Tyler Independent School District Foundation Grants for Great Ideas Guidelines and Application 2017-2018 Tyler Independent School District Foundation foundation@tylerisd.org (903)262-3095 1
Table of Contents Table of Contents (2) Timeline for Grants for Great Ideas (3) Grants for Great Ideas Guidelines (4) Grants for Great Ideas Application (7) Grants for Great Ideas Committee Review Form Sample (11) Terms of Grant Contract (12) Grant for Great Ideas Project Evaluation and Narrative Report (13) 2
Grants for Great Ideas Timeline 2017-2018 Tuesday, September 26, 2017 Grant Writing Workshop 4:00 p.m. Room B1 TISD Ad. Bldg. Thursday, September 28, 2017 Grant Writing Workshop 4:00 p.m. Room B TISD Ad. Bldg. First Monday in November Call for Grants Begin Accepting Applications Second Monday in December Grants for Great Ideas Deadline Applications due to Foundation By 4:00 p.m. January Consideration of Applications By Grant Review Committee Surprise! Grant Patrol First Monday in October (following academic year) Grant Evaluation and Report Due **Grant Writing Workshop video is available online at foundation.tylerisd.org. 3
Grants for Great Ideas Guidelines 2017-2018 PURPOSE: The Grants for Great Ideas Program is designed to encourage, facilitate, recognize and reward innovative and creative instructional approaches. Proposals must reflect the objectives of the Campus and the District. DUE DATE: Second Monday in December ELIGIBLE APPLICANTS: -Individuals or Teams of TISD Employees involved in student instruction. -Individuals or Teams of TISD Employees involved in Student Support Services. -Individual Applicants must be a Certified Teacher. -Teams of Applicants must include a Certified Teacher. ELIGIBLE PROPOSALS: -Grant Projects which fund innovative classroom materials or activities supporting higher levels of student academic achievement. -Grant Projects which fulfill the Selection Criteria listed below. -Grant Projects which are scheduled to begin during the current academic year. Execution of the project may extend into the next academic year. -Grant Projects which cannot be funded by District or State funds. -All Applicants who were awarded a grant during the previous academic year must submit their Grant Project Evaluation form to be eligible. Failure to submit the evaluation by the due date will result in ALL participants of the grant being ineligible to apply for funding during the current year and until such a time as the evaluation has been received by the Foundation. AWARD LEVELS: -Grants of up to $1000 will be awarded to individual teacher initiated programs or projects. -Grants of up to $5000 will be awarded to campus team or department initiated programs or projects. -In very rare cases an applicant may apply for an exemption to the stated maximum awards. Additional documentation and written justification must be included. Petitions for additional funding will be approved or denied at the discretion of the Grant Review Committee and the Tyler ISD Foundation Board. SELECTION CRITERIA: -The Grant Proposal will represent a creative or innovative approach in the accomplishment of priority District/Campus goals. -The Grant Proposal will address a new project as opposed to one accomplished or underway. -The Grant Proposal will be clear and logical. -purpose and objectives are specific and feasible 4
-details of instructional activities/procedures are fully outlined -evaluation is measurable and directly related to stated objectives -summary is clearly stated in no more than 100 words -rationale for the project is identifiable and aligned to Campus and District objectives -The Grant Proposal will emphasize student academic performance and learning. -The Grant Proposal will include a budget which responsibly funds the project. SELECTION PROCESS: Only the current 2017-2018 Application Form will be accepted. -Application forms may be obtained through foundation.tylerisd.org or from the TISD Foundation Office. -Teacher initiated applications must be reviewed and signed by the campus Principal. -Requests that impact TISD facilities in any way must be signed by the TISD Director of Facilities (Tim Roper). This is including but not limited to: modifications to facilities or structures, affect ongoing maintenance or impact utilities. -Requests that involve technology in any way must be signed by the TISD Director of Technology. -Complete applications are due to the TISD Foundation Office by 4:00 p.m. on the second Monday of December. -Applications will be reviewed and recommended for by the Grant Review Committee made up of TISD Foundation Board Members, Educators, Community Non-Profit and Business Representatives. -For each grant application submitted the Committee will make one of the following recommendations: (a) approval, (b) approval with conditions and/or modifications, or (c) disapproval. -If recommended for approval the application will be presented to the TISD Foundation Board in summary form for review and final approval. -Applicants will be notified of decisions during Grant Patrol. -If an individual grant recipient transfers campus within TISD, the materials and equipment purchased through the grant may follow that teacher (as long as it is age appropriate for the new assignment) with TISD Administration approval. If an individual grant recipient leaves TISD, the grant remains with the school for which the grant was written. If two or more individuals from one campus collectively received a grant and NOT ALL grant recipients are transferring to the same campus, the equipment and materials purchased by the grant remain at the original campus. -ALL unexpended funds will be returned to the TISD Foundation. RESPONSIBILITIES OF GRANTS FOR GREAT IDEAS RECIPIENTS -The Grant Recipient must use the award for the specific purpose stated in their grant. -Funds must be expensed by the last day of the current school year. -The Terms of Grant form must be signed and returned by the last Friday in March. -Actively participate in the following: -provide updates to parents throughout the execution of the grant -share grant project progress and lessons learned with 5
other members of TISD faculty and staff -permit visits to observe the grant project in action -Write thank you notes along with your students to Foundation Donors. -Complete and submit the Grant Evaluation and Report to the TISD Foundation by the First Monday in October the following academic year. -Acknowledge that all materials and equipment associated with the Grant are the property of TISD. Tips for Success Read the Overview Carefully! Guidelines in Selection Criteria and the information listed here are vital in preparing a successful grant. -Projects should directly involve the students as fully as possible. For example, a film developed for the classroom should be written and produced by students. -Grants may be used to compensate experts or resource speakers who work directly with students. Grant funds may not be used to compensate teachers, staff, substitutes or TISD employees. -Equipment/Technology alone Will Not be approved. It must be only one component of a wellplanned project integrated with other curriculum, materials and activities. -Transportation and consumables (including but not limited to food, t-shirts, batteries, etc.) are not funded. -Proposals that incorporate matching funds or community resources are considered favorably. For example: students or PTA s might raise matching funds; community organizations could donate/contribute needed services; etc. Outside contributions indicate a commitment to the project. -Avoid using acronyms and educational jargon without explanation. - The signature of the Director of Technology is required when funds will be used to purchase technology and/or media equipment. Applications requiring technology signatures must be submitted to that department no later than 4:30 P.M. the first Monday in December. Early submission of a rough draft to the Director of Technology (John Orbaugh) is encouraged so he can make alternate equipment suggestions when applicable. - The signature of the Director of Facilities Services is required if a request seeks to modify a Tyler ISD facility or structure, i.e. construction of a room, installation of hardware or major appliance, impact ongoing maintenance from the district or impact utilities. Applications requiring facilities signatures must be submitted to that department no later than 4:30 P.M. the first Monday in December. Early submission of a rough draft to the Director of Facilities Services (Tim Loper) is encouraged so he can make alternate equipment suggestions when applicable. 6
Tyler Independent School District Foundation Grants for Great Ideas Application 2017-2018 grant # Applications must be received at the Tyler ISD Foundation Office by 4 p.m. the Second Monday of December. NO late applications will be accepted. Date submitted Project Title Name(s) and signature(s) of all applicants associated with this grant application: PRIMARY GRANT COORDINATORS/WRITERS (print name) (signature) (email) OTHER STAFF PARTICIPANTs (print name) (signature) (email) School Participating Grades Subject Total Dollar Amount Requested Required Signatures Principal Date District Technology Director Date (technology is a component of the grant request) District Facilities Director Date (modifications to facility is a component of the grant request) 7
Tyler Independent School District Grants for Great Ideas Application 2017-2018 Please complete the next two pages. Do not use a font size smaller than a 10. Overview 1. Project Title 2. Grade(s) participating in grant 3. Subject(s) Serves primarily Special Education? No Yes 4. Target population to be served: 5. Implementation date: Completion Date: 6. Total dollar amount requested Are there additional funding sources? No Yes (please explain) 7. Projected number of students impacted by the grant project? Application Narrative: 8
8. Abstract (no more than 100 words) Tyler Independent School District Foundation Grants for Great Ideas Application 2017-2018 (attach additional pages as needed) 1. Purpose: (What is and how will the project be implemented?) 2. Description of Instructional Procedures (Describe proposed activities and tasks. Provide detail so that the review committee can distinguish innovative ideas) 3. Need/Rationale (State the specific need(s) this project addresses. Who are the target populations, number of students involved, immediate and future, and how will they benefit from the proposed project? Please relate to district and campus plans. Include any research that supports the need for this project.) 4. Objectives: (What do you intend to achieve? Objectives must be measurable in terms of student behavior or performance.) 9
5. Evaluation: (Describe how you will measure the success of your project. What methods of evaluation will be used? What tools will be used to determine project effectiveness?) 6. Innovation: (How is this project concept innovative?) 7. Identify any relevant community/school partners involved in the project and their role (There does not have to be school or community partner). Budget: How will the funds be used? All Purchases must be made through TISD. All Vendors must be TISD approved. Item Supplier Cost/Item Total Remember to add shipping if needed. 10
Tyler Independent School District Foundation Grants for Great Ideas 2017-2018 Committee Review Criteria for Grant Approval Application Number Evaluator Project Title: Elementary Middle HighSchool Other Number of Students Impacted Rate Each Item 1-10 Using the Following Score 1 does not effectively explain 10 excellently explains Description: Up to 10 points 1. Are activities/procedures listed in the description stated specifically? Rationale: Up to 20 points 2. Does the project relate generally to campus and District objectives? 3. Does the project relate to the Foundation s mission? Project Evaluation: Up to 10 points 4. Is success defined appropriately? Project Timeline: Up to 10 points 5. Is the timeline feasible for this project? Budget: Up to 10 points 6. Is the budget appropriate to the proposed project? TOTAL SCORE: Bonus Consideration: School-Community Partners: Are partners providing or supporting a vital component of the project? Yes No 11
NOTES: TERMS OF GRANTS FOR GREAT IDEAS 2017-2018 Congratulations on receiving a Grant for Great Ideas from the Tyler ISD Foundation. Please initial all items below to indicate that you fully understand the obligation of accepting a grant. If you have any questions, please contact the Tyler ISD Foundation at foundation@tylerisd.org Subject: Grants for Great Ideas. Please return to the Tyler ISD Foundation office via campus mail by the last Friday in March. I will keep the Foundation office informed of my progress and notify the office when items purchased are in place, or when my project will begin. I will expense the funded grant items by the last day of school of the current year. Purchases to be made through TISD with approved vendors. I will submit the Project Evaluation Form provided by the Foundation office by the first day of Teacher In-service of the upcoming academic year. I understand that if I move within the District and have written the grant myself, I may take the grant with me to my school (as long as it is age appropriate for my classes) with TISD Administration approval. If I have written the grant as part of a team, I will leave the grant behind with the team. If I leave Tyler ISD, I will leave the grant with the school for which I wrote the grant. I understand that photographs may be taken of my grant, or that visits may be scheduled to see my grant at work, and I agree to work with the Foundation office to schedule such photographs and visits. I would be willing to personally write thank you letters to Foundation contributors as well have my students write thank you notes to these individuals. I would also be willing to send a short power point (5-10 slides) or video presentation illustrating the use of the grant to the Foundation (foundation@tylerisd.org) that could be sent to donors as a thank you and used in the community to promote the Foundation s efforts. Signature: Date: Project Title: Grant Amount: Campus Contact E-mail 12
Tyler Independent School District Foundation Grants for Great Ideas Project Evaluation Form Grant Project Name: Campus/Department: Grant Project Budget Code: Funded Project Description Summary (please limit to 100 words) Summary of Accomplishments to date (no more than 150 words) Total Funded Amount: Total Funding Used: Primary Grant Contact: Primary Grant Contact Phone: Primary Grant Contact Email: Grant Period: Project Goal: Actual outcomes or progress: Activity: (as stated in grant proposal) Was this activity completed? Please return to the Foundation office at foundation@tylerisd.org by the First Monday in October. 13
Tyler Independent School District Foundation Report Narrative Please provide us with a brief narrative/description of the program for which you received funding and the impact of funding to date on your campus/department/classroom and your target population. Please include your successes as well as any obstacles encountered and how they were addressed. 14
Please return to the foundation office at foundation@tylerisd.org by the First Monday in October. 15
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