Program and Business Services Committee

AGENDA Program and Business Services Committee November 9, 2017 8:00 A.M. America s Job Center of California - Bakersfield Employers Training Resource 1600 E. Belle Terrace Bakersfield, CA 93307 2 nd Floor Large Conference Rm

AGENDA KERN, INYO AND MONO WORKFORCE DEVELOPMENT BOARD PROGRAM AND BUSINESS SERVICES COMMITTEE NOVEMBER 9, 2017 Location: America s Job Center of California 1600 East Belle Terrace Bakersfield, CA 93307 2 nd Floor Conference Room Time: 8:00 a.m. to 9:30 a.m. Dial-In: (800) 867-2581 Access Code: 7696907 Committee Members: Leo Bautista, Chair Richard Chapman Eric Cooper Jim Elrod Stacy Ferreira Teresa Hitchcock Bryan Mathews Diane McClanahan Magda Menendez Ali Morris Alissa Reed Jeremy Tobias Page No. 1-5 6 7-8 9-10 11 12 13 I. Introductions II. Public Comments III. Approval of the September 14, 2017, Meeting Minutes Action Item IV. New Business A. Approval to Use Request for Refunding Process for Workforce Innovation and Opportunity Act Adult, Dislocated Worker, Farmworker and Combined Programs/Services for Program Year 2018-19 Action Item B. Certification Process for Comprehensive AJCC Centers under the Workforce Innovation and Opportunity Act (WIOA) Update C. Legislative Update D. America s Job Center of California Update Oral Report E. Marketing Presentation Oral Report V. Committee Member Comments VI. Miscellaneous Filing A. First Quarter Enrollment Plan vs. Actual Report B. First Quarter Budget vs Actual Handout C. Kern, Inyo and Mono Workforce Development Board and Committees Meeting Schedules for Calendar Year 2017 D. Proposed Kern, Inyo and Mono Workforce Development Board and Committees Meeting Schedules for Calendar Year 2018 Public access is available by telephone at the location listed below: California Indian Manpower Consortium, 738 North Market Boulevard, Sacramento, CA 95834 Disabled individuals who need special assistance to attend or participate in a meeting of the Workforce Development Board may request assistance at Employers Training Resource, 1600 East Belle Terrace, Bakersfield, California or by calling (661) 336-6893. Every effort will be made to reasonably accommodate individuals with disabilities by making meeting materials available in alternative formats. Requests for assistance should be made at least three (3) working days in advance whenever possible. All agenda item supporting documentation is available for public review at Employers Training Resource, 1600 East Belle Terrace, Bakersfield, 93307 during regular business hours, 8:00 a.m. - 5:00 p.m., Monday through Friday, following the posting of the agenda. Any supporting documentation that relates to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location. Please remember to turn off all cell phones, pagers or electronic devices during the meeting.

KERN, INYO AND MONO WORKFORCE DEVELOPMENT BOARD PROGRAM AND BUSINESS SERVICES COMMITTEE DISCUSSION AND ACTION ITEMS SEPTEMBER 14, 2017 Members Present: Leo Bautista, Eric Cooper (via telephone), Jim Elrod, Stacy Ferreira, Teresa Hitchcock, Bryan Mathews, Diane McClanahan, Magda Menendez and Ali Morris. Members Absent: Richard Chapman, Alissa Reed and Jeremy Tobias. Staff Present: Bill Stevenson, Danette Thompson-Scarry, Elaine Basham, Valerie Toliver, Michael Saltz, Luanne Santos, Nathan Gutierrez, Deanna Brown, Ryan Rush, Maritza Ramirez, Lori Castro and Rachel Chavez. Guests Present: None. The meeting was called to order at 8:01 a.m. by Leo Bautista at Employers Training Resource at America s Job Center of California, 1600 E. Belle Terrace, Bakersfield, CA 93307. INTRODUCTIONS The Committee members and staff introduced themselves. PUBLIC COMMENTS There were no public comments. APPROVAL OF THE APRIL 6, 2017, MEETING MINUTES Bryan Mathews would like to revise the April 6, 2017 meeting minutes to reflect that he was not an unexcused absence because he was at a meeting in Sacramento and, therefore, could not attend the April 6, 2017 meeting. Elaine would like to revise the April 6, 2017 meeting minutes under Program Year 2017-18 Funding Updates to reflect that Employers Training Resource (ETR) was a recipient of funding for the National Farmworker Jobs Program (NFJP) for Kern County. The American Farmworker Opportunity Program (AFOP) was not the funding entity. Jim Elrod made a motion to approve the April 6, 2017 meeting minutes with the above revisions. Bryan Mathews seconded the motion. All Ayes. Motion carried. *Unexcused Absence 1

2 PROGRAM YEAR 2017-18 FUNDING UPDATE Bill Stevenson provided the Committee with a funding update for Program Year 2017-18 stating that there is 17.4% more funding for Workforce Innovation and Opportunity Act (WIOA) formula fund than previously reported. This is an increase of 1.9 million over the previous program year. Bill stated that ETR will continue to apply for other grants and partner with other agencies to promote the best interests of our clients and the local economy. EMPLOYMENT DEVELOPMENT DEPARTMENT SOLE SOURCE AGREEMENT FOR HARD-TO-REACH SERVICES Bill Stevenson explained to the Committee that ETR has partnered with the Employment Development Department (EDD) in previous years, by having EDD provide ETR with wage information for hard-to-reach clients. Bill explained that for the past two years, ETR has not had the budget for this type of an agreement, but with the new laws and regulations that are being continuously updated, there is a need to develop this partnership again and have EDD be a sole source provider of this information for ETR. Luanne Santos explained that the Employer Services Department is required to get wage information for a year, on each client after they have exited from WIOA and NFJP Programs. Some clients ignore calls, letters and emails for this information. EDD has access to most clients, if they are employed in California. Diane McClanahan explained that there is about a six month delay in getting this information, but it is a valuable tool. Luanne also explained that because we have used this tool in the past, each client has signed a Verification of Employment form at the time of intake. Magda Menendez stated that she tells her students to try and answer all attempts from ETR to verify their employment and wages, because those students have used the training, tools and techniques that ETR provided to get those jobs. Jim Elrod made a motion that the Committee recommend that the Workforce Development Board (WDB) approve the retroactive agreement with EDD to provide ETR with client employment and wage information for the period of July 1, 2017 through June 30, 2018 in an amount not to exceed $15,000. Bryan Mathews seconded the motion. All Ayes. Motion carried. WORKFORCE DEVELOPMENT BOARD BYLAWS UPDATE Elaine Basham explained that the bylaws were actually in the meeting agenda packet and not in each Committee member s binder. Elaine mentioned the bylaws have already been approved by the Board of Supervisors. Teresa Hitchcock explained the changes were driven by changes in laws. Anything in bold, is something that had been added or changed from the previous bylaws. 2

3 DISABILITY EMPLOYMENT ACCELERATOR GRANT Nathan Gutierrez explained that ETR, in partnership with Kern Community College District (KCCD), Bakersfield College (BC), Kern High School District (KHSD), the California Department of Rehabilitation (DOR), Independent Living Center of Kern County (ILCKC) and Golden Empire Transit (GET), received a grant to serve individuals that are deaf and hard of hearing with training and employment opportunities in highdemand industry sectors. Nathan further explained that this program will serve 31 clients beginning June 30, 2017 through December 31, 2018. The participants will enter Occupational Training, Paid Work Experience or On-the-Job-Training in the Healthcare or Manufacturing industries. He relayed that each participant would receive a Samsung Galaxy tablet with a voice to text program called AVA already installed. This program allows seamless communication between employers, participants and training providers. Partner agencies will also conduct assessments to identify other necessary accommodations needed by participants on a case-by-case basis. Nathan introduced Deanna Brown, who will be the ETR case manager for this special grant. Nathan also introduced our first participant, Maritza Ramirez, who has a degree, is bilingual in Spanish and English and is also proficient in American Sign Language. Leo Bautista asked if these clients could do seasonal work as their work experience and Teresa Hitchcock stated yes, any work experience would be beneficial to these clients. Teresa also stated that ETR is very happy to have Maritza on its staff. ONE-STOP OPERATOR UPDATE Teresa Hitchcock told the Committee that a One-Stop Operator has been selected after a failed procurement and after exploring several other options. At a special meeting on June 22, 2017, the Executive Committee, acting on behalf of the WDB, unanimously approved ProPath, Inc. to be the One-Stop Operator for Kern, Inyo and Mono for the period of July 1, 2017 through June 30, 2018. Teresa stated that ProPath also serves several other WDBs in the state. She mentioned that they would be introducing themselves at the October 5, 2017 WDB meeting and would be giving reports at subsequent meetings. LOCAL AND REGIONAL PLAN UPDATE Michael Saltz updated the Committee on the Local and Regional plans. He explained that on August 24, 2017, the California Workforce Development Board (State Board) approved both our Local and Regional plans. This has now been submitted to David Lanier, Secretary of the California Labor and Workforce Development Agency, whom Governor Brown has delegated as his authority to approve the plans. Michael stated that when this approval is official, the Workforce Development Board will be notified. 3

4 LEGISLATIVE UPDATE Elaine Basham updated the Committee on current Federal legislation issues. She updated on the Federal Debt Ceiling, Repealing the Affordable Care Act and Tax Reform and the Fiscal Year 2018 Appropriations and Disaster relief for the hurricane victims. She stated that no one is for sure if there will, or will not, be cuts for WIOA or NFJP but will keep members updated. AMERICA S JOB CENTER OF CALIFORNIA UPDATE Bill Stevenson provided the Committee with an update on the Ridgecrest Center. He and Teresa Hitchcock discussed that the landlord is still not sure about the renovations requested by EDD and there are still ongoing discussions. MARKETING PRESENTATION Danette Scarry provided the Committee with a marketing update. Marketing continues to work on an additional website for just the Kern, Inyo and Mono County Workforce Development Board. The Delano office still needs signage to reflect the change to the AJCC branding and ETR is currently getting bids. In addition to the advertising flags outside, the Belle Terrace location is looking at window graphics to reflect the AJCC branding. Affiliate sites also need to be identified and Lake Isabella is looking at using a monument sign. The Proud Partner of America s Job Center logo has been sent out. The Youth Center at the Beale Library has been named the EPICenter at the Beale. The youth are designing a webpage for the EPICenter and one for the Kern County Film Festival, as well. The game night at the Beale was a great success with about 40 people in attendance. Cross training for AJCC and partner staff will begin on September 27, 2017 at the Beale Library, with six of the 20 partners presenting. There will be follow-up class on October 18, 2017 for the staff that could not attend the first session. These sessions will be filmed and available on ETR s YouTube site to view. Eventually, all 20 partners will present. The Wonderful Company will be presented the Outstanding Employer of the Year in Las Vegas at the American Farmworker Opportunity Program (AFOP) Conference/Awards Banquet next week. Leo Bautista will be accepting the award. Danette mentioned that any Committee member wishing to go to the Workforce Summit on October 12, 2017, to please let her know and she will add them to the list. There is a glitch with ticketing at this time. The AJCC will be at the Kern County Career Expo for Youth sponsored by Kern High School District. This is not a job fair, but an opportunity for youth to hear what types of employment opportunities are available. They are now going to begin offering these job opportunities at the junior high level. 4

5 COMMITTEE MEMBER COMMENTS There were no Committee member comments. MISCELLANEOUS FILINGS The Committee received copies of the Fourth Quarter Enrollment Plan vs. Actual Report and the Kern, Inyo and Mono WDB and Committees Meeting Schedule for the Calendar Year 2017. The meeting was adjourned at 9:06 a.m. 5

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EMPLOYERS' TRAINING RESOURCE FIRST QUARTER ENROLLMENT PLAN VS ACTUAL SEPTEMBER 2017 Annual Planned Planned Enrollments Enrollments Percentage Funding Source Enrollments Thru Sept. 2017 Thru Sept. 2017 of Plan WIOA Adult 773 464 492 106.03% WIOA Dislocated Worker 464 238 241 101.15% WIOA Youth 559 371 310 83.61% National Farmworker Jobs Program 431 248 176 70.97% AB109 (909)** 240 182 181 99.45% La Coop Dislocated Ag (1/1/16-12/31/17) 63 63 68 107.94% La Coop Drought TJP (7/1/15-12/31/17) 148 148 148 100.00% La Coop 167 Housing (7/1/2017-6/30/2018) 79 10 4 40.00% Nat'l DW Southern Flood TJP (5/1/17-9/30/18) 25 5-0.00% Disability Employment Assistance (7/1/17-12/31/18) 31 10 9 90.00% Mental Health Transitional Age Youth (7/1/16-6/30/17)* 40 10 8 80.00% CalWORKS MOU* 1,480 370 381 102.97% TOTAL ENROLLMENTS 4,333 2,119 2,018 95.23% 1st Qtr Planned 1st Qtr Actual YTD Planned YTD Actual Total Job Seekers at America's Job Center Combined Youth & Adult*** 6,250 8,887 6,250 8,887 Employers Served at America's Job Center*** 175 188 175 188 EERE = Energy Efficiency and Renewable Energy ***As the numbers reported for each quarter are non-duplicated customers/employers, the quarters when added will not equal the year-to-date numbers. **AB109 carried in 140 participants from the previous year. *The participants for TAY are referred by Mental Health per our contract. 11

KERN, INYO AND MONO WORKFORCE DEVELOPMENT BOARD AND COMMITTEES' MEETING SCHEDULE CALENDAR YEAR 2017 Program and Business Services Committee America's Job Center of California Bakersfield, 1600 East Belle Terrace, Bakersfield, Second Floor Thursday, January 19, 2017, 8 a.m. Thursday, April 6, 2017, 8 a.m. Thursday, September 7, 2017, 8 a.m. Thursday, November 9, 2017, 8 a.m. Youth Committee America s Job Center of California Oildale Affiliate, 200 China Grade Loop, Bakersfield Wednesday, January 25, 2017, 3 p.m. Wednesday, April 12, 2017, 3 p.m. Wednesday, September 13, 2017, 3 p.m. Wednesday, November 15, 2017, 3 p.m. Executive Committee America's Job Center of California Bakersfield, 1600 East Belle Terrace, Bakersfield, Second Floor Thursday, February 2, 2017, 4 p.m. Thursday, April 20, 2017, 4 p.m. Thursday, September 21, 2017, 4 p.m. Thursday, November 30, 2017, 4 p.m. Workforce Development Board International Brotherhood of Electrical Workers, 3921 North Sillect Avenue, Bakersfield Thursday, February 16, 2017, 7 a.m. Thursday, May 4, 2017, 7 a.m. Thursday, October 5, 2017, 7 a.m. Thursday, December 14, 2017, 7 a.m. 12

PROPOSED KERN, INYO AND MONO WORKFORCE INVESTMENT BOARD AND COMMITTEES' MEETING SCHEDULE CALENDAR YEAR 2018 Program and Business Services Committee America's Job Center of California Bakersfield, 1600 East Belle Terrace, Bakersfield, Second Floor Thursday, February 1, 2018, 8 a.m. Thursday, May 10, 2018, 8 a.m. Thursday, August 9, 2018, 8 a.m. Thursday, November 8, 2018, 8 a.m. Youth Committee America's Job Center of California- Oildale Affiliate, 200 China Grade Loop, Bakersfield Wednesday, February 7, 2018, 10 a.m. Wednesday, May 16, 2018, 10 a.m. Wednesday, August 15, 2018, 10 a.m. Wednesday, November 14, 2018, 10 a.m. Executive Committee America's Job Center of California Bakersfield, 1600 East Belle Terrace, Bakersfield, Second Floor Thursday, February 15, 2018, 4 p.m. Thursday, May 24, 2018, 4 p.m. Thursday, August 23, 2018, 4 p.m. Thursday, November 15, 2018, 4 p.m. Workforce Development Board International Brotherhood of Electrical Workers, 3921 North Sillect Avenue, Bakersfield Thursday, March 1, 2018, 7 a.m. Thursday, June 7, 2018, 7 a.m. Thursday, September 6, 2018, 7 a.m. Thursday, December 6, 2018, 7 a.m. 13