Alabama Department of Public Health (ADPH) Emergency Preparedness (EP) Advisory Council Healthcare Sector Conference Call Minutes Date and Time of Call: Tuesday, January 24, 2012 0930 to 1030 Call Number: 1 888 658 5269 (***NEW NUMBER***) Meeting Room Number: 860836 (***NEW NUMBER***) press the pound key (#) after the meeting room number Please note this is a call in number and call procedure, the call will be answered by an automated attendant who will ask you to enter an ID number. The ID number will be the Meeting Room Number followed by #. Please remember not to place your phone on hold 1. Welcome, Identification of committee members in alphabetical order Review of Agenda (Ann Brantley): 1, Zoe Baker Black Belt Medical Reserve Corps, 2, Ann Brantley HVA Nurse Coordinator, Asst. CEP Healthcare Sector Liaison ADPH, CEP 3, Brenda, Bridges RN,BSN EP/EPI Nurse Coordinator, Area 3, ADPH,CEP 4, Valerie Cochran, Asst. State Nursing Director, ADPH 5, Charlie Crawford, ESAR VHP/MRC Coordinator, ADPH, CEP 6, Carter English, Indigent Drug Program Pharmacist, ADMH & Mental Retardation 7, Dr. John G. Fisher, Director, Alabama Poison Center 8, Kuma Girdner, NIMS Compliance Officer, ADPH,CEP 9, Kathy Headley, Medical West, UAB 10, Lee Ann Hixon, Alabama Medicaid Agency 11, John Hooper, CRI and HSEEP Coordinator ADPH CEP 12, Teresa Horton, ASA, ADPH, Area 3 13, Betty Jowers, Surveillance Nurse, ADPH, Area 7 14, Monica Knight, Dir.Bureau of Disease Control, Mobile County Health Dept 15, Shea Lamb, Surveillance Nurse, ADPH,Area 3 16, Joe Lynch, Mr., Alabama Fire College 17, Stefan Mambazo, Mr., Emergency Preparedness Social Worker/PHSW III ADPH 18, Dereck Morrison, Emergency Management Coordinator, Bryan Whitfield Memorial Hospital 19, Teresa Porter, EP Coordinator, ADPH Area 9 20, Jane Reeves, CEP Nurse Manager, CEP Healthcare Sector Liaison, ADPH, CEP 21, Dr. Melinda Rowe, Assist. Medical Director, Health Systems, Alabama Medicaid Agency 22, Scott Taylor, Mr., Emergency Preparedness Coordinator USA Medical Center 23, Charlie Thomas, State Pharmacy Director, ADPH 24, Joyce Thomas, Emergency Preparedness Coordinator, Huntsville Hospital Emergency Preparedness 25, Pam Toney, Medical Reserve Corps, North Alabama MRC 26, Dr. David, Wallace, Director Bioterrorism Preparedness Training, University of South Alabama Center for Strategic Health Innovation 27, Jora White, Training Coordinator, ADPH,CEP 28, John Wible, Retired General Counsel,
2. Review and approval of minutes from October 25, 2011 Healthcare Sector Meeting (Ann Brantley) 3. Old Business (Subcommittee Co chair or designee) Discussion Items: A. Subcommittee Updates Faith Based/Community and Other Volunteers Sector Charlie Crawford, ESAR VHP/MRC Coordinator, ADPH CEP The 2012 ADPH Volunteer Symposium will be held Tuesday June 12, 2012 at the Montgomery Renaissance Hotel in Montgomery Alabama. The theme for the conference is: Recovery, Resiliency, and Hope after Disaster. The registration site is being built and once it has gone live, the link to the site will be sent out. As with the past symposiums, the event will be videotaped by the ADPH Training Network personnel The MRC Region IV and VI Joint Conference will be held on January 30 February 1 in New Orleans Louisiana. This conference will bring together MRC unit members from both Regions as well as MRC personnel from the regional and national MRC offices. Work related to the ADPH volunteer database includes continued efforts to integrate the system with the healthcare licensing boards within the state. Also, an MRC badge template is being developed that will enable MRC units to print badges for their members. B.Healthcare Coordination/Operational Planning/Pharmacy Issues Ann Brantley, HVA Nurse Coordinator, ADPH CEP and John Hooper, CRI/Exercise Coordinator ADPH/CEP for DeeAnn White, SNS Coordinator, ADPH/CEP (Closed POD Updates) The data from the submission of the October 2011 County and Area ESF 8 All Hazard assessments is being processed. From the data analysis an Improvement Plan will be written and provided to the PH Areas. The purpose and intent of this assessment: In every Alabama County the ADPH Emergency Preparedness Teams plan and prepare for Emergency Support Function 8 (medical response). The goal of the County and Area ESF 8 All Hazard assessments is to assist ADPH and our partner healthcare organizations to continue these efforts. Planning for disasters needs to involve the entire
community and it starts with forming relationships within the community. For ex., if you are here today representing a HC organization or any entity within a community and don t know your Emergency Preparedness team, call your county Health Department to determine who you can contact to discuss emergency planning and response for your organization. ADPH has completed the Hospital Mass Casualty Assessments. The response has been positive with 99 out of 107 general acute care, rehabilitation, and VA hospitals responding; a 93% overall response! Training and Exercise Planning Ann Brantley, HVA Nurse Coordinator ADPH/CEP for Alice Floyd, Nurse Manager, ADPH. UAB South Central Preparedness and Emergency Response Learning Center and ADPH are partnering to conduct 3 Initial Medical Management of Radiation Injuries Courses. The course will address key topics on the evaluation and management of radiation and nuclear related injuries. The course focus is on first receivers (physicians and nurses) and emergency medical services personnel. The pilot course is March 23, 2012 in Montgomery and is an all day course. There is no cost to attend any of the courses but pre registration is required. Feel free to forward this information to those you think would be interested in attending. The link for on line registration for the Montgomery course is below. http://www.southcentralpartnership.org/radiationcourse The second of three Initial Medical Management of Radiation Injuries courses is scheduled for Tuesday, June 5, 2012, at the Houston County Health Department located at 1781 E. Cottonwood Road, Dothan, AL 36301. The link for on line registration to the Dothan course is below. http://www.southcentralpartnership.org/radiationcourse65 2012 The third Initial Medical Management of Radiation Injuries is scheduled for May 4, 2012 at Northwest Shoals Community College in Muscle Shoals, Alabama. The registration link will be available soon. The Alabama Department of Public Health (ADPH) Center for Emergency Preparedness (CEP) is partnering with the University of Alabama at Birmingham (UAB) Childrenʹs
Health System, Regional Poison Control Center to provide up to 4 one day Advanced Hazmat Life Support (AHLS) Toxic Terrorism Course. The target audience includes emergency medical services providers, emergency department nurses, physicians, respiratory therapists, pharmacists, and public health personnel. Funding for this course has been provided by a grant from the Assistant Secretary of Preparedness and Response (ASPR). There is no cost to attend the course but pre registration is required. To register go to: http://www.ahls.org/ahls/ecs/main/courseschedule.do John Hooper, CRI and HSEEP Coordinator, ADPH CEP. (Recent and upcoming Drills/Exercise Update) Southern Linc Call down Drills to Hospitals still occur every Wednesday. The next one scheduled to count as an exercise is April 18, 2012 at 1:30 PM. There has been about a 50% participation rate this year. Drug Information Drill Occurred in Mid December. Phone lines were quickly overwhelmed; however the calls that did get through were handled appropriately. The AAR and Corrective Action Planning is ongoing CRI Dispensing Throughput Scheduled for June 7, 2012 at Mortimer Jordan High School near Kimberly, Alabama. The goal is to determine the throughput rate of POD s. Exercise requires 500 volunteers to go through the POD; individuals needed. The start time has not been determined. Patient Tracking Tabletops Two Patient Tracking Tabletops are scheduled one in the Birmingham area and one in South Alabama. The exercises will be held in mid May with details to be finalized soon. Healthcare Facilities will be welcome to attend. Mass Fatality Exercise will be held May 1, 2012 in Lee County. East Alabama Medical Center will participate. The scenario will be a bus crash with passengers of diverse ages.
4. New Business (Ann Brantley) Discussion Items: A. David Wallace National Center for Disaster Medical Response (NCDMR), USA CSHI/Center for Strategic Health Innovation Updates on status of the AAR summary of April 2011 tornadoes and unannounced AIMS testing for Healthcare Facilities The summary of the April Tornadoes 2011 AAR meetings is complete and a review committee that will include some actual participants in the AAR meetings is being developed. The summary will then be presented to all who participated in the AARʹs for their review, and from there will be provided to the participating hospital CEOʹs. The AAR will also be presented as part of the ARRTC Administrative Training Feb 22 23 and April 17 18. The Administrative Training session is open ONLY to CEO s, COO s, and other administrative level staff from hospitals, nursing homes and community health centers. These classes are filling quickly. Basic ARRTC training classes are also filling quickly; each session can hold 70 75 participants maximum. For more information go to http://www.arrtc.com AIMS Testing: An initial unannounced AIMS test (for hospitals only) was conducted on December 21st with 71 hospitals logging in. There will be additional unannounced testing throughout the current grant cycle which ends June 30, 2012. The unannounced tests will include hospitals, community health centers, nursing homes and possibly Emergency Medical Services (EMS). The Patient Tracking Module was successfully utilized in an exercise in the Virgin Islands. 5. New Business, not identified on the agenda (Ann Brantley) Teresa Porter, Emergency Preparedness Coordinator, Area 9 Review Healthcare Sector Members to determine adequate and appropriate representation from various sectors within each Public Health Area. Ann and Teresa will review general direction of Healthcare Committee and sub committees and determine next area of focus.
6. Review date and time of next call, Tuesday, April 24, 2012 then to be held quarterly on the fourth Tuesday of the month from 9:30 a.m. until 10:30 a.m. (Ann Brantley) 7. Other topics and announcements (All) 8. Adjourn