- NOTICE - DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OF DIRECTORS COMMITTEE MEETINGS TUESDAY, OCTOBER 31, 2017 Operations Committee: 12:30 p.m. Finance/Audit Committee: 12:40 p.m. Concessions/Commercial Development Committee: 12:50 p.m. AGENDA DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD NOVEMBER 2, 2017 8:30 a.m. MEETING PLACE 2400 AVIATION DRIVE BOARD ROOM DFW AIRPORT HEADQUARTERS BUILDING DFW AIRPORT, TX 75261
THIS MEETING LOCATION IS ACCESSIBLE. REQUESTS FOR ACCOMMODATIONS OR INTERPRETIVE SERVICES MUST BE MADE 48 HOURS PRIOR TO THIS MEETING BY CONTACTING DONNA SCHNELL AT 972-973-5752, FAX 972-973-4651, OR T.D. 1-800-RELAY- TX (1-800-735-2989) FOR INFORMATION OR ASSISTANCE. ADDITIONAL SEATING IS AVAILABLE IN THE MULTI-PURPOSE ROOM 1B1002T ACROSS FROM THE BOARD ROOM. FOR DFW AIRPORT BOARD MEETING INFORMATION OR TO REGISTER TO SPEAK AT A BOARD MEETING, PLEASE EMAIL THE BOARD SECRETARY OR CALL 972 973-5752 BY 5 P.M. THE DAY BEFORE THE MEETING. Consent Agenda all items under this heading are a part of the Consent Agenda and require little or no deliberation by the Board. Approval of the Consent Agenda authorizes the Chief Executive Officer or his designee to implement each item in accordance with staff recommendation. A closed executive session may be held with respect to a posted agenda item if the discussion concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the Board s Legal Counsel. Texas Government Code Section 551.071. 2. Discussion concerning sale or lease of real property, or negotiated contracts for donations to the Board, when such discussions would have a detrimental effect on the negotiating position of the Board. Texas Government Code Section 551.072. 3. Personnel matters involving discussions of the qualifications or performance of identifiable individuals already employed or being considered for employment by the Board. Texas Government Code Section 551.074. 4. The deployment, or specific occasions for implementation, of security personnel or devices. Texas Government Code Section 551.076. - - - - AGENDA A. Invocation Chaplain DD Hayes B. Pledge of Allegiance C. Announcements D. Approve Minutes of the Regular Board Meeting of October 5, 2017 E. Air Service Highlights Milton De La Paz F. Financial Report Chris Poinsatte G. Transforming Travel. DFW Customer Experience Julio Badin November 2, 2017 Board Meeting Agenda Page 2 of 6
OPERATIONS COMMITTEE 1. Approve Minutes of the Operations Committee Meeting of October 3, 2017. Consent Items for Consideration A. Black 2. Approve execution of Contract No. 7006579, for the TASER 60 Program, with Axon Enterprise, Inc., of Scottsdale, Arizona, in an amount not to exceed $325,163.86, for the five year term of the Contract. R. Hodapp 3. Approve execution of Purchase Order No. 274234, for an Airfield Sweeper, with TYMCO, Inc., of Waco, Texas, in the amount of $243,885.00. R. Horton 4. Approve Interlocal Agreements with University of Massachusetts System entities, to include all affiliated universities, colleges and its other entities, for cooperative research services and agreements. 5. Approve execution of Contract No. 7006548, for Fuel Storage System Repairs, with D & H United Fueling Solutions, Inc., of Grand Prairie, Texas, in an amount not to exceed $54,781.19, for the initial one year term of the Contract, with four one-year renewal options. N. Smith 6. Approve execution of a Change Order to increase Contract No. 9500577, Aircraft Hardstand Ramp Expansion, with Austin Bridge & Road, LP, of Irving, TX in the amount of $149,282.34, for a revised amount of $41,154,906.73. Action Items for Consideration J. Benvegnu 7. Approve execution of a Reimbursement Agreement with American Airlines for improvements to the Terminal B hydrant fueling system in an amount not to exceed $3,500,000. R. Hodapp 8. Approve authorization to renew funding for the Agreement with American Airlines for Snow and Ice Removal Services for Terminals B and D and Associated Areas in an amount not to exceed $500,000 for the next year. 9. Approve increase to Amended and Restated Contract No. 7005350, for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania, in an amount not to exceed $1,090,137.00, for a revised Contract amount of $169,245,071.90. 10. Approve execution of Contract No. 7006528, for Terminal Ramp LED Lighting Upgrade, with Environmental Lighting Service, LLC, of Grand Prairie, Texas, in an amount not to exceed $3,516,459.00, for the one hundred and eighty calendar days term of the Contract. 11. Approve increase to Purchase Order No. 271525, for additional Compressed Natural Gas-Powered Shuttle Buses, with Alliance Bus Group, Inc., of Lewisville, Texas, in the amount of $4,420,921.00. November 2, 2017 Board Meeting Agenda Page 3 of 6
R. Horton 12. Approve execution of Contract No. 7006549, for Regulated Waste Disposal Services, with Green Planet, Inc., of Royse City, Texas, in an amount not to exceed $849,520.00, for the initial three year term of the Contract, with options to renew for two additional one year periods. N. Smith 13. Approve execution of Contract No. 7006578, for Program Management Software, with Oracle America, Inc., of Redwood City, California, in an amount not to exceed $706,860.00, for the one year term of the Contract. 14. Approve the rescinding of Resolution No. 2017-10-244 and execution of Contract No. 8500356 for Architectural Design and Design Management Services with Exp U.S. Services, Inc., of Dallas, Texas, in the amount not to exceed $15,000,000.00. Discussion Items N. Smith 15. Construction and Professional Services Contract Increase(s) approved by Authorized Staff. 16. Decrease(s)/increase(s) in Scope of Work approved by Authorized Staff. FINANCE/AUDIT COMMITTEE 17. Approve Minutes of the Finance/Audit Committee Meeting of October 3, 2017. M. Underwood 18. Financial Report. Consent Items for Consideration G. Spoon 19. Approve authorization to exercise options for multi-year Contracts for the second quarter of Fiscal Year 2018. M. Youngs 20. Approve increase Contract 7006187, for Security and Risk Mitigation Services, with Verizon Business Network Services Inc., of Basking Ridge, New Jersey, in an amount not to exceed $250,000.00, for a revised Contract amount of $789,402.28. Action Items for Consideration G. Spoon 21. Approve execution of Contract No. 7006543, for Dasani Bottled Water and other specified beverages, with Coca-Cola Southwest Beverages, of Fort Worth, Texas, in an amount not to exceed $1,091,066.40, for the initial three year term of the Contract, with options to renew for seven additional one-year periods. November 2, 2017 Board Meeting Agenda Page 4 of 6
M. Yip 22. Approve authorization to bind and procure an Insurance Policy for Stop Loss Insurance, with National Union Fire Insurance (a member of AIG) of New York, in the amount of $2,738,721.00 for the policy year effective January 1, 2018. M. Youngs 23. Approve execution of Contract No. 7006520, for Audio Visual Equipment and Installation Services with, E2 Optics, of Addison, Texas in an amount not to exceed $2,093,000.00, for the initial one-year term of the Contract, with options to renew for four additional one-year periods. 24. Approve execution of Contract No. 7006572, for Parking Guidance System Maintenance Services, with Indect USA Corporation, of Carrollton, Texas, in an amount not to exceed $660,000.00, for the initial three-year term of the Contract, with options to renew annually for additional one-year periods. 25. Approve increase to Contract No. 8004874, for Automated Passport Control and Fire Training Research Center Software Software Consulting Services, with Precocity, LLC (f/k/a Dedo Interactive, LLC) of Plano, Texas, in an amount not to exceed $750,000.00, for a revised Contract amount $3,098,000.00. 26. Approve increase to Contract 7005923, for Business Process Management Software, Maintenance and Support Services, with Appian Corporation, of Reston, Virginia, in an amount not to exceed $3,418,000.00, for a revised Contract amount of $10,964,732.40. Discussion Items R. Darby 27. a. Department of Audit Services Quarterly Update. T. Lee 27. b. Monthly D/S/M/WBE Expenditure Report. G. Spoon 28. Purchase Orders/Contracts and Professional Service Contract approved by Authorized Staff. J. Benvegnu 29. Permits and Agreements. CONCESSIONS/COMMERCIAL DEVELOPMENT COMMITTEE 30. Approve Minutes of the Concessions/Commercial Development Meeting of October 3, 2017. Consent Items for Consideration J. Badin 31. Approve execution of Contract No. 7006554, for Restaurant Trash Compactors, with Harmony Enterprises of Harmony, Minnesota, in an amount not to exceed $149,324.00 for the initial one-year Contract term with options to renew for four additional one-year periods. November 2, 2017 Board Meeting Agenda Page 5 of 6
Z. Campbell 32. Approve authorization to consent to the assignment to AirStar-LTS Marquis DFW II, LLC of Lease Agreement Numbers 010193 and 010188. Discussion Items J. Terrell 33. Commercial Development Short-Term Licenses. FULL BOARD CLOSED SESSION 34. In accordance with provisions of Section 551.071 of the Texas Government Code, a closed session will be held for the purposes of seeking the Board s attorney s advice with respect to pending or contemplated litigation, a settlement offer, or other matters that are exempt from public disclosure under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas (Article X, Section 9 of the State Bar Rules), to wit: a) INET OPEN SESSION 35. Registered Speakers (items unrelated to agenda items) 36. Next Committee meetings December 5, 2017 Next Regular Board meeting December 7, 2017 November 2, 2017 Board Meeting Agenda Page 6 of 6
AGENDA OPERATIONS COMMITTEE MEETING TUESDAY, OCTOBER 31, 2017 12:30 p.m. OPERATIONS COMMITTEE 1. Approve Minutes of the Operations Committee Meeting of October 3, 2017. Consent Items for Consideration A. Black 2. Approve execution of Contract No. 7006579, for the TASER 60 Program, with Axon Enterprise, Inc., of Scottsdale, Arizona, in an amount not to exceed $325,163.86, for the five year term of the Contract. R. Hodapp 3. Approve execution of Purchase Order No. 274234, for an Airfield Sweeper, with TYMCO, Inc., of Waco, Texas, in the amount of $243,885.00. R. Horton 4. Approve Interlocal Agreements with University of Massachusetts System entities, to include all affiliated universities, colleges and its other entities, for cooperative research services and agreements. 5. Approve execution of Contract No. 7006548, for Fuel Storage System Repairs, with D & H United Fueling Solutions, Inc., of Grand Prairie, Texas, in an amount not to exceed $54,781.19, for the initial one year term of the Contract, with four one-year renewal options. N. Smith 6. Approve execution of a Change Order to increase Contract No. 9500577, Aircraft Hardstand Ramp Expansion, with Austin Bridge & Road, LP, of Irving, TX in the amount of $149,282.34, for a revised amount of $41,154,903.73. Action Items for Consideration J. Benvegnu 7. Approve execution of a Reimbursement Agreement with American Airlines for improvements to the Terminal B hydrant fueling system in an amount not to exceed $3,500,000. R. Hodapp 8. Approve authorization to renew funding for the Agreement with American Airlines for Snow and Ice Removal Services for Terminals B and D and Associated Areas in an amount not to exceed $500,000 for the next year. 9. Approve increase to Amended and Restated Contract No. 7005350, for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania, in an amount not to exceed $1,090,137.00, for a revised Contract amount of $169,245,071.90. Operations Committee Meeting Agenda October 31, 2017 Page 1 of 2
10. Approve execution of Contract No. 7006528, for Terminal Ramp LED Lighting Upgrade, with Environmental Lighting Service, LLC, of Grand Prairie, Texas, in an amount not to exceed $3,516,459.00, for the one hundred and eighty calendar days term of the Contract. 11. Approve increase to Purchase Order No. 271525, for additional Compressed Natural Gas-Powered Shuttle Buses, with Alliance Bus Group, Inc., of Lewisville, Texas, in the amount of $4,420,921.00. R. Horton 12. Approve execution of Contract No. 7006549, for Regulated Waste Disposal Services, with Green Planet, Inc., of Royse City, Texas, in an amount not to exceed $849,520.00, for the initial three year term of the Contract, with options to renew for two additional one year periods. N. Smith 13. Approve execution of Contract No. 7006578, for Program Management Software, with Oracle America, Inc., of Redwood City, California, in an amount not to exceed $706,860.00, for the one year term of the Contract. 14. Approve the rescinding of Resolution No. 2017-10-244 and execution of Contract No. 8500356 for Architectural Design and Design Management Services with Exp U.S. Services, Inc., of Dallas, Texas, in the amount not to exceed $15,000,000.00. Discussion Items N. Smith 15. Construction and Professional Services Contract Increase(s) approved by Authorized Staff. 16. Decrease(s)/increase(s) in Scope of Work approved by Authorized Staff. Operations Committee Meeting Agenda October 31, 2017 Page 2 of 2
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject TASER 60 Program Resolution # Action That the Chief Executive Officer or designee be authorized to execute Contract No. 7006579, for the TASER 60 Program, with Axon Enterprise, Inc., of Scottsdale, Arizona, in an amount not to exceed $325,163.86, for the five year term of the Contract. Description Award a Contract for the purchase of the TASER 60 program for the Airport's Department of Public Safety (DPS). Justification The selected TASER 60 program includes 150 TASERS TM, warranty, and all other necessary accessories and equipment. DPS has 45 existing TASERS that will expire in 2018. This Contract supports the replacement of current inventory as well as providing additional TASERS to match the growth rate of the department. Expiring Tasers will be declared obsolete property. Once approved the expired Tasers will be returned to Axon for destruction. D/S/M/WBE Information N/A - Not subject to the goal per the Board's SBE Policy due to the nature of the procurement (Government Code Exemption). Schedule/Term Start Term: November 2017 Contract Term: Five Years Contract # Agreement # Purchase Order # Action Amount Revised Amount 7006579 NTE $325,163.86 $0 For Information contact Alan Black 3-3500 Cathy Halliburton 3-5776 Fund Project # External Funding Source Amount 0102 $325,163.86
Resolution # Additional Information This Contract is exempt from competitive bidding, in accordance with Local Government Code 252, as it is available from only one source. Axon Enterprise, Inc. is the only authorized distributor of TASERS. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute Contract No. 7006579, for the TASER 60 Program, with Axon Enterprise, Inc., of Scottsdale, Arizona, in an amount not to exceed $325,163.86, for the five year term of the Contract. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 2:23 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 10:21 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:15 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Public Safety Oct 18, 2017 9:25 am Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Airfield Sweeper Resolution # Action That the Chief Executive Officer or designee be authorized to execute Purchase Order No. 274234, for an Airfield Sweeper, with TYMCO, Inc., of Waco, Texas, in the amount of $243,885.00. Description Purchase an Airfield Sweeper for the Airport's Energy, Transportation and Asset Management Department. Justification This Sweeper will be used to maintain the airfield in compliance with Federal Aviation Administration regulations, routinely sweeping paved surfaces to remove foreign object debris. The Sweeper will be equipped with an air blaster, magnet, and other equipment specifically designed for airfield operations. This Sweeper will augment current airfield sweeping capacity to meet operational requirements. D/S/M/WBE Information N/A - Not subject to the goal per the Board's SBE Policy due to the nature of the procurement (Goods/Finished Products). Schedule/Term Purchase : November 2017 Delivery : April 2018 Contract # Agreement # Purchase Order # Action Amount Revised Amount 274234 $243,885.00 $0 For Information contact Rusty Hodapp 3-3670 Keith White 3-5638 Fund Project # External Funding Source Amount DFW Capital Acct 26595-01 $243,885.00
Resolution # Additional Information This purchase will be made through an Interlocal Agreement with the Houston-Galveston Area Council of Governments (H-GAC), in accordance with Board Resolution No. 97-07-181, dated July 3, 1997. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute Purchase Order No. 274234, for an Airfield Street Sweeper, with TYMCO, Inc., of Waco, Texas, in the amount of $243,885.00. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 4:32 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 10:21 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:15 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Energy & Transportation Mgmt Oct 18, 2017 12:22 pm Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Interlocal Agreement with the University of Massachusetts System Resolution # Action That the Chief Executive Officer or designee be authorized to enter into Interlocal Agreements with University of Massachusetts System entities, to include all affiliated universities, colleges and its other entities, for cooperative research services and agreements. Description Execute interlocal agreements with the University of Massachusetts to allow cooperative research services and agreements. Justification Individual interlocal agreements between the Airport and University of Massachusetts System entities, including all affiliated universities, colleges and other entities will be established on a per project basis to the mutual benefit of both parties. A near-term agreement with the University's Engineering Research Center for Collaborative Adaptive Sensing of the Atmosphere (CASA) which provides unique weather data through its network of radars already deployed in North Central Texas. D/S/M/WBE Information N/A - Not subject to the goal per the Board's SBE Policy due to the nature of the procurement (Interlocal Agreement). Schedule/Term Start : November 2017 Agreement Term: Indefinite, unless terminated by either Party. Other individual agreements will be based on the project requirements. Contract # Agreement # Purchase Order # Action Amount Revised Amount 7006571 $0 $0 For Information contact Robert Horton 3-5563 Ron Duncan 3-5613 Fund Project # External Funding Source Amount $0
Resolution # Additional Information Interlocal Agreements among public entities are authorized under Cooperative Purchasing Program Participation (Title 8, Chapter 271, Subchapter F, Section 271.102 and 271.102 V.T.C.A.) and Contracts for Purchases (Title 7, Chapter 791, Subchapter C, Section 791.025, V.T.C.A). BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to enter into Interlocal Agreements with University of Massachusetts System entities, to include all affiliated universities, colleges and its other entities, for cooperative research services and agreements. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 19, 2017 1:48 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 10:21 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:16 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Environmental Affairs Oct 18, 2017 9:45 am Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Fuel Storage System Repairs Resolution # Action That the Chief Executive Officer or designee be authorized to execute Contract No. 7006548, for Fuel Storage System Repairs, with D & H United Fueling Solutions, Inc., of Grand Prairie, Texas, in an amount not to exceed $54,781.19, for the initial one year term of the Contract, with four one-year renewal options. Description Award a Contract for Fuel Storage System Repairs, to be utilized on an as-needed basis, for the Airport's Environmental Affairs Department. Justification This is a replacement for existing Contract that has been in place for five years. DFW Airport operates twenty-eight underground and nine above ground gasoline and diesel storage tanks. Operation of all tanks is subject to 30 Texas Administrative Code (TAC) Chapter 334, Underground and Above Ground Storage Tank regulations. Repairs and maintenance must be completed by a Texas Commission on Environmental Quality (TCEQ) licensed Underground Storage Tank contractor pursuant to State Regulations. This Contract will minimize the risk for potential soil and groundwater contamination leaks through timely maintenance and repairs. D/S/M/WBE Information In accordance with the Board's SBE Program, no SBE goal was set for this Contract due to the limited availability of SBE firms that perform this service. Schedule/Term Start : November 2017 Contact Term: One year, with four one-year renewal options Contract # Agreement # Purchase Order # Action Amount Revised Amount 7006548 NTE $54,781.19 $0 For Information contact Robert Horton 3-5563 Timothy Schmidt 3-4627 Fund Project # External Funding Source Amount 0102 $54,781.19
Resolution # Additional Information Three (3) bids, one (1) from an SBE firm, was received on or before the due date of September 7, 2017. Bidders Bid Amount D & H United Fueling Solutions, Inc. $54,781.19 Grand Prairie, Texas Unified Services of Texas, Inc. N1 $113,351.42 Southlake, Texas Petroleum Solutions, Inc. Non-Responsive Grand Prairie, Texas Note: 1. SBE-Certified with D/FW Minority Supplier Development Council, North Central Texas Regional Certification Agency Petroleum Solutions, Inc., of Grand Prairie, Texas was deemed non-responsive as unit pricing was not provided, thus making the bid submission incomplete. Unified Services of Texas, Inc., of Southlake, Texas, held the previous Contract and submitted a bid, but the Contract was awarded to D&H United Fueling Solutions, Inc., of Grand Prairie, Texas, as they were the lowest responsive, responsible Bidder. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute Contract No. 7006548, for Fuel Storage System Repairs, with D & H United Fueling Solutions, Inc., of Grand Prairie, Texas, in an amount not to exceed $54,781.19, for the initial one year term of the Contract, with four one-year renewal options. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 4:37 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 10:27 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:16 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Environmental Affairs Oct 18, 2017 9:46 am Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Aircraft Hardstand Ramp Expansion Resolution # Action That the Chief Executive Officer or designee be authorized to execute a Change Order to increase Contract No. 9500577, Aircraft Hardstand Ramp Expansion, with Austin Bridge & Road, LP, of Irving, TX in the amount of $149,282.34, for a revised amount of $41,154,906.73. Description This action provides for a change order to the Aircraft Hardstand Ramp Expansion project. The change order adds cathodic protection to Polyvinyl Chloride (PVC) waterlines with ductile iron fittings. Justification Section 332.1 of the DFW Design Criteria Manual requires cathodic protection for cast iron fittings used in PVC waterlines. Cathodic protection is a method used to protect buried ferrous pipes and fittings from corrosion resulting in increased lifespan. D/S/M/WBE Information In accordance with the Board's DBE Program, the DBE goal for this contract is 22%. Austin Bridge & Road, LP has committed to achieving 22% DBE participation on this contract, and is currently achieving 32.6%. Schedule/Term The current contract term is not affected by this action. Contract # Agreement # Purchase Order # Action Amount Revised Amount 9500577 $149,282.34 $41,154,906.73 For Information contact Nate Smith 31891 Fund Project # External Funding Source Amount Joint Capital Acct 26502-01 $149,282.34
Resolution # Additional Information BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute a Change Order to increase Contract No. 9500577, Aircraft Hardstand Ramp Expansion, with Austin Bridge & Road, LP, of Irving, TX in the amount of $149,282.34, for a revised amount of $41,154,906.73. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 20, 2017 9:51 am Underwood, Max Vice President Finance Finance Oct 20, 2017 10:21 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 20, 2017 1:27 pm SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Oct 18, 2017 5:02 pm Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Reimbursement Agreement with American Airlines - Terminal B Hydrant Fueling Improvements Resolution # Action That the Chief Executive Officer or designee be authorized to approve and execute a Reimbursement Agreement with American Airlines for improvements to the Terminal B hydrant fueling system in an amount not to exceed $3,500,000. Description As Terminal B has been transformed in the last several years from a mainline to a regional jet facility, the fuel pits serving aircraft are no longer usable on 14 gates at the terminal, resulting in a fuel trucking operation. This project will install fuel pits at 14 gates at the terminal, and will reconfigure the hydrant fuel system in the impacted areas. Upon approval by the Board, and after execution of a reimbursement agreement between American and the Board, DFW will agree to reimburse American the actual costs incurred for this project in an amount not to exceed $3.5M. American will be contractually committed to closely coordinate construction activities with DFW, including the Environmental Affairs and Design Code and Construction departments. Justification Because of the lack of fuel pits at multiple Terminal B gates, Envoy must truck fuel to the aircraft, a more costly and more complex operation than using the hydrant system. DFW is willing to allow American to perform this work, as the phasing of this project is highly dependent upon coordination of American's flight operations. D/S/M/WBE Information N/A - Not subject to a goal per the Board's SBE Policy due to the nature of the procurement (Reimbursements). American however did establish a 22% D/M/WBE goal for the project. The successful bidder, Unified Services of Texas, Inc. committed to achieving 36% D/M/WBE participation. Schedule/Term N/A Contract # Agreement # Purchase Order # Action Amount Revised Amount $3,500,000.00 $0 For Information contact Jeff Benvegnu 3-4640 Fund Project # External Funding Source Amount Joint Capital Account 26671-01 $3,500,000.00
Resolution # Additional Information American will be solely responsible for the project and all work will be completed at American's sole risk. Board will have the right to inspect, monitor, and observe American's performance of the work to ensure compliance with obligations under the agreement. All improvements to the Terminal B hydrant system will become the property of the Board. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to approve and execute a Reimbursement Agreement with American Airlines for improvements to the Terminal B hydrant fueling system in an amount not to exceed $3,500,000. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 19, 2017 4:46 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 4:19 pm Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:16 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Oct 18, 2017 11:03 am Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Agreement with American Airlines for Snow and Ice Removal Services Resolution # Action That the Chief Executive Officer or designee be authorized to renew funding for the Agreement with American Airlines for Snow and Ice Removal Services for Terminals B and D and Associated Areas in an amount not to exceed $500,000 for the next year. Description The Board approved an Agreement in 2011 with American Airlines to provide the necessary labor and services to adequately clear and maintain terminal ramp areas to be reasonably free of snow and ice in order to maintain aircraft operations at the Airport during winter weather events for Terminals B and D and associated areas. The Board agreed to reimburse American for the services performed based on the actual and reasonable cost of services. The Board has budgeted $500,000 for this expense. Actual expenses paid in FY 2017 were $340,475.97. Justification American is responsible for snow and ice removal on the ramps at Terminals A and C so they have resources available to accommodate this additional work efficiently and economically. Additional funding allocation is necessary to continue with the terms of the Agreement for FY 2018. The Board and American will coordinate all services and activities to be provided by American and its agents. American and its agents will be responsible for and liable for any damage incurred in providing these services and will hold the Board harmless for such activities. D/S/M/WBE Information N/A - Not subject to the goal per the Board's SBE Policy due to the nature of the procurement (Government Code Exemption). Schedule/Term Contract Term: One Year Contract # Agreement # Purchase Order # Action Amount Revised Amount $500,000.00 For Information contact Rusty Hodapp 3-3670 Fund Project # External Funding Source Amount 0102 $500,000.00
Resolution # Additional Information This Agreement is exempt from competitive bidding, in accordance with Local Government Code 252.022, as is necessary to protect the public health or safety of enplaned passengers and aircraft during inclement winter weather events at the Airport. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to renew funding for the Agreement with American Airlines for Snow and Ice Removal Services for Terminals B and D and Associated Areas in an amount not to exceed $500,000 for the next year. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 5:35 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 10:27 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:17 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Energy & Transportation Mgmt Oct 18, 2017 12:22 pm Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Skylink Operations and Maintenance Resolution # Action That the Chief Executive Officer or designee be authorized to increase Amended and Restated Contract No. 7005350, for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania, in an amount not to exceed $1,090,137.00, for a revised Contract amount of $169,245,071.90. Description Increase the Amended and Restated Contract for Skylink Operations and Maintenance to adjust the lump sum price for the seventh year of maintenance, rehabilitation and replacement, for the Airport's Energy, Transportation and Asset Management Department. Justification In accordance with the Contract, the annual lump sum price for each year of Skylink operations will be adjusted for inflation at the beginning of each Contract year. Prices for labor, parts and materials are adjusted to specified Consumer Price Index (CPI) and Producer Price Indices (PPI) for the DFW metropolitan area, as published by the U.S. Bureau of Labor Statistics. Prices for parts and materials only for the Rehabilitation and Replacement Plan will be adjusted to specified Producer Price indices for the DFW metropolitan area, as stated above. Escalation of prices at the beginning of each Contract Year benefits the Airport by eliminating inflation risk. Without escalation provisions, proposal prices would have had to forecast ten years in the future at the time of the offer. This Contract provides for the maintenance and repair of the entire Skylink System, including all operating system equipment and fixed facilities incidental to the operation. This Contract also provides programmed rehabilitation of equipment and systems, including major vehicle subsystems, wayside equipment (station doors, door locks and other components, and the close-circuit television system) central control systems, and train to wayside communications system. D/S/M/WBE Information In accordance with the Board's historical M/WBE Program, the M/WBE goal for this Contract is 20%. Bombardier Transportation (Holdings) USA, Inc. committed to achieving 20.12 M/WBE participation and is currently achieving 21.8%. The M/WBE subcontracting commitment is applicable to the increase amount. Schedule/Term The current Contract completion date of May 17, 2021, is not affected by this action. Contract # Agreement # Purchase Order # Action Amount Revised Amount 7005350 NTE $1,090,137.00 $169,245,071.90 For Information contact Rusty Hodapp 3-3670 Robert Ramert 3-5677 Fund Project # External Funding Source Amount 0102 $1,090,137.00
Resolution # Additional Information On April 7, 2011, by Resolution No. 2011-04-089, the Board awarded Contract No. 7005350, for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania. On June 29, 2017, by Resolution No. 2017-07-138, the Board awarded an Amended and Restated Contract No. 7005350, for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to increase Amended and Restated Contract No. 7005350, for Skylink Operations and Maintenance, with Bombardier Transportation (Holdings) USA, Inc., of Pittsburgh, Pennsylvania, in an amount not to exceed $1,090,137.00, for a revised Contract amount of $169,245,071.90. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 5:38 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 10:28 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:18 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Energy & Transportation Mgmt Oct 18, 2017 12:23 pm Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Terminal Ramp LED Lighting Upgrade Resolution # Action That the Chief Executive Officer or designee be authorized to execute Contract No. 7006528, for Terminal Ramp LED Lighting Upgrade, with Environmental Lighting Service, LLC, of Grand Prairie, Texas, in an amount not to exceed $3,516,459.00, for the one hundred and eighty calendar days term of the Contract. Description Award Contract No. 7006528, for Terminal Ramp LED Lighting Upgrade for the Energy, Transportation and Asset Management Department. Justification This Contract will replace 248 high pressure sodium ramp lighting assemblies with LED lighting in the Central Terminal Area, including Terminals A, B, C, D, E, E Satellite, the east hard stands and Corporate Aviation to improve energy efficiency and operational performance. The new fixtures will improve ramp visibility, be more structurally durable, and have over six times the life expectancy of the existing lighting fixtures. The new fixtures will reduce ramp lighting system energy consumption by approximately 2.4 million kilowatt-hours (kwh) per year (61% improvement) and lower DFW's carbon footprint by an estimated 1,184 metric tons of carbon dioxide equivalent emissions annually. The Board anticipates receiving an FAA Energy Efficiency program grant in the amount of $2,637,344 (75%) for this project. D/S/M/WBE Information In accordance with the Board's DBE Program, the DBE goal for this contract is 30%. Environmental Lighting Service, LLC has committed to achieving 46.67% DBE participation utilizing Triton Supply, Inc. (WF-C: 46.67%). Schedule/Term Start : December 1, 2017 Contract Term: One-hundred eighty days Contract # Agreement # Purchase Order # Action Amount Revised Amount 7006528 NTE $3,516,459.00 $0 For Information contact Rusty Hodapp 3-3670 Robert Ramert 3-5677 Fund Project # External Funding Source Amount DFW Capital Account 26651-01 $3,516,459.00
Resolution # Additional Information Four (4) bids, none from SBE firm, were received and opened on July 12, 2017. Bidders Environmental Lighting Service, LLC Grand Prairie, Texas M.C. Dean, Inc. Addison, Texas Telecom Electrical Supply, Co. Plano, Texas CVAL Innovations, LLC DFW, Airport, Texas Bid Amount $3,516,459.00 $4,478,000.00 $4,750,000.00 $4,938,191.00 Environmental Lighting Services, LLC, of Grand Prairie, Texas, is the lowest responsive, responsible Bidder. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute Contract No. 7006528, for Terminal Ramp LED Lighting Upgrade, with Environmental Lighting Service, LLC, of Grand Prairie, Texas, in an amount not to exceed $3,516,459.00, for the one hundred and eighty calendar days term of the Contract. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 5:40 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 11:22 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:18 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Energy & Transportation Mgmt Oct 18, 2017 12:23 pm Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Replacement Shuttle Buses Resolution # Action That the Chief Executive Officer or designee be authorized to increase Purchase Order No. 271525, for additional Compressed Natural Gas-Powered Shuttle Buses, with Alliance Bus Group, Inc., of Lewisville, Texas, in the amount of $4,420,921.00. Description Purchase nine Compressed Natural Gas-Powered Rental Car Center (RCC) Low Floor Buses. The option to purchase additional shuttle buses was included in Request for Bid No. 271515, which was approved by the Board on May 5, 2016, by Resolution No. 2016-05-108. This action also includes a unit price correction for twenty-eight Compressed Natural Gas-Powered (RCC) Low Floor Buses, which was approved by the Board on January 5, 2017, by Resolution No. 2017-01-004. Three (3) PFIC RAC funding sources associated with this RAC bus purchase as follows: FY17 RAC bus replacement, FY17 Option for additional bus replacements, and FY18 RAC bus replacement. Justification These buses will provide continuous transportation for customers from the Rental Car Center to the Terminals, with return service. These vehicles will support two of the Airport's Goals and Initiatives improved air quality through lower emissions and outstanding customer service. Vehicles selected for replacement have met the criteria established in the Airport's Fleet Vehicle Policy and Procedures (accumulated mileage, condition, life cycle costs, etc.) and are assessed for replacement by the Vehicle Maintenance Shops. Replaced vehicles will be declared surplus and sold at public auction. D/S/M/WBE Information N/A - Not subject to the goal per the Board's SBE Policy due to the nature of the procurement (Goods/Finished Products). Schedule/Term Purchase : November 2017 Delivery : November 2018 Contract # Agreement # Purchase Order # Action Amount Revised Amount 271525 $4,420,921.00 $30,484,378.00 For Information contact Rusty Hodapp 3-3670 Keith White 3-5638 Fund Project # External Funding Source Amount PFIC 26601-02 $3,210,067.00 PFIC 26660-01 $917,162.00 PFIC 26601-01 $293,692.00
Resolution # Additional Information On May 5, 2016, by Resolution No. 2016-05-108, the Board awarded Purchase Order No. 271525, for Compressed Natural Gas-Powered Shuttle Buses, to Alliance Bus Group, Inc., of Lewisville, Texas. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to increase Purchase Order No. 271525, for additional Compressed Natural Gas-Powered Shuttle Buses, with Alliance Bus Group, Inc., of Lewisville, Texas, in the amount of $4,420,921.00. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 5:43 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 4:19 pm Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:19 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Energy & Transportation Mgmt Oct 18, 2017 12:23 pm Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Regulated Waste Disposal Services Resolution # Action That the Chief Executive Officer or designee be authorized to execute Contract No. 7006549, for Regulated Waste Disposal Services, with Green Planet, Inc., of Royse City, Texas, in an amount not to exceed $849,520.00, for the initial three year term of the Contract, with options to renew for two additional one year periods. Description Award a Contract for Regulated Waste Disposal Services, to be utilized in an as-needed basis for the Airport's Environmental Affairs Department. Justification This is a replacement for an existing Contract which has been in place for five years. DFW Airport is considered a small quantity generator of hazardous waste and must comply with regulatory standards related to the management and proper disposal of hazardous and industrial waste, in compliance with Title 40 of the Code of Federal Regulations (CFR), Parts 260,261 and 262; and Title 30 of the Texas Administrative Code (TAC), Chapter 335. This Contract will provide for disposal of hazardous and non-hazardous wastes in accordance with application of law enforced by the Environmental Protection Agency, Texas Commission on Environmental Quality, Texas Department of Transportation, Texas Railroad Commission, Occupational Safety and Health Administration, and other national, state and local governmental agencies. D/S/M/WBE Information In accordance with the Board's SBE Program, no SBE goal was set for this Contract due to the limited availability of SBE firms that perform this service. Green Planet, Inc. is a certified Small Business Enterprise (WF-C); therefore will be counted towards the Board's overall SBE Program goals. Schedule/Term Start : November 2017 Contract Term: Three years, with two one-year renewal options Contract # Agreement # Purchase Order # Action Amount Revised Amount 7006549 NTE $849,520.00 $0 For Information contact Robert Horton 3-5563 Timothy Schmidt 3-4627 Fund Project # External Funding Source Amount 0102 $849,520.00
Resolution # Justification Continued Waste streams generated at DFW Airport include hazardous waste oils, contaminated gasoline, degreasing solutions, hydraulic fluids, paint, sludge, fluorescent lamps and other hazardous and non-hazardous waste materials. The Airport's Environmental Affairs Department classifies the waste, according to federal and state regulations, prior to arranging for transport to an approved and regulated disposal facility. Disposal options include recycling, reclaiming, fuels blending, refining or incineration. Wastes that require land disposal will be transported and disposed of consistent with applicable law. Additional Information One (1) bid, from an SBE firm, was received on or before the due date of September 7, 2017. Green Planet, Inc., of Royse City, Texas, is the lowest, responsive, responsible Bidder. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute Contract No. 7006549, for Regulated Waste Disposal Services, with Green Planet, Inc., of Royse City, Texas, in an amount not to exceed $849,520.00, for the initial three year term of the Contract, with options to renew for two additional one year periods. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 18, 2017 5:45 pm Underwood, Max Vice President Finance Finance Oct 19, 2017 11:25 am Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 9:20 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Environmental Affairs Oct 18, 2017 9:46 am Chief Executive Officer Pending
DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD OFFICIAL BOARD ACTION/RESOLUTION 11/02/2017 Committee Operations Subject Program Management Software Resolution # Action That the Chief Executive Officer or designee be authorized to execute Contract No. 7006578, for Program Management Software, with Oracle America, Inc., of Redwood City, California, in an amount not to exceed $706,860.00, for the one year term of the Contract. Description Award a Contract for the continuation of Program Management Software for the management of projects and information tracking for the Airport's Design, Code and Construction Department (DCC). Justification This contract will enable renewal of licenses for program management software used for managing DCC projects and programs. This license renewal will allow for (but not limited to): Program management for the duration of the Terminal Renewal and Improvement Program (TRIP) Capital Project Management for DCC Tenant Project Management for Concessions This program management software provides continuation of: More efficient management of projects programs Maximized opportunities for process improvements/best practices Greater fiscal efficiency This is a replacement of an existing contract which has been in place for one year. D/S/M/WBE Information N/A - Not subject to the goal per the Board's SBE Policy due to the nature of the procurement (Sole Source). Schedule/Term Start : January 1, 2018 Contract Term: One year Contract # Agreement # Purchase Order # Action Amount Revised Amount 7006578 NTE $706,860.00 $0 For Information contact Nate Smith 3-1891 Robert Ramert 3-5677 Fund Project # External Funding Source Amount Various $706,860.00
Resolution # Additional Information The services of this Contract are exempt from competitive bidding, in accordance with Local Government Code 252.022, as it is available from only one source. BE IT RESOLVED BY THE DALLAS FORT WORTH INTERNATIONAL AIRPORT BOARD Additional Attachments: N That the Chief Executive Officer or designee be authorized to execute Contract No. 7006578, for Program Management Software, with Oracle America, Inc., of Redwood City, California, in an amount not to exceed $706,860.00, for the one year term of the Contract. Approved as to Form by Approved as to Funding by Approved as to M/WBE by Rodriguez, Elaine Legal Counsel Oct 19, 2017 10:15 am Underwood, Max Vice President Finance Finance Oct 19, 2017 1:20 pm Burks Lee, Tamela Vice President Business Diversity and Development Business Diversity and Development Oct 19, 2017 10:34 am SIGNATURE REQUIRED FOR APPROVAL Approved by Department Head Oct 18, 2017 4:56 pm Chief Executive Officer Pending