Board of Directors Meeting Minutes Corporate Boardroom, D-wing, Room 1301 10 Trench Street, Richmond Hill, Ontario Members Senior Leadership Team Guest Resource Regrets Mr. John Mills, Mr. Ray Archer, Mr. Gary D Andrea, Ms. Mary Duncan, Mr. Shafiq Ebrahim, Mr. Louis Greenbaum, Ms. Marion Kirsh, Mr. Len Koroneos, Ms. Susan Kwolek, Ms. Heather Martin, Ms. Dina Palozzi, Dr. Carol Redstone, Mr. Altaf Stationwala, Dr. Thomas Sull Ms. Melina Cormier, Ms. Stav D Andrea, Ms. Ingrid Perry, Mr. David Stolte, Mr. Richard Tam, Ms. Terry Villella Ms. Denyse Pinto, Administrative Resident Ms. Sophie Stratos Mr. Glenn Beaumont, Mr. Mark Falbo, Mr. Anthony Ianni, Dr. Steven Jackson, Ms. Sheila Neuburger, 1.0 Call to Order and Approval of Agenda The Chair of the Board called the meeting to order at 6:00 p.m. and confirmed quorum. MOVED by Ms. Marion Kirsh and seconded by Mr. Gary D Andrea that the agenda for the meeting be approved, as presented. 2.0 Declaration of Conflict of Interest All those in attendance were reminded of their responsibilities with respect to Conflict of Interest. There were no conflicts declared by the membership. 3.0 Approval of the Consent Agenda MOVED by Ms. Dina Palozzi and seconded by Ms. Heather Martin that the consent agenda be approved, as presented. Board of Directors Meeting Minutes Page 1 of 5
4.0 Chair s Remarks The Chair welcomed Ms. Palma Casciato-Hulbig, a recent Keep It Up Kudos Award Winner. Palma has been a Mackenzie Health Team Member since 2011 as a Nurse Educator in the Emergency Department. Ms. Casciato-Hulbig was nominated for a Keep It Up Kudos Award by a patient from the Emergency department who suffers from a chronic and complex disease and appreciated the competency and empathy Palma exhibited while treating her. Palma has been acknowledged for her commitment to patient care and the quality of service she provided this patient, who was sensitive to pain and required frequent treatments. The Kudos Awards program recognizes and celebrates individuals and teams at Mackenzie Health who go above and beyond to support our organizational strategy and ensure quality in patient care and safety. The Chair thanked Palma for her hard work and dedication as it is a source of inspiration for staff at Mackenzie Health. Palma was sincerely thanked for her efforts in helping to create a World Class Health Experience for the patients and their families. On behalf of the Board of Directors, the Chair congratulated Palma on receiving a Kudos Award in recognition of her excellent quality of care and service. The Chair highlighted activities since the last Board meeting: On May 3rd, Altaf Stationwala, Richard Tam and David Stolte were pleased to host Providence Healthcare Vancouver and Deloitte, for a tour of the Innovation Unit and Data Centre, and a meeting regarding the Mackenzie Vaughan Hospital Project and the Mackenzie Innovation Institute. The Chair thanked all who supported the 11th Annual Richview Manor Strides for Stroke on May 7th, he was pleased to report that it was another record breaking success with over $240,000 raised this year. Congratulations went to the foundation and organizing committee for achieving this milestone! Mackenzie Health celebrated National Nursing Week, May 9th to 13th, with a full agenda of events and activities designed to celebrate, educate and express our sincere appreciation for the unique contributions of both the nursing profession and individual nurses. Tony Ianni and the Chair were pleased to participate in an inter-professional educational opportunity, and the Bursary Awards Ceremony. The Chair took the opportunity to recognize and thank the Chief Nursing Executive, Susan Kwolek, for her ongoing contribution and commitment to the nursing profession. On May 18th, Altaf Stationwala attended the Patrick Brown, PC Toronto Leader's Dinner, as a guest of the Ontario Hospital Association. On May 19th, Altaf Stationwala and Melina Cormier met with the New Executive Director of the Richmond Hill Chamber of Commerce and provided a tour of the Board of Directors Meeting Minutes Page 2 of 5
innovation unit. He has offered to support Mackenzie Health in any way he can and looks forward to a fall CEO s breakfast with chamber members scheduled for October. On May 24th, Altaf Stationwala and Susan Kwolek met with Leslee Thompson, CEO of Accreditation Canada, to provide opportunities to improve the accreditation process. Marion Kirsh was recognized for presenting with Deloitte at the Governance Centre of Excellence s Conference for Board Finance Committee Members on Establishing Board Finance Accountability: Audit Committee Best Practices. The elected directors were thanked for meeting with Tony Ianni and the Chair this past month as part of the one-on-one annual evaluation process. Key themes coming out of these meetings will be shared with the Board at the June 25th Board Retreat. In appreciation of all of the hard work and dedication of our teams, all staff, physicians and volunteers are invited to the Mackenzie Health Annual Staff, Physician and Volunteer Recognition BBQ on June 1st from 11:00 a.m. to 1:30 p.m. on the A-Wing patio. With respect to upcoming Board activities for the month of June, there will be a wrap up Board Meeting addressing decision items only on Tuesday, June 21st beginning at 4:00pm. Following this, will be the Annual Meeting, and subsequently move into a brief Board meeting again to formally appoint the officers of the Board. All of these meetings are expected to wrap up by 5:30pm. The Special Board Meeting and Annual Board Recognition Dinner are scheduled for July 12th. On Saturday, June 25th, will be the Board Retreat at Richview Manor. The Governance Committee is working on the agenda. The Board was reminded to complete the survey sent last week. Finally, the Chair thanked the Board Members for their patience during the migration of the Board Portal to SharePoint. 5.0 Physician Engagement/Department Profile 5.1 Department of Medical Imaging Dr. Fred Lan, Chief of Medical Imaging, provided a presentation to the Board that included quick facts on the department, current challenges, ER volumes, wait times, top priorities to ensure high quality and safety, peer review rounds and future plans in 2019. 6.0 Committee Reports 6.1 Human Resources Committee Ms. Heather Martin, Chair of the Human Resources Committee, reported on the pre-circulated committee report. Board of Directors Meeting Minutes Page 3 of 5
6.2 Finance and Audit Committee Ms. Marion Kirsh, Chair of the Finance and Audit Committee, referred to the pre-circulated committee report and presented the following resolution items before the Board: 6.2.1 2015/16 Year End Audited Financial Statements MOVED by Ms. Marion Kirsh and seconded by Mr. Shafiq Ebrahim: BE IT RESOLVED that the Board of Directors approves the 2015/16 Year End Audited Financial Statements. 6.2.2 Auditor s Report MOVED by Ms. Marion Kirsh and seconded by Mr. Lou Greenbaum: BE IT RESOLVED that the Board of Directors approves the 2015/16 Auditor s Report. 6.2.3 BPSAA Reporting Directives Attestations MOVED by Ms. Marion Kirsh and seconded by Mr. Ray Archer: BE IT RESOLVED that the Board of Directors grants approval for the Chair and CEO to sign off on the Compliance Report Attestations for the period of April 1, 2015 to March 31, 2016, as presented. 6.2.4 BPSAA Reporting Directives Expense Reporting MOVED by Ms. Marion Kirsh and seconded by Mr. Dina Palozzi: BE IT RESOLVED that the Board of Directors approves the posting of expenses as detailed in the documentation presented that identifies each individual to which this reporting requirement applies and their respective expense claims for the period October 1, 2015 to March 31, 2016. 6.3 Quality, Safety and Risk Committee Mr. Len Koroneos on behalf of Ms. Sheila Neuburger, Chair of the Quality, Safety and Risk Committee, reported on the pre-circulated committee report. Board of Directors Meeting Minutes Page 4 of 5
7.0 Comments/Reports 7.1 Chief Executive Officer 7.1.1 Strategic Plan Extension 2016-2020 MOVED by Ms. Marion Kirsh and seconded by Mr. Dina Palozzi: BE IT RESOLVED that the Board of Directors approves the 2016-2020 Mackenzie Health Strategic Plan Extension. 7.2 Chief of Staff Dr. Thomas Sull on behalf of Dr. Steven Jackson, Chief of Staff, referred to the pre-circulated presentation that was included in the Board Package. 7.3 Chief Nursing Executive 7.3.1 Celebrating Patients: Your Stories Inspire Us Ms. Susan Kwolek, Chief Nursing Executive, introduced the video Celebrating Patients: Your Stories Inspire Us. 7.4 Professional Staff Association 8.0 Other Business 9.0 Adjournment There being no further business, the meeting adjourned at 7.30 p.m. Board of Directors Meeting Minutes Page 5 of 5