GUIDELINES FOR ENVIRONMENTAL EMERGENCIES

GUIDELINES FOR ENVIRONMENTAL EMERGENCIES version 1 joit UNEP/OCHA eviromet uit

GUIDELINES FOR ENVIRONMENTAL EMERGENCIES version 1 joit UNEP/OCHA eviromet uit i New York ad Geeva, 2009

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FOREWORD BY THE AGEE CHAIRMAN With climate chage leadig to more severe weather coditios, we are expectig a icrease i the umber ad scale of atural disasters. As a cosequece, we have to be prepared to respod to ever more evirometal emergecies. Sice the creatio of the Joit UNEP/OCHA Eviromet Uit (JEU) i 1994 ad that of the Advisory Group o Evirometal Emergecies (AGEE) i 1995, sigificat progress has bee made i improvig the respose to evirometal emergecies. Achievemets iclude broad awareess buildig, the establishmet of a worldwide etwork of stakeholders ivolved i evirometal issues ad the developmet of umerous tools ad guidace material for evirometal emergecy respose. However, the success of the JEU is best illustrated by the fact that the uit has bee ivolved i the respose to more tha 100 evirometal emergecies over the last 15 years. Upo recommedatio by the AGEE, the Guidelies for Evirometal Emergecies have bee prepared by the JEU to advise both providig ad potetial recipiet coutries o how to mobilize, receive ad/or provide iteratioal assistace i the evet of a evirometal emergecy. They aim to esure iteratioal assistace is provided rapidly ad efficietly if ad whe eeded. The Guidelies are a livig documet that will be improved wheever lessos are leared ad best practices idetified i the evaluatio of iteratioal evirometal emergecy operatios. We ecourage all coutries to put the risk of evirometal emergecies o their ageda ad to cotribute to shapig the methodology to be eve more effective to assist victims of evirometal impacts. We also ivite all coutries to adopt the Guidelies for Evirometal Emergecies as a itegral part of their atioal disaster maagemet framework. We thak parter coutries, orgaisatios ad idividuals that have cotributed to the developmet of the Guidelies for Evirometal Emergecies. Toi Frisch, Switzerlad AGEE Chairma iii

Table of Cotets List of Abbreviatios... v 1.0 Itroductio... 1 1.1 Backgroud... 1 1.2 Purpose... 2 2.0 Iteratioal Evirometal Emergecy Respose System... 3 2.1 Joit UNEP/OCHA Eviromet Uit (JEU)... 3 2.2 Advisory Group o Evirometal Emergecies (AGEE)... 3 2.3 Natioal Focal Poits... 4 2.4 Virtual O-Site Operatios Coordiatio Cetre (Virtual OSOCC)... 5 2.5 Iteratioal Evirometal Respose Resources... 5 3.0 Iteratioal Evirometal Emergecy Assistace... 6 3.1 Preparedess... 6 3.2 Alerts... 8 3.3 Requests... 9 3.4 Receipt... 10 3.5 Provisio... 11 3.6 Post-Missio Activities... 12 ANNEXES... 13 Aex 1: Notificatio ad Request for Assistace form... 13 Aex 2: Flash Eviromet Assessmet Tool (FEAT)... 14 Aex 3: Hazard Idetificatio Tool (HIT)... 15 Aex 4: Import/Export Maifests... 17 Aex 5: Model Customs Agreemet... 19 iv

List of Abbreviatios AGEE ATA Caret EC-MIC ESB FCSS FEAT GDACS HIT IAEA IATA IFRC INSARAG JEU OCHA PCDMB UN UNDAC UNEP Virtual OSOCC Advisory Group o Evirometal Emergecies Admissio Temporaire/Temporary Admissio Caret Europea Commissio Moitorig ad Iformatio Cetre Emergecy Services Brach Field Coordiatio Support Sectio Flash Evirometal Assessmet Tool Global Disaster Assessmet ad Coordiatio System Hazard Idetificatio Tool Iteratioal Atomic Eergy Agecy Iteratioal Air Trasport Associatio Iteratioal Federatio of Red Cross ad Red Crescet Societies Iteratioal Search ad Rescue Advisory Group Joit UNEP/OCHA Eviromet Uit Office for the Coordiatio of Humaitaria Affairs UNEP Post-Coflict ad Disaster Maagemet Brach Uited Natios Uited Natios Disaster Assessmet ad Coordiatio Uited Natios Eviromet Programme Virtual O-Site Operatios Coordiatio Cetre v

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1.0 Itroductio The respose to evirometal impacts of atural disasters ad complex emergecies, as well as idustrial accidets, ofte requires a level of techical expertise that is beyod the capacity of idividual states. A evirometal emergecy ca be defied as a sudde-oset disaster or accidet resultig from atural, techological or huma-iduced factors, or a combiatio of these, that cause or threate to cause severe evirometal damage as well as harm to huma health ad/or livelihoods. 1 This icludes secodary cosequeces from atural hazards such as earthquakes, storms, floods, tsuamis, wildlad fires, ladslides ad/or ma-made disasters such as idustrial accidets, trasport accidets, chemical spills, oil spills ad a multitude of other types of emergecies. Ofte, govermets i affected coutries must seek expertise ad resources available from the iteratioal commuity to address such crises. I these cases, iteratioal support may be provided bilaterally, directly from oe assistig coutry to the affected coutry, or multilaterally, through iteratioal etities like the Joit UNEP/OCHA Eviromet Uit (JEU). 1.1 Backgroud As part of its fuctios, the JEU acts as the secretariat to the iteratioal Advisory Group o Evirometal Emergecies (AGEE) which is a iter-govermetal cosultative mechaism, established i 1995, that brigs together disaster maagers ad evirometalists from developed ad developig coutries to exchage ideas ad experieces o global evirometal emergecy respose issues. At the seveth meetig of the AGEE held i Jue 2007, the AGEE recommeded the JEU commissio a study that would examie the operatioal aspects of providig ad receivig iteratioal evirometal emergecy assistace. Buildig o, ad takig ito accout other procedures, guidelies, ad madates, the study would address issues of requestig ad providig assistace durig emergecies/disasters, but with a special focus o evirometal emergecies. Based o a thorough aalysis, the expected outcome of the study would be the developmet of a sigle documet, a Best Practices Guidelie for curret ad potetial providers ad recipiets of assistace i evirometal emergecies. Based o the fidigs of the study, recommedatios for what practices could be itroduced for evirometal emergecies were idetified. These recommedatios have bee formulated as provisios i the Guidelies for Evirometal Emergecies The full study ca be foud at the JEU website at: http://ochaolie.u.org/ochauep The JEU has facilitated the developmet of the Guidelies for Evirometal Emergecies i cooperatio with member states ad orgaizatios of the AGEE. The procedures described i the Guidelies draw o refereces from a variety of sources, icludig: The Iteratioal Search ad Rescue Advisory Group (INSARAG) Guidelies; The Uited Natios Disaster Assessmet ad Coordiatio (UNDAC) Field Hadbook; 1 UNEP s Goverig Coucil, UNEP/GC.22/INF/5, 13th November 2002. 1

Publicatios by the Iteratioal Federatio of Red Cross ad Red Crescet Societies (IFRC); Publicatios by the Iteratioal Atomic Eergy Agecy (IAEA); Stadard Operatig Procedures from the Europea Commuity Mechaism for Civil Protectio, Iteratioal Humaitaria Partership, ad Euro Atlatic Disaster Respose Coordiatio Cetre; JEU Missio Reports. 1.2 Purpose The Guidelies for Evirometal Emergecies are iteded as a referece guide for coutries watig to improve their framework for preparedess i the evet of a evirometal emergecy, ad for iteratioal evirometal emergecy respoders providig assistace. The Guidelies are ot a authoritative istructio but rather detailed recommedatios based o a accumulatio of istitutioal memory ad experiece related to iteratioal evirometal emergecy respose. The Guidelies for Evirometal Emergecies were, i priciple, edorsed at the eighth meetig of the AGEE held i May 2009. The AGEE further ecouraged seeig the Guidelies as a livig documet, subject to cotiuous revisio that allows for the icorporatio of lessos leared. The AGEE Steerig Committee, servig as a extesio of the larger AGEE, will review the Guidelies ad propose a revised versio before the ext AGEE meetig to be held i 2011. Ay commets o the Guidelies or proposals for improvemets should be addressed to the JEU: Joit UNEP/OCHA Eviromet Uit Palais des Natios CH 1211 Geeva 10 Switzerlad Tel: +41 (0) 22 917 4419 Fax: +41 (0) 22 917 0257 E-mail: cato-rodriguez@u.org Website: http://ochaolie.u.org/ochauep 2

2.0 Iteratioal Evirometal Emergecy Respose System At preset, there exist umerous resources for iteratioal evirometal emergecy respose. This sectio itroduces ad outlies the various etities purpose ad scope regardig iteratioal evirometal emergecy respose. 2.1 Joit UNEP/OCHA Eviromet Uit (JEU) The JEU is the Uited Natios mechaism to mobilize ad coordiate emergecy assistace to coutries affected by evirometal emergecies ad atural disasters with sigificat evirometal impact. I 1989, UN Geeral Assembly Resolutio 44/224 was adopted, recogizig the eed to stregthe iteratioal cooperatio i moitorig, assessig ad aticipatig evirometal threats ad rederig assistace i cases of evirometal emergecies. Govermets had come to recogize the coectios betwee evirometal coditios, huma health ad the success of developmet efforts. Member states also determied that there was a eed to improve iteratioal respose to evirometal emergecies ad dedicated the UN to that role. I 1993, govermets cocluded that a special iteratioal tool to respod to evirometal emergecies was eeded, but that the evirometal kowledge foud i UNEP should be itegrated ito existig UN atural disaster respose mechaisms. As a result, the JEU was established as cooperatio betwee UNEP techical expertise ad the humaitaria respose coordiatio structure of OCHA. The JEU is housed i OCHA s Emergecy Services Brach (ESB) ad has full access to OCHA s tools ad services for coordiatio of respose, icludig the Uited Natios Disaster Assessmet ad Coordiatio (UNDAC) teams. The JEU liks to UNEP through the Post-Coflict ad Disaster Maagemet Brach (PCDMB) which is resposible for UNEP s work i areas of the world where the eviromet is impacted by coflicts ad disasters, or where the eviromet is a factor cotributig to coflicts ad disaster impacts. The JEU works with affected coutries to idetify ad mitigate acute egative impacts stemmig from emergecies, providig idepedet, impartial advice ad practical solutios. It also works with orgaizatios dedicated to medium- ad log-term rehabilitatio to esure a seamless trasitio to the disaster recovery process. With support from regioal represetatio of both OCHA ad UNEP, the JEU ca be of assistace to affected coutries i both emergecy respose ad early recovery. To mobilize ad coordiate iteratioal assistace, the JEU edeavours to be the primary poit of cotact for coutries affected by evirometal emergecies or atural hazards with sigificat evirometal impact. Upo alert of a icidet, the JEU will advise o immediate actios ad, if ecessary, forward a request for assistace to potetial door coutries i cooperatio with the affected coutry. The JEU is available 24/7 to mobilize assistace for those facig emergecies. 2.2 Advisory Group o Evirometal Emergecies (AGEE) The AGEE was established i 1995, at the recommedatio of govermets. It is a iteratioal forum that, o a bieial basis, brigs together evirometal experts from aroud the world to share iformatio, expertise ad lessos leared for improved respose to evirometal 3

emergecies worldwide. The AGEE cosists of member states ad iteratioal orgaizatios uder a rotatig chairmaship, with the JEU actig as secretariat. Its madate is to: Provide a forum for a exchage of views ad experiece amog coutries o questios related to the provisio of iteratioal assistace for evirometal emergecies; Promote iteratioal cooperatio i the respose to evirometal emergecies, with particular attetio to developig coutries; Idetify ad examie selected challeges with regard to the provisio of iteratioal assistace for evirometal emergecies, which are of major cocer to coutries, with the aim to prepare appropriate suggestios ad recommedatios o possible actios at the iteratioal level; Review the work of the JEU, ad provide advice o its future activities. The AGEE may establish workig groups tasked to address issues uder discussio i the AGEE commuity. The purpose of such groups is to develop solutios to specific issues, e.g., advocacy strategies, traiig, operatioal aspects. The AGEE is also the edorsig body for the Guidelies for Evirometal Emergecies. 2.3 Natioal Focal Poits The JEU, i close cosultatio with the AGEE, has established a global etwork of officially desigated Natioal Focal Poits. This etwork serves as a chael for iformatio ad assistace, ad allows the JEU to maitai efficiet liks betwee potetial door ad recipiet coutries. It is recommeded that the Natioal Focal Poit be a seior officer i the govermet miistry or agecy resposible for the maagemet of iteratioal ad/or atioal disaster respose. Ideally, the fuctio of Natioal Focal Poit would be embedded i this miistry/agecy i order to establish ad maitai istitutioal memory i his/her coutry ad to esure cotiuous govermet commitmet vis-à-vis the respose to evirometal emergecies. Furthermore, it is recommeded that the Natioal Focal Poit for evirometal emergecies be the same etity, or be co-located with the same etity, holdig the positio as the Natioal Focal Poit for the UNDAC system ad/or INSARAG. This is due to the fact that tasks ad resposibilities of these positios are either the same, similar or overlappig with regards to preparedess, iformatio exchage, alerts, requests, mobilizatio or the facilitatio of rapid receipt or provisio of iteratioal emergecy assistace. For the 31 Europea coutries participatig i the Commuity Civil Protectio Mechaism, it is recommeded that, where possible, the existig cotact poits for the Europea Mechaism also serve as the operatioal Natioal Focal Poits for evirometal emergecies. Further support from the Europea Commissio s Moitorig ad Iformatio Cetre (EC-MIC), as the mai regioal focal poit i Europe, would be welcome to facilitate the Europea respose to requests for evirometal expertise ad assistace. For coutries that are ot part of UNDAC or INSARAG, regioal ad/or i-coutry UN represetatio may provide support i establishig Natioal Focal Poits ad also assist with alerts ad facilitatio of iteratioal assistace durig evirometal emergecies withi their regio. Regardless of which govermetal miistry/agecy carries the resposibility of Natioal Focal Poit, it is recommeded that close liks be maitaied betwee etities withi the govermet havig resposibilities for emergecy respose, receipt/provisio of iteratioal assistace, ad evirometal issues, to esure the most efficiet ad effective receipt/provisio of iteratioal evirometal emergecy assistace. The JEU, i cooperatio with regioal ad/or i-coutry UN represetatio, will maitai a directory of Natioal Focal Poits. 4

A Natioal Focal Poit for evirometal emergecies has two mai resposibilities: 1. Admiistrative Serve as a poit of cotact betwee the atioal govermet ad the AGEE for oemergecy related activities such as political, istitutioal ad fiacial matters; 2. Operatioal Be available 24/7 through phoe, email, ad/or fax; serve as the primary cotact/ iterlocutor for the JEU; process requests ad/or offers of iteratioal assistace for evirometal emergecies; ad provide relevat iformatio o emergecies. Based o atioal specifics, coutries may wish to desigate multiple Natioal Focal Poits, dividig the resposibilities accordigly. 2.4 Virtual O-Site Operatios Coordiatio Cetre (Virtual OSOCC) For exchage of iformatio both betwee emergecies ad durig respose, OCHA has developed the Virtual OSOCC that is a web-based iformatio maagemet tool. The mai purpose of the Virtual OSOCC is to facilitate decisio-makig for iteratioal respose to major disasters through real-time iformatio exchage by all actors of the iteratioal disaster respose commuity, icludig the evirometal emergecy respose system. Through the Virtual OSOCC, users have the opportuity to create e-mail ad SMS messages that are set automatically to subscribers to provide critical situatio updates durig disaster respose operatios. I betwee emergecies, the Virtual OSOCC ca be used to facilitate traiig, meetigs ad workshops through e-mail otificatio, o-lie participat registratio ad discussio of backgroud material. It also provides the users with a discussio forum for ay area of iterest, icludig iformatio exchage o best practice ad lessos-leared after disaster respose operatios. Access to the Virtual OSOCC is restricted, requirig a password, to disaster maagers from govermets ad disaster respose orgaizatios. Actors from the evirometal emergecy respose system are recommeded to actively use the Virtual OSOCC for iformatio exchage. Userame ad password ca be requested olie through the logi page at http://www.ocha.uog.ch/virtualosocc. 2.5 Iteratioal Evirometal Respose Resources Through its etwork of doors, the JEU has access to a pool of iteratioal experts capable of deployig to a affected coutry upo request. Depedig o the ature of the icidet, i.e., type of hazard/accidet ad impact, ad/or type of substace ivolved, the JEU will edeavour to tailor-fit the expertise eeded. The expert(s) may be deployed idepedetly or as a part of a UNDAC or EC-MIC missio to assess the icidet, perform samplig, ad, if possible, aalyze the results i-coutry. Some door coutries have also developed customized evirometal assessmet modules that ca be deployed as a part of a overall relief operatio. Upo completio of the assessmet, the expert(s) will give emergecy advice o how to cotai the impact of the icidet ad what urget mitigatio actios eed to be take. I cases where special techical expertise ad/or equipmet are eeded to maage the icidet, ad these capacities are ot available i the affected coutry, the JEU ca facilitate the mobilizatio of such resources. These resources ca also be draw upo if coutries wish to receive techical advice i preparedess ad cotigecy plaig for atioal evirometal emergecies. 5

3.0 Iteratioal Evirometal Emergecy Assistace The Guidelies address iteratioal evirometal emergecy assistace i a cycle which icludes the followig six stages: t Preparedess t Post-Missio Alerts t t Provisio Requests t Receipt t 3.1 Preparedess The stage betwee evirometal emergecies durig which time lessos from previous experieces are reviewed ad relevat amedmets ad improvemets to procedures are made, traiig is coducted, ad plaig for future respose occurs. Resposibilities of all coutries: Admiistrative: As Natioal Focal Poit, act as a poit of cotact for the JEU ad esure processig of oemergecy related matters as fudig, traiig, ad capacity buildig; Represet the coutry i AGEE meetigs ad esure appropriate follow-up of recommedatios; Promote awareess withi cocered govermetal etities about iteratioal evirometal emergecy resources, particularly the JEU ad AGEE; Dissemiate iformatio from the JEU, such as reports ad ivitatios to AGEE meetigs, workshops ad traiig opportuities; Esure that the JEU has updated cotact iformatio for the Natioal Focal Poit; Esure istitutioal memory withi the miistry/agecy havig the resposibilities as Natioal Focal Poit. 6

Operatioal: Maitai a Natioal Focal Poit that is available 24/7 through phoe, email, ad/or fax ad esure that up-to-date cotact iformatio is available to the JEU at all times. JEU cotact iformatio for o-emergecy purposes ca be foud uder sectio 1.2; Develop a capacity for rapid exchage of iformatio with regioal ad/or i-coutry UN represetatio, ad the JEU, icludig the use of the Virtual OSOCC. Recipiet coutries resposibilities: Implemet ad maitai procedures to request, or welcome offers of, iteratioal evirometal emergecy assistace accordig to sectios 3.3 ad 3.4; Implemet ad maitai procedures for receivig iteratioal evirometal emergecy assistace, icludig expeditious processig or complete waiver of customs ad visa requiremets (see also the Model Customs Agreemet i Aex 5); Develop a capacity to implemet iteratioal evirometal emergecy assistace i atioal coordiatio mechaisms. JEU s resposibilities: Advocate ad promote awareess about evirometal emergecies ad the iteratioal evirometal emergecy respose system; Assist coutries to establish a Natioal Focal Poit for evirometal emergecies accordig to sectio 2.3 i cooperatio with regioal ad/or i-coutry UN represetatio ad the OCHA Field Coordiatio Support Sectio (FCSS); Maitai a directory of Natioal Focal Poits i cooperatio with regioal ad/or i-coutry UN represetatio ad FCSS; Act as resource cetre for the facilitatio of techical advice i atioal evirometal emergecy preparedess plaig; Esure 24/7 availability to give techical advice o evirometal emergecies ad assist affected coutries i assessig the eed for iteratioal assistace. Providig coutries resposibilities: Esure appropriate procedures for processig of requests received from affected coutries or through the JEU accordig to sectios 3.3 ad 3.4 are i place; Esure that all staff likely to be deployed iteratioally i respose to a evirometal emergecy are properly vacciated accordig to iteratioal stadards, have valid travel documetatio, ad have sufficiet kowledge about the iteratioal emergecy eviromet, icludig proficiet safety ad security traiig; Have preparatios i place for sufficietly packig, markig ad classifyig equipmet accordig to iteratioal stadards (see also Aex 4); Bear all costs related to iteratioal deploymet ad esure self-sufficiecy of deployed resources. 7

3.2 Alerts The stage whe awareess about a icidet potetially requirig iteratioal evirometal emergecy assistace is established. Recipiet coutries resposibilities: Moitor potetial secodary evirometal cosequeces followig the impact of atural disasters, large idustrial accidets or other forms of ma-made disasters; Cotact, without delay, the JEU if there is doubt o how the icidet should be hadled ad/or if it is ucertai whether the icidet ca be hadled by atioal resources. The JEU ca be reached through OCHA s Emergecy Duty Number: Tel +41 22 917 2010 or Fax +41 22 917 0023; Provide available iformatio o the ature of the icidet, locatio ad descriptio usig the Assistace Request Report (Aex 1) as a checklist; Esure the appropriate authority formally requests iteratioal assistace or issues a statemet welcomig offers of such assistace; If there is a obvious eed for iteratioal assistace, submit the Assistace Request Report i Aex 1 to the above metioed fax umber. JEU s resposibilities: Moitor potetial secodary evirometal cosequeces followig the impact of atural hazards or large accidets through media, situatio reports, ad/or through cotact with regioal ad/or i-coutry UN represetatio; Cotact without delay the Natioal Focal Poit, or similar authority, i a affected coutry to equire if iteratioal assistace is required ad coordiate this with regioal ad/or i-coutry UN represetatio; Advise the relevat authorities of the affected coutry o the actios to take ad/or what resources may be available to them should they wish to request iteratioal assistace; Iform parters, e.g., UNDAC, EC-MIC, ad potetial respodig coutries about the icidet ad make relevat iformatio available o the Virtual OSOCC; Prepare to mobilize iteratioal resources should the situatio require iteratioal assistace. Providig coutries resposibilities: Moitor potetial secodary evirometal cosequeces followig the impact of atural hazards or large accidets through the Virtual OSOCC, media, ad/or situatio reports; Be prepared to mobilize resources ad offer assistace either bilaterally to the affected coutry or through the JEU; Iform the JEU about capacity ad stad-by status, ad make relevat iformatio available, preferably o the Virtual OSOCC. 8

3.3 Requests The stage whe a coutry formally asks for iteratioal evirometal emergecy assistace. Recipiet coutries resposibilities: Provide techical iformatio i cooperatio with the JEU usig the Assistace Request Report (Aex 1) as a checklist (to be verified, siged ad retured), or submit the form directly to the aforemetioed fax umber (see sectio 3.2); If it is, for ay reaso, ot possible to issue a formal request, esure that a statemet, welcomig offers of iteratioal assistace, is forwarded to regioal ad/or i-coutry UN represetatio ad/or JEU ad be prepared to exchage techical iformatio about the icidet usig the Assistace Request Report (Aex 1) as a checklist; Iform other relevat atioal authorities about the request for iteratioal assistace; Prepare for receipt of iteratioal assistace (see sectio 3.4). JEU s resposibilities: I cooperatio with the Natioal Focal Poit, assess the prelimiary iformatio provided usig the Assistace Request Report (Aex 1) as a checklist ad sed fialized form to the affected coutry for verificatio ad sigature; Based o the iformatio received, forward a request for assistace to potetial door coutries ad post iformatio o the Virtual OSOCC; Prepare ad coordiate deploymet of assets, either idepedetly or together with UNDAC or other type of iteratioal deploymet, e.g., EC-MIC; Provide cotiuous updates o the Virtual OSOCC o all matters regardig the deploymet, e.g., coutry specific Hazard Idetificatio Tool (HIT) (if prepared), overall situatio updates, cotact iformatio, etc; Commuicate with regioal ad/or i-coutry UN represetatio ad advocate for facilitatio of the receipt of iteratioal assistace. Providig coutries resposibilities: Cofirm receipt of request to the JEU; Assess ow resources ad, if feasible, mobilize ad offer assistace either bilaterally to the affected coutry or through the JEU; Keep JEU iformed of ay offers of bilateral assistace; Oce a decisio has bee made to deploy, make a etry ito the Virtual OSOCC statig what resources will be deployed, their capacity, ad estimated time of arrival. 9

3.4 Receipt The stage whe a coutry receives iteratioal evirometal emergecy assistace i its ow atioal territory. Recipiet coutries resposibilities: Facilitate the arrival of iteratioal evirometal emergecy assistace, icludig expeditious processig or complete waiver of customs ad visa requiremets; Provide regular iformatio to arrivig experts/respose teams with regard to etry poits, customs ad visa requiremets, ad other arrival arragemets ad either post this iformatio o the Virtual OSOCC or forward it to the JEU; Coordiate arrival arragemets with regioal ad/or i-coutry UN represetatio. JEU s resposibilities: Act as a lik betwee providig coutries, recipiet coutry, regioal ad/or i-coutry UN represetatio; Esure that relevat iformatio is shared i a timely maer, icludig makig it available o the Virtual OSOCC. Providig coutries resposibilities: Esure that all missio-related equipmet is sufficietly packed, marked ad classified accordig to iteratioal stadards (see also Aex 4); Esure that all staff have sufficiet ad valid travel documetatio ad vacciatios; If evirometal emergecy assistace forms part of a UNDAC team, or other type of deploymet, cotact the Team Leader as early as possible ideally, before departure to agree o further actios; Upo arrival i the recipiet coutry, cotact the Natioal Focal Poit (or their represetatives) ad/or i-coutry UN represetatives; Should aythig uforesee occur durig travel, such as missig a flight coectio, the JEU should be iformed immediately. 10

3.5 Provisio The stage whe iteratioal evirometal emergecy respoders assist a coutry with specific resources to mitigate the impact of hazards or accidets. Recipiet coutries resposibilities: If feasible, a liaiso perso with evirometal ad operatioal kowledge should be secoded to the iteratioal evirometal emergecy respoders to act as guide, iterpreter, ad lik to atioal authorities; Esure that the received assistace is itegrated ito atioal coordiatio mechaisms; Esure that emergecy advice o how to deal with the impact of the hazard/accidet is commuicated to atioal authorities ad, if ecessary, to the affected populatio. JEU s resposibilities: Maage the iformatio o the Virtual OSOCC ad provide regular situatio updates; Esure that iformatio about the evirometal emergecy respose is icluded i overall situatio reports; Esure that sufficiet liks are established ad maitaied with regioal ad/or icoutry UN represetatio; If ecessary, esure that the assistace is coordiated with other forms of iteratioal respose; Act as backstop for the missio ad esure that ecessary admiistrative support is provided i cooperatio with the providig coutry; Mobilize ad coordiate additioal assistace if eeded. Providig coutries resposibilities: Coordiate all activities with atioal authorities or other iteratioal respoders, such as the UNDAC team; Through the expert, assess the impact of the icidet ad commuicate the results i the form of a writte missio report promptly to all cocered parties; If ecessary, provide the atioal authorities ad affected populatio with emergecy advice o immediate actios to be take; Promptly commuicate eeds for additioal iteratioal resources to the JEU if ecessary; Provide updates o missio activities o the Virtual OSOCC; I all activities, behave with respect for the affected coutries customs, traditios ad religio ad adhere to the humaitaria priciples of humaity, eutrality ad impartiality. 11

3.6 Post-Missio Activities The stage whe iteratioal evirometal emergecy respoders complete their missio ad depart to their home coutry. Recipiet coutries resposibilities: Facilitate the departure of iteratioal assistace teams ad equipmet, possibly icludig export of samples of hazardous material for further aalysis; Esure that the missio report is dissemiated to cocered atioal etities; Esure that recommeded recovery actios ad disaster risk reductio measures are implemeted. JEU s resposibilities: Esure that the missio report is dissemiated to relevat iteratioal etities, icludig regioal ad/or i-coutry UN represetatio; I cooperatio with regioal ad/or i-coutry UN represetatio, esure that a proper trasitio betwee emergecy respose ad early recovery takes place; If ecessary, facilitate techical advice ad resources to support the affected coutry i the implemetatio of recommedatios; Facilitate a evaluatio of emergecy procedures ad dissemiate fidigs to all stakeholders ad make them available o the Virtual OSOCC; If ecessary, facilitate review of emergecy procedures based o lessos leared. Providig coutries resposibilities: Devise trasitio/exit strategy i cooperatio with atioal authorities ad regioal ad/ or i-coutry UN represetatio takig ito accout measures for early recovery ad disaster risk reductio; Esure that all missio related equipmet is sufficietly packed, marked ad classified accordig to iteratioal stadards before departure, icludig samples of hazardous material brought back for further aalysis (see also Aex 4); Evaluate deploymet performace ad commuicate recommedatios for updates of emergecy procedures to JEU. 12

ANNEXES Aex 1: Notificatio ad Request for Assistace form THE JOINT UNEP/OCHA ENVIRONMENT UNIT EUROPEAN COMMISSION CIVIL PROTECTION CO-OPERATION MECHANISM UNECE CONVENTION ON THE TRANSBOUNDARY EFFECTS OF IN DUSTRIAL AC CIDENTS URGENT Assistace Request Report - Serial umber: Date/Time: / UTC Local Pages (icl. cover page): From/Coutry of emergecy: To (Joit Uit/MIC/Poit of cotact): Name/Positio: Fax/Tel: Fax : E-mail : E-mail : Nature of emergecy/accidet Accidet_ Type of accidet Attack with Natural disaster Chemical Fire Explosives Earthquake Miig tailigs Explosio Chemical agets Flood Trasportatio Release ito water Bio agets Ladslide Marie pollutio Release ito air Radioactive agets Forest fire Marie pollutio Release ito air Radioactive agets Forest fire 001 Date emergecy/accidet 002 Time emergecy/accidet UTC Local Locati o 011 Cou try/tow/area 012 Latitude de grees/miu tes North/South 013 Logi tude de grees/miu tes East/West Request for assistace 071 O-site assessmet/advice 072 Respo se teams/ equipmet 073 Humaitaria assistace 074 Samplig ad aalysis 075 Clea-up/resto ratio Whe ad how (delivery of assista ce) 081 Whe assistace 082 How assistace/delivery 083 Cotact perso Logistics Fire Hazmat Search ad Rescue Disaster medicie Others: Short descriptio of emergecy ad immediate effects 091 What ad where Emergecy ad mitigatio measures already take 101 Evacuatio km radius 102 Shelterig km radius 103 Other Other iformatio 111 Receipt of this report should The status of this report was valid at: be ackowledged promptly by (date) /(time) UTC fax or e-mail CONTACT: UN Office for the Coordiatio of Humaitaria Affairs (OCHA) Emergecy calls (24hrs): +41 22 917 2010 Emergecy Fax (24hrs): +41 22 917 00 23 13

Aex 2: Flash Eviromet Assessmet Tool (FEAT) The Flash Evirometal Assessmet Tool (FEAT) helps to idetify existig or potetial acute evirometal impacts that pose risks for humas, huma life-support fuctios ad ecosystems, followig sudde-oset atural disasters. FEAT focuses primarily o immediate ad acute impacts arisig from released hazardous chemicals. It ca also help to idetify potetial logterm issues, for example those ivolvig releases of persistet compouds. FEAT also provides iformatio o physical impacts to the atural eviromet, such as soil erosio ad salt water itrusio. Based o this iformatio, users ca decide o iitial risk maagemet actios uder disaster coditios. I particular, it helps users make timely ad accurate requests for additioal, specialized equipmet or expertise to address impacts. Disaster respose teams are faced with the difficult task of ot oly dealig with the disaster at had, but also idetifyig ad respodig appropriately to these potetial evirometal impacts. However, thousads of toxic chemicals could be ivolved i ay give disaster, each with its ow toxicity profile, ad with a multitude of exposure pathways, e.g., air, water ad soil, ad receptors, e.g., humas, livestock, ad fishig grouds. I such complex situatios, it ca be easy to overlook or misjudge importat risks. At the same time, give the ofte overwhelmig demads of disaster situatios, complex ad full-fledged evirometal assessmets would be iappropriate. Therefore, a practical, accurate, yet simple tool is required to assist iitial respose teams such as Uited Natios Disaster Assessmet ad Coordiatio (UNDAC) teams. With these challeges i mid, FEAT is a carefully balaced compromise betwee simplicity ad scietific rigor, with emphasis o usefuless to respose mechaisms such as UNDAC teams. It provides quick aswers i complex disaster situatios, eve i the absece of specialized techical resources or expertise. I summary, FEAT is a first aid tool to idetify evirometal impacts, ad support iitial respose actios i disaster cotexts. It does ot take the place of i-depth evirometal assessmets, which may be appropriate at later stages of the disaster respose. Fidigs from use of the FEAT should be commuicated quickly to appropriate orgaizatios so that appropriate actios ca be take. More iformatio ad the complete FEAT user guide ca be dowloaded at: http://ochaolie. u.org/ochauep 14

Aex 3: Hazard Idetificatio Tool (HIT) Natural disasters ofte have secodary impacts, icludig damage to ifrastructure ad idustrial istallatios. These so-called evirometal emergecies may pose a threat to the health, security ad welfare of the affected populatio ad the emergecy respoders. Too ofte, these risks are eglected, resultig i prevetable deaths ad ijuries. It is therefore essetial that iformatio o the locatio of the hazardous facilities ad the potetial impacts is made available to relevat authorities ad emergecy respoders at a very early stage of the disaster respose or eve prior to the oset of a disaster. The Hazard Idetificatio Tool (HIT) has bee developed to assist i the desk research based idetificatio of potetially hazardous facilities. The HIT User Guide gives iformatio o the HIT objective ad methodology ad provides the user with step-by-step guidace o how to apply the HIT, icludig a list of valuable sources. The objective of the HIT is to limit the cosequeces of atural disasters ad techological accidets o the huma populatio, hece to reduce the umber of victims. To this ed, the HIT is applied to idetify potetial secodary risks of a atural disaster ad provides iformatio that ca subsequetly feed ito the decisio makig process o requests for further specialized assistace ad targeted mitigatio measures. The methodology of the HIT is based o the FEAT, a rapid assessmet methodology used to idetify the most acute hazards to huma health ad the eviromet after atural disasters. The HIT does ot replace the FEAT; o the cotrary, both tools are complemetary: The HIT is compiled based o a desk top research, ad set to first respoders ad/or atioal authorities for i-coutry verificatio. It is importat to emphasize that the HIT is oly a first step to reach the goal of limitig the cosequeces of secodary risks. The HIT cosists of a list of big ad obvious facilities ad objects that may pose a risk to huma health ad life, as well as the atural eviromet. The list icludes idicatios of the hazardous substaces that are expected to be preset i these facilities, as well as the hazard types associated with these substaces ad related estimated impact types. The hazard types ad estimated impact types i the HIT are based o the above metioed FEAT to facilitate ease of complemetary use. Impact types Direct impact o huma health: Immediate adverse health effects, possibly leadig to immediate death (e.g. explosio, immediate toxic effects) Direct impact o life-support fuctios ad ature: Immediate impact o crops, fish resources, agricultural lad, water supply ad immediate threats to biodiversity ad certai species or ecosystems Log-term impact o life-support fuctios, ature ad humas: Toxic persistet substaces eterig the food chai ad atural ecosystems ad effects of carciogeic substaces. More recetly, HITs have also bee provided i support of disaster respose preparedess activities ad simulatio exercises. All HITs ca be accessed via the coutry/disaster specific liks at the right colum of this page. HITs are also published at the Global Disaster Assessmet ad Coordiatio (GDACS) website. 15

Coutry specific HITs are published at the followig locatios: JEU Homepage: http://ochaolie.u.org/ochauep Global Disaster Assessmet ad Coordiatio (GDACS) website: http://www.gdacs.org/ Virtual OSOCC: http://ocha.uog.ch/virtualosocc/ Disclaimer / Limitatios of the HIT The HIT is oly a idetificatio tool ad does ot provide the user with reliable recommedatios for respose, preparedess or mitigatio activities. For this, specialized expertise from qualified ad experieced actors is madatory ad o-site assessmets will be eeded for verificatio. The HIT is based o the FEAT, but a simplificatio thereof i the sese that it oly provides a overall estimate of the hazard ad impact types of the substaces that ca be expected to be foud i the facility. While these calculatios are scietifically based, hazardous substaces used at a certai facility may be differet from the oes listed i the HIT ad impact also highly depeds o the quatities of substaces preset. Based o the list of iformatio sources, the HIT may ot provide a coclusive list. Other hazards may ot be readily idetifiable ad it is therefore strogly ecouraged to use additioal iformatio sources. 16

Aex 4: Import/Export Maifests Itroductio May states have laws i place for customs duty ad/or restrictio exemptios with regard to certai types of goods imported/exported for humaitaria relief. It is also commo for govermets to have special emergecy provisios i their customs legislatio allowig for special arragemets beig put i place for processig of icomig relief items followig a major disaster (see also the Model Customs Agreemet i Aex 5). Nevertheless, iteratioal respoders should always be able to preset detailed maifests of the equipmet they carry to facilitate expeditious customs processig. If the recipiet coutry accepts the use of ATA Carets (www.atacaret.com) for temporary admissio of professioal equipmet it may be advatageous to ivestigate if issuace of such a Caret is a optio. See World Chambers Federatio at http://www.iccwbo.org/wcf/id2831/ idex.html or cotact a earby cosolidator/shipper for further iformatio. Maifests A maifest should, as a miimum, cotai the followig iformatio: Date Statig the date of the export/import; Reaso for Import A short descriptio statig that the equipmet is for humaitaria assistace or emergecy relief; Shipper/Ower Statig who ows ad is resposible for the shipmet durig trasport. Shipper ad ower will i most cases be the same, uless equipmet is set as uaccompaied cargo; Cosigee Name ad cotact details of the perso resposible for the cosigmet oce it has reached the coutry of destiatio. For equipmet brought by relief teams, etc. this will usually be the same as shipper/ower; Terms of Delivery Refers to the iteratioal commercial term (icoterm) that applies to the shipmet. They are ormally used to divide trasactio costs ad resposibilities betwee buyer ad seller i iteratioal commerce ad stated o a ivoice for customs purposes. For equipmet imported by relief teams it is recommeded to use the code CIF, which idicates that Cost, Isurace, Freight is icluded i the ivoiced value; Overview A table specifyig the various items imported with descriptio, quatity, weight/ volume, estimated value i iteratioal well-kow currecy (e.g., USD) ad possibly serial umbers of the items. Above or udereath the table the total quatity, weight, volume ad value should be idicated. However it should be stated that the item is ot imported for commercial purpose; Declaratio At the ed of the maifest a declaratio is ormally icluded statig that the equipmet is iteded to be used, disposed of, or re-exported. Furthermore, it is also declared what origi the equipmet has, ofte referred to i customs-terms preferetial status. A maifest may be structured as a proforma ivoice to further state that the equipmet is ot iteded for commercial purposes, but oly for the ower s professioal use. See below for example. 17

Example of Maifest PROFORMA INVOICE Date: Reaso for export: Humaitaria Assistace Shipper/Ower: (ame of agecy) Logo (optioal) Terms of Delivery: CIF Cosigee: (ame ad cotact details of agecy) Crate o: Gross Weight: Volume: Size: (markig) (use metric) (use metric) (use metric) Descriptio Quatity Weight Volume Value Serial No Total: NO COMMERCIAL VALUE The exporter of the products covered by this documet declares that these products will be used, disposed of, or re-exported i due course. The exporter of the products covered by this documet declares that, except where otherwise clearly idicated, these products are of (ame of coutry or regio, e.g., EC) preferetial origi. Dagerous Goods/Hazardous Materials Packig, markig ad trasport of samples, chemicals, ad toxic materials may be cosidered a safety risk durig air trasport. The Iteratioal Air Trasport Associatio (IATA) aually issues a maual of Dagerous Goods Regulatios specifyig how such items may be trasported by air. It is required by IATA that certificatio through specific traiig courses be coducted before the regulatios ca be applied by trasporters ad shippers of uaccompaied goods. See also IATA at http://www.iata.org/whatwedo/cargo/dagerous_goods/ or cotact a earby cosolidator/ shipper for further iformatio. 18

Aex 5: Model Customs Agreemet MODEL AGREEMENT betwee the Uited Natios ad State/Govermet of cocerig measures to expedite the import, export ad trasit of relief cosigmets ad possessios of relief persoel i the evet of disasters ad emergecies Whereas paragraph 3 of the Aex to Uited Natios Geeral Assembly Resolutio 46/182 uderlies that humaitaria assistace should be provided with the coset of ad i priciple o the basis of a appeal by the affected coutry, ad that the sovereigty, territorial itegrity ad atioal uity of States must be fully respected i accordace with the Charter of the Uited Natios; Whereas paragraph 6 of the said Aex calls upo the States, whose populatios are i eed of humaitaria assistace, to facilitate the work of itergovermetal ad o-govermetal orgaizatios i implemetig this assistace; Whereas paragraph 7 of the said Aex urges the States i proximity to emergecies to participate closely with the affected coutries i iteratioal efforts, with a view to facilitatig, to the extet possible, the trasit of humaitaria assistace; Whereas paragraph 28 of the said Aex istructs the Uited Natios to cotiue to make appropriate arragemets with iterested Govermets ad itergovermetal ad ogovermetal orgaizatios to eable it to have more expeditious access, whe ecessary, to their emergecy relief capacities, icludig food reserves, emergecy stockpiles ad persoel, as well as logistic support; Whereas paragraph 29 of the said Aex further istructs the Uited Natios to develop special emergecy rules ad procedures to eable all orgaizatios to procure quickly emergecy supplies ad equipmet; Whereas paragraph 30 of the said Aex requests disaster-proe coutries to develop special emergecy procedures to expedite the rapid procuremet ad deploymet of equipmet ad relief supplies; Whereas paragraph 4 of Uited Natios Geeral Assembly Resolutio 47/168 calls upo potetial doors to adopt ecessary measures to icrease ad expedite their cotributios, icludig settig aside, o a stad-by basis, fiacial ad other resources that ca be disbursed quickly to the Uited Natios system i respose to the cosolidated appeals of the Secretary Geeral; Whereas paragraph 8 of the said Resolutio requests the Secretary Geeral, after cosultatios with Govermets, to report o ways ad meas to improve further Uited Natios capability i the areas of prevetio ad preparedess i relatio to atural disasters ad other emergecies, i particular emergecies ivolvig food, medicies, shelter ad health care, as provided i Geeral Assembly resolutio 46/182; Whereas the Office for the Coordiatio of Humaitaria Affairs serves as the cetral focal poit i the Uited Natios with Govermets, itergovermetal ad o-govermetal orgaizatios cocerig the Uited Natios emergecy relief operatios; 19

Whereas the Customs Co-operatio Coucil adopted, o 8 Jue 1970, a Recommedatio to expedite the forwardig of relief cosigmets i the evet of disasters; Whereas the Iteratioal Covetio o the simplificatio ad harmoisatio of Customs procedures (Kyoto Covetio), the Customs Covetio o the A.T.A. caret for the temporary admissio of goods (A.T.A. Covetio), the Covetio o Temporary Admissio (Istabul Covetio), the Covetio o Iteratioal Civil Aviatio (Chicago Covetio) ad the Iteratioal Maritime orgaizatio Covetio o Facilitatio of Iteratioal Maritime Traffic recommed simplified procedures ad other facilitatio measures to be applied, iter alia, to the trasborder movemet of relief cosigmets ad possessios of disaster relief persoel; Whereas the State/Govermet of wishes to cotribute to the expeditious delivery of iteratioal humaitaria assistace to the disaster-affected populatio; Now therefore, the Uited Natios represeted by (the Office for the Coordiatio of Humaitaria Affairs or a desigated Uited Natios Agecy) ad the State/Govermet of represeted by hereby agree as follows: 20

For the purpose of this Agreemet the term: 1.1. Disaster meas: ARTICLE 1. Defiitios A serious disruptio of the fuctioig of the society, causig widespread huma, material, or evirometal losses which exceed the ability of affected society to cope usig oly its ow resources. The term covers all disasters irrespective of their cause (i.e. both atural ad mamade). 1.2. Disaster relief persoel meas: Idividuals, groups of idividuals, teams ad costituted uits executig delivery of humaitaria assistace withi the framework of a Uited Natios relief operatio. Examples of disaster relief persoel that ca be ivolved i ay particular disaster are: UN delegates; Experts o missio for the Uited Natios; Emergecy respose persoel to assist refugees ad iterally displaced persos; Iteratioal Search ad Rescue teams; Medical teams; Specialised teams provided by foreig military, civil defece ad civil protectio orgaizatios (MCDA teams); Uited Natios Disaster Assessmet ad Co-ordiatio (UNDAC) team. 1.3. Possessios of disaster relief persoel meas: All equipmet, provisios, supplies, persoal effects ad other goods brought for ad/or by disaster relief persoel i order to perform their duties ad to otherwise support them i livig ad workig i the coutry of the disaster throughout the duratio of their missio. 1.4. Relief cosigmet meas: Goods, such as vehicles ad other meas of trasport, foodstuffs, medicamets, clothig, blakets, tets, prefabricated houses, water purifyig ad water storage items, or other goods of prime ecessity, forwarded as aid to those affected by disaster. 1.5. Uited Natios relief operatio meas: Assistace ad/or itervetio, by the Uited Natios, a Uited Natios Agecy or o its behalf, durig or after disaster to meet the life preservatio ad basic subsistece eeds. It ca be of emergecy or protracted duratio. 1.6. Emergecy meas: A sudde ad usually uforesee evet that calls for immediate measures to miimize its adverse cosequeces. 21

ARTICLE 2. Orgaizatios ivolved i Uited Natios relief operatios Icluded are: - Uited Natios (UN) - UN Agecies - Govermetal (GOV), itergovermetal (IGO) ad o-govermetal (NGO) orgaizatios certified by the UN as boa fide participats withi the framework of a Uited Natios relief operatio - Trasport carriers cotracted by the UN, a UN agecy or a UN certified GOV/IGO/NGO for trasportatio of relief cosigmet(s) ad/or possessios of disaster relief persoel. ARTICLE 3. Facilitatio measures for Uited Natios relief operatios The State/Govermet of agrees to: 3.1. With respect to exports: 3.1.1. Waive ay ecoomic export prohibitios or restrictios, ad ay export duties or taxes, i respect of goods cotaied i relief cosigmets destied for coutries havig suffered disasters ad i possessios of disaster relief persoel; 3.1.2. Accept at exportatio, as a geeral rule, the writte summary declaratios made out by the UN, or its agecies, or orgaizatios ivolved i UN relief operatios as detailed i Article 2 of this Agreemet, of relief cosigmets as evidece of the cotets ad of the iteded use of such cosigmets; 3.1.3. Take such steps as may be ecessary i order that the Customs authorities where the exports are made are i a positio to: a) expeditiously examie, oly whe ecessary for security or arcotics/cotrabad cotrol purposes ad where appropriate by applyig samplig or selective techiques agaist the summary declaratio, the cotets of the relief cosigmets ad possessios of disaster relief persoel, ad certify the results of this examiatio o that declaratio; b) where possible, place such cosigmets uder Customs seals where such actio is likely to avoid delays i the forwardig of the goods at later stages i their jourey; c) permit such cosigmets to be preseted for export clearace at ay approved Customs office ad, i stockpile States, i advace of the eed for actual export; ad d) permit such cosigmets to be placed i a Customs warehouse for subsequet export, for providig humaitaria assistace; 3.2. With respect to trashipmet or trasit: 3.2.1. Allow operators, uder supervisio of the public authorities cocered, to disassemble trashipmet cargo icludig shipmets i cotaiers ad o pallets, so that they may sort ad reassemble shipmets for oward carriage without examiatio, except for 22