Grantsmanship Webinar: Overview of Genentech s Grant Request Process for Independent Medical Education (IME) Support December 2008
2 Meet Our Presenter Kristin Rand, JD Group Product Manager Independent Medical Education Department Genentech, Inc.
3 Agenda Genentech, Medical Education Support and IMED What is the process for requesting independent medical education grant funding from Genentech? What tools and resources are available to providers? Q & A
Participant Survey: What Industry Segment Do You Represent? 4 1. Academic medical center 2. Community hospital 3. Specialty/medical association or society 4. Medical education company 5. Pharma/biotech industry 6. Other
Participant Survey: If you are an educational provider, how many educational activities do you plan and implement on an annual basis? 5 1. 1-5 2. 5-10 3. 11-25 4. 26-50 5. More than 50
Participant Survey: Is this your first time participating in a Genentech webinar re: independent medical education Grant Application Processes? 6 1. Yes 2. No
7 Agenda Genentech, Medical Education Support and IMED What is the process for requesting independent medical education grant funding from Genentech? What tools and resources are available to providers? Q & A
Genentech s Vision, Mission & Goals for Independent Medical Education Support Genentech s Independent Medical Education Department (IMED) manages the review and approval of all IME grant activity Vision Genentech s is committed to supporting quality independent medical education that improves patient care. Mission Ensure that grant applications are received, handled, reviewed, and evaluated according to the highest standards and in full compliance with applicable laws, regulations, and guidelines. Goals Encourage and support the evolution of quality independent medical education while ensuring alignment with ACCME, AMA, PhRMA Code, OIG, and FDA guidance. 8
Genentech s Independence Influence the development of educational content Influence selection of presenters and/or moderators Genentech will NOT: Select educational methods or venue Define educational needs or objectives for an activity Influence selection of persons who will be in a position of control over the content Note: Genentech personnel outside of IMED may not in any way assist with or facilitate grant requests during any phase of the request, nor can they forward grant requests to IMED on behalf of a provider. 9
10 What s New for Genentech s IMED? Funding availability information Implementation updates and status reports on approved grants Now accepting educational outcomes in reconciliations Relaunching www.imed.gene.com website (new content on processes, helpful tips)
11 Agenda Genentech, Medical Education Support and IMED What is the process for requesting independent medical education grant funding from Genentech? What tools and resources are available to providers? Q & A
Independent Medical Education Grant Process 12 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post-Activity Reconciliation Providers must ensure that grant requests meet IMED criteria New requestors must first register online (accept Genentech s Compliance Commitment; ensure firewall compliance; submit signed IRS W9) Grant requests must be submitted via www.imed.gene. com Requests must be submitted no less than 60 calendar days prior to the planned activity start date or the date the requestor requires a decision (whichever is earlier) IMED will review requests to ensure that activities are compliant, fairbalanced, scientifically rigorous, and unbiased The review process can take up to 60 calendar days IMED will approve or deny the grant request Providers will be notified of the grant decision via e-mail IMED provides limited optional activity assistance upon request IMED will request monthly updates during program implementation and may request additional status reports IMED will require reconciliation of all funded activities within 90 days of the completion of the activity
Independent Medical Education Grant Process 13 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation
* Please refer to www.grants.gene.com for additional information. Grant Types Genentech Supports Many Types Of Grants & Sponsorships Charitable and Patient Programs Community and Charitable Activities Patient Advocacy Education (Not for HCPs) Medical Foundation Support Note: must be 501c3 organizations IMED Independent Medical Education for healthcare professionals Professional Society and Association Educational Support Live Educational Activities Print, Recorded, and Interactive, Computer-Based Programs Travel Grants for Healthcare Professionals in Training Research and Development Research and Development Fellowships Other Third-Party Awards to Fellows Institutional Grants to Fund Research Other Support Medical Association-Initiated Fellowship Trade Society/Association Requests Advertising Promotional Exhibit/Display Space
15 Grant Criteria a b Eligible Providers Firewall requirements Accreditation Eligible Audiences HCPs in training c Therapeutic Areas of Interest d Educational Format e Ineligible Grant Requests
16 a Grant Criteria: Eligible Providers Community Hospitals Academic Institutions Professional Societies and Associations Medical Education and Communication Companies Other
a Grant Criteria: Eligible Providers Firewall Requirements Genentech prohibits providers* and other educational partners from both performing promotional activities and providing or accrediting independent medical education, unless an adequate firewall is in place The following firewall policy criteria must be satisfied by providers and their educational partners** seeking funding from Genentech for an IME activity if the provider has a parent or sister company conducting or potentially conducting promotional or strategic activities for or on behalf of Genentech: Separate employees/contractors Separate legal entity Separation of promotional/ime information and content Prohibition of sharing substantive information Physical separation of functions Information technology (IT) safeguards Compliance training and audits Monitoring of compliance policies *Including parent or sister companies **List is not all-inclusive. Please see www.imed.gene.com 17 for complete list of criteria
18 a Grant Criteria: Eligible Providers Accreditation Preference will be given to activities and initiatives that are accredited for continuing healthcare professional education (CME/CE) CME/CE credit not required for approval However, it is an expectation and requirement that activities funded via IME grants be conceived, planned and executed following conditions consistent with accredited activities. If the grant request is for $15,000 or greater and the proposed activity or initiative is accredited for continuing education, the accredited provider must be the one requesting the grant funding from Genentech and is responsible for the activity or initiative Payment can only be made to the grant requestor.
b Grant Criteria: Eligible Audiences* Physicians (Primarily specialistfocused) Pharmacists Nurses / Nurse Practitioners Physician Assistants Medical Directors, Case Managers, Pharmacy Directors Practice Managers Other Allied HCPs HCPs in Training (i.e., fellows and residents) *Varies by therapeutic area 19
20 b Grant Criteria: Eligible Audiences Education Grants for HCPs in Training Eligibility Funding may be permissible for HCPs in training (i.e., residents, fellows, others), in accordance with criteria set forth below for: Travel Lodging Other conference-related expenses This is an exception to the general rule that there can be no funding for attendee travel and lodging. Criteria Activities must be held in conjunction with an established activity, defined as the major educational, scientific, or policy making meeting of a national, regional, or specialty medical association, per the American Medical Association (AMA) Ethical Guidelines for Gifts to Physicians From Industry. HCPs in training must be selected through a formal selection process implemented by the academic or training institution submitting the grant request.
c Grant Criteria: Therapeutic Areas of Interest Priority is given to activities consistent with Genentech s therapeutic areas of interest** Allergic Disease Asthma Oncology Breast Cancer Gastrointestinal Cancer General Oncology Glioma Hematology Non-Hodgkins Lymphoma Ovarian Cancer Prostate Cancer Renal Cancer Thoracic Cancer Cardiovascular Acute Myocardial Infarction Dermatology Psoriasis Endocrinology Adult Growth Hormone Deficiency Disorders of Growth and Development ** Note: This list may change without notice. Please refer to www.imed.gene.com. 21 Nephrology Lupus Nephritis Neurology Acute Ischemic Stroke Multiple Sclerosis Ophthalmology Retinal Neovascular Disorders Pulmonology Cystic Fibrosis Pulmonary Embolism Rheumatology Arthritis Thrombolytic Therapy Catheter Clearance Immunology General Immunology General Access to Therapy Education relevant to Payers, Employers and Practice Managers Educational effectiveness and Practice Improvement
22 d Grant Criteria: Educational Format Eligible activity formats include: Live Society & Association Educational Support Enduring Material Symposia/satellite symposia Multi-speaker meetings Grand rounds Webcasts Teleconferences Educational sessions at annual meeting Not general support of the overall meeting Printed media (monographs, newsletters) Interactive digital media (Internet, CD-ROMs) Recorded programs (e.g. podcasts, webcasts)
e Grant Criteria: Ineligible Grant Requests Grants to individuals or group practices Retroactive support for activities previously initiated or completed, including enduring materials Enduring materials based on a previously-completed activity will not be considered Travel, lodging, or registration expenses for non-faculty healthcare professionals to attend an educational activity (some limited exceptions for HCPs in training) Capital or operating expenses Stand-alone or significant entertainment or social activities Staff/professional development Meals Only grant requests Requests for exhibits/displays providers may indicate there is an opportunity for exhibits/displays, but such indication not factored into grant review process) Exhibits/displays can be offered to/paid by other Genentech departments (Sales) Note: This is not an all-inclusive list. Please see www.imed.gene.com for additional information. 23
Independent Medical Education Grant Process 24 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation
25 To Get Started www.imed.gene.com The IMED website provides information and resources to help providers apply for a grant, and includes: Current therapeutic areas of interest Eligibility criteria Application process overview Link to online application FAQs, guidelines, and links to helpful resources * Bookmark this page and check back often for updated information.
26 Applying for a Grant Online Application: Providers may only register and apply for a grant directly through www.imed.gene.com. Providers should save username and password information for future grant applications Registration must be renewed annually when notified by IMED Funding Availability: Providers can call IMED (866.599.4363) to inquire about available funding prior to applying online General indication of sufficient funding does not constitute commitment/assurance of grant support
27 Applying for a Grant (cont.) Confirmation: Once a grant request is submitted, a confirmation e-mail will be sent to the provider. Users should check their e-mail and spam filters if confirmation is not received shortly after completing a submission If confirmation is not received within 24 hrs, please contact IMED Status: The Grant Requestor Inbox will allow users to access and track their applications 24 hours a day, 7 days a week. Note: The online system will not allow for submission of grants less than 60 days prior to the planned start date of the activity.
28 Compliance Commitment Compliance Commitment part of Genentech s registration process for all providers interested in applying for IME grant support By accepting commitment, grant requestors agree to comply with relevant guidelines, including, but not limited to: ACCME, ACPE, CCRN, AAMC, ACCME, and PhRMA R Regardless of whether an activity provides CME/CE credits Other terms of the Compliance Commitment: Does not constitute or represent a funding commitment by Genentech for the specified educational activity If grant request is approved, Genentech s actual provision to you of grant funds will constitute its sole funding commitment for the educational activity Indicates that neither the requestor nor the requestor s organization is involved with any Genentech promotional activities Certifies that neither the requestor nor the requestor s organization is on the OIG, FDA, or ACCME debarment or exclusion lists
What We Look For Grant requests are reviewed using the following criteria: Needs assessment and learning objectives Appropriate activity format/instructional design for the intended target audience Activity content aligned with needs assessment and learning objectives Creative and interactive concepts Fair-balance Scientific rigor Provider expertise in relevant therapeutic area Overall quality of activity and implementation plan Compliance
30 Grant Requestor and 3 rd Parties Grant Submission Grants $15,000: If the activity is accredited the accredited provider must submit the grant request Grants < $15,000: Grants may be submitted by a party other than the accredited provider Grant applicant (and recipient) is fully accountable for all aspects of the grant and corresponding activities, regardless of roles and subordinate-assignments Grant Notification and Letter of Agreement (LOA) Acceptance If: the grant request is less than or equal to $15,000, the activity is accredited, and the requestor is not the accredited provider: The accredited provider receives an email indicating that they have been named as the accredited provider If the grant is approved, the accredited provider receives a second email indicating that the grant has been approved The accredited provider will be required to register on the GMA system and agree to the terms of the LOA along with the grant requestor If the user requires a copy of the LOA is, the LOA must be printed from the user s web browser prior to selecting Submit
31 Required Information and Documentation Grant requests require the following documentation: Signed IRS W9 form Needs assessment (unmet educational need, performance gaps) Activity learning objectives Proposed agenda and/or content outline Budget details for entire activity Implementation plan* For activities with total budget $15,000. This is not for the purpose of managing or directing the execution of an activity, but to provide assurance that there is a plan to execute the activity consistent with the intention of the grant ** A sample grant request and additional resources are available once you register and login to the online grant application.
32 Needs Assessment A needs assessment describes the specific educational need or gap the activity is planning to address. Below are four examples of objective sources that could be used to validate need. Data Source Samples 1. Expert Data 2. Market Research on Professional Needs Examples Literature searches of peer-reviewed medical literature Practice guidelines and other published reports Advisory Board feedback independent of Genentech Practitioner/thought leader interactions Focus panels Medical education feedback Survey(s) of the proposed target audience 3. Observed Data 4. Past Activity Evaluation Summaries/Outcomes Measurement National and regional data from national research institutes and healthcare organizations Professional organizations (CDC, NIH, other) Reviews of past, present, and future planned activities
33 Learning Objectives and Agenda All grant applications must include the activity s learning objectives along with a copy of the activity s agenda and/or content outline. Learning Objectives Must 1 2 3 Clearly state what participant will learn from the activity Clarify to grant reviewers the purpose of the activity Be consistent with the needs assessment The Agenda/ Content Outline Must 1 2 3 Clarify the content within the activity and their duration Show time devoted to education vs. meals and entertainment, if applicable Be consistent with the learning objectives
34 Detailed Line-Item Budget Budget details for the total budget for the activity will be requested. Total amount and the amount requested from Genentech should be entered in the grant application where indicated Activity Development and Management Meeting Costs Audience generation Meals during educational activity (please specify number of meals and cost per person per meal) Meeting room Materials Audio/visual support/equipment rental Honoraria (select therapeutic area, specialty, role of recipient (faculty, moderator, etc), and indicate number of faculty Travel (faculty and provider/staff only) Indicate all travel-related expenses separately Hotel/Lodging (faculty and provider/staff only) Indicate number of hotel nights per faculty/staff member Production Services Print/production (please provide detailed cost breakdown) Shipping Web-delivery expenses Accreditation
Budget Template: Sample Activity Summary provides a highlight of the activity, including activity type and cost Grant Request Summary are populated automatically from the completed spreadsheet The line item cost is populated by: (unit cost) x (hours or units) 35
Uploading Documents within Online Grant Application A Document Upload Page will allow providers to upload the grant request s supporting documents, as required and as indicated by a * within the online application site Upload process similar to uploading documents to an e-mail Completed W-9 required for all requests For grants for which entire program budget is $15,000 or greater, upload requirements also include: Detailed Needs Assessment Implementation Plan Sample Agenda Sample Invitation (if relevant) * For total activity budgets $15,000 36
Uploading Documents within Online Grant Application: Document Upload Page * For total activity budgets $15,000 ** W-9s must be updated annually in your user profile. 37
Further Clarification: Implementation Plans Provide timeline and milestones Explain how the activity will be executed Provide the format for the activity (e.g., didactic, case-based, interactive) Explain the educational method used, including the significance or uniqueness of the approach Explain how fair-balance will be ensured in activity content Indicate the roles and qualifications for all of the educational partners, including the accredited provider and any third parties Explain how attendees will be encouraged to participate in the activity Include specific examples of similar initiatives conducted in the past Note: This is not for the purpose of managing or directing the execution of an activity, but to provide assurance that there is a plan to execute the activity consistent with the intentions of the grant. Further guidance available on website and in application * Providers must submit an implementation plan for grant activities with budgets that are greater than or equal to $15,000 38
Application Checklist The application checklist will help ensure complete applications are submitted to Genentech. Time Key Supporting Documents Request is submitted at least 60 days prior to activity s start date or the date a decision is required Needs assessment is well-developed, current, and clearly identifies relevant educational gaps and is fully referenced Duration of activity is appropriate to meet learning objectives Time allocated for learning is not overshadowed by time allocated for meals/entertainment, if applicable Learning objectives are clearly defined, realistic, and aligned with the needs assessment Agenda and/or content outline is consistent with learning objectives and needs assessment Content Other Activity is scientifically rigorous, balanced, and unbiased Proposed faculty is appropriate for the content and educational objectives Request is in alignment with areas of educational interest to Genentech 39 Budget is reasonable, cost-effective, and in line with fair market value
Independent Medical Education (IME) Grant Process 40 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation
Decision and Letter of Agreement (LOA) Timeline and Rationale We commit to a 60-day decision turnaround for all grant requests (turnaround time begins 60 days after complete grant application is received) Notification of decision will occur within 60 days If the request is approved, payment may take up to 45-50 days after the date the approval was communicated Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Initial Review Medical Education Grants Manager (MEGM) and Grants Review Committee Review Decision/Approver Notification of LOA* LOA Signoff by Provider** Check Sent Initial Review Application is reviewed for completeness of the application package Providers will receive notification if additional information is required and will have 10 business days to provide additional information to IMED Providers will be reminded once of requests for additional information If additional information is not received within the allotted time, the grant request may be denied Process can take 1 to 2 weeks MEGM and Grants Review Committee Review Application is reviewed by MEGM, who reviews the request for all relevant criteria Application is reviewed by Grant Review Committee and a funding decision is made Process can take 2 to 6 weeks Providers will be required to agree to the terms of the LOA prior to the start of the program; this timeframe has been included as part of the 60-day turnaround commitment * Assuming approval of grant **Assuming acceptance by provider 41
42 Reasons for Delay in Review Process The following issues often contribute to delays in the grant application review process: IRS W9 form not signed Needs assessment not robust (lack of detail) Questionable or unclear budget line items Provider expertise and experience inquiries Request for provider to complete an online Request for Information (RFI) Lack of clarity on compliance-related items Internal legal/compliance counsel required
Independent Medical Education (IME) Grant Process 43 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation
Decision and LOA Timeline and Rationale We commit to a 60-day decision turnaround for all grant requests (turnaround time begins 60 days after complete grant application is received) Notification of decision will occur within 60 days If the request is approved, payment may take up to 45-50 days after the date the approval was communicated. Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Initial Review Medical Education Grants Manager (MEGM) and Grants Review Committee Review Decision/Approver Notification of LOA* LOA Signoff by Provider** Check Sent Decision/ Approver Notification of LOA If the grant is approved, an electronic LOA with the terms and conditions of the funding will be sent to all relevant parties for signature once LOA is signed by the parties, payment process is initiated LOA Signoff by Provider LOA must be electronically signed by provider and third party (if applicable) prior to the start of the activity Check Sent Check will be sent approximately 45 days after LOA is signed by all relevant parties. 44 * Assuming approval of grant **Assuming acceptance by provider
45 Grant Decision Application Review Approval Denial * Please contact the Grant Managers directly with questions regarding a grant decision.
Grant Decision: Approvals Approval Provider requesting the grant is notified via e-mail that grant is approved, pending execution of the LOA Link to LOA is included in the e-mail Hardcopy of LOA can be obtained by printing from your browser prior to pressing Submit LOAs must be signed prior to planned activity start date or grant may be denied. By signing the LOA you agree to: Be contacted by a third-party organization that posts educational programs to a disease education website; approval of grant request is not contingent on actual participation Acknowledge Genentech s financial support and that of it s partners, if applicable Provide activity implementation status updates and reconciliation of expenses and or operational components upon request. This is not for management or control purposes but for assurance that the activity and grant funds are being executed per the application Approval of LOAs by Third Parties in GMA Accrediting organizations and logistics providers named in the grant request must all agree to the terms in the LOA - Accrediting organizations will be sent a link to approve the LOA online - Providers will be responsible for obtaining signatures from logistics providers 46
47 Grant Decision: Denials Denial Provider requesting the grant is notified of denial via e-mail. Common Reasons for Denial 1. Not an area of educational interest 2. Budget limitations 3. Not compliant with relevant laws, regulations, guidelines and/or Genentech policies 4. Quality of request 5. Submitted less than 60 days prior to planned activity start date 6. No response to request for additional information 7. Parties cannot agree to the terms of the LOA
Independent Medical Education (IME) Grant Process 48 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation
Implementation Phase Requirements and Optional Assistance 49 Monthly implementation updates versus additional status reports Optional activity assistance: Upon request, we can assist providers with the following: 1. Invitation distribution 2. Use of Genentech logo
Implementation Updates & Status Reports Online monthly updates required during program implementation phase IMED link provided to log ongoing updates and program changes (date, location, etc.) Updates not provided as means of program control, but to ensure program is progressing No changes? Click no updates/changes available Additional status reports may be requested by IMED IMED to notify providers by email if the additional status reports are required Status reports to include additional details regarding program s progession * This is not for the purpose of managing or directing the execution of an activity, but to provide assurance that the activity is being implemented in a manner consistent with the grant application. 50
51 Supplemental Invitation Distribution All requests for invitation distribution must be submitted in writing to IMED only. Genentech may only supplement the invitation process for the provider Intent to request assistance must be indicated in original grant request Formal written request must be submitted together with final invitation Requests must be submitted and approved prior to activity start date Approved invitation will be distributed to field-based personnel via Genentech s distribution channels Providers may not distribute invitations to any field-based personnel directly Provider will be responsible for shipping charges Genentech review of invitations may take up to three weeks In addition, allow one to two weeks for fulfillment and distribution to field-based personnel by Genentech logistics partner Genentech recommends allowing three to four weeks of field distribution Note: Not all requests for assistance will be approved.
Use of Genentech Logo Logo License Agreement 52 Providers are required to recognize Genentech s grant support, but are not obligated to use the Genentech logo The Genentech logo should NEVER be used without a signed logo license agreement in place. Contact IMED to obtain permission to use the Genentech logo and to begin the logo license agreement process The logo license agreement should be between Genentech and the accredited provider
Use of Genentech Logo Genentech Name or Logo 53 The Genentech logo should NEVER be used without a signed logo license agreement in place. The Genentech logo can be used on program materials and invitations for specific independent medical education events and enduring materials, if a logo license agreement is in place The Genentech logo should never be used on a grant requestor s external website, UNLESS it is in relation to a specific independent medical education activity, AND a logo license agreement is in place If permission to use the Genentech logo is not granted please recognize Genentech, using our name and collaboration partner if applicable, only in accordance with the terms of the LOA
Independent Medical Education (IME) Grant Process 54 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation
55 Reconciliation IMED will require reports as part of its regular post-activity reconciliation process within 90 days of the activity end date 1. Final activity report Components of the Reconciliation a. Type of event/activity b. Number and format of event(s)/component(s) in activity c. Estimated and actual number of participants by audience type/specialty d. Number of credit hours offered per activity, and total number of credit hours issued 2. Final agenda 3. Final invitation(s)/e-mail blasts 4. Final handout materials/screenshots of Web activity 5. Summarized results of Participant Evaluation 6. Summarized results of Faculty Evaluation (if available) 7. Other Educational Effectiveness Assessment results (if available) 8. Financial reconciliation (unused funds $250 to be returned) * Failure to reconcile may result in future grant requests not being considered The purpose of this reconciliation is to provide assurances that the activity was implemented per the proposed grant request.
56 Agenda What is IMED? What is the process for requesting independent medical education grant funding from Genentech? What tools and resources are available to me? Q & A
57 Contact Information Contact IMED by phone, fax, or online: Phone Fax (866) 599-4363 Live Staff Hours of Operation: Monday - Friday 7:00 am 5:00 pm PT Majority of calls returned within 24 hours (866) 301-8891 Online E-mail: imed@gene.com Further information and FAQs can be found at: www.imed.gene.com www.grants.gene.com for a description of all grants and contributions that Genentech supports
58 Additional Resources The following websites and resources provide information that will be helpful while completing a grant application: Resource page on www.imed.gene.com Office of Inspector General (OIG) Guidelines (www.oig.hhs.gov) Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support (www.accme.org) Pharmaceutical Research and Manufacturers of American (PhRMA) Code on Interactions with Healthcare Professionals (www.phrma.org) American Medical Association (AMA) Ethical Guidelines for Gifts to Physicians from Industry (www.ama-assn.org) FDA Guidance on Industry-Supported Scientific and Educational Activities (www.fda.gov) MedDigest (www.meddigest.com) - Resource for independent medical education programs, searchable by profession, therapeutic area and location Alliance for CME (www.acme-assn.org) - Resource for continuing medical education assessment tools and data
Independent Medical Education (IME) Grant Process: Recap 59 1 2 3 4 5 6 Before You Begin Grant Application IMED Application Review Grant Decision Implementation Phase Post Activity Reconciliation Providers must ensure that grant requests meet IMED criteria New requestors must first register online (accept Genentech s Compliance Commitment; ensure firewall compliance; submit signed IRS W9) Grant requests must be submitted via www.imed.gene. com Requests must be submitted no less than 60 calendar days prior to the planned activity start date or the date the requestor requires a decision (whichever is earlier) IMED will review requests to ensure that activities are compliant, fairbalanced, scientifically rigorous, and unbiased The review process can take up to 60 calendar days IMED will approve or deny the grant request Providers will be notified of the grant decision via e-mail IMED provides limited optional activity assistance upon request IMED will request monthly updates during program implementation and may request additional status reports IMED will require reconciliation of all funded activities within 90 days of the completion of the activity
60 Agenda Genentech, Medical Education Support and IMED What is the process for requesting independent medical education grant funding from Genentech? What tools and resources are available to me? Q & A
61 Thank you! Please take a few moments to complete the brief evaluation. We appreciate your participation and feedback!