Octber 2007 CYPS Health and Safety Plicy Children and Yung Peple s Service Health and Safety Plicy Issue N 5 April 2007 Preface This Health and Safety Plicy and Guidance Handbk shuld be studied carefully and all emplyees shuld implement the respnsibilities identified within the plicy. All Managers shuld ensure that the plicy is readily available t all emplyees fr which they hld respnsibility. The Handbk is intended as a wrking dcumented t be used by emplyees t assist in health and safety management, and as such includes a number f prfrmas, mdel risk assessments, checklists and references. In rder t ensure that these essential tls fr health and safety risk management are readily available t all emplyees they can nw be accessed n the CYPS Health and Safety Matters Intranet site. Additinal specific Nrth Yrkshire Cunty Cuncil and Children and Yung Peple s Service guidance and prcedures which are referred t in this handbk, must be read in cnjunctin with this Health and Safety Plicy and Guidance Handbk. This Handbk refers t the Children and Yung Peple s Service (CYPS), and incrprates the plicy, prcedures and guidance f the previusly named Educatin Service, and Children and Families Unit frm Scial Services. The Scial Services Health & Safety Prcedures (blue flder) is nw incrprated within this handbk. In sme cases, terms r guidance may nly relate t specific setting e.g. a schl. If yu require any clarificatin t the relevance f a specific reference t yur wrk place yu must cnsult yur line manager r Health & Safety Risk Manager. As new guidance is prduced updates will be psted n the intranet site and hard cpies distributed t respnsible fficers t be inserted in the handbk.
Octber 2007 CYPS Health and Safety Plicy Sectin 1 Part 1: Part 2: Part 3: Health and Safety Plicy Statement f Intent Organisatin & Respnsibilities Overview Respnsibilities regarding Children and Yung Peple s Service Respnsibilities regarding Schls Executive Members Respnsibilities Main Respnsibilities f the Crprate Directr Children and Yung Peple s Service H & S Champins. Main Respnsibilities f Senir Managers/Service Heads. Main Respnsibilities Service Unit Lead Officers Main Respnsibilities Duties Heads f Dept /Respnsible Officers. Health and Safety C-rdinatrs (Scial Care). Health and Safety Risk Managers Respnsibilities f Schl Gvernrs Respnsibilities f Head Teachers Main Respnsibilities f Emplyees Functin and Rights f Safety Representatives. Arrangements The arrangements sectin f the Health and Safety Plicy cvers specific areas f respnsibility including First Aid Health Surveillance Risk Assessment Hazardus Substances Fire and emergency arrangements Management f cntractrs including asbests and leginella New and expectant mthers Visitrs and the public Directrate and Schl Risk Management Grups Sectin 2: Sectin 3: Guidance, Prfrmas and Checklists Accidents, Incident First Aid & Medical Matters Sectin 4: Risk Assessment
Octber 2007 CYPS Health and Safety Plicy Part 1: Statement f Intent This statement supplements the Cunty Cuncil s Crprate Health and Safety Plicy Statement the aim f which is; t be an rganisatin where everyne can fulfil their ptential free frm wrk related injury r ill health; this includes emplyees, service users, pupils, partners and thers wh may be affected by ur wrk activities. The Crprate Directr f Children and Yung Peple s Service and Leadership Team recgnise and accept the duties and bligatins placed n the emplyer by the Health and Safety at Wrk etc Act 1974 and assciated legislatin. In particular we will ensure the health, safety and welfare f all emplyees and thers affected by ur activities as far as is reasnably practicable. We are cmmitted t placing health and safety as an verriding pririty within the Children and Yung Peple s Service and see health and safety as a key management respnsibility equal t that f any ther management respnsibility. Whilst accepting the minimum standards set by legislatin, it is the Children and Yung Peple s Service cntinuing aim t prmte and maintain a psitive safety culture thrughut it s establishments as well as develp high standards f health and safety management. The Leadership Team believes that achieving these high standards will make a significant psitive cntributin t the verall quality f service. As part f the cmmitment t high standards f health and safety management as well as t meet the requirements f the Management f Health and Safety at Wrk Regulatins 1999, the Children and Yung Peple s Service is prvided with a cmpetent persn s service frm the Cuncil s Health and Safety Risk Management Unit. Nrth Yrkshire Cunty Cuncil as the emplyer accepts that it has verall and final respnsibility fr health and safety. Hwever, the success f the Cuncil Plicy and ur Children and Yung Peple s Service respnsibilities in relatin t it, depend upn all f us taking persnal respnsibility t fulfil the requirements f the Plicy and assciated prcedures. I encurage emplyees t be vigilant in the interests f the health and safety f all emplyees, pupils, service users, the public and thers, and t reprt t management any hazards which they believe are nt effectively cntrlled whether it relates t premises, equipment r systems f wrk. The Leadership Team will mnitr and review the effectiveness f this plicy and arrangements as and when necessary, but at intervals nt exceeding 12 mnths. In fulfilling ur health and safety respnsibilities, emplyees are required t bserve the statement f cmmitment in the Cuncil Equalities Plicy Statement as fllws: NYCC is cmmitted t equality and t making fair and equitable treatment an integral part f everything we d. We make this cmmitment because we want t prvide the best service t ur cmmunity and because we value the cmmitment ur emplyees make t achieving this. Signed Date: Octber 2007 Cynthia Welburn, Directr f the Children and Yung Peple s Service
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Overview As a large and cmplex rganisatin, the Children and Yung Peple s Service has in place a structure that ensures that respnsibilities fr health & safety are clearly defined. The rganisatinal structure nt nly reflects the Cuncil s legal duties as an emplyer under the Health & Safety at Wrk etc. Act 1974 and assciated regulatins, but als the bjective f develping a psitive safety culture thrughut its establishments. The Directr f Children and Yung Peple s Services exercises the Cuncil s functins fr health & safety within the Directrate, schls and ther settings in line with the general Health & Safety Plicy f Nrth Yrkshire Cunty Cuncil. Where necessary this functin is carried ut in cnsultatin with the relevant Executive Members. The Directrate Management Team accepts and is cmmitted t implement this Health & Safety plicy. The Health & Safety Executive (HSE) enfrces health & safety legislatin relating t the activities f Nrth Yrkshire Cunty Cuncil which includes the Children and Yung Peple s Service and all maintained schls and settings. Respnsibilities regarding the CYPS Directrate The emplyer has verall respnsibility fr health & safety under the Health & Safety at Wrk etc. Act 1974, but in additin all emplyees including managers have separate and distinct respnsibilities and duties. The directrate cmprises a number f service units. In additin t the Directr all emplyees including staff, line managers and senir managers/heads f service have specific health and safety respnsibilities which are detailed belw. Respnsibilities regarding Schls The Lcal Authrity, as the emplyer, has verall respnsibility fr health & safety in Cmmunity and Vluntary Cntrlled Schls. In Vluntary Aided and Fundatin Schls, the Gverning Bdy is the emplyer and as such must ensure cmpliance with all requirements f health & safety legislatin. This dcument can be used as infrmatin and guidance fr the Gverning Bdies f such schls where the Lcal Authrity is nt the emplyer as is required. In Private Funded Initiative (PFI) Schls, the prvider is respnsible fr the premises, its maintenance, grunds maintenance, utility services, cleaning and, nrmally catering. Cnsequently, the Prvider has respnsibility fr health & safety fr these services and the staff they emply. Hwever, verall respnsibility fr health & safety in relatin t teaching and day t day peratin f PFI schls is with the schl management, gverning bdy and Lcal Authrity.
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Executive Members Statutry respnsibilities f the emplyer under the Health and Safety etc Act 1974 and all duties impsed by regulatins made under this Act are the respnsibility f the Executive. Executive members shall ensure that all decisins they make are in accrdance with bth statutry prvisins and Nrth Yrkshire Cunty Cuncil plicy and prcedures fr health and safety. Executive members will seek t ensure the fllwing; That the declared statement f health and safety plicy is achieved, s far as is reasnably practicable, fr the health and safety at wrk f all emplyees and thse persns wh are affected by the Children and Yung Peple s Service activities. That health and safety items receive apprpriate attentin and that sufficient resurces are made available t implement necessary measures. That adequate mnitring f the effectiveness f this plicy is carried ut. Main Respnsibilities: Crprate Directr CYPS The Directr f the Children and Yung Peple s Service takes verall respnsibility fr health & safety within the Directrate. In particular the Directr is required t; Ensure that adequate resurces are available t successfully manage health & safety within the Children and Yung Peple s Service. Ensure implementatin f crprate health and safety plicy and prcedures. Ensure the develpment and implementatin f a health & safety actin plan fr cntinuus imprvement in health & safety. Ensure the develpment, implementatin and review f the Children and Yung Peple s Service health & safety plicy including statement f intent, rganisatin and arrangements in line with the risk prfile. Uphld the guiding principles fr health & safety and require the same frm managers, supervisrs and all emplyees within the service. Ensure the develpment, implementatin and review f structures and systems within the Children and Yung Peple s Service t prmte management cntrl, cperatin, cmmunicatin and cmpetence n health & safety matters. Use the appraisal framewrk t measure perfrmance f senir managers against health & safety targets and bjectives. Ensure effective practive and reactive mnitring f health & safety at all management levels.
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Measure and review Children and Yung Peple s Service perfrmance against indicatrs, targets and health & safety actin plans and take actin t imprve standards in areas f lw perfrmance. Advise the Children and Yung Peple s Service Management Team n new regulatins and any prpsed changes t existing regulatins. Seek advice and guidance frm the Nrth Yrkshire Cunty Cuncil s Health & Safety Risk Management Unit. Give directin t the Gverning Bdy and Head teacher at any Cmmunity r Vluntary cntrlled Schl where the health and safety f persns n site r engaged n ff site schl activities, is at risk Ensure implementatin f an Children and Yung Peple s Service health & safety audit prgramme and mnitr prgress in remedial actins CYPS Health and Safety Champin The Health & Safety Champin fr the Children and Yung Peple s Service is a senir manager appinted by the Directr t c-rdinate the health & safety effrt acrss the Service and t lead in health & safety planning, reprting, mnitring and review. Champins are required t meet n a regular basis with the Directr and Health & Safety Risk Manager and t chair the Directrate and Schls Risk Management grups and t ensure health & safety plans and perfrmance are cntinually reviewed. Currently the Children and Yung Peple s Service Champin hlds the psitin f Assistant Directr Main Respnsibilities f Senir Managers /Service Unit Heads Senir Managers and Service Heads are respnsible fr ensuring that the Directrate Health & Safety plicy and guidance is implemented within their areas f respnsibility. In particular they are required t; Mnitr the applicatin f plicies, prcedures and actin plans within their area f respnsibility. Ensure that the requirements f the Health & Safety Wrk etc Act 1974 and ther relevant legislatin are adhered t. Apply and supprt the plicies f Nrth Yrkshire Cunty Cuncil and the Children and Yung Peple s Service s as t ensure a safe & healthy wrkplace fr emplyees and anyne affected by their activities (including pupils/service users). Ensure managers and staff are prvided with sufficient training and resurces t carry ut their respnsibilities.
Octber 2007 CYPS Health and Safety Plicy Ensure that arrangements are in place t intrduce, c-rdinate and mnitr suitable standards f health, safety & welfare within activities under their cntrl. Part 2: Organisatin & Respnsibilities Main Respnsibilities f Service Unit Lead Officers Service Unit Heads assign Service Unit Lead Officers (SULOS) t take a lead rle fr health & safety within their Service Unit. Lead Officers are required t undertake and participate in health & safety management activities n behalf f their Service Unit (SU) and in partnership with their Service Unit Head (SUH) and in particular; Serve as a member f the Children and Yung Peple s Directrate Health & Safety Risk Management (DH&S/RM) Grup. Serve as a member f any sub-grup r wrking grup frmed by the DH&S/RM Grup as required. Wrk in partnership with their SUH t develp an annual health & safety actin plan fr the SU based n the Directrate actin plan. C-rdinate the implementatin f the Children and Yung Peple s Directrate and SU actin plans within their SU. Represent and champin the views f their SU at all meetings, particularly during the frmulatin f the Directrate s annual health & safety actin plan. Act as a pint f cntact in the SU t facilitate taking items t the DH&S/RM Grup and t facilitate cmmunicatin between the SU and the Health & Safety Risk Manager. Ensure effective cnsultatin takes place within the SU n any prpsals, new prcedures r plicy prduced by the DH & S/RM Grup. Mnitr thrugh the SU s Management Team, the implementatin f all health & safety prcedures. Be aware f the apprpriate cmmunicatin channels in the Children and Yung Peple s Service Directrate t facilitate reslutin f ad-hc issues. Cnsider trends f ad-hc issues and bring t the attentin f the DH/SRMG. Knw the structure and cntent f the Directrate health & safety plan, and be aware f the actin plans f any wrking grups and /r sub-grups. T cntribute t, and engage in, the develpment f Directrate and Crprate plicies an prcedures relating t health and safety. Be aware f legislatin relevant t the Directrate and SU, particularly when assciated with the intrductin f new plicies. Participate in health & safety training prvided fr Lead Officers.
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Main Respnsibilities f Cntrllers f Premises, Heads f Dept, Managers, Supervisrs and Respnsible Officers* (*Scial Care). Belw are the main respnsibilities; a Manager/Supervisr/Respnsible Officers (Scial Care) is required t undertake within their wrk place; Familiarise themselves with the relevant Crprate/ Children and Yung Peple s Service /Schl/Scial Care Units health & safety plicies and guidance and establish means fr effective implementatin within their area f respnsibility/premises at a designated lcatin*. Ensure all staff are made aware f their health & safety respnsibilities and are prvided with the necessary infrmatin, instructin, training and supervisin t enable them t carry ut their wrk safely. T ensure all staff are familiar with the Children and Yung Peple s Service /Schl/Scial Care Units health & safety plicies, guidance and prcedures. Ensure pupils/service users and visitrs are made aware f their health and safety respnsibilities and ensure they are prvided with necessary infrmatin, instructin and supervisin t enable them t c-perate with all emergency arrangements and safe wrk systems. Ensure all new emplyees and pupils/service users (includes transferees, prmted staff, temprary emplyees and thse given new tasks) are given adequate health & safety inductin training. Arrange fr all staff t be prperly trained in accrdance with Children and Yung Peple s Service, training prgrammes. Liaise with health and safety c-rdinatrs, internal and external services/rganisatins n premises issues. Ensure that risk assessments and, where necessary, safe wrking prcedures are carried ut, implemented and regularly reviewed within their area f respnsibility. Develp actin plans where necessary fr addressing risks identified in the risk assessment prcess f wrk activities in their premises r designated lcatin. Carry ut regular safety inspectins t identify hazards and take remedial actin as necessary. C-perate in safety inspectins/safety turs carried ut by Service Unit Lead Officers, emplyee health & safety representatives and Gvernrs, health & safety c-rdinatrs. Cmmunicate and c-rdinate arrangements with ther rganisatins/service prviders within shared premises r multi use sites.
Octber 2007 CYPS Health and Safety Plicy Actively encurage staff t reprt accidents, incidents (including near misses) and hazards in accrdance with Children and Yung Peple s Service prcedures, Mnitr accident and sickness reprts. Investigate any accident, dangerus ccurrence, industrial disease which causes injury t an emplyee, pupil r visitr and ensure the apprpriate reprting Ensure suitable and sufficient first aid prvisin, including suitably trained staff are allcated apprpriately including shared designated lcatins, r multi use sites. Ensure fire drills, take place t a minimum f twice a year, reviewed and remedial actins identified and cmpleted. Ensure alarm systems are suitably maintained tested and recrds maintained. Ensure an annual fire risk assessment is cmpleted and dcumented. Actively encurage staff cnsultatin n health & safety matters and ensure health & safety is placed as an agenda item n meetings with staff Ensure that their manager s r safety risk manager s advice n health & safety matters is sught when necessary. Supprt their Service Unit Lead Officer/ Safety C-rdinatr by prviding and disseminating infrmatin as requested and participating in reviews f health & safety plicies and wrking practices. Ensure health surveillance where apprpriate is identified in any risk assessment, and resurces are allcated t ensure staff are able t access Occupatinal Health supprt and guidance. Ensure that any machinery r equipment is adequately installed and maintained and staff, pupils, service users are prperly trained in its use. Ensure that adequate welfare facilities are prvided such as; rest areas fr pregnant wrkers, fresh drinking water, clean sanitary cnveniences etc. Ensure that there are sufficient fire marshals/first aiders and appinted persns within their area f respnsibility and ensure that emplyees, visitrs, cntractrs and thers are aware f wrkplace safety/emergency arrangements. Prmte and supprt healthier and safer wrking practices and set a gd example by wrking in a safe manner. C-perate and assist c-rdinatin f health & safety matters with managers and staff frm ther Service Units/rganisatins that share the same wrkplace. In additin t the abve, t adhere t main duties f all emplyees.
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Respnsible Officers and Health & Safety C-rdinatrs (Childrens Care nly). The health and safety c-rdinatr shall be the mst senir member f the Administratin supprt team at the designated lcatin. The respnsible fficer, as referred t abve, shall be the mst senir manager/member f staff at the designated lcatin. Fr clarificatin f the respnsible fficer rle in multi-ccupancy sites cntact yur health and safety risk manager. The duties f the health and safety c-rdinatr are; Maintain an update cpy f the Children and Yung Peple s service health and safety plicy manual. T supprt the respnsible fficer in recrding inspectins, assist in safety inspectins/turs and maintain dcumented recrds apprpriately. Supprt the Respnsible fficer in the management f cntractrs including the cmpletin f the Authrisatin t Wrk n Site scheme. (ATWS). T supprt the line managers n reprting/identifying faults/hazards and mnitr remedial actins as required. T assist line managers with the inductin f all new staff in the health and safety arrangements fr the designated lcatin. Ensure all accidents/incidents and near misses are reprted, recrded and investigated and mnitr remedial actin as required. Ensure an up t date HSE Health and Safety Law Pster and crprate health and safety plicy pster are displayed in apprpriate lcatins. Health & Safety Risk Manager The Children and Yung Peple s Service Health & Safety Risk Manager is respnsible fr the prvisin f advice and supprt t the Children and Yung Peple s Service n all general health & safety matters and t ensure that all thse wrking fr the Service, wh have health & safety respnsibilities, are supprted. Hwever, the Health & Safety Risk Manager rle des nt relieve managers and supervisrs f their wn health and safety respnsibilities. Specific duties include; Cntribute t the effective develpment f health & safety risk management strategies and plicies. Develp a health and safety actin plan fr the Directrate. Mnitr and reprt n the implementatin f health & safety risk management within the Directrate.
Octber 2007 CYPS Health and Safety Plicy Supprt and empwer management in the Directrate and Schls/Settings t develp and implement effective health and safety risk management in their areas Liaise with health and safety enfrcing authrities and maintain prfessinal wrking relatinships. Manage the health and safety budget and make effective use f available resurces. Mnitr all adverse safety events and carry ut investigatins as apprpriate. The CYPS Health & Safety Risk Manager, is supprted by a Health & Safety Risk Adviser and a Supprt Officer based in Cunty Hall Health & Safety Risk Management Unit Tel; 01609 53 2589 rbin.smith@nrthyrks.gv.uk. A managed service is available t thse schls/settings that wish t subscribe t it, prviding supprt in implementing and dcumenting health and safety management prcedures. This traded is service is managed by the Manager Schl Hands Service. Tel; 01609 53 2545. andy.dlan@nrthyrks.gv.uk. Respnsibilities f Schl Gvernrs Schl Gvernrs have majr respnsibilities fr the management f schls, including health & safety matters. Hwever, in nn fundatin and vluntary aided schls Nrth Yrkshire Cunty Cuncil is the emplyer f schl staff and therefre retains the majrity f duties impsed under health & safety legislatin. As the management bdy, the Gverning Bdy shuld ensure that schl management and staff cmply with the Children and Yung Peple s Service s health & safety plicy and guidance. The Gverning Bdy, having cntrl f premises, must take reasnable steps t ensure that the buildings, equipment and materials are safe and d nt put persns at risk whilst they are n the premises. In Fundatin and Vluntary Cntrlled schls the Gverning Bdy as the emplyer shuld adpt a detailed Health & Safety plicy fr their schl. Gverning bdies in maintained schls are encuraged t d the same as gd practice. Specific respnsibilities f gvernrs are as fllws: T take all measures within its pwer, as a bdy, t ensure the establishment premises are safe and nt hazardus t the health and safety f staff pupils/service users r visitrs. T carry ut mnitring including cnsideratin f inspectin reprts. Priritising actins where resurces are required. Mnitr the effectiveness f remedial actins taken. Inclusin f health & safety n the agenda f Gvernrs meetings. Prducing an annual reprt n health and safety.
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Main Respnsibilities f Head teachers The Head teacher is accuntable t the Schl s Gverning Bdy fr all health & safety matters affecting the schl. In the Head teacher s absence, the teacher with deputising respnsibility will fulfil this rle. The Head teachers main duties are as fllws; T be respnsible fr the day t day peratinal health and safety management within the schl and activities utside schl, (e.g. educatinal visits) T assume the rle f Cntrller f Premises when dealing with visitrs, cntractrs and thers including ther rganisatins that may share the same site. T rganise, cntrl, mnitr and review the health & safety arrangements within the schl s as t ensure the health, safety and welfare f staff, pupils and thers as far as is reasnably practicable. Ensure the schl cmplies with the Health and Safety at Wrk Act 1974 and ther relevant health & safety legislatin. T wrk with the Gverning Bdies and their senir Management Team t implement an effective health & safety plicy fr their schl. Apply and supprt the plicies f Nrth Yrkshire Cunty Cuncil, Children and Yung Peple s Service s and the Schl. T ensure that risk assessments are carried ut fr all apprpriate activities and that the actins and preventative measures that cme ut f these assessments are implemented and adhered t by everyne cncerned. The results f the risk assessments must be cmmunicated t all thse cncerned e.g. staff, pupils, visitrs and cntractrs. T ensure effective mnitring f health and safety e.g. including cnsideratin f safety inspectin reprts and the recrding all accidents and incidents (including near miss reprts) Priritising actins where resurces are cncerned and ensuring their implementatin. Inclusin f Health & Safety n the agenda f all Staff and Management Team meetings. Ensure Apprval f Educatin visits in cnsultatin with the Gvernrs, Educatinal Visits C-rdinatr and Children and Yung Peple s Service s as apprpriate. Prviding an Annual Reprt n Health & Safety. T cmply with the duties f all emplyees.
Octber 2007 CYPS Health and Safety Plicy Part 2: Organisatin & Respnsibilities Main Respnsibilities f Emplyees All emplyees have an imprtant part t play in prtecting themselves and thers. Health & safety respnsibilities are based n legal bligatins and subject t Nrth Yrkshire Cunty Cuncil s disciplinary prcedures. In particular emplyees are required t; Take reasnable care fr the health and safety f themselves and thse wh may be affected by what they d r fail t d at wrk C-perate with all managers, supervisrs and the Health & Safety Risk Management Unit n health & safety matters. Familiarise themselves with, and t act in accrdance with, any health and safety prcedures, which have been issued t them r therwise brught t their attentin. Act in accrdance with any health and safety training which has been prvided t them r any verbal instructins issued t them. Make full and prper use f any persnal prtective equipment (PPE) and clthing prvided t them, in accrdance with instructins r training received. Reprt any lss f, r bvius defect in, such PPE t their supervisr r manager. Nt t take part in any hrseplay r t interfere with r misuse anything prvided in the interests f health, safety r welfare. Reprt any accident (n matter hw minr the injury), incident, including near misses, by infrming their supervisr r manager. T be dne n the day f accident /incident r as sn as pssible thereafter. This includes reprting any accident/incident invlving a nn-emplyee (E.g. pupil) whilst n Cuncil premises, r sites affected by Nrth Yrkshire Cunty Cuncil activities, which cmes t their attentin. Reprt t their Supervisr r Manager any wrk situatin which they cnsider t represent a serius and immediate danger t health and safety, r any matter which they cnsider t represent a shrtcming in current arrangements fr health and safety. Fllw any laid dwn emergency prcedures in the event f serius imminent dangers, such as emergency evacuatins.
Octber 2007 CYPS Health and Safety Plicy Functin and Rights f Safety Representatives Safety representatives are appinted by Trade Unins recgnised by the Children and Yung Peple s Service. The names f safety representatives shuld be added t the Health and Safety Law pster displayed in all Nrth Yrkshire Cunty Cuncil Buildings. Under the Safety Representatives and Safety Cmmittees Regulatins 1977 safety representatives have legal rights and these include; Representing their members in cnsultatin with the emplyer t develp arrangements fr effective c-peratin in measures t ensure the health, safety and welfare f emplyees. Investigating accidents and dangerus ccurrences in the wrkplace. Taking up cmplaints frm emplyees they represent. Making representatins t the emplyer n matters arising ut f the abve pints. Carrying ut safety turs/inspectins f the wrkplace (every 3 mnths r lnger perid f time). Representing emplyees in cnsultatin with Health and Safety Executive (HSE) Inspectrs Attending safety cmmittee meetings as apprpriate.
Octber 2007 CYPS Health and Safety Plicy Part 3: Health & Safety Arrangements Intrductin T ensure that the statement f intent is implemented effectively, the Children and Yung Peple s Service has specific health and safety arrangements utlined belw. Mre cmprehensive guidance n thse arrangements is cntained within Sectins 2 & 3 f this handbk r in separate publicatins which are referenced belw, all this infrmatin is als available n the CYPS intranet site via Health & Safety Matters. Accident and Incident Reprting and Investigatin All accidents and incidents (including vilence and near misses) invlving emplyees and nn-emplyees are t be recrded n apprpriate frms. Emplyees shuld use an accident frm, available at all wrkplaces, t recrd (r have recrded by anther persn) any accident invlving injury. In nrmal circumstances, the accident frms will be held centrally i.e. in the general ffice. The Head teacher r Manager f the area is respnsible fr ensuring that an Accident/Incident Frm is cmpleted as a sn as practicable after the accident/incident, whether it invlves an emplyee, pupil, service user, visitr r ther persn. If the accident/ incident is an event that cmes within the parameters f the Reprting f Injuries, Diseases and Dangerus Occurrences Regulatins (RIDDOR) 1995, it will be reprted t the Health and Safety Executive (HSE) by the Health & Safety Risk Manager. In rder t facilitate the necessary reprting t the HSE, all categries f events that cme under RIDDOR 1995 shuld be reprted withut delay. Full infrmatin cncerning reprting f accidents and incidents including thse invlving pupils is cntained in Sectins 2 & 3 f this handbk. Reprting, recrding and investigating f adverse safety events (accidents, incidents, reprtable diseases r dangerus ccurrences) shuld be carried ut by immediate line managers, respnsible fficers r Supervisrs. Other Senir Managers, Service Unit Heads, Head teachers r the Safety Risk Manager may becme invlved in investigatins as is necessary. The Health & Safety Risk Manager will prvide any necessary assistance in preparing reprts and determining remedial actins/measures required t prevent reccurrence f the accident, incident r dangerus ccurrence. First Aid The Children and Yung Peple s Service ensures the prvisin f first aid cver and facilities fr emplyees t meet the requirements f the Health & Safety (First Aid) Regulatins 1981. Managers are respnsible fr ensuring that a suitable number f Trained First Aiders and Appinted Persns in their areas f respnsibility. This shuld be enabled thrugh a risk assessment taking int accunt lcal prvisin including that needed fr pupils and service users. First Aid Training can be arranged thrugh Persnnel Services (Learning and Develpment). See Sectin 3 fr detailed guidance and prfrmas.
Octber 2007 CYPS Health and Safety Plicy Training Health and safety training, instructin and infrmatin frms an integral part f the verall training prvided t emplyees within the Children and Yung Peple s Service. Emplyees shuld have sufficient knwledge, skills and infrmatin t carry ut their wrk in a safe and healthy manner. Managers, Service Unit Officers and Supervisrs shuld assess the health & safety training needs f all staff and ensure apprpriate training and refresher training is carried ut. The Children and Yung Peple s Service has an established prgramme f health and safety awareness training which is designed t meet the needs f managers, head teachers, gvernrs, safety c-rdinatrs and ther emplyees. Infrmatin n training can be fund n e-learning, Quality & Imprvement services r Persnnel Services. Inductin training including the prvisin f necessary health & safety infrmatin and instructin fr all new emplyees entering the Cuncil is arranged thrugh lcal managers. Further infrmatin can be fund n the NYCC Intranet, Schls Learning netwrk, Quality & Imprvement Services r Persnnel Services pages. Cnsultatin With Emplyees The Children and Yung Peple s Service cnsults emplyees n matters affecting their health and safety, via their trade unin appinted safety representatives as required by the Safety Representatives and Safety Cmmittees Regulatins and representatives f emplyee safety as required by the Health and Safety (Cnsultatin with Emplyees) Regulatins 1996. Frmal cnsultatin at a Directrate level takes place thrugh Directrate and Schls Safety Risk Management Grups. Infrmatin n the risk management grups is detailed later in this sectin f the handbk. Unsafe Wrking N emplyee will be expected t carry ut tasks where the risk t their health & safety and welfare is cnsidered t be unacceptable. Equally, n emplyee will be expected t carry ut any task that wuld impse a similar such risk t thers. All emplyees shuld bring such wrk activities t the attentin f the persn in charge f the wrk. Health & Safety Mnitring including Audit Schls and ther settings will be subject t peridic health and safety auditing by the Children and Yung Peple s Service t ensure satisfactry standards f safety perfrmance are achieved. As part f an effective safety management system ther practive and reactive mnitring shuld be carried ut by managers and thers with cntrl f premises and activities. The frequency and levels f mnitring, fr example safety inspectins, will depend upn the size and cmplexity f the establishment and the nature f activities carried ut there. See Sectin 2 fr guidance n the Managers Inspectin Checklist. These mnitring measures assist in ensuring that the Cuncil s, Children and Yung Peples Service safety plicy is being effectively implemented and t determine the standard f safety perfrmance. Remedial actin shuld be initiate where health and safety deficits are identified.
Octber 2007 CYPS Health and Safety Plicy Health Surveillance The Cuncil prvides an Occupatinal Health Service fr its emplyees. This service will prmte and maintain high standards f physical, mental and scial well being fr emplyees wrking in all ccupatins. The Occupatinal Health Service is respnsible fr prviding suitable health surveillance where required fr example fr emplyees expsed t the hazards f nise, vibratin r repetitive tasks such as using cmputers. Line managers r supervisrs can assist by identifying emplyees and thers expsed t activities that may require health surveillance and refer them as necessary t the Occupatinal Health Service. See Sectin 2 fr further guidance. Risk Assessment The prcess f risk assessment is central t the management f health and safety. The Children and Yung Peple s Service is cmmitted t ensure that a prgramme f dcumented risk assessments are in place in all establishments and fr all activities that require such assessments. In line with the requirements f the Management f Health and Safety at Wrk Regulatins 1999 these assessments will be suitable and sufficient s as t ensure the identificatin, assessment and cntrl f risks t emplyees and thers affected. Risk assessments must be made available in a suitable frmat t all emplyees and ther interested parties affected by the assessment. Risk assessments must be reviewed n a regular basis and if circumstances change r an adverse event has ccurred. See Sectin 2 fr guidance. Safe Wrking Envirnment The Children and Yung Peple s Service will ensure the wrking envirnment cmplies with the requirements f the Wrkplace (Health, Safety and Welfare) Regulatins 1992. Fr wrkplaces under the cntrl f the Children and Yung Peple s Service this means a healthy and safe place f wrk fr all its emplyees and thers wh enter thse premises. Managers and Cntrllers f Premises are respnsible fr ensuring regular (E.g. mnthly, quarterly, 6 mnthly) safety inspectins are carried ut within their area f respnsibility. The frequency f inspectin will depend n the nature f the wrk carried ut. Guidance and further infrmatin including a Pr Frma fr Managers Health & Safety Inspectins fr Directrate Establishments can be fund in Sectin 2 r n Health & Safety Matters Intranet site. Wrk Equipment Wrk equipment includes all equipment that is used at wrk e.g. frm PE equipment t phtcpiers, ladders and circular saws. The Children and Yung Peple s Service is cmmitted t cmplying with the requirements f the Prvisin and Use f Wrk Equipment Regulatins 1998 (PUWER) and Lifting Operatins and Lifting Equipment Regulatins 1998(LOLER). Furthermre, all wrk equipment hired r wned will be registered and inspected in accrdance with any statutry requirements. Every Manager r Supervisr, fr the wrking area under their cntrl must ensure that; Any hazardus equipment r machinery has been adequately assessed befre purchasing, n installatin and whilst in peratin.
Octber 2007 CYPS Health and Safety Plicy Emplyees and thers e.g. pupils/service users receive suitable and sufficient infrmatin, instructin and training n the crrect use f wrk equipment befre they are permitted t use it All wrk equipment is registered and prperly maintained and tested as required. See Sectin 2 fr mre guidance. Manual Handling The Children and Yung Peple s Service is cmmitted t meeting the requirements f the Manual Handling Operatins Regulatins 1992. Where reasnably practicable, manual handling tasks that create a significant risk f injury shuld be avided. Where nt avided, manual handling activities must be subject t a frmal risk assessment by a cmpetent persn. Managers must ensure; that all manual handling activities within their area f respnsibility are identified and where necessary assessed All staff carrying ut manual handling tasks have the necessary infrmatin, and training t d s safely. See Sectin 2 fr mre guidance. Hazardus Substances The Children and Yung Peple s Service will ensure cmpliance the fllwing legislatin relating t hazardus substances; Cntrl f Substances Hazardus t Health Regulatins 2002 (COSHH) Cntrl f Lead at Wrk Regulatins 2002 Cntrl f Pesticides Regulatins 1986 In particular, managers will ensure that any substance r prcess that is hazardus t health will be adequately assessed befre purchasing the substance, using r allwing a prcess t start. Managers must ensure that Material Safety Data Sheets are available fr COSHH assessments t be carried ut and the results f assessments are made available t emplyees and thers using the substance. See Sectin 2 fr mre guidance. Electrical Appliances The Children and Yung Peple s Service will ensure that cmpetent persns are appinted t carry ut testing f all prtable appliances within premises under Cuncil cntrl. The frequency f testing will be based n HSE Guidance and use f equipment. Last date tested and next test due dates shuld be displayed. The Manager respnsible fr the area/ premises shuld; retain back up recrds f testing carried ut by the cmpetent persn ensure all emplyees are aware f the requirement t carry ut visual checks and inspectins befre using any appliance and the means fr reprting defects. See Sectin 2 fr mre guidance.
Octber 2007 CYPS Health and Safety Plicy Display Screen Equipment (DSE) The Health & Safety Display Screen Equipment Regulatins 1992 (DSE) gvern all users f cmputers and ther similar display screen equipment. It is imprtant nt nly t cmply with the requirements f these regulatins but t ensure that all wrkstatins are set up t meet the latest ergnmic standards as far as is reasnably practicable. Managers shuld ensure wrkstatin assessments are cmpleted fr each wrkstatin, and that all users have the necessary infrmatin and training and that health surveillance is in place fr all users. See Sectin 2 fr mre guidance. Fire and Emergency Arrangements Senir Managers/Service Heads and Head teachers will ensure that a fire safety risk assessment is carried ut fr all Cuncil cntrlled premises, as required by the Regulatry Refrm (Fire Safety) Order 2005. The frequency f inspectin and review f assessments is dependent upn the building s risk classificatin. Cntrllers f Premises will ensure peridic evacuatin drills are carried ut in all premises fr which they are respnsible. The results f such evacuatin drills shuld be recrded in the building s Fire Lgbk. Specific arrangements are required fr the evacuatin f all persns with disabilities wh use the building e.g. the cmpletin f the Persnal Emergency Evacuatin Plan (PEEP) see sectin 2. Furthermre, Cntrllers f Premises are respnsible fr the adequacy f all means f escape, fire detectin/alarm systems and maintenance f fire fighting equipment and any ther emergency equipment such as Evac-chairs. The appintment f Fire Marshalls were apprpriate. Identifying training needs and ensuring apprpriate resurces available t meet training needs. Fire and emergency prcedures must be in place fr all Children and Yung Peple s Service cntrlled premises. See Sectin 2 fr mre guidance. Emergency Planning. All establishments shuld ensure a rbust plan in event that their establishment needs t be evacuated at shrt ntice, e.g. lcal flding, gas leak, release f asbests, structural building issues, infectius disease alerts. This plan shuld be cmmunicated t relevant staff t ensure it can be implemented in the event that managers are absent. Establishment may be able t make lcal agreements with ther NYCC establishments e.g. between schls t enable temprary relcatins in the event f emergency. Managers shuld ensure the availability f apprpriate equipment, persnal prtective wear is available. Cntractrs and Authrisatin T Wrk n Site Scheme The appintment and management f cntractrs is a majr health and safety respnsibility. When appinting a cntractr it is imprtant t ensure the cmpetence f the cntractr t carry ut the prpsed wrk. CYPS Managers shuld cnsult Crprate Prperty Landlrd Unit (CPLU), fr guidance n the selectin and management f cntractrs. Sufficient checks n cmpetence and ther relevant matters must be carried ut befre selectin and mnitring is required whilst wrk is underway. Cntract wrk invlving ccupied premises carries dual respnsibility. Emplyees rganising such wrk
Octber 2007 CYPS Health and Safety Plicy shuld ensure that there is effective liaisn between the cntractr and the Cntrller f the Premises r wrkplace cncerned. All parties invlved shuld understand their respnsibilities in relatin t health & safety. Cntrllers f Premises/wrk area must ensure cntractrs are aware f bth the risks they may encunter during the curse f their wrk and the preventative measures in place t reduce thse risks. E.g. evacuatin measures fr the building. All cntractrs must have cmplied with the Authrisatin t Wrk On Site Scheme and the site must retain the cmpleted Authrisatin t Wrk On Site Scheme frms fr inspectin. A task specific permit t wrk frm may be required fr activities such n wrk in cnfined space r ht wrks, cntact CPLU fr guidance. Authrisatin t Wrk n Site Pad can be btained frm CYPS Health & Risk Management. Tel 01609 53 2589. Management f Asbests The Children and Yung Peple s Service appreciates the risks t health psed by expsure t asbests and has in place a cmprehensive management system t cntrl thse risks. Thse emplyees wh may be expsed t asbests whilst carrying ut their duties will be prvided with suitable and sufficient infrmatin, instructin and training. All emplyees wh may discver asbests r suspected asbests in the wrkplace are required t stp wrk until the material as been crrectly identified r analysed. In particular, Nrth Yrkshire Cunty Cuncil prvides Cntrllers f Premises (respnsible fficer) with a training prgramme t appreciate the risks assciated with asbests and the steps required t effectively manage any asbests that may be fund in the premises. The Children and Yung Peple s Service will ensure cmpliance with the Cntrl f Asbests Regulatins 2006. Full infrmatin and guidance is fund in the Nrth Yrkshire Cunty Cuncil Asbests Risk Management Manual which has been sent t all schls and establishments. Further cpies and details f the asbests training prgramme are available frm Crprate Prperty Landlrd Unit. See Sectin 2 fr mre guidance. Management f Leginella The Children and Yung Peple s Service is cmmitted t ensuring the implementatin f a Cuncil plan t effectively manage the risk f leginella in water systems thrughut Nrth Yrkshire Cunty Cuncil establishments. A majr prgramme f risk assessment, training and maintenance is in place t identify and eliminate r effectively manage the risk presented by the leginella bacterium. The Nrth Yrkshire Cunty Cuncil publicatin Water Hygiene has been sent t all establishments, schls and settings. This bklet gives further infrmatin and guidance and is available frm CPLU.
Octber 2007 CYPS Health and Safety Plicy Persnal Prtective Equipment (PPE) The requirement fr using suitable PPE shuld be based n a risk assessment f the specific task being cnsidered. Managers shuld ensure that PPE is nly cnsidered as the last resrt and find ther ways t eliminate r reduce risk at surce. When the need fr PPE cannt be avided, prvisin shuld be made fr the selectin f suitable PPE, the prvisin f infrmatin r instructin n use and the requirement fr effective maintenance, replacement and strage. PPE and prtective clthing is prvided t emplyees and pupils free f charge when required by a risk assessment r safe wrking prcedure. Management f Swimming Pls Full infrmatin and Guidance n the management f swimming pls is available in the Children and Yung Peple s Service publicatin Management f Swimming Pls. The Children and Yung Peple s Service is keen t prmte high levels f cmpetence in swimming pl maintenance and management and has in place a prgramme f training fr cmpetent persns. Cntact the Health & Safety Risk Manager fr mre infrmatin. See Sectin 2 fr mre guidance. Emplyees wrking away frm Nrmal Place f Wrk Emplyees visiting lcatins and premises ther than their usual place f wrk, shuld s far as is reasnably practicable acquaint themselves with hazards likely t be encuntered and the precautins t be taken. When apprpriate they shuld make cntact with the Cntrller f the Premises r smene acting n his/her behalf t determine risks that may be encuntered. When visiting lcatins r premises emplyees shuld ensure their cnduct des nt cnstitute an unnecessary risk t themselves r ther persns. New and Expectant Mthers New and expectant mthers can be at risk frm particular hazards in the wrkplace e.g. manual handling r expsure t certain chemical r bilgical agents. Cmpetent persns carrying ut risk assessments shuld cnsider the risks t new and expectant mthers whilst carrying ut risks assessments f tasks r activities and intrduce apprpriate measures t eliminate r reduce the risk. See Sectin 2 fr mre guidance. Off Site Educatinal Visits The Children and Yung Peple s Service has develped a cmprehensive and rbust plicy fr all categries f visits by schls and ther settings fr ff site educatinal and ther utdr activities. This is published thrugh the cde f practice dcument Guidelines fr Educatin ff-site Visits and Activities fr Schls and Cntinuing Educatin. Available n line @ www.visits.n-yrks.net/dwnlads/guidelines.pdf All establishments are required t appint an Educatinal Visit C-rdinatr (EVC). All Educatinal Visits C-rdinatrs are required t attend the apprpriate Lcal Authrity EVC Training. Additinally establishments are strngly recmmended t facilitate appinting grup leaders t attend the Lcal Authrity Grup Leader Training Curse.
Octber 2007 CYPS Health and Safety Plicy All establishments are required t lg all ff site visits n the Visits Ntificatin Database, as part f pre planning. Additinal supprt and infrmatin is als prvided n the Nrth Yrkshire Visits infrmatin website. www.visits.n-yrks.net Direct guidance and advice n planning and preparatin fr educatin visits is prvided by the Quality and Imprvement Service Outdr Educatin and Educatinal visits Cnsultant via visitsafety@nrthyrks.gv.uk Lne Wrking and Persnal Safety The risks t emplyees wrking alne, whether n site r ff site, shuld be effectively managed as far as is reasnably practicable by thse managers and cntrllers f premises respnsible. Emplyees are nt expected t g alne int a situatin that presents a ptential high risk t their health & safety withut an apprpriate risk assessment, nr shuld they put themselves at unnecessary risk. A prgramme f risk assessments shuld be in place t assess the risks t thse emplyees invlved bth in lne wrking e.g. emergency medical situatin r vilence and in relatin t duties where there is a risk f vilence r aggressin. Managers respnsible shuld ensure emplyees have sufficient infrmatin, training and supprt t enable risks t persnal safety t be eliminated r effectively cntrlled. See Sectin 2 fr mre guidance. Wrk Related Stress The Children and Yung Peple s Service recgnises the imprtance f managing wrk related stress. Cuncil led initiatives include making available training in stress management and lead fficers appinted t c-rdinate measures t manage the risk frm wrk related stress. Managers shuld incrprate stress management int their verall planning fr health and safety. In particular managers shuld ensure that there is cmpliance with the Display Screen Equipment Regulatins 1992 which require stress factrs t be cnsidered when carrying ut wrkstatin risk assessments. See Sectin 2 fr mre guidance. Visitrs and the Public The Children and Yung Peple s Service will cnduct its undertakings in such a way as t ensure, s far as is reasnably practicable, that members f the public are nt endangered by wrk carried ut by its emplyees, whether n Cuncil premises r nt. Wrk Placements The Children and Yung Peple s Service will ensure that effective prcedures are in place in respect f the health and safety f pupils sent n wrk placements by schls and ther establishments where it has a respnsibility. T this end an agreement has been made with the Nrth Yrkshire Business and Enterprise Partnership (NYBEP) t prvide an effective management f health and safety service t thse schls and establishments.