Vashon Island School District No. 402 MINUTES of April 27, 2017 Presented for Approval on May 11, 2017 Board Members Present: Superintendent: Bob Hennessey Dan Chasan Zabette Macomber Toby Holmes Excused Absence Steve Ellison Chair Michael Soltman Note: Statements in these minutes are not taken verbatim, but are reflective of the intent and/or content of the discussions. A recording of the meeting is available. Call to Order/Pledge: Steve Ellison called the meeting to order at 7:05 p.m. leading the Pledge of Allegiance. Agenda: Bob Hennessey moved to approve the Agenda and Zabette Macomber seconded the motion. Minutes: April 6, 2017 Bob Hennessey moved to approve the Minutes and Dan Chasan seconded the motion. Public Comment: Kathryn Yeoell: Thanked the board and all supporters for the successful bond election. Appreciation and thanks for the follow up on the VHS gender neutral bathroom proposal. Superintendent Report: Follow-up to gender-neutral restroom proposal Introduced Yvonne-Monique Aviva who will be heading the process of organizing and planning proposal. Yvonne-Monique Aviva spoke to board members on what the process might look like and requested board member input and involvement. Neighborcare School Heath Clinic grant update June 13, 2017 Page 1 of 8
Michael Soltman gave a brief update. Interlocal agreement is being reviewed and waiting to hear on grant funding. More information to follow. VPD Commons Committee Update Michael Soltman gave an update on VPD commons agreement renegotiation. Eric Gill Memorial Michael Soltman briefed board members on a plan for an Eric Gill memorial at VHS which will be paid for by donated funds. Provision of temporary administrative support at McMurray Middle School Michael Soltman gave an update on Assistant Principal position to support Greg Allison. Board conducted a discussion regarding the process to approve the position. Board agreed that they wanted to discuss the approval of the position in more detail and will add it to the agenda. WSSDA task force school tour Michael Soltman invited board members to attend May 19 meeting with the WSSDA task force. Steve Ellison and Zabette Macomber will attend. Board Member Remarks: Bob Hennessey: Gave an update on the Vashon Parks District commons agreement negotiations. Gave thanks and appreciation to Kevin Dickerson and the Facilities Department on a job well done. Questioned the legality of an Executive Session held on April 6, 2017 and the assumed board approval of a new staffing position. Dan Chasan: Commented on the bond passing. Zabette Macomber: Thanked staff and volunteers who worked on a successful bond election. Steve Ellison: Congratulations to everyone for the bond passing. Commented on the Vashon Parks District relationship with VISD and the community. Michael Soltman: Requested that the board address the Assistant Principal position at McMurray under New Business. Bob Hennessey made a motion to discuss the Assistant Principal position at McMurray during New Business and Zabette Macomber seconded the motion. June 13, 2017 Page 2 of 8
Steve Ellison explained to the board that the Executive Session on April 6, 2017 was a legal meeting. Personnel: A. Certificated: 1. Resignation: Samantha Hinton; 1.0 FTE CES Music Teacher; Effective end of year 2016-2017 school year. 2. Maternity leave: Kelly Fox; 1.0 FTE CES Teacher; Effective 2017-2018 School year through November 28, 2017. B. Classified: 1. Retirement: Donna Donnelly; Assistant to the Superintendent; Effective July 1, 2017 C. Coaches: 1. Corrine Pruett; Assistant Softball; 2017 Season 2. Scott Nicolino; Head Girls Soccer; 2017 Season Bob Hennessey moved to approve the Personnel recommendations and Dan Chasan seconded the motion. Voted, Approved, Passed 3-1 (Steve Ellison voted No) Steve Ellison commented on a coach starting work prior to board approval. Amy Sassara will discuss issue offline. Construction Bond and Project Planning: Ryan Swanson, Piper Jaffray and Brandy Fox, CMS discussed timelines and action plans for bond sale and project planning. Ryan Swanson presented financial information including current interest rates, outstanding voted debt profile, projected bond tax rates, and a preliminary schedule of events. Board members conducted a question and answer discussion with Ryan Swanson. Brandy Fox presented a preliminary schedule of work on bond projects. Reviewed timeline on track and field including deadlines on the infill decision. Reviewed timeline regarding McMurray locker room upgrade and building K renovations. Board discussed the current building environment and the advantages or disadvantages of delaying construction for lower prices or moving forward more quickly. Brandy Fox updated board on contractor relationships necessary for projects and the process of hiring. Decision Items: A. WIAA Resolution No. 751 (1st reading) Michael Soltman presented WIAA Resolution No. 751 for board approval. Dan Chasan moved to approve the WIAA Resolution No. 751 and Bob Hennessey seconded the motion. June 13, 2017 Page 3 of 8
B. Policy No. 2022 Electronic and Internet Safety (2nd reading) Michael Soltman presented Policy No. 2022 -Electronic and Internet Safety for board action. Dan Chasan moved to approve Policy No. 2022 Electronic and Internet Safety and Bob Hennessey seconded the motion. Reports: A. Tech Plan Update and Progress on Objectives Greg Allison presented a Tech Plan Update with progress on objectives for board review. Greg Allison gave an overview of the success of the plan and presented data and metrics measuring the effectiveness of VISD program goals. John Stanton commented on the current types of classroom technology and their replacement cycle. John Stanton reviewed the district s wireless, bandwidth and network capabilities. Greg Allison reviewed a helpdesk ticket summary. Greg Allison and John Stanton commented on the program reaching benchmarks with students and teachers. John Stanton discussed professional development available to tech staff. B. Building Condition Assessments Kevin Dickerson presented a Building Condition Assessment report for board review. Kevin Dickerson commented on a finding that the VHS gym and other VHS outbuildings are not connected to the main security panel. Board discussed how district is maintaining compliance with all facilities. C. Budget Status and Enrollment Reports Matt Sullivan presented the Budget Status and Enrollment Reports for board review. Another installment of state taxes will be received end of April. Board conducted a question and answer with Matt Sullivan regarding specific details on the budget status and enrollment reports. Discussion Items: A. Board/Superintendent Work Plan The board discussed a Board/Superintendent work plan for the district. Michael Soltman presented and reviewed current district initiatives and programs. Board conducted a brief discussion on pursuing initiatives and how decisions are made with board leadership and direction. Discussed developing board priorities that sync with the superintendent plan and the evaluation of superintendent annually in May. Board discussed the process of moving forward with a plan and having board follow up to sanction priority initiatives, provide resources and have measures of success. Steve Ellison asked board to let him know how they would like to support the process to further this discussion. June 13, 2017 Page 4 of 8
B. Appeal by the Community Racial Equity Committee The board conducted a discussion regarding the appeal by the Community Racial Equity Committee. Michael Soltman presented a list of 6 initial/charges and outcomes for the VISD Racial Equity Team comprised of school staff and community members: 1. Continue to assess district needs, concerns, issues and opportunities through ongoing assessment of practices to include focus groups, surveys, community conversations, and other effective means (ongoing). 2. Develop and implement a district wide racial equity policy, procedures and practices. (target completion May 2018) 3. Propose specific racial equity strategies and action plans as amendments/edits to the district s strategic plan 4. Select and/or develop and implement racial equity training for all teachers, school staff and administrators (ongoing) 5. Develop and implement a strategy to recruit board members, administrators, teachers, school staff, and students of color to our school district (target initial implementation spring 2018) 6. Develop and equity lens in policies and practices governing the selection and implementation of district curriculum. Select and/or develop specific racial equity curricula as appropriate to meet strategic plan goals. Board conducted a discussion on a possible racial equity plan for the district and what the process might look like to draft a policy and a workplan to implement procedures. Board conducted a discussion on the possible effectiveness of a racial equity policy. Zabette Macomber made a motion to adopt the 6 initial charges and outcomes and to develop a district policy and Bob Hennessey seconded the motion. Steve Ellison opened up the meeting for public comment. Spring Hecht Thanked board for their commitment and offered to assist with the writing on the policy. Cherry Champagne Commented on her personal experience as a former staff member and recommended a district policy as a support for staff. Harris Levinson- Commented on wanting policy with substance and his personal experience teaching about racial issues on a daily basis. This is a society issue not just a school issue. Kim Ward with the Tacoma Community College -Commented on racial equity being an issue in higher education and kids need to be prepared in K-12. C. 2017-208 Budget Planning Proposed Legislative Budgets Matt Sullivan presented the proposed legislative budgets for board discussion. Matt Sullivan reviewed the process that his team is using to move forward in developing a budget. June 13, 2017 Page 5 of 8
Contracts: Teresa Schwartz; Student and School Team Consultation Services Woodrow Pollock; McMurray Student Support and Small Group Training Amanda Blaine; Consultation & Prof. Development for Supt. and Bldg. Principals around Restorative Justice March 1 - June 23, 2017 April 24 - June 30, 2017 April 21 June 30, 2017 $100 per hour Not to Exceed 10 hours $1,000 $55 per hour Not to Exceed 20 hours per week $11,000 Not to Exceed $3,000 Bob Hennessey moved to approve Contracts and Zabette Macomber seconded the motion. Voted, Approved, Passed 3-0 Consent Agenda: A. General Fund, Associated Student Body Fund, Capital Fund Vouchers, Payroll Associated Student Body AP Warrants Check Number #402010 - #402017 =$8,217.78 Associated Student Body AP Warrants Check Number #402018 - #402022 =$6,426.54 Associated Student Body AP Warrants Check Number #401988 VOID General Fund AP Warrants Check Number #131535 - #131613 = $184,199.52 General Fund AP Warrants Check Number #131614 - #131686 = $241,364.11 General Fund AP Warrants Check Number #131450 VOID General Fund AP Warrants Check Number #130909 VOID General Fund AP Warrants Check Number #131315 and #131402 =VOID Payroll Vendor AP Warrants Check Number #303411 - #303442 = $451,485.30 Payroll Vendor AP Warrants Check Number #201600065 - #201600067 =$841,573.96 Payroll Vendor AP Warrants Check Number #201600068 - #201600070 =$18,653.59 Payroll Vendor AP Warrants Check Number #201600071 = #201600074 =$832.74 Payroll Vendor AP Warrants Check Number #8978 - #8985 = $1,295,585.87 Payroll Vendor AP Warrants Check Number #8986 - #8988 =$20,284.19 B. Donation: 1. Abraham Bergman; VHS Girls Tennis program; $500 2. PTSA; CES Waskowitz; $2,500 GF GF GF June 13, 2017 Page 6 of 8
Bob Hennessey moved to approve Consent Agenda and Zabette Macomber seconded the motion. Voted, Approved, Passed 3-0 New Business: Bob Hennessey made a motion to approve the Assistant Principal position at McMurray and Zabette Macomber seconded the motion. Board conducted a discussion on the clarity of making board decisions. Voted, Approved, Passed 3-0 Adjournment: Meeting adjourned at 9:05 p.m. June 13, 2017 Page 7 of 8
Vashon Island School District No. 402 MINUTES April 27, 2017 Presented for Approval on May 11, 2017 Approved as presented. Approved as amended. Steve Ellison, Chair Date Michael Soltman, Secretary Date June 13, 2017 Page 8 of 8