Geographic Unit Operations Support Committee PDF Free Download

Geographic Unit Operations Support Committee 2014 Conference Call 5 February, 2014 Murty Polavarapu murtyp@ieee.org

Agenda Review of Roster and Introductions Review of Committee Charter Review of 2013 Activities and Status 2014 Goals and Objectives Carryover of incomplete 2013 actions 2014 MGA Strategy Update Planning for Face-to-Face Meeting Monthly Conference Calls

Roster GUOS Committee alias mga-geounit2014@listserv.ieee.org Name Location Position Years Served E.Mail Murty Polavarapu Manassas, VA, USA (R2) Chair 2014; 2010-2011 (Member) murtyp@ieee.org Scott Atkinson San Antonio, TX, USA Past Chair (R5) 2014 (Past Chair); 2012-2013 (Chair); 2010-2011 (Member) s.atkinson@ieee.org Kristi Brooks Thompson, ND, USA (R4) Student Representative 2013-2014; 2012 kristi.brooks@ieee.org (Corresponding Member) Durga Misra Newark, NJ, USA (R1) Technical Chapter Representative 2013-2014 dmisra@njit.edu Michael Pearse Aleksandar Szabo Ali Abedi Pilar Molina Gaudo John Vig York, PA, USA (R2) Affinity Group Representative Zagreb, Croatia (R8) Region Representative Orono, ME, USA (R1) Section Representative Zaragoza, Spain, (R8)Transnational Representative Colts Neck, NJ, USA (R1) Society Representative (TA) 2013-2014 mrpearse@gmail.com 2013-2014 aleksandar.szabo@fer.hr 2014 ali.abedi@maine.edu 2014 pimolina@ieee.org 2014 j.vig@ieee.org Hal Flescher Palm Beach Gardens, FL, USA (R3) Technical Chapter Representative (TA) 2014 h.flescher@ieee.org Cheryl Sinauskas MGA Staff c.sinauskas@ieee.org Cheryl Sinauskas Staff Nichole Farmer Staff Nichole Farmer MGA Staff nichole.farmer@ieee.org

Committee Charter MGA Op Manual Section 4.5 Scope The committee is responsible for design, development, and implementation of the support model for the Geographic Units. It shall also recommend policy for effective operation of the Geographic Units. Functions Oversight of Geographic Unit operations and the support structures, develop parameters to be included in the funding model for supporting the Geographic Units (for MGA FinanceCommittee to use in allocating resources) Monitor and promote Geographic Unit activities related to MGA objectives (Member Engagement, Professional Development, Public Imperatives, etc.) Composition Chair: who shall be Vice Chair Geographic Unit Operations Past Chair Eight (8) representatives from the following perspectives Region (1) Section (1) Society (1) - appointed by the Vice President Technical Activities Technical Chapter (2) one of these individuals shall be appointed by the Vice President Technical Activities Affinity Group (1) Student (1) Transnational (1)

Summary of 2013 Projects Vitality Pilot Annual survey of members Web Pilot Next steps VoLT- Interface with GUOS Dashboard http://www.ieee.org/societies_communities/geo_activities/dashboard.ht ml Newsletter Region Vitality Coordinators plans to work with them Communication methods Frequency Promote involvement

Summary of 2013 Recommendations Five Recommendations presented to MGA Board in November 2013 Four Passed MGA Operational Manual Changes legal wording change. Chapter Finances (Ref 002): Modify the Ops Manual to make it clear that rebate funds derived from chapter activity is intended for the chapter. (submitted at the request of our TAB Representative Richard Cox) Reduce by 10% late report submission (Ref. 012) Modify MGA Ops Manual to read "Funds within the (geo unit), from whatever source derived, are the property of the IEEE". (Ref. 019) Did not pass The MGA Management Academy (Ref. 001) was highly discussed, but ultimately did not receive a favorable vote. One recommendation submitted for Consent Agenda for Feb 2014 Requirement for office candidate to be a member of respective OU (Ref 024)

MGA Strategy 2014 Update (from Nov 2013 MGA Board Meeting) What is our winning aspiration? To be the best in class association for technical professionals in the world How will we win? Geography China India USA Japan Life Cycle Undergrads Grad Students Young Pros. Practitioners Women in Engineering Where will we play? Field of Interest New & Emerging Technologies High Quality Products, Services, and Opportunities for Members Well Trained and Engaged Volunteer Leaders Locally Authentic Experiences for Members Nimble Experimentation What capabilities must be in place? What management systems are required? More discussion expected at MGA Board Retreat 13 Feb, 2014

Discussion of 2014 Actions

Monthly Conference Calls Set time and day for monthly calls Recognize that not everyone can make every call Avoid the monthly Doodling First Wednesday of every month? Time? Skip July or August or both Publish a recurring meeting notice with call information

Face-to-Face Meeting Logistics April 11-13 New Orleans, LA USA Upon final confirmation you will receive the registration link from Meeting Planning Services (MPS). Tentative Agenda: April 11 Friday - Fly in April 12 Saturday - All day meeting, offsite Dinner April 13 Sunday - wrap up and flights could depart late afternoon

Geographic Unit Operations Support Committee 2014 Conference Call 19 March, 2014 Murty Polavarapu murtyp@ieee.org

Agenda Roll Call (Nichole Farmer) Follow-up Items from February 2014 Call New Items since February 2014 Call No conference call in April Face to Face Meeting April 11-13, 2014, New Orleans, LA, USA

Follow-up Items from February 2014 Call Reference 016 from 2013 GUOS Recommendations deemed not ready to go forward to MGA Board. Dashboard access provided to GUOS Committee members (for data for their sections) and link provided. Monthly meeting dates and times established. Face-to-Face Meeting logistics finalized (April 11-13, 2014, New Orleans, LA, USA).

Items since February 2014 Call MGA Board Retreat took place on 13 February 2014 (Los Angeles, CA) Charts follow MGA Board Meeting took place on 15 February 2014 One item from 2013 GUOS Committee Recommendations was approved under consent agenda The MGA Operations Manual is being updated to clarify that a candidate must be a member of the geographic unit to hold office in that geographic unit. New Geo Unit formation report and Geo Unit activity reports attached for information (as of Feb 2014) Request from Region 10 to revise criteria for elevation of Sub-Sections to Sections (details follow) Discussion on line about the perception of IEEE on diversity Something that each of one us can adopt Not a GUOS Committee action

Criteria for Elevation of Subsections to Sections - No subsection elevation requests currently in queue from Region 10 Please review for discussion at Face to Face

Implementing the MGA Strategy Playbook Cecelia Jankowski February 2014

MGA Winning Aspiration To be the best in class association for technical professionals in the world by 1. Delivering an exceptional membership experience (50% or more of members rating as IEEE membership top box or "very satisfied") 2. Expanding IEEE's global membership presence. 3. Developing and supporting a positive professional development experience for volunteers who deliver the IEEE experience. 7 3/25/2014

Where does IEEE Play? Geography Anywhere on earth relevant to the IEEE fields of interest Life Cycle Markets Pre-University Undergrads Graduate Students Young Professionals Academics Researchers Practitioners Tech Path Mgmt Path Women in Engineering Retirees Lines of Operation Membership Careers Networking Discounts Conferences Technology IEEE Societies Future Directions (New and Emerging Technologies) Continuing Education Periodicals Standards Disciplines of Established IEEE Societies

Where MGA Play? Geography Anywhere on earth relevant to the IEEE fields of interest Additional Focus placed on China USA India Japan Life Cycle Markets Pre-University Undergrads Graduate Students Young Professionals Academics Researchers Practitioners Tech Path Management Path Women in Engineering Retirees Lines of Operation Membership Careers Networking Discounts Conferences Technology IEEE Societies Future Directions (New and Emerging Technologies) Continuing Education Periodicals Standards 9 3/25/2014

How We Impact 10 3/25/2014

Member Impact at IEEE Financial: $100-125M/yr (25-32% of Revenues) - $66M in direct Membership dues and Periodical Revenue - $2.6M in direct sales of Member Digital Library - About 40-50% of the attendees of the $138M Conference business* Other value from members Source of leads for IEEE Xplore sales Stewards and evangelists of the IEEE Brand around the world Primary source of our volunteer community 11 3/25/2014 * Range discounted by 20% for conference discounts

423 Events Submitted 250% increase 110 Geo Units held local events 413 Photo Contest submissions Social Media Activity: Facebook - more than 13,000 likes Twitter 1,600 tweets Google+ - more than 800 +1s 109 new higher grade members - 121% Year over Year Increase Save the date: IEEE Day 2014 7 October 2014 Details on IEEE Day, Photo Contest, Event Map: www.ieeeday.org Staff contact: Denise Maestri, d.maestri@ieee.org Thank you for supporting IEEE Day!!

Major Challenge: How to create a Wow Experience? Wow definition(zappos Core Value #1 example): To WOW, you must differentiate yourself, which means doing something a little unconventional and innovative. You must do something that's above and beyond what's expected. And whatever you do must have an emotional impact on the receiver. For IEEE: We need to pick our spots and make each one count!

Expanding Global Outreach International partnerships inspire innovation for those who develop and deliver technology solutions. New Markets Local Programs Product Innovation Global doesn t means doing mean doing what is the needed same thing everywhere. locally, everywhere. 14 3/25/2014

Section Vitality Survey Recommendations 15 Sections should focus on those activities that are most impactful to the member. A vital section should focus on providing its members: Involvement with relevant local industry Professional development and networking within the Section Communications including a current and well maintained Section web page and providing a monthly newsletter Continuing education programs Opportunity to participate in online meetings/webinars Joint events with other sections and professional societies Volunteers should utilize data to prioritize the activities of the section and not their own opinions. 3/25/2014

How will we win? By delivering high quality IEEE branded products and service to meet gaps in member satisfaction By having volunteer and geo units participating with the winning aspiration and associated objectives Through locally authentic strategies and experiences By exploring and implementing innovative and experimental models for member engagement 16 3/25/2014

What is our winning aspiration? To be the best in class association for technical professionals in the world How will we win? Geography China India USA Japan Life Cycle Undergrads Grad Students Young Professionals Practitioners Women in Engineering Where will we play? Lines of Operation Membership Careers Networking Discounts Conferences Technology Future Directions High Quality Products, Services, and Opportunities for Members Well Trained and Engaged Volunteer Leaders Locally Authentic Experiences for Members Nimble Experimentation What capabilities must be in place? What management systems are required?

18 Putting it all Together

2014 MGA Priority Projects Professional Productivity & Collaboration Tools Sections Congress 2014 Careers develop a comprehensive plan to improve career offerings in the IEEE Young Professionals - transition from GOLD 2014 IEEE WIE - International Leadership Conference (ILC) GeoUnit Vitality - Dashboard, VOLT Implementing Regional Geographic Strategies MAWs, Region 1-6 Focus, global growth (China, India, Japan) 19 3/25/2014

Priorities for GUOS Committee in 2014 for discussion at F2F Review the MGA Strategy and define GUOS Focus Areas for implementation Volunteer Training Dashboard Others Revisit the remaining 2013 GUOS Recommendations and pick the ones for implementation Review the Region Vitality Coordinator roles and impact Any others?

Backup

Committee Charter MGA Op Manual Section 4.5 Scope The committee is responsible for design, development, and implementation of the support model for the Geographic Units. It shall also recommend policy for effective operation of the Geographic Units. Functions Oversight of Geographic Unit operations and the support structures, develop parameters to be included in the funding model for supporting the Geographic Units (for MGA Finance Committee to use in allocating resources) Monitor and promote Geographic Unit activities related to MGA objectives (Member Engagement, Professional Development, Public Imperatives, etc.) Composition Chair: who shall be Vice Chair Geographic Unit Operations Past Chair Eight (8) representatives from the following perspectives Region (1) Section (1) Society (1) - appointed by the Vice President Technical Activities Technical Chapter (2) one of these individuals shall be appointed by the Vice President Technical Activities Affinity Group (1) Student (1) Transnational (1)