarship and Events Manager applications do not require any user roles to perform basic functions in these applications. User Role ARMS_District Administrator (DA) District User has the ability to create or view forms at the district level. No ability to sign forms. ARMS_District Test Coordinator (DC) Assessment Reporting (ARMS) District User has the ability to create and digitally sign forms. Assessment Reporting (ARMS) ARMS_District Superintendent District For Superintendents only; User has the ability to digitally sign the district security form Assessment Reporting (ARMS) ARMS_ Coordinat User has the ability to digitally sign forms for the school. Assessment Reporting (ARMS) ARMS_ Principal User has the ability to create and sign the school security form. Art Show Admin Allows user to manage Regional Art show dates, winners, and edit student entries for their. Art Show User Allows user to access Art Show to create student entries of art from their school for regional art shows. AYP Preview User District District role for the AYP/AMO Preview. This website is a copy of Report Card that is used prior to the yearly public release of accountability results to allow districts the opportunity to review their results. Behavior and Weapons District District User can view, run reports, and unlock/ lock all school and Administrator district data in the Behavior and Weapons application. Behavior and Weapons User User can view and certify school data in the Behavior and Weapons application. Assessment Reporting (ARMS) Art Show Art Show AYP/AMO Preview Behavior and Weapons Behavior and Weapons January 2018 EDS User Role Matrix 1
Bus Driver N/A This role should not be assigned through EDS -- it is assigned and managed within the Bus Driver Certification system. BusDriverCert User District role for the Bus Driver Certification system. CAA/CIA User District,, User can access the CAA/CIA Database or Schoo CEDARS District Administrator Allows user access to Submissions, SSID, Reports, Students, Courses, Staff, Location, Student Records Exchange, and Search Students tabs. Provides maximum district access to CEDARS, Student Record Data Exchange, and other CEDARS populated applications. Establishes user as the primary point of contact for CEDARS-related communications from OSPI. May be CEDARS District User CEDARS Report Viewer or District assigned to more than one person at each district. Allows user access to Submissions, SSID, Students, Courses, Staff, Location, and Search Students tabs. User can assign and match SSIDs, search for students, and manage the logical delete threshold in CEDARS for the assigned district. District Users: Allows user access to Submissions, SSID, and Reports tabs. User can run reports in CEDARS for the district or schools within the district, download SSIDs, view Submission exceptions, and manage the logical delete threshold. Users: Allows access to the SSID and Reports tabs. User can run reports in CEDARS and download SSIDs for the school(s) only. CEDARS Administrat Allows user access to the Reports, Students, Courses, Staff, Location, and Search Students tabs for the assigned school(s) only. CEDARS Search User District,, or Allows user access to the Search Students tab. User can search for students in CEDARS and view only the most basic enrollment information. N/A Bus Driver Certification CAA/CIA Database and CEDARS blog CEDARS, CEDARS Non- Standard, Adjusted Cohort (P210), Annual CTE Enrollment (P210 Voc), Behavior and Weapons, LEP, Special Ed Federal Nov. Child Count CEDARS CEDARS CEDARS CEDARS January 2018 EDS User Role Matrix 2
CEDARS SSID User Allows user access to the Home and SSID tab in CEDARS. User can use Screen Entry, SSID File Upload, and SSID Submission Exception for the school assigned. User cannot access Student Match, Student Validation, and Download SSIDs or run SSID reports (multiple, merged, and shared SSIDs). Choice Transfer Coordinator District,, Allows user in resident school district to submit, accept, or deny a student transfer request. Contrasting Groups Study (PLD) Allows a teacher to make predictions about student User performance for the Contrasting Groups Study. CTE Director District,, User can access and submit applications for CTE course or Skills approvals. Center Directory Manager District User can access EDS Administration application to modify District Assessment Coordinator (DAC) District Assessment Coordinator (DAC) Designee District District directory information for all schools in the district. ARMS: No longer gives access Graduation Alternatives: User must be an official DAC. User can submit and approve forms at the DAC level and access to the Expedited Assessment Appeals tab. ARMS: No longer gives access Graduation Alternatives: User must be an official DAC Designee. User can submit and approve forms at the DAC level and access the Expedited Assessment Appeals tab. Driver Trainer N/A Bus driver authorization database that school districts use to process prospective school bus drivers -- of this role should be authorized through the OSPI Student Transportation Office. CEDARS Standard Choice Transfer Contrasting Groups Study (PLD) Career and Technical Education EDS Administration Graduation Alternatives Graduation Alternatives N/A e-certification Roles District e-certification user roles for the NEW e-certification application. DistrictAdmin District User can work on behalf of any school in the district to create and manage classes and their rosters, control access e-certification January 2018 EDS User Role Matrix 3
to the Online COE site and view student eligibility for COE. This role is used in conjunction with the DistrictAssessmentCoordinator role. User can view the collection submission status for all students in their district. DistrictAssessmentCoordinator Admin Role is no longer active. AdvisorMath User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks, and review and approve collections for principal signature. AdvisorReading User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks and review and approve collections for principal signature. AdvisorScience User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks and review and approve collections for principal signature. AdvisorWriting User can create and modify groups of students to work on a Collection, can search for students and add or remove them from those groups, can assign tasks and review and approve collections for principal signature. Principal User can search through students and view their portfolios, review and approve collections for submission to COE, and set the application open or closed for their school. The principal provides the final approval of collections to send them to the state for scoring. EDS Manager District User can access EDS Administration application to modify directory information for the district and all public schools in the district or. EDS Manager User can access EDS Administration application to modify directory information for the assigned school. EDS Administration EDS Administration January 2018 EDS User Role Matrix 4
evaldistrictadmin DistrictManager evaldistrictevaluator DistrictTeacherEvaluator User is responsible for administration of the application throughout all the schools in the district. Sets up calibration sessions, adds district specific resources, assigns linkage between building admin and teacher and submits final report. Users given this role have access to the district admin assignments screen functionality only. User assigns evaluators, principals to teachers, and district evaluators to principals. Can also configure criteria focus for evaluations. User sets up pre-conferences, writes pre-conference questions, writes post-conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, submits ratings of principals to district administrator. User sets up pre-conferences, writes pre-conference questions, writes post-conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, submits ratings of teacher evaluations to school administrator. Users have view access to selected principals as configured DistrictViewer by the District Manager. HeadPrincipal User sets up pre-conferences, writes pre-conference questions, writes post-conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, submits ratings of viceprincipals to district administrator.*must also have Principale role assigned. evaladmin User has administrative privileges for the application within the school. Sets up calibration sessions, add school specific resources, assigns linkage between building administrator and teacher and submits final report to district administrator. January 2018 EDS User Role Matrix 5
evalprincipal User can perform evaluations, or be evaluated. As one who is being evaluated, the principal can do/see everything the teacher does. As an evaluator, the principal sets up preconferences, writes questions, writes post conference reflections, identifies focus areas, takes notes, conducts observations, scores rubrics, reviews data and reports, makes decisions about final summary ratings, participates in calibration activities when invited, and submits ratings of teachers to school administrator. evalteacher A user for whom an evaluation is written. He or she engages in the pre-conference process, answers pre and post conference questions, writes reflections, takes notes, identifies focus areas, conducts self-assessment, uploads artifacts and evidence, participates in post conference, summary review, and participates in calibration activities when invited. Fingerprint Resubmit Please see e-certification user roles. e-certification Communication Fingerprint User Please see e-certification user roles. e-certification Free Lunch User District District role to access the Direct Certification Free Lunch application. Direct Certification and Direct Verification Grants District User Allows user to access the Grants Claim System. Grants Claim System Graduation Alternatives Special Education Director District User can submit and approve forms for Special Education students at the Special Education Director level. Graduation Alternatives (formerly CAA Options) Graduation Alternatives Principal User User can submit and approve forms at the Principal level. Graduation Alternatives (formerly CAA Options) Graduation Alternatives User District,, User can create forms for submission. *Role use to be called CAA Options User Graduation Alternatives (formerly CAA Options) Home-Based Report User District District role to access the Home-Based Report application. Home-Based Report Homeless Children and Youth User District role to access the Homeless Children and Youth application. Homeless Children & Youth Collection Form January 2018 EDS User Role Matrix 6
HonorsAward User HYS Building Access A school or school district official who has access to an individual school or multiple school pages and can edit and enter student information. User can access school level data from the Healthy Youth Survey. Users assigned this role at the district level will have building level access to all schools within that district, as well as District summary results. HYS District Summary Access District User can access District level data only for Healthy Youth Survey. Users with the HYS District Summary access role at the district level should not also be assigned the HYS Building Access role. If both school and district level results are desired for a district user, only the HYS Building Access role is required. ICOS District User District User can access a web-based system containing school facility information including building and site inventory, condition assessments, Construction Assistance Program (SCAP) projects, and specialized program reporting. igrants District Administrator igrants: District Administrator can manage Grants. Capstone: District Administrator can manage, review, and submit forms for OSPI approval. igrants Read Only Guest Any Guest can view the grants for the organization they are assigned. igrants User Any igrants: Grant writers access. Capstone: User can create forms. Immigrant Students Special District User can access a one-time reporting application from the Collection User 10-11 SY. Application no longer used do not assign users K-4 Literacy User District,, this role. District: Users can refine a comprehensive list of continuously enrolled K-4 students to just those students who are not reading at grade level. : Starting in 2016-17, only shows historical data from previous school years. Honors Award Nomination Ask HYS (Healthy Youth Survey) Ask HYS ICOS (Inventory and Condition of s System) igrants Capstone igrants igrants Capstone Immigrant Students Special Collection K-4 Literacy January 2018 EDS User Role Matrix 7
LAP User Allows user to view student level data for Learning Assistance Program data. Learning Assistance Program Student Data (LAP Student Data) LEP User User has access to Limited English Proficiency (LEP) application for the assigned district. Limited English Proficiency (LEP) P210 User District,, User can review and certify data for the Adjusted Cohort Grad (P210) application. Adjusted Cohort Grad (P210) P210Voc User District,, District level: User can review and certify data for the Annual CTE Enrollment (P210 Voc) application. Annual CTE Enrollment (P210 Voc) level: User can review data at the school, but cannot certify data. P210Voc User Read-Only District,, User can review data only for the Annual CTE Enrollment (P210 Voc) application Annual CTE Enrollment (P210 Voc) PI_Preview Basic User District,, Preview data and analytic reports prior to them being publicly shared on the Public K-12 website. Performance Indicator Preview Program Monitor_Client User can access Consolidated Program Reviews. Program Monitor Query User District,, User can analyze data and create reports for assessments. Washington Query Refugee District Administrator District District role for accessing the Refugee Evaluation application. Refugee Evaluation Restraint and Isolation District User District User can access application, input data for each school in the Restraint and Isolation district and see corresponding reports. SAFS District ALE Submitter District User can access and submit the monthly and end-of-year Alternative Learning Experiences reports. Apportionment SAFS District ALE User District User can access and report the monthly and end-of-year Alternative Learning Experiences reports. Apportionment SAFS District Budget Submitter (F-195 and F-200) District District Role for entering and submitting budget records for SAFS. Apportionment SAFS District Budget User (F-195 and F-200) District District Role for entering budget records for SAFS. Apportionment SAFS District Cash Submitter (F-197) District District Role for entering and submitting cash records for SAFS. Apportionment January 2018 EDS User Role Matrix 8
SAFS District Cash User (F-197) SAFS District Enrollment Submitter (P-223) SAFS District Enrollment User (P-223) SAFS District Estimate Submitter (F-203) SAFS District Estimate User (F-203) SAFS District Personnel Submitter (S-275) SAFS District Personnel User (S-275) SAFS District YearEnd Submitter (F-196) SAFS District YearEnd User (F-196) Employee Evaluation Survey User SDFSC Activity Reporting Author SDFSC Plan Viewer SDFSC Planner SDFSC Reviewer District District Role for entering cash records for SAFS. Apportionment District SAFS: District Role for entering and submitting enrollment records. K-3 Class Size: District Role for entering data and viewing reports. SAFS: District Role for entering enrollment records for SAFS. K-3 Class Size: District Role for entering data and viewing reports. Apportionment K-3 Class Size Apportionment K-3 Class Size Apportionment District District Role for entering and submitting estimate records for SAFS. District District Role for entering estimate records for SAFS. Apportionment District Role for entering and submitting personnel records Apportionment for SAFS. District District Role for entering personnel records for SAFS. Apportionment, and Staff Hiring Projections District District Role for entering and submitting year-end results. Apportionment District District Role for entering year-end results records for SAFS. Apportionment District Allows access to the Employee Evaluation Survey. Employee Evaluation Survey Allows user to activity reporting access in the Safe and Drug Safe and Drug Free Free s and Communities application. s & Communities Allows user to view plans in the Safe and Drug Free s Safe and Drug Free and Communities application. s & Communities Allows user to create plans in the Safe and Drug Free s Safe and Drug Free and Communities application. s & Communities Allows user to review plans in the Safe and Drug Free Safe and Drug Free s and Communities application. s & Communities January 2018 EDS User Role Matrix 9
SIMON Newsletter User Special Ed Report User STARS District User District,, Role is no longer active. If you would like to receive the SIMON Newsletter, please subscribe here. Organization role to access Special Ed reports in CEDARS. Allows user to access Student Transportation Allocation Report System (STARS). Also has access to the STARS Walk Route functionality. Do not assign this role with STARS Walk User, they are not compatible. STARS Walk User District Allows access only to Safe Walk Routes for schools within district. Cannot view other STARS functionality. Do not assign this role with STARS District User, they are not compatible. STARS Walk Admin District Allows access to all Safe Walk Routes for all districts/schools. Cannot view other STARS functionality. For WSDOT Employees only. Student Record Data Exchange User Student Record Data Exchange User (With Meal Status) Allows user to search for students and request records through the Student Record Data Exchange. Does not show free or reduced meal status. Users with this role will receive record requests for students if they have this role at the student's school. If nobody has the role at the school, then requests will go to those that have the role at the district. If nobody has the role at the district or the school, then the requests will go to the district's CEDARS District Administrator(s). Allows user to search for students and request records through the Student Record Data Exchange. Shows free or reduced meal status. Users with this role will receive record requests for students if they have this role at the student's school. If nobody has the role at the school, then requests will go to those that have the role at the district. If nobody has the role at the Behavior and Weapons, CEDARS, and Special Ed Federal Nov. Child Count STARS STARS STARS CEDARS and Student Record Data Exchange CEDARS and Student Record Data Exchange January 2018 EDS User Role Matrix 10
district or the school, then the requests will go to the district's CEDARS District Administrator (s). Teacher Quality Data Collection User Allows user to access and submit data through the Highly Qualified Teacher Data Collection Tool application. Also Educator Equity Data Collection allows access to the historical Teacher Quality Data Collection application. TechSurvey User District Allows user to fill out the annual Technology Survey. Technology Survey Unexcused Student Absence District Administrator Allows user to view, report, unlock and lock all school and district data in the Unexcused Student Absence application. Unexcused Student Absences Unexcused Student Absence User Allows user to view and report school data in the Unexcused Student Absence application. Unexcused Student Absences Washington Assessment Management User District role to access the WAMS application. WAMS is a district level access only application. Users must have access Washington Assessment at the district organization to have any access in WAMS. Youth Reengagement Basic User District Allows user to view student level data and input information in the Youth Reengagement application. (WAMS) Youth Reengagement January 2018 EDS User Role Matrix 11