City Council Information Letter December 2, 2016 Georgia Department of Transportation Quick Response Funding Program to Alleviate Traffic Congestion As my office has recently experienced additional complaints from both residents and daytime commuters who are employed in various companies and organizations located in College Park relative to higher levels of traffic and resulting congestion at the northbound Interstate 85 exchange and the Camp Creek Parkway/Lee Street vicinity, please be advised that direction is being offered to pursue immediate funding from the Georgia Department of Transportation's (GDOT) Quick Response Program. As referenced in the attached letter to GDOT Traffic Operations Manager Edlin Regis, opportunities to this effect include necessary lane width adjustments, as well as relocation of stormwater inlets to accommodate noted traffic activity. Given the criteria of the Quick Response Program, staff feels that the City of College Park will become successful as outlined. We therefore anticipate a favorable response in the coming weeks. Considerations Regarding Utility Related Software Upgrades With pending conclusions of Advanced Metering Infrastructure implementation, including the need to continue to collect accurate utility customer usage and billing data from the North Star software package, Director of Information Technology Michael Hicks is being asked to perform a cost analysis to help the City of College Park to consider other software options available to our organization. As referenced in the attached electronic mail message from Director Hicks, this includes the possibility of
City Council Information Letter December 2, 2016 Page2 migrating related data from North Star to New World, or perhaps some other service provider so as to achieve seamless and continuous integration accordingly. An opportunity for direction to this effect, including applicable budget adjustment and service contract revisions, will therefore be offered during the January 3rd workshop meeting. Airbnb Enforcement Protocols in Non-Conforming Zoned Areas of the Community Given recent direction and clarification to essentially require Airbnb establishments in our community to become permitted with the proviso that they are located in appropriately zoned areas and/or districts in College Park, please be advised that both City Planner Lauren Blaszyk and the Department of Inspections Code Enforcement Division are working to identity property owners located in residential areas engaged in short-term rentals. Recent efforts to this effect have resulted in one College Park Municipal Court case, involving a property located on Walker Avenue. This particular matter is anticipated to be resolved via a trial (as requested by the property owner) later next month. Meanwhile, staff is being asked to consider the introduction of additional ordinance considerations that will clearly outline specific guidelines and regulations respectively. Resulting recommendations are therefore anticipated for the January 1 ih meeting. Health Insurance Benefit Audits and Outcomes During a recent review of invoices from health care provider Kaiser Permanente, the Department of Human Resources and Risk Management was able to reconcile transactions involving employees who are no longer participating in the plan. This practice, essentially, a departmental task that is now performed on a monthly basis, is resulting in more accurate billings to the City of College Park, including applicable costs savings. In fact, as referenced in the attached electronic mail message from Director of Human Resources and Risk Management Rose Stewart, the most recent exercise to this effect realized a savings of $65, 752.65 on the Kaiser invoice alone. Accumulated totals from this practice are to therefore be tabulated towards the end of the program year, enabling budgetary considerations
City Council Information Letter December 2, 2016 Page3 accordingly while offering recommendations for future health care plan benefits. Meanwhile, much appreciation to Director Stewart and her staff for a job well done, yielding meaningful analysis and a resulting positive outcome. Calendar of Meetings. Activities. and Functions With the resumption of normal business operations and work schedules after the Thanksgiving Holiday, various members of city administration were able to initiate tasks a few days ago necessary to consider 2017 federal legislative priorities. My office, including several department directors and Executive Team members, will therefore host a meeting next week with representatives of The Ferguson Group to plan and summarize strategies and direction accordingly. Resulting recommendations will therefore be offered publicly to Mayor and City Council in January. Enclosures: Letter to GDOT - Quick Response Funding Program for 1-85 Exit Ramp to Highway 29/14 (and Noted Aerial Photos) Electronic Mall Message from Michael Hicks - Update (Software Upgrade Considerations) Electronic Mall Message from Rose Stewart - Save the City Lump Sum (Health Insurance Benefit Audits) Microsoft Outlook Calendar for City Manager Terrence Moore - Business Week of November 28, 2016 CM/My Oocuments/CP City Councll lnforrnallon Letter 155
CITY OF COLLEGE PARK P. 0. BOX 87137 COlLEGE PARK. GA. 30337 4041767-1!537 November 29, 2016 Mr. Edlin Regis, Traffic Operations Manager Georgia Department of Transportation, District 7 5025 New Peachtree Road Chamblee, Georgia 30341 Re: Exit Ramp off 1-85 North to Highway 29/14 onto College Park Main Street Dear Mr. Regis: Over the past several months, our staff has been involved in greater levels of traffic flow management on our roadways. We have been notified by citizens and commuters that we are now having significant traffic backup via Interstate 85, Northbound and the Camp Creek Parkway State Road 6 exit ramp, crossing under and over Main Street. Hartsfield Jackson Atlanta International Airport is just east of downtown College Park. Additionally, with new air cargo depot expansion plans, accompanying new development, and programed improvements, more traffic is projected to impact the region. This includes the United States Southern Regional Headquarters of the Federal Aviation Administration being located just east of College Park City Hall, which has executed a new lease agreement for additional years, increasing the number of employees at this operation from roughly 800 to 1, 13 7. As Special Projects Administrator Jackson Myers and yourself recently discussed over the telephone, we are requesting approval of a Quick Response Project, which from our understanding, funds can be used for operational projects such as restriping, intersection improvements, tum lanes and other enhancements than can be implemented in a short period of time and for under $200,000. If you could likewise schedule a date and time that our staff could meet with you as noted, that would be great. Meanwhile, should you have questions and/or require additional clarification, please feel free to contact me by calling (404) 669-3756. Much appreciated. ~~ nee R. Moore, ICMA-CM City Manager Cc: Hugh Richardson, Director of Power Mike Mason, Director of Public Works Jackson Myers, Special Projects Administrator
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Terrence Moore From: Sent To: Subject: Michael Hicks Tuesday, November 29, 2016 5:35 PM Terrence Moore Update Terrence Per our 4:00pm meeting today, I have received a upgrade proposal from Northstar. This proposal will take us from version (6.3.1) to {6.4.9) According to the documents/contract I received from City Clerk's office we pay an annual fee of $327,000 dollars for Northstar software. The upgrade fee is an additional $132,000 and it is centered around professional services. I would like to conduct further research on another utilities billing software that maybe a better fit for our seamless integration with GE-AMI electronic meter software. Our goal is to have a software package that permits changes, additions, modifications, and most of all renders clean customer billing. William Moore, Dwayne, Charles, and I were given a presentation by "New World" relative to their new UTILITIES module last week. William liked the new features and functionality. I am expecting to receive pricing from New World tomorrow, I will meet with William and put together the pro's/cons of each system and render my decision. I will be prepared for the Jan.3n1 meeting Thanks 1
Terrence Moore From: Sent: To: Cc: Subject: Rose Stewart Monday, November 14, 2016 3:31 PM Terrence Moore Charlotina Nesbitt FW: Save the City Lump Sum Terrence: I thought it necessary to pass this on to you as Charlotina has taken on the task of auditing our files and removing past and/or ineligible employees. This has resulted in a savings of $65, 752.65 on the Kaiser invoice alone. She will also be auditing our other accounts with Cigna, GMA, etc. Please join me in thanking her. ;z;:'cjjes~ Vbr«tM. ~ ~~ A?~ am- A?"1k ~enwet ~ ~ ~e Patik. tpt 'P~: 404-669-376f 7ax: 404-305-1342 ~~.(Am From: Charlotina Nesbitt Sent: Monday, November 14, 2016 3:16 PM To: Rose Stewart Cc: 'Steven Roberts (steverobertsatl@gmail.com)' (steverobertsatl@gmail.com); Robbpitts.rlpcorp@gmail.com Subject: Save the City Lump Sum 1
Billing staten1ent I Billing sun1n1ary I Current health 1 tv1en1bership activity LEP/LIS details I Pa~ 1 n1ents I Adjustn1ents I Me Membership billing summary Group: 10145 Billing unit: 00 Region: 28 December 2016 Ir Previous balance due Payments Adjustments Retroactive Dues Current period health plan dues Previous Invoice Date Total due by 11/30/16.. Total cl ue reflects the last billed an1ount. Payrnents posted after then For your current an1ount due. please select " Balance due'' fro1n the '"B i Oo\'tnload the data on this page to a spreadsheet. Tem1s & conditions Kaiser Pem1anente Please Charlotina Nesbitt, ACHRM Human Resources Specialist and Risk Management City of College Park 404/767-1537 x1402 office 2
November 28, 2016 - December 04, 2016 November 2016 SuMo TuWe Th Fr Sa 1 2 3 4 s 6 7 8 9 10 1112 13 14 ls 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 December 2016 SuMo TuWe Th Fr Sa 1 2 3 4 s 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Monday, November 28 g 8:30am 9:30am GDOT Follow-Up Concerning Buffington Road Area Improvements (CM Office ) Terrence Moore 9:30am - 11:30am Agenda Review Committee (Administrative Conference Room) - Terrence Moore... - ll:ooam 12:00pm Follow-Up Fulton County Draft of IGA for TAD (CM Office) Terrence Moore 2:00pm - 3:00pm Program Managers Meeting (City Managers Office) - M Miller Q 3:00pm - 4:00pm Hugh Richardson's Annual Performance Evaluation (CM Office) Terrence Moore 3:30pm - 4:30pm MlnuteTraq Training-Roz with M&C Exec Asst (M&C Exec Asst Office) - Rosyline Robinson 1 4:30pm 5:30pm Begin CL (CM Office) 6:30pm - 7:30pm Nina Mallard Review Meeting (City Council Chambers/Executive Conference Room) - Terrence Moore Wednesday, November 30 8:00am - 8:30am Mayor Longino (City Manager's Office) Terrence Moore "" Cl 9:30am 10:30am Compile Information Letter Report Health Insurance Benefit Audits and outcomes (CM Office) Terrence ll-ooam 11:30am Considerations to Update "See Something, Say Something" Reporting Format (CM Office) - Terrence Moore ll:ooam 11:30am Weekly Meeting-City Manager & Councilman Gay (Councilman Gay's Office) - Terrence Moore v 11:30am 12:30pm Pkk-Up Truck - Lowes (Various) Terrence Moore 1:30pm - 3:30pm Legal Review (City Manager's Conference Room) Terrence Moore v 2:30pm 3:30pm Formal Agreement Kick-Off Dialogue - Adanta Hawks D-League and the City of College Park (Conference 4:30pm - 5:30pm Weekly MHtlng-Councllman Cam & Oty Tuesday, November 29 8:0oam - 8:30am Mayor Longino (City Manager's Office) - Terrence Moore.:> 9:00am 10:00am Wukly Staff Meeting (Administrative Conference Room) Terrence Moore... 10:30am - 11:30am Compile Information Letter Report GDOT Quick Response Funding to Alleviate Traffic Congestion at Roosevelt Highway and Lee Street (CM Office) Terrence Moore Ml 2:00pm 3:30pm Follow-Up Direction and Considerations Involving Sysco Foods Atlanta (College Park City Hall Office of the City Manager) - Terrence Moore Iii 4:00pm S:OOpm Compile Information Letter Report - Direction Concerning North Star Software Upgrades (CM Office ) Terrence Moore 5:30pm - 7:30pm Clayton County Land Bank Authority Board of Directors Monthly Meeting (County County Board of Commissioners, Jonesboro, Georgia ) Terrence Moore ~~ Thursday, December 01 ii 8:00am - 8:30am Mayor Longino (City Manager's Office) Terrence Moore ~,, Cl 9:30am 10:30am Lights (Various) Iii lo:ooam - 10:30am 2016 Mayors Christmas Motorcade (Atlanta Regional Hospital) Wanda Anderson g ll:ooam 12:00pm Compile Information Letter Report Alrbnb Enforcement Protocols In Non-Conformally Zoned Areas (CM Office) Terrence Moore 2:30pm - 4:00pm Various (Various ) v iii 4:00pm - S:OOpm Photos (Department of Human Resources and Risk Management ) Friday, December 02 Saturday, December 03 8:00am - 8:30am Mayor Longino (City Manager's Office) Terrence Moore.:> - 8:30am 9:00am Considerations to Host a College Park Media Day Event (CM Office) Terrence Moore Iii 9:30am - ll:ooam Finalize CL (CM Office ) 2:00pm 3:30pm Wenger Service (Various ) 'Iii 4:30pm 5:30pm Review Customer Service Weekly Performance Report (CM Office ) - Terrence Moore ""' ~ 12:30pm - 2:30pm Various, CL Notes, etc. (CM Office) Sunday, December 04 Terrence Moore 1 12/2/2016 8:05 AM