MI E-Grants Comprehensive Agreement MALPH Accounting Seminar 2014 Presentation by Kristi Broessel, DCH Jeanette Hensler, DCH September 12, 2014 1
MI E-Grants Comprehensive Agreements URL: http://egrams-mi.com/dch/ FISCAL YEAR 2014 A) Final Amendments B) Financial Status Reports C) Obligation Reports D) Final Reporting E) Local Maintenance of Effort FISCAL YEAR 2015 A) Allocation Changes B) Application Tip C) Application Facesheet D) Application Submission Due Date E) Local Maintenance of Effort F) First Amendment Schedule of Federal Financial Assistance Training and Technical Assistance Projected Timeline for Agreement and Amendment Questions Overview 9/12/14 2
FY 2014 Comprehensive FY 2014 A) Final Amendments Final amendments started to be released on July 18, 2014. 7-16% of the Local Health Departments (LHDs) have signed their Final amendment. 13-29% of the LHDs final amendments are pending LHDs action. 6-13% of the LHDs still are working on Amendment 4 B) Financial Status Report s (FSR) for Fiscal Year 2014 74% were submitted by the due date. 17% were submitted within 30 days of the due date. C) Obligation Reports: Path: Grantee>Reporting>Progress Reports Available on September 13, 2014. Due date for submission to MDCH through the MI E-Grants system is September 23, 2014. Agencies should enter their best estimate of source of state funds for the remaining reporting period. 3
FY 2014 (Cont.) C) Obligation Reports Comprehensive FY 2014 Complete the Estimate Column with the anticipated final Year to Date amount for State funding through September 30, 2014. 4
FY 2014 (Cont.) D) Final Financial Status (FSR) Report Comprehensive FY 2014 November 15, 2014: Due Date for Final Public Health Emergency Preparedness 7/1/14-9/30/14. November 30, 2014: Due Date for Final FSRs for the WIC programs. December 15, 2014: Due Date for Final FSRs for remaining projects. E) Local Maintenance Of Effort (LMOE) Actual LMOE reports for FY 2014 are due March 31, 2015. Actual LMOE reports will be available to complete by going to Grantee>Reporting>Progress Reports and selecting Grant Program CO-2015 Comprehensive Agreement- 2015. This is an attachment report in the Hearing Project. The LMOE form is available in your Documents list for attachment in the MI E- Grants system. 5
FY 2015 Comprehensive FY 2015 A) Original Agreement Parent Funded Allocation Changes - Financial Reporting MDCH Essential Local Public Health Services ELPHS Projects Administration ELPHS General Communicable Disease ELPHS Hearing ELPHS Immunization ELPHS Sexually Transmitted Disease (STD-ELPHS) Vison ELPHS Maternal Child Health MCH Projects Children s Special Health Care Services- MCH Family Planning Adolescents MCH Family Planning Women MCH Immunization Children- MCH Immunization Women MCH Maternal Infant Health Program (MIHP) Women MCH Maternal Infant Health Program (MIHP) Children MCH Child Health MCH Other MCH Children Other MCH Women Other MCH - Varied 6
FY 2015 (Cont.) B) Application Tip: Comprehensive FY 2015 Any funding for ELPHS and MCH will need to be recorded in the projects listed. Copying budgets which included ELPHS or MCH Funding will copy these Source of Funds from the FY 2014 application. To remove this source of funds click on the red X and click on the Save-> button. 7
FY 2015 (Cont.) Comprehensive FY 2015 C) FACESHEET Fiscal Agency Information Please be sure to select the Method of Accounting on the second page of the Facesheet for every project. 8
FY 2015 (Cont.) D) Application Submission Due Date Started releasing project applications on August 28, 2014 Application Submission Due Date: September 17, 2014. The Authorized Official should submit projects on the Grantee>Grant Application>Grant Application Preview screen. Comprehensive FY 2015 E) Local Maintenance of Effort Projected LMOE report will be available to complete as soon as you sign your agreement by going to Grantee>Reporting>Progress Reports. This is an attachment report in the Hearing Project similar to FY 2014. Report due date is November 1, 2014. F) First Amendment Planned Release date for Local Health Departments is October 28, 2014. 9
Federal Financial Assistance Report Schedule of Federal Financial Assistance A) The Federal Financial Assistance Report will be sent through the MI E-Grants system to each Local Health Departments Health Officer and Financial Officer in late October. FY 2014 Actual FY 2015 Projected B) The Adjusted Value of Federally Funded Vaccines report will be sent in late October through the MI E-Grants system. 10
Training and Technical Assistance Training and Technical Assistance A) Frequently Asked Questions : 1) Where can I find training manuals for the system? Path to the URL: http://egrams-mi.com/dch/ On left hand menu bar click on About EGrAMS. Locate the training manual and click on the paperclip icon. A PDF of the training will open in a popup window. 11
Document FY 2013/2014 Due Date FINAL Amendments August 1, 2014 Obligation Reports September 23, 2014 Final Public Health Emergency Preparedness 7/1/14-9/30/14 November 15, 2014 Final WIC Financial Status Report November 30, 2014 FINAL Remaining Financial Status Reports December 15, 2014 Local Maintenance of Effort (LMOE Report) Actual FY 2014 March 31, 2015 FY 2014/2015 Project Applications September 17, 2014 Local Maintenance of Effort (LMOE Report) Projected FY 2015 First Amendment Applications November 1, 2014 Four weeks after receipt of notification. Final Amendment Applications August 1, 2015 Comprehensive Timelines COMPREHENSIVE AGREEMENT PROJECTED TIMELINES 12
Questions Questions? 9/8/2011 13
Technical Support Contracts Technical Support Contacts: Brenda Roys, Grants Section Liaison Phone: (517) 373-1207 Email: RoysB@michigan.gov Jeanette Hensler, Grant Section Manager Phone: (517) 241-8764 Email: HenslerJ1@michigan.gov 14