STUDENT EQUITY FUNDING REQUEST (2015-2016 ALLOCATION) New Activity Continuing/Augmentation of a Current Activity Forms are due to the Office of Student Affairs, c/o Dean of Student Affairs. For best consideration submit by 12/04/15. Student Equity funding prohibits the use of funds to supplant (the process of redirecting funds from existing resources or programs). This means that if the activity is or was already in place and funded by the College, Student Equity Funds may not be redirected to pay for the same activity. See expenditure guidelines at the end of this form. Title: Funding Amount Requested: Student Equity Indicators and Targeted Populations please check all that apply: Veterans Females Access: Course Completion: Foster Youth ESL and Basic Skills: Males Degree and Certificate Completion: Males DSPS Transfer: Males Foster Youth Other College or District-wide Initiatives Affecting Several Indicators Contact Person: Department: Submitted By: Date: Proposals should be a collaboration and must be reviewed with your Division Dean. Date: Division Dean s Name: When submitting this proposal please by email, please carbon copy your division dean. ACTIVITY AND ACTIVITY IMPLEMENTATION PLAN Activity Type (s) please check all that apply: Outreach Student Equity Coordination/Planning Student Services or other Categorical Program Curriculum/Course Development or Adaptation Research and Evaluation Professional Development Instructional Support Activities Direct Student Support Instructions: Enter your text in the boxes on the following pages. When text overruns the box, a scroll bar will appear. When using a Mac please be aware that pdfs do not always save that way. Make sure to check after submission. 1
Is your activity integrated with other existing College plans (3SP, Title V, Basic Skills, etc.)? If so, please explain. Target Student Group(s) and Number of Each Served: (For example, Veterans 150, s 2,000, etc.) Planned Start Date(s): Student Equity Funds: End Date(s) Other Funds Indicate categorical program or other fund source and amount, for example: Basic Skills Initiative - $10,000, EOPS $9,000, Financial Aid - $13,000, General Fund - $24,000, etc. Activity Implementation Plan Directions: Describe the activity. Ideally, campus communities should conduct an inquiry / self-assessment to understand the nature of issues that are leading to gaps in student outcomes, so that interventions actually address the problems. If the proposed activity is additional research, share any additional data that has been or will be collected to better understand the nature of the target populations gaps and the actions that will be taken to reach the goal (for example: colleges may plan to collect disaggregated data on applications completed vs. students who register in the most recent year; financial aid received (PELL and institutional) in the most recent year; or interviews with students from the target populations who received admission but never registered to understand why they did not register). If the activity is a new intervention to improve outcomes, include references to any literature or research demonstrating its effectiveness. Include projected start and end dates for the activity, and the budget allocated to the activity, including student equity and other funding**). If augmenting an existing program or activity, provide an overview of program history, date of implementation, relevant data on impact from research and evaluation, time line and description of activity to be implemented with student equity funding, and budget including expenditures of student equity funding and other program funding**, including a description of how student equity funds will not be supplanting other district funds. Planned expenditures should be listed here as well as in the Student Equity Plan Summary Budget spreadsheet. 2
Activity Implementation Plan: Part A: New Activities Is your activity a new intervention to improve outcomes? Provide references to literature or research that demonstrate its effectiveness. If your activity is to conduct research, discuss any data that has been or will be collected to uncover the target populations gaps and any resulting actions, based on your research, to close those gaps. Include start and end dates for the activity and the budget allocated to the activity -including student equity, categorical, or other funding sources and their amounts. Part B: Continuing Activities Provide an overview of program history, date of planned implementation, relevant data on impact of activity, timeline and description of activity to be implemented including expenditures of student equity funding and other program funding. Describe how student equity funds will not be supplanting other district funds. Planned expenditures should be listed here as well as in the Student Equity Plan Summary Budget spreadsheet. 3
Evaluation 1. What data will be collected to measure the progress of an activity towards achieving its goal? Examples to guide your response. Please delete and add your own data. Table is not aligned, sorry. Types of Data Data Source Data Assistance Required Basic Skills Sequence Completion Rates Banner Contact Research office for data collection and tabulation Student Satisfaction Rates Student Surveys Contact Research office to administer online survey Workshop Attendance Report SARS Activity staff to collect attendance data (student IDs) on SARS Semester Persistence Data Banner Contact Research office for data collection and tabulation Faculty Prof. Development Outcomes Faculty Survey Contact Research office to administer online/paper survey Ed. Plan Completion Rates Degree Works Contact IT to access report Course Success Rates Banner Provide student IDs to Research office for data extraction Student Interviews Research and Planning Contact Research office to administer and develop protocols Focus Groups Research and Planning Contact Research office to administer and develop protocols Activity Observations Research and Planning Contact Research office to administer and develop protocols 2. Will evaluation take place throughout the activity or at the end of the activity? Provide a time line for data collection and review. 3. How will the evaluation help your activity/goal/program? 4
Link to Student Equity Indicator(s): Access, Course Completion, ESL/Basic Skills, Degree/Certificate Completion, Transfer, and Other College/District-wide Initiatives Affecting Several Indicators. Provide a brief explanation of how this activity will help achieve the goal(s) described above. Student Equity Expenditures/Activities Eligible Expenditures and Activities 1. Outreach to potential student groups and communities identified in the equity plan, including targeted publications and outreach materials. 2. Student services and student services categorical programs that directly support improved outcomes on success indicators for target populations prioritized in the Student Equity Plan. 3. Research and evaluation related to improving student equity. 4. Hiring a student equity program coordinator and staff directly supporting and implementing student equity activities. 5. Supporting student equity planning processes. 6. Professional development, including funding of consultants to educate faculty and staff on the effects of inequities; methods for detecting and researching inequities and their effects on college programs and local communities; improving the use of data, and effective practices and methods for addressing and improving outcomes for under-served students. 7. Adapting academic or career related programs and courses to improve student equity outcomes. 8. Providing embedded tutoring, counseling support for learning communities, and other instructional support services that do not generate FTES. 9. In-State travel in support of student equity. 10. Other Direct Student Support including books, miscellaneous supplies and materials for students, student transportation, and child care. 5
Ineligible Expenditures and Activities 1. Construction -- Student equity funds may not be used for construction work, remodeling, or renovation. 2. Gifts -- Public funds, including student equity funds, may not be used for gifts or monetary awards of any kind. 3. Stipends for Students -- Funds cannot be used to pay stipends to students for participation in student equity activities. 4. Computers, Office Supplies and Furniture Purchasing computers, office supplies or furniture (desks, chairs, bookcases, etc.) is not allowed. 5. Other Administrative, Faculty or Staff Salaries and Benefits -- Program funds cannot be used to pay for any staff or administrative overhead costs that do not directly support student equity described in the college s approved plan, such as budget office staff, business office staff, etc. 6. Political or Professional Dues, Memberships, or Contributions -- Funds cannot be used for these fees or expenses. 7. Rental of Off-Campus Space -- Use of funds to pay for off-campus space is not allowed. 8. Legal and Audit Expenses -- Program funds may not be used to pay for legal or audit expenses. 9. Indirect Costs -- Program funds may not be used to pay for indirect costs, such as heat, electricity, or janitorial services. 10. Unrelated Travel Costs -- Program funds may not be used for the cost of travel not directly related to student equity activities or functions. 11. Vehicles -- Program funds may not be used to purchase or lease vehicles. 12. Clothing -- Program funds may not be used to purchase clothing such as jackets, sweatshirts, or tee shirts (with the exception of required uniforms for students). 13. Courses -- Program funds may not be used to deliver courses that generate FTES. 14. Unrelated Research -- Institutional research that is not directly related to evaluating or improving student equity outcomes. 15. Supplanting -- Student Equity funding may not be used to supplant general or state categorical (restricted) district funds currently expended on Student Equity activities. Any direct student support provided should supplement, not supplant any services provided to students currently participating in college categorical programs and any other federal, state, and county programs. California Community Colleges Student Equity Funding Guidelines Page 3 6