Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized GOVERNMENT OF MAURITIUS MINISTRY OF BUSINESS, ENTERPRISES AND COOPERATIVES MANUFACTURING AND SERVICES DEVELOPMENT AND COMPETITIVENESS PROJECT (MSDC) LOAN NO. 7822-MU PROCUREMENT PLAN FOR THE PERIOD JANUARY - DECEMBER 2014 56284 Page 1 of 7
I. General 1. Project information: Beneficiary: Government of Mauritius Project Name: Manufacturing and Services Development and Competitiveness Project Loan No. 7822-MU Project Coordinating Unit (PCU): Ministry of Business, Enterprises and Cooperatives 2. Bank s Approval Date of the Procurement Plan: October 15, 2009 3. Date of General Procurement Notice:. 4. Period covered by this Procurement plan: January December 2014 5. Procurement Guidelines for the proposed project would be carried out in accordance with the World Bank s "Guidelines: Procurement Under IBRD Loans and IDA Credits" dated May 2004 revised October 2006; and "Guidelines: Selection and Employment of Consultants by World Bank Borrowers" dated May 2004 revised October 2006, and the provisions stipulated in the Legal Agreement. The various items under different expenditure categories are described in general below. For each contract to be financed by the Loan, the different procurement methods or consultant selection methods, the need for pre-qualification, estimated costs, prior review requirements, and time frame are agreed between the Borrower and the Bank in the Procurement Plan. The Procurement Plan will be updated at least annually or as required to reflect the actual project implementation needs and improvements in institutional capacity. No special exceptions, permits, or licenses need to be specified in the Loan Documents for International Competitive Bidding (ICB), since Mauritius procurement practices allow IBRD procedures to take precedence over any contrary provisions in local regulations. II. Goods and Works and Non-Consulting Services 6. Procurement of Works: Civil Works will not be procured under this project 7. Procurement of Goods: Goods procured under this project would include: computer hardware, and software as well as office equipment and furniture. The procurement will be done using the Bank s SBD for all International Competitive Bidding (ICB) for contracts estimated to cost more than the equivalent of US$ 500,000 and (b) National SBD agreed with or satisfactory to the Bank for contracts estimated to cost less than US$500,000. Procurement of goods may be carried out through NCB procedures and purchase of small furniture to cost less than US$50,000 will be conducted through prudent shopping procedures. 8. Training, workshops, conference attendance and study tours will be carried out on the basis of approved annual work programs that would identify the general Page 2 of 7
framework of training or similar activities for the year, including the nature of training/study tours/workshops, number of participants, and cost estimated. Expenditure Category Value Threshold (US$ thousands) Procurement Method s Subject to Prior Review (US$ millions) Goods >$500,000 <$500,000 <50,000 ICB NCB Shopping No contract exceeding $0.5m None None 9. Prior Review Threshold: Procurement decisions subject to Prior Review by the Bank as stated in Schedule 2, Section 3 of the Financing Agreement: - Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist/Procurement Accredited Staff based on the assessment of the implementing agency s capacity. 10. Any Other Special Procurement Arrangements: Not Applicable 11. Procurement Packages with Methods and Time Schedule Table 1 1 2 3 4 5 6 7 8 9 Ref. No. (Description) Estimated Cost (US$ 000) Procurement Method Prequalification (Yes/No) Domestic Preference (Yes/No) Review by Bank (Prior / Post) Expected Bid- Opening Date 1 Copier / Printer 4.0 Shopping No No Post Nov 2009 2 1 server 4.0 Shopping No No Post Nov 2009 3 8 laptops 12.0 Shopping No No Post Nov 2009 4 1 Desk top computer 4.0 Shopping No No Post Nov 2009 5 Phone system 5.5 Shopping No No Post Nov 2009 6 Appropriate software 442.0 NCB No No Post Jan 7 Leased Telecommunication Line 400.0 NCB No No Post Nov 2009 TOTAL 871.5 Actual Sum Page 3 of 7
III. Selection of Consultants 12. Selection of Consultants: The consultant services under this Project will include technical assistance to set up and run the Mauritius Business Growth Scheme, to establish the new Development Agency, to set up and run the Monitoring and Evaluation Unit and to develop appropriate products and programs to increase access to finance to credit constrained SMEs. s estimated to cost the equivalent of US$ 200,000 or more, will be procured through Quality-and Cost-Based Selection (QCBS). The contracts for services estimated to cost less than the equivalent of US$ 200,000 per contract may be procured under contracts based on Consultants' Qualifications in accordance with the provisions of paragraphs 3.1 and 3.7 of the Consultant Guidelines. Consultant for services meeting the requirements of section V of the consultant guidelines may be selected under the provisions for the Selection of Individual Consultants, i.e. in essence through the comparison of the curriculum vitae of at least 3 qualified individuals. No civil servant can be hired as consultant. Single source selection may be used exceptionally in accordance with paragraph 3.9 to 3.12 of the Consultant Guidelines. 13. Most of these services will require international expertise and experience. However to ensure that priority is given to the identification of suitable and qualified national consultants, short-lists for contracts estimated under US$ 100,000 equivalent may be comprised entirely of national consultants (in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines), provided that a sufficient number of qualified individuals or firms (at least three) are available at competitive costs. 14. Operating Costs: Operating costs to be financed under the Project include the non consulting services above mentioned plus per diem, supervision costs and salaries of locally recruited staff. These expenses will be procured using procedures acceptable to IBRD and that will be described in the PIM and in the project financial and administrative manual. 15. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Schedule 2, Section 3 of the Financing Agreement:- Expenditure Category Value Threshold (US$ thousands) Procurement Method s Subject to Prior Review (US$ millions) Services and Training >$200,000 <$200,000 QCBS QCBS, FBS, CQS, LCS US$4.750milion None ALL SSS All >$50,000 ICS US $ 0,925 million 16. Prior Review: a) each contract estimated to cost more than US$200,000 per contract for Firms and US$50,000 per contract for individuals consultants; (b) all single source selection; (c) the first two (2) contracts of each selection method irrespective of the amount ; (d) all training; and (e) all amendments of contracts raising the initial contract Page 4 of 7
value by more than 15 percent of original amount or above the prior review thresholds will be subject to IDA prior review mandatory in paragraphs 2 and 3 of Annex 1 of the Bank s Consultants selection Guidelines. 17. Short lists composed entirely of national consultants: Short lists of consultants for services estimated to cost less than US$100,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 18. Post review: For each contracts for services not submitted to the prior review, the procurement documents will be submitted to IBRD post review in accordance with the provisions of paragraph 4 of Annex 1 of the Bank s Consultant selection Guidelines. The post review will be based on a ratio of at least 1 to 5 contracts. 19. Note: All training will be based on agreed training plan that will be prepared by the GOM and approved by the Bank, and will include a least the justification of the training identified and the capacity gap, the intended training provider, the duration and cost of the training. After the training, the beneficiaries will be requested to submit a brief report indicating what skill have been acquired and ho these skills will contribute to enhance his performance and contribute to the attainment of the project objective. The training plan will be prepared and submitted once a year and updated as required. 20. Any Other Special Selection Arrangements: Not Applicable 21. Consultancy Assignments with Selection Methods and Time Schedule: Table 2 1 2 3 4 5 6 7 8 9 Prior Submissio Financial Ref Estimate Selection and n and Proposal No Description* d Amount Signature Comments Method Post Opening Opening. $ '000 Date Review Date (T) Date Component One: Mauritius Business Growth Scheme 1. Locally recruited staff 925.0 ICS Prior Oct 2009 Oct 2009 Nov.2009 2. Consultancy services for the design of the schemes 80.0 ICS Post Oct 2009 Nov Nov 2009 Dec 2009 Nov.2009 Jan. 3. Surveys 700.0 QCBS Prior June July Aug. 4. Promotional campaigns 300.0 QCBS Prior Jan. Feb. March Component Two: Strengthening Policy and Institutional Framework 5. Consultancy services for merger rationalization and process reengineering 800 QCBS Prior March May June 6. Consultancy services for the draft legislation, regulations and statues 7. Design of corporate governance, risk management, internal 250 QCBS Prior March 200 QCBS Prior March May June May June Page 5 of 7
control 8. Disposal of discontinued 900 QCBS Prior March May June business lines 9. Consultancy services for 200 QCBS Prior March May June the preparation of a financial Plan 10. Locally recruited staff 600.0 ICS Post Mar. May June 11. Promotional campaigns 48.0 CQS Post April Mar. Component Three -Increasing access to finance to credit constrained SMEs 12. Development of products 800.0 QCBS Prior April May June and programs 13.. Implementation of 600.0 QCBS Prior Aug. Sept. Oct. programs TOTAL 6,403 Page 6 of 7
IV. Implementing Agency Capacity Building Activities with Time Schedule Table 3 No. Expected Outcome/ Activity Description Estimate d Cost (US$ 000) Estimated Duration Start Date Component One: Mauritius Business Growth Scheme 1 Training of staff 32.5 Nov 2009 2 Workshop to increase awareness 15.0 Nov 2009 Component Two: Strengthening Policy and Institutional Framework Actual Amounts /Remarks 3 Training of staff 260.0 4 Workshop to increase awareness 30.0 Component Three -Increasing access to finance to credit constrained SMEs 5 Training of staff 10.0 6 Workshop to increase awareness 90.0 V. Procurement Supervision 22. Frequency of Procurement Supervision: In addition to the prior review supervision to be carried out from Bank offices, the capacity assessment of the Implementing Agency has recommended supervision missions to visit the field once every twelve months (includes special procurement supervision for post-review/audits). VI. Retroactive Financing 23. The Government of Mauritius has started with the setting up of the Mauritius Business Growth Scheme, with an allocation of funds as well as with the recruitment of staff. The project will make a provision of USD 2m as retroactive financing to meet the cost incurred by government. Page 7 of 7