California School Nurses Organization 67 th Annual Conference Courage to Care: Lead. Empower. Transform. March 16 19, 2017 Hyatt Regency Monterey, Monterey, CA Sponsorship & Marketing Opportunities Sponsorships Exhibit Spaces Advertising Opportunities CSNO Invites YOUR COMPANY to participate. Take advantage of one or more options included in this packet. About California Credentialed School Nurses Children do not leave their health care conditions at the school's front door. School Nurses provide health care services to over 6 million children enrolled in California's public and private schools whose ages span from birth to 22 years old. The California School Nurses Organization is the second largest school nurse affiliate of the National Association of School Nurses, comprised of over 1,300 Family Nurse and Pediatric Nurse Practitioners, Registered Credentialed School Nurses, Registered Nurses, Licensed Vocational Nurses and trained health care aides. Additionally, we are home to the 2nd largest school district nationally and several other, in the top 50, largest school districts in the United States. Today's school nurses are advanced practitioners that provide school based services to help health plans meet their HEDIS measures as well as foster access to health care. School nurses and health services support staff are responsible for delivering EPSDT services; providing and monitoring student immunizations; screening students for health issues (vision hearing, dental, pediculosis, nutrition, and diabetes); assisting students with first aid and administering medications; managing chronic diseases, that include but are not limited to diabetes, asthma, life threatening allergies and epilepsy; plan and prepare emergency and disaster response; participate on risk management and safety committees; deliver health education through curriculum; participate in the LEA Medi Cal Billing Option Program and Medi Cal Administrative Activities; and case manage health services to include interfacing with families and other school and community based practitioners. California School Nurses Organization The mission of California School Nurses Organization, the leading force for excellence in school health services, is to ensure that school nurses optimize student health and enhance learning through a network distinguished by: Facilitating grassroots efforts within regional sections Developing and providing professional learning opportunity Fostering the development of leaders Conducting research and using evidence based practice Providing standards of care Advocating for school health services. Additionally, the health, well being and safety of students is a highest priority of school nurses. All children need to be healthy, ready to learn. Your participation in this will provide school nurses with the necessary tools, supplies and resources that will assist them in delivering optimal health services to students. YOUR participation in this will provide school nurses with the necessary tools, supplies and resources that will assist them in delivering optimal health services to students. Who attends the CSNO Annual Conference? Approximately 500 nursing professionals from California and neighboring states will be in attendance. They participate to: Expand their professional network and resources to support the delivery of health care in the school setting; Identify current research and evidenced based approaches relevant to their professional school nursing practice. Describe measures to promote health and prevent disease or disability in the school community Discuss collaborative practices to support prevention policies, programs and/or campaigns as well as multi disciplinary strategies that address wellness issues. And access and utilize additional resources through the sponsors and exhibitors they interact with during the Who sponsors and exhibits at the CSNO Conferences? Companies and organizations whose products and services are geared toward enhancing the delivery of nursing care, health promotion, disease prevention, wellness education, emergency response, safety in schools (and at home), and/or Federal Medicaid reimbursement, will benefit from participation in this. Exhibitors and sponsors will have access to the ultimate decision makers who utilize your products and services. Past exhibitors and sponsors have been delighted with the caliber of s and referrals received from exhibiting at the CSNO Conferences. If you have products or services that include ambulatory aids, assessment/diagnostic devices, auditory assessment equipment, bandages, diabetes screening productions, emergency response & safety products, first aid equipment & supplies, health education posters & resources, health information software, health room furniture & supplies, infection/infestation topical meds, mobility equipment, paper/plastic products, school health pharmaceuticals, sports health supplies, vision screening equipment and more, the CSNO Annual Conference is an essential line item for your marketing budget. It s YOUR opportunity to interact with 500 professionals in one place! Register by October 15, 2016 and receive a 10% discount! This is a great opportunity to share your product/service with an outstanding group of professionals all in one place! CSNO is a 501(c) (6) non profit organization and therefore your donation is not tax deductible, however your participation is deductible as a business/marketing expense.
Sponsorship & Marketing Opportunities at a Glance Contact MeetingWise, LCC at (310) 937 9473 or sshimabukuro@meetingwise.net if you need additional information. Level of Participation Diamond Level Sponsor $10,000 Platinum Level Sponsor $7,500 Gold Level Sponsor $5,000 Silver Level Sponsor $3,500 Print & Website Recognition Logo & website on tote bag and on front of program. Full page color ad on back of program (minimum $1,500 Room signage with your company logo on it. Company logo, listing and brief bio in program & on website (6 months). Company logo on screen for a minimum of 15 minutes during luncheon. Opportunity to place a brochure on each seat at sponsored event. (500 quantity). Logo & website on luggage tag and on front of program. Full page ad in program with premiere placement ($550+ Room signage with your company logo on it. Company logo, listing and brief bio in program & on website (6 months). Company logo on boxed lunch sticker. Opportunity to place a brochure in portfolio (500 quantity). Full page ad in program with premiere placement ($550+ Room signage with your company logo on it. Company logo, listing and brief bio in program & on website (3 months). Company logo, listing and brief bio in program. Opportunity to place a brochure in portfolio (500 quantity). Full page ad in program with premiere placement ($550+ Room signage with your company logo on it. Company logo, listing and brief bio in program & on website (3 months). Exhibit Space Complimentary Conference Registrations Five complimentary meals, sessions ($3,750 Four complimentary meals, sessions ($3,000 Three complimentary meals, sessions ($2,250 Two complimentary meals, sessions ($1,500 Attendee Access & Visibility Opportunity to speak for 5 to 7 minutes at a general session. Acknowledgement at opening and closing sessions. (up to 500 in attendance at each) Opportunity to submit a session proposal for consideration. (up to 100 in attendance for each breakout) Opportunity to speak for 3 to 5 minutes at a general session. Acknowledgement at opening and closing sessions. (up to 500 in attendance at each) Opportunity to submit a session proposal for consideration. (up to 100 in attendance for each breakout) Opportunity to speak for 1 to 2 minutes at a general session (up to 500 in attendance). Acknowledgement at opening and closing sessions. (up to 500 in attendance at each) Opportunity to submit a session proposal for consideration. (up to 100 in attendance for each breakout) Sponsored Item/Event Options Brunch (Sun) or Lunch (Sat) (two opportunities total; one for each event). This is an EXCLUSIVE sponsorship! We ll provide you with a reserved table where you can host s of your choice. Exhibit Hall Boxed Lunch (Fri) Sponsor (two opportunities). Exhibit Hall Continental Breakfast (Fri) Sponsor (two opportunities) Welcome Reception (up to two opportunities)
Nickel Level Sponsor $2,500 Bronze Level Sponsor $1,500 Exhibit Space $1,000 (electricity available for an additional fee of $75) Note: A limited number of Non-Profit tables available for $250 each. For more information and to apply (must be approved) email sshimabukuro@meeting wise.net. Program Advertising Full Page $550 Half Page $300 Quarter Page $175 Brochure & Promotional Items Insert $350 Half page ad in program with premiere placement ($550+ Room signage with your company logo on it. Company logo, listing and brief bio in program. Quarter page ad in program with premiere placement ($175+ Room signage with your company logo on it. Company listing in program... Company listing in program. Includes an 8 deep x 10 wide pipe & draped space with 6 x30 table, two chairs with up to four exhibitor badges and access to welcome reception on Thursday, continental breakfast and boxed lunches on Friday. Additional badges are $75 each. Ad in Conference Program. You provide camera ready art. Ads are black & white. You provide up to 500 one page company brochures or flyers along with a promotional item (pad, pen, other; must be approved by management). Your donation will be listed in the program as well. One complimentary meals, sessions ($750 Not included Not Included Sponsor of a Featured Speaker (up to six opportunities; two for each speaker) Hospitality Suite or New Member Welcome Event (up to four opportunities; two for each event) Not Included Not included Not included Not included Not included Not included Not included Not included Up to 10 opportunities. IMPORTANT NOTE: Packages for collaborative partners will be customized based on the needs of both parties. A collaborative partner is defined as an entity that has been approached to provide a needed speaker at no cost to CSNO and/or a company that has been requested to work with CSNO on an ongoing basis and not just as a sponsor.
PLANNING INFORMATION General Register Early: All opportunities (especially exhibit spaces) are limited and assigned on a first come, first served basis. Be sure to submit your application early! Register by October 15, 2016 and receive a 10% discount. Payment: Register by October 15, 2016 and receive a 10% discount. A completed application and 50% payment is due to secure your commitment. The balance of payment is due by or before February 10, 2017. Payments and registration may also be made online (which allows you immediate confirmation and the ability to input your own data). To register, go to https://www.regonline.com/builder/site/?eventid=1838503, If you would prefer to register manually, please complete and return the attached form. Make your check payable to CSNO and send to: CSNO c/o MeetingWise LLC 806 Manhattan Beach Blvd., Ste. 205 Manhattan Beach, CA 90266 Cancellation Policy: All cancellations must be emailed to sshimabukuro@meetingwise.net and are not valid unless you receive a return confirmation that your email has been received. Cancellation by December 15, 2016 will result in a full refund less a $100 processing fee; if by February 10, 2017, 50% of the fee will be refunded; no refunds will be given if cancelling after February 10, 2017. Applications for sponsorships and exhibit spaces are subject to approval by management and must include a description of your products/services. If the application is not approved, the deposit check will be returned in full. Program Inclusion: Brochure Inserts: Attendance Building Game & Prizes: Confirmations: The commitment deadline for inclusion in the printed program (listings, ads, logos, etc.) is February 10, 2017. All late submissions will be included in a program insert. If purchased or included in your package, inserts must arrive between March 10 th & 14 th. Please ship to Tracy Newell, GUEST Arriving 3/14/17, Hyatt Regency Monterey, 1 Old Golf Course Rd., Monterey, CA 93940. We will provide each exhibitor with a supply of scratchers to give out to those s who stop by their booths for information. You may issue them at your discretion. The scratchers will be good for large prizes, small prizes or a fun badge ribbon. We need your donations for some of the prizes; your contribution will be recognized allowing your company additional marketing exposure. If you would like to make a donation at a $25 to $500 value or more (it can be a cash donation to be used for the purchase of prizes) with no purchase requirement, please indicate on the commitment form. If you are making a donation, please plan to turn in your item immediately upon check in on site or mail to the address at the bottom of the form to arrive by March 10, 2017. If you do your own prize drawing at your booth you are responsible for notifying the winner. Confirmations will be sent within two weeks of receiving your reservation form and payment. Please contact us if you do not receive confirmation. Final planning details will be mailed approximately four weeks prior to the. Hotel Information: Hyatt Regency Monterey, 1 Old Golf Course Rd., Monterey, CA 93940. http://monterey.hyatt.com/en/hotel/home.html Make plans NOW to stay at the Hyatt Regency Monterey for the. We have negotiated an incredible rate of $185 (single or double occupancy) plus 11.6% tax plus $2.45 per
night over the dates. Call 888 421 1442 and refer to CSNO in order to receive the group rate. The cut off date for accepting reservations into this room block is February 10, 2017 at 5:00 p.m. As the block could potentially fill at any time, we encourage early reservations to ensure space. Questions: Contact MeetingWise LLC, our management partner, at (310) 937 9473 or sshimabukuro@meetingiwise.net. Sponsors Customized Sponsorships: Additional Information: If what we are offering in the grid above does not suit your needs, we would be happy to customize a package just for you. Contact us to discuss. If your sponsorship includes an exhibit space and/or an ad, see below for additional information. Exhibitors Exhibit Dates: Thursday March 16th thru Friday, March 17 th, 2017 Note: The information below is subject to change or update at any time. Note: A limited number of Non Profit tables available for $250 each. For more information and to apply (applications will be reviewed and must be approved before they are accepted) email sshimabukuro@meetingwise.net. Non profit tables include the same features as a standard exhibit table with the exception of the number of exhibitor badges/meals. The non profit rate includes two instead of four. Exhibit Installation: Exhibit Tear Down: Exhibit Times: Exhibit Package: Thursday, March 16th from 10:30 a.m. to 1:30 p.m. (tentative) Friday, March 17th late afternoon from 2:00 to 3:30 p.m. (tentative) Thursday, March 16 th from 2:00 to 7:00 p.m. and Friday, March 17 th from 7:00 a.m. to 2:00 p.m. (tentative) Includes an 8 deep x 10 wide pipe & draped space with 6 x30 table, two chairs and one small ID sign. Electricity is available for an additional flat fee of $75. Water stations and trash cans will be located in the exhibit area. The package also includes up to four tickets each for the welcome reception on Thursday, continental breakfast and boxed lunches on Friday and up to four exhibitor badges PLUS the opportunity to attend educational sessions on a space available basis (Important Note: If any of your representatives are seeking CE credit they must register and PAY for the ). Additional exhibitor badges are $75 each. Shipping address information will be provided approximately one month prior to the. You will be shipping directly to the hotel and will be responsible for any and all associated shipping and handling fees. Materials may not arrive at the site more than three business days prior to the dates. Advertisers Ad Specifications: Ads should be black & white and should be submitted to sshimabukuro@meetingwise.net in jpg, eps or high resolution pdf formats ONLY by February 10, 2017. Finished ad sizes (no bleed) should be: Full Page = 7 wide x 10 high, Half Page = 7 wide x 5 high, Quarter Page = 3 wide x 5 high.
CSNO Sponsor, Exhibitor and Advertiser COMMITMENT FORM Use this form ONLY if you prefer manual registration to online registration. Otherwise, complete online form & payment (allowing you immediate confirmation and the ability to input your own data) at https://www.regonline.com/builder/site/default.aspx?eventid=1838503 Early Bird Registration Take 10% off if registered (postmarked, emailed or faxed) by October 15, 2016. Commitments must be made by February 10, 2017 in order for listing to be included in the printed program. All late submissions will be included in a program insert. Please complete ALL information below. Commitment: (please check all that apply; note that all sponsorships include a program ad; ads due to sshimabukuro@meetingwise.net no later than February 10, 2017; we will advise other options if your first choice is already taken) Sponsorship Diamond Sponsor @ $10,000 ( 3/18 3/19) Platinum Sponsor Boxed Lunch @ $7,500 (two opportunities) Gold Sponsor Continental Breakfast @ $5,000 (two opportunities) Silver Sponsor Welcome Reception @ $3,500 (two opportunities) Other Exhibit Space @ $1.000 Brochure & Promo Item Insert @ $350 Full Page Ad @ $550 Contact Information/Commitment: PLEASE TYPE OR PRINT Nickel Sponsor Featured Speakers @ $2,500 (six opportunities) Bronze Sponsor Hospitality Suite or New Member Event @ $1,500 (four opportunities) Half Page Ad @ $300 Quarter Page Ad @ $175 Contact Name & Title: Email (required): Phone: ( ) Note: The above should be the person you want us to correspond with prior to the event. The information you provide below should be exactly what you want listed in the printed program. Contact Name: Title: Organization/Company Name: Mailing Address: Website: City: State: Zip: Phone: ( ) Fax: ( ) E mail: Describe your company mission and/or product & services (REQUIRED; 25 word max): Prize Donation (may be cash): Value: $ My signature on this form, on behalf of my company, its employee, agents and contractors, constitutes a commitment on behalf of our organization/company. We understand that CSNO is counting on our participation at this point. Additionally, we agree to abide by all established CSNO guidelines and to submit payment in a timely manner. Additionally, we assume the entire responsibility for losses, damages and claims arising out of any of our activity on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, California School Nurses Organization, MeetingWise LLC as well as their respective agents, servants, & employees from any & all such losses, damages & claims. Signature: Date: Payment: Total: $ minus 10% discount (IF registered by October 15, 2016) = $. Check One: Please process 50% deposit only at this point w/balance due by 2/10/17 Please process full payment Our check is enclosed (make payable to CSNO ) Please invoice us. We understand that payment is due within 15 business days of invoice date and that we are not officially registered until the check is received. Should you prefer to pay by credit card you MUST register online. If you choose NOT to use the registration link above and are paying by check, mail, email or fax forms and payment to MeetingWise LLC, Attn: CSNO 2017 Conference, 806 Manhattan Beach Blvd., Suite 205, Manhattan Beach, CA 90266 OR sshimabukuro@meetingwise.net OR (310) 937 9470 fax Tax ID 95 2701213 Office Use Only: Date Rec d Amount $ Check#/Date (if applicable) Balance Due by 2/10 $