1 Automation and Technology Round Table (ATRT) Business Meeting, Texas Library Association Annual Assembly Austin, TX 4:00 5:30 p.m. July 27, 2010 *** Approved Minutes *** Attendees: Laura Baker, Abilene Christian University (ATRT Secretary/Treasurer) Tina Buck, St. Edwards University (ATRT Councilor-Alternate) Deanna Frazee, Killeen City Library System (ATRT Chair) Stephanie Fulton, UT M.D. Anderson Cancer Center Todd Humble, North Richland Hills Public Library (ATRT Councilor) Ed Kownslar, Texas A&M Corpus Christi (ATRT Past Chair) LaTressa Milburn, Dallas Public Library Steve Neal, Waco ISD Somer Newland, Houston Public (TLA Program Committee) Todd Peters, Texas State University San Marcos (ATRT Webmaster) Christine Peterson, Amigos Amy Pittman-Hasset, Coppell Public Library Monica Rivero, Rice University Marty Rossi, Education Service Center, Region 20 Jennifer Shelly, Haslet Public Library (ATRT Chair-Elect) David Schuster, Plano ISD Eddy Smith, Abilene Library Consortium Alice Specht, Hardin Simmons University (TLA Executive Board Liaison) The meeting was called to order at 4:00 p.m., ATRT Chair Deanna Frazee presiding. Attendees unanimously approved the meeting s agenda. Past Chair s Report (Ed Kownslar) Tech Showcase will be on Thursday and Friday of the 2011 TLA Conference. There will be 12 vendor slots. Ed will upload a vendor application form to the ATRT website in time for the TLA promotional email blast in August to vendors. TLA will also confirm to Ed whether nettrekker will continue to sponsor Tech Showcase for $2500. Ed brought boards showing the tentative session for Net Fair and requested feedback. The updated ATRT Procedures Manual is now online. Thanks to the Children s Round Table for their excellent online manual as a model. Specht recommended keeping the manual simple. The group thanked Ed for his exemplary work. Secretary/Treasurer s Report (Laura Baker) Minutes from the 2010 conference were approved as corrected. In the future, Laura will submit the draft minutes online, possibly as a TLA Group Resource, for online approval.
2 As of 06/30/2010, ATRT has an ending balance of $8,173.81. The 2010 Conference AV expenses were a bit more than estimated ($2,472 as opposed to estimated $2,100) but we decided this was due to the cost of the sound boxes. NBC Learn is the only vendor from the 2010 Tech Showcase who does not seem to have paid their $275 fee. Laura will check with Catherine Lee at TLA to verify whether they have paid. Vice-Chair s Report none Webmaster (Todd Peters) Todd will post the old minutes on the website and will work with Ed on the Tech Showcase vendor application form. Councilor s Report (Todd Humble) Council continues its discussion of TLA redistricting. TLA recommended the majority of the Tocker grants for funding. Executive Board Liaison (Alice Specht) TLA is still searching for the perfect tagline. Alice encouraged everyone to set up a personal account and groups on MyTLA. The self assessment is due November 1, 2010. TLA made a special appeal for all round tables to contribute to the Legislative Reserve Fund (Legislative Day), and also to TALL Texans. Special Request (David Schuster) David is interested in open source systems and would like to form a community of TLA folks with similar needs and interests (see attached letter). MyTLA offers a good venue to start a group and online discussion but must have a round table associated with it. David asked if ATRT would sponsor such an online group. ATRT agreed. Hopefully the Open Source Group will make connections and gain enough momentum to have a room at future TLA conferences. Tech Showcase Fee (Ed Kownslar) The vendor fee for Tech Showcase is currently $275. In light of rising costs, should we raise it to $300? Discussion ensued. Christine reminded all that it would still be cheaper for a vender to do a Tech Showcase for $300 than to pay for Internet at their booths. The motion to raise the fee to $300 passed unanimously. President s Report (Deanna Frazee) TALL Texans/Legislative Fund : We thought we had instructed TLA to withdraw our usual $700 contribution for TALL Texans and $700 for Legislative Day but did not see the withdrawal on the financial statements. Motion passed to give $700 to TT and $700 to Legislative Day as budgeted (not as an extra donation). We want to make sure the donation comes out of the FY2011 budget. Alice will check on whether our donation was received or whether we need to re-authorize the FY2011 contributions. Technology Award: Deanna suggested we offer some way to recognize the technology accomplishments of various libraries. This could be an award, an invitation to do a
3 conference presentation, signups for lightning rounds, etc. We will discuss this more online. Committee Appointments: David Schuster volunteered to serve on the Nominating Committee. The Nominating Committee still needs a Chair. As the stipend recipient, LaTressa will serve on the Stipend Committee. Tina also volunteered to serve. Ebony Fondren was asked to chair this committee but has not confirmed the appointment. Conference Planning: The preconference will be Tuesday 1:00 5:00 p.m. entitled making Your Website Mobile: Advanced Hands-On Lab. ATRT will have only speaker costs for this. Most of the other conference sessions have speakers lined up. NetFair topics and speakers are still tentative. See attached sheet for list of conference sessions and NetFair possibilities. The meeting adjourned at 5:30 p.m. Submitted by Laura Baker, ATRT Secretary/Treasurer
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