Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 Questions related to the Section I: Narrative, Instruction, and Attachments Do we need to provide housing assistance funds to PLWH that are not clients currently enrolled in our agency for services? Can we propose to only provide housing assistance to our case management clients? Answer: Yes, housing assistance must be available to any eligible PLWH regardless of where they reside within the EMA and whether they are actively receiving any other service from the agency administering the program. Clients applying for housing assistance do not need to be enrolled in an agency s case management services in order to be eligible for assistance. Is there a maximum allowable number of times and/or amount that a client may receive for Housing Assistance funds (Rental Startup and Homeless Prevention)? Answer: No. There is no HRSA or Boston EMA limitation on the number of times and/or amount that a client may receive Housing Assistance. However, applicants should factor this into their program model as it relates to sustainability, both for the recipient of those funds and for the agency implementing the assistance. For this procurement and these particular types of housing services, will BPHC create intake, assessment, reassessment, and ISP tools for agencies to use? Answer: No, not at this point. As an applicant proposing to provide services, it is helpful to describe any existing tools used by your agency that you may draw upon for a housing tool. Please keep in mind that these tools cannot be the same as medical case management tools, because medical case management tools do not ask the same level of detail for housing needs as what is asked under this proposal. Can the assessment, reassessment and ISP tools used for housing advocacy and/or the housing assistance services be integrated as part of the medical case management tools an agency uses or should they be standalone? Answer: Assessment tools should be standalone. Not every client who wants housing services needs medical case management. Providers must target the questions around housing. If you want to conduct a more comprehensive evaluation of a client s medical needs, you can refer them to a primary care medical provider or medical case management service. If you have an existing medical case management program at your agency funded by Part A, you can be strategic in how you can shorten the amount of time needed to conduct a housing assessment. However, it does not replace a medical case management assessment. Please distinguish how these tools and processes will be separate and distinct in your proposal. 1
Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 If a client is involved with the criminal justice system and is not currently incarcerated, is he or she eligible to receive Part A funded housing services? Also, can the client be served after being incarcerated? Answer: Yes, you may serve clients who are involved with the criminal justice system, but who are not currently incarcerated. However, when clients are incarcerated, Part A services may not be provided to those individuals until they are released. Ryan White services and funding may not be used for PLWH who are currently incarcerated. For sober houses, if there is a lease associated with the sober housing, does that make it standard housing and therefore eligible for Housing Assistance? Answer: As long as it is not a unit that is owned or managed by the agency that is applying for the funding. We cannot provide finding that goes back to your own agency. The funding must be for an external unit. Can Rental Assistance funds (Rental Start Up & Homelessness Prevention) be used to place PLWH presently in shelters and other unstable housing situations into more stable, but transitional housing? Answer: There are no limitations within the RFP on whether financial assistance can be given for transitional housing units. However, this should factor into the program s model and description of cost-effectiveness on whether clients in transitional housing are eligible to receive financial assistance Questions related to the Section II: Application If you are applying for both types of housing services, do you need to submit two separate RFP proposals or one? Answer: You only need to submit one RFP proposal per agency. If you are proposing to do one of the services, you have 25 pages for your proposal (not including the attachments). If you are proposing to do both types of housing services, you have a total of 30 pages (not including attachments). Section II clearly outlines which questions must be answered and which attachments must be submitted for the two types of housing services. For housing assistance, will there be other types of reporting requirements reflecting the work completed beyond what is indicated in the subservices table? Answer: Yes, there are other reporting requirements for data reporting. Intakes, assessments, reassessments, and ISPs are universal requirements for both subtypes of 2
Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 housing services. If a client is applying to receive Rental Startup or Homeless Prevention funds, they must also complete an intake, assessment (or reassessment), and ISP as a part of the application process. What do you mean by having documented linkages to targeted populations? Answer: Your proposal should demonstrate outreach to clients who are in need of housing. For example, if your program works with clients in a homeless shelter, you should have an MOA or MOU with that shelter. The proposal should demonstrate the applicant s history of working with such agencies that reach clients who are in need of housing services. Can you elaborate on how we should describe a plan to evaluate client s access to the program s services? What is the expected scope for evaluating access to services? Answer: If you are providing housing assistance, this is a measure of how many people are accessing your services but also how many people do not make it through the process to getting appropriate housing services and ultimately housed. This section may also mirror an unmet needs assessment. Unmet needs assessments are a regular part of monitoring evaluation that most agencies engage in. You can also access literature about unmet needs regarding housing for PLWH. Make sure that any evidence you cite is understandable to the audience reading the RFP, especially if you are citing a journal article. Make sure to touch upon how you are assessing the clients that are receiving the exact service(s) you are proposing. If you are proposing to create a new housing program, consider how you would know that these services will reach the people who need it most. Also, review any internal data your agency has, as well as what other agencies and scholarly articles identify as unmet needs for housing services for PLWH. Is there a minimum or maximum amount that needs to be proposed in terms of a budget? Answer: There is no limit to the amount that you propose for a budget. However, if you propose the full amount up for bid that means no other agency would be able to get funded. The reasonableness of your funding request is supported by your budget justification and the narrative that is provided as evidence of why the program needs to be funded at the specified amount. Please note reviewers do not score the proposed amount but rather they score the budget justification that is included as part of the narrative. Is this a one-year budget? Answer: Yes, it is an annualized budget. 3
Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 For housing assistance, is there a limit or recommended amount of funding allocated to rental assistance versus other costs within the budget? Answer: No, there is no limit or recommended amounts your agency would allocate to financial assistance funds within the budget. It should be described in the proposal, particularly within the budget justification on how the amounts are derived. If you would like to allocate all of your funding to direct financial assistance and no staffing, you would need to describe in your proposal what type of in-kind staffing would be utilized to administer the fund. Can the housing assistance be prorated to the actual amount needed or should the assistance be strictly the equivalent of one month s rent? Answer: That is up to the agency to propose the most appropriate and cost-effective method for providing financial assistance to clients. If a client is only requesting assistance for 2 weeks for rent (a half-month equivalent), the agency may decide whether they are eligible to receive such assistance based on their program model. Please keep in mind that with Housing Assistance subservice, a unit is the equivalent of one month s rent. If your proposal suggests two week increments for assistance to be allocated, then the unit would be reported as 0.5. How do you articulate your methodology for deriving the cost per client? Answer: The most basic method is to take the amount in the budget and divide by the number of clients. However you must include in your narrative why the method you are using is the best method to derive cost per client. Also, evaluate if your cost per client is reasonable by taking into account programmatic costs, administrative overheard, as well as other factors that contribute to increased costs for specialized housing services. This is why there are two separate subservices called applications processed and applications reviewed. The bulk of the cost in housing assistance is not the actual assistance given out to clients in terms of housing vouchers; the administrative costs to review, process, and approve clients to receive that assistance should be described in the narrative. If we intend to propose both housing assistance and housing search and advocacy, we are required to complete two separate target population tables. Does it matter if the client numbers overlap between the two types of housing services? Answer: No. It does not matter if there are overlaps of clients utilizing both services. Tables should represent the total unduplicated clients to be served for that specific type of housing service. 4
Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 The submission of living wage was not included as part of the submission requirements. Has that been updated? Answer: The Living Wage document is included as an attachment within Section 2. The living wage ordinance only applies to organizations that are in Boston. Do applicants need to describe what e2boston is? Do they need to describe how e2boston is used to inform program decisions? Answer: Yes. You will in some cases also need to provide a description on the terms you will use in your proposal as not all reviewers may be familiar with data systems or specific software used by providers. Operating terms need to be defined such as client level data. If you choose to use the brand name of software such as Logician or Centricity you must explain in your narrative that those are electronic medical records that your agency uses. For the business associate agreement, what date should we put in? Answer: Applicants can write March 1, 2017 within the copy to be included in the application. However, BPHC may require a new form during the contracting process. What types of policies and procedures need to be addressed in application? Answer: Section G (Agency Policies and Procedures) identifies all items that need to be addressed. The narrative should describe how different policies and procedures are enacted and enforced within your agency, particularly with regard to Ryan White Part A requirements. Which years should be included in Table C: Funding Streams? Answer: Based on the fact that many funders and grants use various fiscal years and reporting periods, you are required to report on the three most recent years of funding. FY 2016 represents your current year of funding and you are then also required to include funding amounts for the two prior years. Can we use existing MOUs and MOAs or do we need new ones for the housing program? Answer: The MOUs and MOAs must be current and valid. You may obtain new ones if you need to. As Part A is no longer funding utilities assistance, you must include at least one community action program as a partner with a written MOU or MOA. If you cannot obtain an MOU or MOA from a community action program for the application, you must obtain a 5
Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 letter of support from a community action program; if awarded a contract, you must then obtain a written MOU or MOA as a condition of award. Regarding MOUs and MOAs, does the requirement still stand if your agency uses internal referrals for utilities assistance? Answer: No, you would not need to obtain an external linkage (MOU or MOA) if your agency qualifies a community action program, you may use your own agency. A community action program is defined as being governed by a board of directors consisting of at least one-third low-income community members, one-third public officials, and up to one-third private sector leaders. Many community action programs are not HIV specific or traditional AIDS Service Organizations. If you have multiple housing advocates in the program, do you need to provide individual descriptions of each housing advocate or can you provide an overall description for all the advocates? Answer: You must provide an individual description of each staff person or position. If it is an incumbent staff person, provide a resume and an individual job description for the position. If you have five housing advocates with the same job description, you only need to provide that job description once and make sure that in your narrative description you include the names of all five housing advocates for the corresponding position. For a new position that does not exist and proposed to be funded through this RFP, include a job description and indicate that the position is to be hired. Other questions Is there a Word version of the RFP that will be posted on the website? Answer: Yes. You can download the Word document at www.bphc.org/rfp. Are there a minimum or maximum number of awards that can be given out? Answer: There is no maximum number of awards. We will fund at least one award for housing assistance and at least one for housing search and advocacy. How will client utilization be tracked and reported to BPHC? Answer: Any agency that receives a contract will report their services through e2boston. For those who are not currently funded by BPHC, e2boston is a cloud-based website where you will be submitting all of your client-level data. This includes client demographic and service 6
Ryan White Part A FY 2017 Housing RFP RFP Conference Frequently Asked Questions (FAQ) Published November 23 rd, 2016 utilization data. Some agencies manually enter their data into e2boston and some import their data. It is expected that agencies report on the subservices identified in Sections I and II, in addition to other reporting requirements included during the contracting process. The letter of intent in the in RFP document is different from the letter of intent in the presentation. Answer: Please use the letter of intent in the RFP application document. Do we need to project how many housing placements we hope to make? How about other subservices? Answer: Yes, you need to project how many temporary or permanent units by subservice you plan to have clients housed in in one year. The target number of units should be included in the required tables in Section II. The only exception to this is how many applications will be rejected if applying for Housing Assistance. On page 10 of the presentation, what exactly does it mean to be in full fiscal and program compliance? Answer: To be in full fiscal and program compliance means you currently do not have any outstanding invoices, outstanding reporting that needs to be submitted, and you do not have any outstanding citations from prior site visits that have not been addressed through an approved Plan of Corrective Action. 7
FY 2017 HIV Housing Services RFP Conference Eric Thai Interim Division Director HIV/AIDS Services Division Infectious Disease Bureau 1
Introductions Eric Thai Interim Division Director Frantzsou Balthazar-Toussaint Fiscal Manager Regis Jean-Marie ID Bureau Administrator Cheryl Brickey Dennis Brophy Ben Penningroth Program Coordinators John Montgomery Marcos Palmarin Mahara Pinheiro Claudiane Philippe Elizabeth Rios Senior Program Coordinators 2
Welcome Purpose: To allow prospective applicants to ask questions about the Request for Proposals (RFP), Sections I and II. Public meeting: All attendees must sign in as part of the public record. FAQ: Official responses to RFP Conference parking lot questions will be posted within 1 week. RFP Website: Go to www.bphc.org/rfp for updates, revisions, new resources, and the FAQ. 3
Questions & Responses Recorded by BPHC staff Questions: Please speak slowly and clearly. May be repeated for audience. Responses: Presented in follow-up FAQ. May require BPHC to consult with appropriate parties. 4
Section I: Instructions 5
Key Dates Date and Time October 31 st, 2016 12 p.m. November 16 th, 2016 10 a.m. 12 p.m. November 18 th, 2016 12 p.m. deadline December 9 th, 2016 12 p.m. deadline December 2016 January 2017 February 2017 March 2017 Activity RFP available RFP Conference Letter of Intent Submission Attention: Dennis Brophy, Senior Program Coordinator HIV/AIDS Service Division Fax:(857) 288-2194; Email: dbrophy@bphc.org Proposal Submission Attention: Eric Thai, Interim Direction HIV/AIDS Service Division Independent Review and Evaluation Notification of Award 6
1. Overview 1A. Introduction, pg. 5 Through this Request for Proposals (RFP), the Boston Public Health Commission (BPHC) seeks proposals to provide Housing services that target people living with HIV (PLWH) with the highest demonstrated housing need within the Boston Eligible Metropolitan Area (EMA) The goals of these services are to: 1. Address acute housing needs of PLWH who are most affected by unstable, unsafe housing or chronic homelessness and thus least likely to be retained in HIV primary care or achieve HIV viral suppression, 2. Provide individualized services to PLWH who identify housing as their greatest need, and 3. Improve the clinical health outcomes and quality of life of PLWH. 7
1. Overview III. Description of Service, pg 19 Potential FY 2017 available funds for Housing category: $537,199 $626,710 8
1. Overview 1E. Eligibility Requirements, pg. 8 To be eligible for a Part A award, applicants must meet all of the following requirements: Be a certified Non-profit 501(c)(3). Be located within the ten counties of the Boston EMA. Be Medicaid-certified if providing a Medicaid covered service. Demonstrate fiscal viability. All applicants must have an operating budget of at least $500,000 for eligibility to directly apply for Part A funding. Agencies with an annual operating budget of less than $500,000 may apply only through a sponsor agency which meets the requirement. The sponsor agency will apply as the lead agency with a clearly defined relationship for fiscal oversight and programmatic compatibility. Submit a copy of the agency s most recent single independent audit (for agencies that receive $750,000 or more in Federal funds) or internal audit (for those that receive less than $750,000 in Federal funds). Be proposing to provide services to PLWH in the EMA. Be in full program/fiscal reporting compliance (currently funded service providers only). 9
1. Overview 1E. Eligibility Requirements, pg. 8 Additionally, programs will need to demonstrate that they: Are located in or near to the targeted community they plan to serve. Have a documented history of providing service to the targeted community(ies). Have documented linkages to the targeted populations. Provide services in a manner that is culturally competent and linguistically appropriate. Can demonstrate capacity to document and report service delivery to BPHC and HRSA in accordance with applicable guidelines. 10
1. Overview 1G. Funding Cycle, pg. 9 The funding cycle for programs funded under this RFP will be a maximum of five years (FY 2017 FY 2022) with annual contract extensions based on performance, Federal appropriations, and local allocations. BPHC reserves the right to put services up for bid sooner and/or to extend contracts beyond the 5-year project period. 11
2. Background Information 2A. Boston EMA Epidemiological Information, pg. 11 One of the objectives of Part A funded services is to deliver treatment and services to a client base that is reflective of the local epidemic, with a strong focus on populations that have historically been underserved. Please refer to the HIV and AIDS Prevalence and Characteristics of PLWH Receiving Part A Services table in Appendix B when describing the service populations. 2B. Principles and Standards, pgs. 11-18 National HIV AIDS Strategy (NHAS) Ryan White Legislative Goals (including MAI) Early Identification of Individuals with HIV/AIDS (EIIHA) Affordable Care Act (ACA) HIV Care Continuum Housing First 12
2. Background Information 2B. Principles and Standards: National HIV AIDS Strategy (NHAS) BPHC will invest in programs that support the four primary goals: 1. Reduce the number of new infections. 2. Increase access to care and optimizing health outcomes for PLWH. 3. Reduce HIV-related health disparities, and health inequities. 4. Achieve a more coordinated national response to the HIV epidemic. 13
2. Background Information 2B. Principles and Standards: HIV Care Continuum A comprehensive continuum of care includes primary medical care for the treatment of HIV infection that is consistent with Public Health Service guidelines. Such care must include access to antiretrovirals and other medications. Comprehensive HIV care also must include access to substance-abuse treatment, mental-health treatment, oral healthcare, and home health or hospice services. In addition, this continuum of care should include supportive services that enable individuals to access and remain in primary medical care as well as other health or supportive services that promote health and enhance quality of life. 14
2. Background Information 2B. Principles and Standards: Housing First BPHC will invest in programs that support the following goals: Prevent and end homelessness among Veterans in 2015. Finish the job of ending chronic homelessness in 2017. Prevent and end homelessness for families with children and youth in 2020. Set a path to ending all types of homelessness. 15
2. Background Information 2B. Principles and Standards: Housing First Specifically, every community will have the capacity to: Quickly identify and engage people at risk of and experiencing homelessness. Intervene to prevent the loss of housing and divert people from entering the homelessness services system. When homelessness does occur, provide immediate access to shelter and crisis services, without barriers to entry, while permanent stable housing and appropriate supports are being secured, and quickly connect people to housing assistance and services tailored to their needs. 16
2. Background Information 2E. Housing Instability and Viral Suppression, pg. 16 BPHC will invest in programs that understand the following barriers: Income Substance Abuse Incarceration Housing Priority 17
3. Description of Funded Services 3A. HRSA Definition (Policy Notice 16-02), pg. 19 Housing services provide transitional, short-term, or emergency housing assistance to enable a client or family to gain or maintain outpatient/ambulatory health services and treatment. Housing services include housing referral services and transitional, short-term, or emergency housing assistance. Transitional, short-term, or emergency housing provides temporary assistance necessary to prevent homelessness and to gain or maintain access to medical care. Housing services must also include the development of an individualized housing plan to guide the client s linkage to permanent housing. Housing services also can include housing referral services: assessment, search, placement, and advocacy services; as well as fees associated with these services. 18
3. Description of Funded Services 3B. Planning Council Definition, pg. 20 Short-term assistance to support emergency, temporary, or transitional housing to enable an individual or family to gain or maintain medical care. Housing-related referral services include assessment, search, placement, advocacy, and the fees associated with them. Eligible housing can include both housing that does not provide direct medical or supportive services and housing that provides some type of medical or supportive services, such as residential mental health services, foster care, or assisted living residential services. 19
3. Description of Funded Services 3D. Core Components, pgs. 20-22 20
3. Description of Funded Services 3D. Core Components HOUSING SEARCH AND ADVOCACY Assessment of need (every 3 months) Strategy to obtain and/or maintain stable, permanent housing (Service Plan, every 3 months) Housing Search (one-on-one) Housing Advocacy (individual or group sessions) Housing Placement (temporary or permanent) 21
3. Description of Funded Services 3D. Core Components HOUSING ASSISTANCE Assessment of Need Strategy to obtain and/or maintain stable, permanent housing (Service Plan) Short-term financial support o Rental Start-Up o Homelessness Prevention o Utilities Assistance discontinued Applicants must define: emergency and/or short-term assistance; annual financial assistance limit per client; minimum allowable time between approved applications. Service plans must outline specific strategies to reduce clients need for future or ongoing financial assistance. 22
3. Description of Funded Services 3D. Acuity, pgs 22-23. Applicants must propose a housing service model that prioritizes resources for clients who face the greatest barriers to housing stability and viral suppression. For PLWH with an identified housing need, Housing services should be coordinated and not duplicative of existing social support services, Medical Case Management or Psychosocial Support (Peer Support) services (whether funded by BPHC Part A or through other resources). 23
3. Description of Funded Services Successful proposals will be able to demonstrate policies and practices that adhere to the following principles: Housing services are time-limited and should strive to empower clients towards improved selfadvocacy. Clients needs are assessed at intake and no less frequently than at three-month intervals. Clients needs inform staff assignment and caseload size. Clients needs determine the length, frequency, and intensity of staff engagement. Staff engagement is flexible enough to adapt to changing needs, allowing for: - Referral and transition to other types of MCM, PS program or other social support services as broader HIV service needs are identified, - Discharge of clients who meet service goals (e.g. those successfully placed into temporary or permanent housing) and, - Increased efforts for clients with sudden changes to health and housing status. Clients are informed of agency requirements, expectations and resources. Clients are informed of their rights, including refusal of service. 24
3. Description of Funded Services 3D. Settings, pg. 23 25
3. Description of Funded Services 3D. Staffing Expectations, pgs. 23-24 Funded housing providers are expected to have the knowledge, skills, and experience to offer high quality services to PLWH. Providers must demonstrate an extensive understanding of a) the barriers to stable, permanent housing, b) the tools for successfully engaging clients, and c) the housing-related resources that are available to PLWH at the local and state level. Applicants must determine appropriate qualifications for each position within the Housing team. Programs funded under the Housing Search and Advocacy category must demonstrate a commitment to provide services that are not duplicative of those provided by other social support services such as Medical Case Management. 26
Section I: IV IX. 27
Section II: Application Submission deadline FRIDAY, DECEMBER 9, 2016, 12:00 PM One (1) complete original, signed, single-sided Fifteen (15) copies, signed, double-sided 28
Letter of Intent Submit by FRIDAY, NOVEMBER 18, 2016, 12:00 PM 29
Proposal Checklist 30
Application Scoring Review Criteria Point Value C. ORGANIZATION DESCRIPTION 5 D. STAFFING DESCRIPTION 10 E. TARGET POPULATION 10 F. PROGRAM DATA, OUTCOMES, & EVALUATION 10 G. AGENCY/PROGRAM SPECIFIC PROCEDURES 10 H. SERVICE DESCRIPTION 50 I. COST EFFECTIVENESS & BUDGET JUSTIFICATION 5 31
Tables The following items must be submitted. Templates are included in the RFP. Table C1. Organization Diversity Table Board and Staff Table C2. Organization Diversity Table Current Clients Table C3. HIV and Related Funding & Contracts Table E. Target Population Table H1. Program Linkages Table H2. Service Delivery Tables Tables do not count toward the page limit. 32
Table C3. HIV-Related Agency Funding Please list funds for HIV-related services for the last three fiscal years. NAME OF AGENCY: AIDS Services Organization Program Name 1. Medical Case Management 2. Residential Substance Abuse Treatment Funder/Funding Source #FTE or Unit Rate FY 2014 FY 2015 FY 2016 BPHC Part A 1.5 FTEs $100,000 $105,000 $165,000 MDPH/BSAS $75 per bed day unit $180,000 $180,000 $200,000 3. HIV/AIDS Prevention and Education 4. 5. MDPH Prevention & Screening 1.5 FTEs $65,000 $50,000 Tables do not count toward the page limit. 33
Table E. Target Population Please submit a table for each proposed service category. Enter your targets in the first column. Use the tables in Appendix B to complete the remaining columns. Tables do not count toward the page limit. 34
Budgets The following items must be submitted. Templates are included in the RFP. A 12-month budget, using a cost reimbursement format. A budget justification narrative. An estimated cost per client. A detailed description of method or formula use to estimate this cost. Attachments do not count toward the page limit. 35
Cost Reimbursement Budget Format Ryan White HIV/AIDS Treatment Extension Act, Part A Public Health Commission FY 2017 March 1, 2017 February 28, 2018 AIDS Service Organization HOUSING SEARCH AND ADVOCACY Item Personnel Salary FTE Months Annual Housing Program Manager K. Diaz $75,000 0.20 12 $12,000 Housing Navigator M. Brown $45,000 1.00 12 $45,000 Housing Navigator O. Almeda $45,000 0.50 12 $22,500 SUBTOTAL 1.75 $79,500 FRINGE 20% $15,900 PERSONNEL TOTAL $95,400 Program Supplies $3,000 Staff Travel $300 Staff Training $300 EXPENSE TOTAL $3,600 PROGRAM TOTAL $99,000 Indirect Cap on HHS Approved rate 10.00% $9,900 Grand Total $108,900 36
Cost Reimbursement Budget Format Ryan White HIV/AIDS Treatment Extension Act, Part A Public Health Commission FY 2017 March 1, 2017 February 28, 2018 AIDS Service Organization HOUSING ASSISTANCE Item Personnel Salary FTE Months Annual Manager of Financial Support Services A. Young $65,000 0.25 12 $16,250 Rental Assistance Program Coordinator T. Edison $38,000 1.00 12 $38,000 Homeless Prevention Program Coordinator N. Tesla $38,000 1.00 12 $38,000 SUBTOTAL 2.25 $92,250 FRINGE 29.0% $26,753 PERSONNEL TOTAL $119,003 Housing Vouchers $150,000 Staff Training $1,000 Staff Travel $1,000 Program Supplies $1,000 EXPENSE TOTAL $153,000 PROGRAM TOTAL $272,003 Indirect Cap on HHS Approved rate (35.3%) 10.00% $27,200 Grand Total $299,203 37
Attachments The following items must be submitted. Templates are included in the RFP. 1. Organizational Charts 2. Mission Statement 3. Board of Directors List 4. Job Descriptions 5. Agency Licensure and/or Certifications (if applicable) 6. Budgets 7. Budget Justification Narratives 8. Verification of 501(c)3 status 9. Most Recent Single Independent Audit Report 10. Documentation of Audited Fringe and Indirect Rates 11. Collaborative Relationship Chart 12. Collaborative Letters of Agreement 13. Ryan White Program Assurances Form 14. BPHC Contract Forms 15. Certificate of Authority Form (if applicable) 16. Available Appropriation Form (if applicable) 17. Federal Assurances Non Construction Programs Form 18. Federal Certifications Form 19. BPHC Business Associate Agreement Form 20. Agency Annual Operating Budget 21. Living Wage over $25K Agreement Form 22. Living Wage Reporting Form 23. W-9 Request Form Attachments do not count toward the page limit. 38
Reminders To demonstrate fiscal viability, the following must be submitted: Documentation of agency s 501(c)(3) or public entity status. Documentation of agency s audited internal fringe rate and indirect rate. Documentation of agency s most recent annual operating budget. All applicants must have an operating budget of at least $500,000 for eligibility to directly apply for Part A funding. Agencies with an annual operating budget of less than $500,000 may apply only through a sponsor agency which meets the requirement. The sponsor agency will apply as the lead agency with a clearly defined relationship for fiscal oversight and programmatic compatibility Attachments do not count toward the page limit. 39
Reminders Please go to www.bphc.org/rfp for updates. We do not send out reminders or alerts to individuals. If you contact us to inquire about changes, you will be directed to the RFP website. BPHC will post the FAQ document within 1 week. The Letter of Intent should be signed and sent to BPHC by November 18 th 2016, or can be submitted today. 40
Questions? Please limit questions to the RFP documents or today s presentation. Please refrain from asking questions related only to your own agency. Please allow for every attendee to ask a question. Share the mic! 41