TEMPUS Modernising Higher Education Spotkanie informacyjne programu TEMPUS Warszawa, 3 grudnia 2012 r. 1
Program Część 1: Wprowadzenie do programu Tempus Szóste zaproszenie do składania wniosków Część 2: Tempus w praktyce spotkanie z Ukrainą Współpraca polsko-ukraińska na przykładzie projektów realizowanych przez UMCS Część 3: Nowy program edukacyjny 2014-2020 Konsultacje 2
TEMPUS I 1990-94 TEMPUS II 1994-98 TEMPUS II bis 1998-2000 TEMPUS III 2000-06 TEMPUS IV 2007-13 od 1990 2004 kraj beneficjent od 2004 kraj członkowski 6-ste zaproszenie do składania wniosków w ramach TEMPUSa IV
Outline of the presentation Part I: Basic features of the Tempus IV programme Part II: Results of the 5th Call for Proposals Part III: Novelties under the 6th Call for Proposals Part IV: Submission procedure Part V: Steps in the selection process Part VI: Preparing the application based on the requirements of the call Part VII: eform and reqiured attachements 4
Part I Basic features of the Tempus programme 5
Objectives: BASIC FEATURES (I) To support the modernisation of higher education in Partner Countries surrounding the EU, the Russian Federation and Central Asia. To establish an area of cooperation between the European Union (EU) and the Partner Countries. To promote voluntary convergence with EU developments in the field of higher education. 6
Approach: Institutional cooperation. BASIC FEATURES (II) Bottom-up programme, mainly implemented through Calls for Proposal, encouraging projects targeting reforms in higher education institutions and/or systems. Strong involvement of national authorities. Strong emphasis on dissemination, sustainability and exploitation of results. Complements other EU mobility programmes (e.g. Erasmus Mundus). 7
BASIC FEATURES (III) Local Support: National Contact Points (NCPs) in EU Member States National Tempus Offices (NTOs) in Partner Countries (PCs) 8
3 TYPES OF ACTION Joint Projects: implemented at institutional level to reform curricula, improve university governance, create better links with society. Structural Measures: implemented at national level to develop and reform national higher education structures and systems in Partner Countries. Accompanying Measures: dissemination and information activities (conferences, studies, exchange of good practice, National Tempus Offices, Higher Education Reform Experts, etc.) 9
GRANT SIZE 500 000 to 1 500 000 For both Joint Projects and Structural Measures Projects. Minimum grant size for national projects from Montenegro and Kosovo*: 300,000. Minimum co-financing: 10% PROJECT DURATION 24 or 36 months * This designation is without prejudice to positions on status, and is in line with UNSCR 1244 and the ICJ Opinion on the Kosovo declaration of independence. 10
ELIGIBLE PARTNERSHIPS National projects: (targeting 1 single Partner Country) minimum of 6 higher education institutions Multi-country projects: (targeting more than 1 Partner Country) minimum of 7 higher education institutions 3 from the involved Partner Country* 2 from each involved Partner country *(minimum 2 PC) 3 from 3 different EU countries 3 from 3 different EU countries *Except for Kosovo and Montenegro, where one higher education institution is sufficient. 11
Joint Projects: State-recognised public or private higher education institutions* (either in the EU or PC)** Associations, organisations or networks of higher education institutions Structural Measures: State-recognised public or private higher education institutions (either in the EU or PC) Associations, organisations or networks of higher education institutions Rector/teacher/student organisations ELIGIBLE APPLICANTS *HEIs established in EU must have a valid Erasmus University Charter issued on the name of the applicant institution ** HEIs (either from EU or PC) must have been legally established for more than 5 years by the deadline for submission of applications 12
State-recognised public or private HE institutions (either in the EU or PC) Associations, organisations or networks of HE institutions Rector/teacher/student organisations Non-governmental organisations Social partners and their training organisations Private and public enterprises Research institutions ELIGIBLE PARTNERS (2) Public administrations (Ministries, other national/regional/local administrations) or governmental organisations BUT with special funding conditions (only their travel costs and costs of stay can be reimbursed by the Grant) 13
ELIGIBLE PARTNERS Additional condition for Structural Measures projects The Ministries responsible for higher education in each Partner Country must be involved as a full partner. BUT under special funding conditions. 14
Themes structured around the main components of the modernisation agenda for higher education. Joint Projects: Curriculum reform Governance reform Higher Education and Society ELIGIBLE ACTIONS Structural Measures projects Governance reform Higher Education and Society 15
Curricular reform Modernisation of curricula: ECTS, 3 cycles, recognition of degrees Governance reform University management and student services Introduction of quality assurance Institutional and financial autonomy & accountability Equal access to HE Development of international relations Higher Education and Society PROGRAMME THEMES Training of non-university teachers Development of partnerships with enterprises Knowledge triangle education/research/innovation Training courses for public services (Ministries/local authorities) Development of lifelong learning Qualification frameworks 16
NATIONAL AND REGIONAL PRIORITIES National projects (targeting 1 single Partner Country) Focus on the national priorities set for the Partner Country. Defined by the Ministries of Education in close consultation with the European Union Delegations in the Partner Countries. 17
NATIONAL AND REGIONAL PRIORITIES (2) Multi-country projects (targeting more than 1 Partner Country) Focus on the regional priorities common to all PCs within a specific region Based on strategic documents from the European Commission Can address a national priority which is common to all participating PCs Cross-regional cooperation: Possible if the theme of the proposal is identified as a regional or national priority for all participating PCs 18
CROSS-CUTTING PRIORITIES Will be taken into consideration by external experts under the Relevance award criteria: Projects focusing on subject areas / themes listed as national priorities, insufficiently covered by past or existing projects Projects that include Partner Country higher education institutions, which have not benefitted (or had a limited participation) from Tempus IV funding 19
PREFERENCE Following the experts assessment, the Evaluation Committee may give preference to: Structural Measures projects Multi-country projects, when cooperation is relevant and justified by detailed analysis of common needs and objectives and the choice of the countries coherent with the objectives proposed 20
Part II Fifth call for proposals Overview on the selection process and the results 21
Total number of applications received Applications Received 676 proposals 146 (21.5%) PC applicants 113; 17% 2012 700 146 563; 83% 600 500 102 PC applicants Joint Projects Structural Measures 2011 400 300 EU applicants 80; 15% 200 530 423 100 0 2012 2011 445; 85% 22
Breakdown of applications by region 2012 2011 123 106 Central Asia 104 96 Eastern Europe 177 Mediterranean countries 122 374 Western Balkans 280 23
Breakdown of applications by type of project 2012 2011 7% 9% Joint Projects for Curriculum Reform 6% 9% Joint Projects for Governance 44% Joint Projects for Higher Education and Society Structural Measures for Governance 33% 45% 33% 7% Structural Measures for her Education and Society 7% 24
800 Comparison of the selection process, 4 th to 5 th Call 700 676 600 576 525 500 477 439 400 353 300 200 174 221 100 62 108 0 Received applications Eligible proposals Above the 50 points Proposed for consultation Proposed for funding 2011 2012 25
Number of projects by target regions REGION Applications received Eligible proposals Above 50 points threshold Proposed Proposed for for funding consultation Western Balkans 95 84 59 46 23 South Neighbouring area 150 109 95 60 31 Eastern Neighbouring area: Regional + Russian 287 259 211 71 38 Federation Central Asia 52 47 30 19 9 Multiregional 92 77 44 25 7 TOTAL 676 576 439 221 108 Rates in 2012: 85.20% (from total received) Rates in 2011: 90.86% (from total received) 64.94% (from total received) 67.23% (from total received) 32.69% (from total received) 33.14% (from total received) 16% (from total received) 11,80% (from total received) 26
Participation of the EU Member State organisations in selected projects 14 12 10 8 6 4 2 0 70 60 DE ES FR IT UK SE BE LT PL DK HU SK AT BG EE LV NL SI Applicants Partners 50 40 30 20 10 0 IT ES UK DE AT FR SE BE PL PT GR SI RO LT NL SK FI EE IE LV HU DK BG CZ CY MT 27
Participation of Partner Country organisations in selected projects 10 8 6 Applicants 4 2 0 160 RS IL AM AZ EG GE JO LB MA PS XM BA KG RU XK Partners 140 120 100 80 60 40 20 0 UA RU RS MA AM BA EG GE MD TN KZ KG AZ IL UZ XK LB BY JO TJ AL ME DZ PS LY TM SY 28
Selected projects per region, including the cross-regional projects Region Total Multicountry National JP SM Western Balkans 24 13 11 20 4 South Neighbouring Area 34 17 17 27 7 Eastern Neighbouring Area (without Russia) 30 17 13 19 11 Russia (National and Regional) 15 8 7 11 4 Central Asia 13 8 5 10 3 TOTAL NUMBER OF PROJECTS* 108 55 53 79 29 * This is not the result of the sums. Cross-regional projects are included in each region concerned. 29
Selection Results Tempus IV 1 st Call 2 nd Call 3 rd Call 4th Call 5 th Call Proposals recommended for funding 76 69 64 62 108 Proposals with Partner Country co-ordinators 18 (23,6%) 15 (21%) 18 (28%) 12 (20%) 33 (30%) Joint Projects 63 50 50 47 79 (82,8%) (72,5%) (78%) (76%) (73%) Structural Measures projects 13 (17,2%) 19 (27,5%) 14 (22%) 15 (24%) 29 (27%) Multi-country projects 46 34 31 30 55 (60,5%) (49%) (48%) (48%) (51%) National projects 30 35 33 32 53 (39,5%) (51%) (52%) (52%) (49%) 30
Part III Novelties of the sixth Call for Proposals 31
TEMPUS IV Indicative budget for projects selected under 6th Call: 129.8 million* REGION/COUNTRIES 2012 2011 2010 Western Balkans 14.15 million* Albania 1.9; Bosnia and Herzegovina 2.28; Montenegro 0.76; Serbia: 6.65; Kosovo: 2.56 14.5 million Albania 1.9; Bosnia and Herzegovina 2.3; Montenegro 1.2; Serbia: 6.6; Kosovo: 2.5 12.4 million Albania 0.9; Bosnia and Herzegovina 2.2; Montenegro 1; Serbia: 6.3; Kosovo: 2 Southern Mediterranean 41.7 million 29 million 11.4 million Eastern Europe/Caucasus (Russia not included) Bilateral allocation for Russia Central Asia + bilateral allocation to Uzbekistan 42.35 million 29 million 11.4 million 17.1 million (for national and multi-country projects involving Russia) 9.5 million 5 million 8.5 million (for national and multi-country projects involving Russia) 4.5 million (for national projects) 9.5 million 9 million *An additional budget for the Western Balkan countries might become available following the adoption of the relevant Commission's decision. 32
Novelties under the 6th Call for proposals (1) Updates: Budget : new budget earmarked for Tempus 6 th Call and breakdown by regions, as well as bilateral allocation for the Russian Federation and Uzbekistan Dates and deadlines: o Publication of the 6th Call and related documents second half of November 2012 o Deadline for submission of applications end of March 2013 (date tbc) o Start of project activities: 1 December 2013 (tbc) o o National priorities: revision and update by the national authorities in Partner Countries Salary rates: alignment of the maximum salary rates in EU Member States, in line with other EU programmes for cooperation in HE (LLP); update of the maximum salary rates in Partner Countries; 33
Novelties under the 6th Call for Proposals (2) Content-related changes Cross-cutting priorities added under Section 2, point 2.5: o o subject areas / themes listed as national priorities, which have been insufficiently covered by projects selected under the past Calls for Proposal; HEIs that have not benefitted / had a limited participation under Tempus IV; will be assessed by external experts within Relevance award criterion Award criteria o o o revised and synthesised Relevance criterion strengthened assessment grid introduced in the text of the guidelines; 34
Novelties under the 6th Call for proposals (3) Content-related changes Financial conditions few changes occurred following the revision of the Financial Regulations shorter deadlines for payments to projects: 30 days (instead of 45) for the first pre-financing; 60 days (instead of 90 for the second pre-financing and payment of the balance) Audit certificates (=Report of Factual Findings on the Final Financial Report) required for all projects (no longer confined to those above 750.000) A template will be available together with the documents related to this Call for Proposals on http://eacea.ec.europa.eu/tempus 35
Novelties under the 6th Call for proposals (4) Financial Guarantees The Agency may require any organisation which has been awarded a grant to provide a guarantee in order to limit the financial risks linked to the pre-financing payment(s). Applicants from private higher education institutions should know that, if their project is recommended for funding, a bank guarantee is likely to be required. Private higher education institutions should make sure that they can obtain such a bank guarantee and provide it to the Agency when required. 36
Part IV Submission procedure 37
Submission of the applications: E-form One deadline End of March 2013 (date tbc) at 12:00 (midday) Brussels time Two steps: 1 - On-line submission of the eform, including 3 mandatory annexes (Declaration of Honour, Workplan and Budget Excel and Logical Framework Matrix) = unique reference information for the submission deadline. 2 - Administrative and legal documents by post. NO paper copy of the eform is needed anymore. 38
Submission of the applications: E-form Step 1: On-line submission of the eform Complete and validate the eform + correct mistakes Notification of results will be done only by electronic mail. Provide in the eform, a correct e-mail address, valid during the whole selection process. Check it regularly! Attach the mandatory annexes: Declaration of Honour Workplan and Budget Excel Table Logical Framework Matrix Click on the SUBMIT button of the eform and an automatic notification is sent with the project Reference number 39
Submission of the applications: E-form Step 2: Administrative and legal documents by post Copy the Project reference number on each of the following documents: Declaration of honour by the legal representative of the applicant organisation Legal entity form Bank identification form Profit and loss accounts/ Balance sheet (if applicable) Mandates Send the complete application package, by the deadline of March 2013 (date tbc), date of postmark, by registered post to the Agency postal address mentioned in the Call for Proposals. Scanned versions are accepted for all supporting documents, even in case the project is selected. HOWEVER originals must be kept by the applicant administration. 40
Sources of guidance The Instructions (for completing the Application form and the Budget Tables) Rules and guidance on eform content and the entire application process The eform User Guide Help with the technical aspects of completing the eform Still need further assistance...? EACEA-TEMPUS-CALLS@ec.europa.eu 41
Part V Steps in the selection process 42
Indicative roadmap for selection process 6th Call for Proposals Steps Publication of Sixth Tempus IV Call for Proposals Deadline for submission of applications Date Second half of November 2012 End of March 2013 (date tbc) Expert assessment April June 2013 Consultation of Ministries of Education in Partner Countries, EU Delegation and National Tempus offices Mid-July end-august 2013 Award decision September 2013 Notification of applicants & publication of results October 2013 Preparation and signature of grant agreements October-November 2013 Start of eligibility period 1 December 2013 (tbc) 43
VI. Preparing the application based on the requirements of the call 44
The Call requirements The selection process is based on the assessment of applications against 4 types of criteria: Eligibility Criteria Exclusion Criteria Selection Criteria Award Criteria 45
Eligibility criteria Formal submission requirements Grant size and duration Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners, etc.) National & regional priorities
Main reasons for rejection on formal criteria 2012 (1) Out of 676 projects received,100 were rejected for not complying with the eligibility criteria, for the following reasons: Applicant is NOT a higher education institution or association of HEIs non-heis: non-profit organisations, foundations established as fund-raiser in universities; international organisations faculties, departments, institutes, research centres or other university components Legal documents NOT signed by the legal representative of the applicant organisation Declaration of Honour Mandates Legal entity form
Main reasons for rejection based on formal criteria 2012 (2) Consortium composition: minimum number of higher education institutions NOT respected: Non-profit organisations, faculties, departments, institutes, research centres or other university components cannot count for HEIs Ministry of higher education in Structural Measures projects NOT included Minimum or maximum grant size NOT respected
EXCLUSION CRITERIA The applicant institution is not in one of the situations referred to in Articles 93 and 94 of the Financial Regulations (such as bankruptcy, professional misconduct, subject of fraud, corruption, administrative penalty, conflict of interest, etc) Based on: The DECLARATION OF HONOUR signed by the Legal Representative of the applicant institution
SELECTION CRITERIA The applicant has the operational and the financial capacity to complete the proposed activities. Based on: DECLARATION OF HONOUR signed by the Legal Representative of the Applicant institution attesting the status, legal person, having financial and operational capacity to complete the proposed activities Assessment of applicant institution s skills and expertise profit and loss accounts + balance sheet for the last 2 financial years (not required for public bodies) bank details form certified by applicant and bank
FINANCIAL GUARANTEES EACEA can reject application, ask for more info, require a bank guarantee. Private higher education institutions should make sure that they can obtain such a bank guarantee and provide it to the Agency when required.
Award criteria Five award criteria defined in the Call and assessed by external experts: Relevance (25%) Good quality partnership (20%) Quality of the project s content and methodology (25%) Dissemination & Sustainability (15%) Budget and Cost-effectiveness (15%)
(1) Relevance The objectives are realistic and relevant for the reform strategies of higher education in the Partner Countries The national/regional priorities are addressed. Key problems and needs of the specific Partner Country/ies and of the potential stakeholders are identified. The real needs & problems of the clearly defined target groups are addressed The project describes how the field of intervention has been explored and how it will contribute to solving the identified problems The project will have an impact on a wide area (including peripheral areas) If based on previous / on-going project, significant added value must be demonstrated It explains how the project proposal was prepared, including partners that had not benefited from Tempus IV before (where applicable) WHERE in the E-form? E.1 The project rationale 53
(2) Quality of the Partnership The partnership includes all the skills, recognised expertise and competences required to carry out the work programme; where applicable, involvement of relevant stakeholders from non-academic sector Balanced distribution of tasks amongst partners, in coherence with the required expertise for each specific activity Applicant and partners have sufficient staff as well as material and financial resources to handle the project Measures to ensure effective communication among the partners are described WHERE in the E-form? B; D.1 Skills and expertise of key staff; E2 Quality of the partnership 54
(3) Quality of Project Content & Methodology The academic / training content and the pedagogical approach; appropriate methodology, the link between wider and specific objectives and between expected outcomes and activities The quality control processes including indicators & benchmarks, risk analysis and the monitoring measures that will be implemented. The management of the project, decision-making process and implementation structure (including measures for conflict resolution). Self-consistency between the project description, LFM, action plan and budget Appropriate level of involvement of HEIs from Partner Countries (i.e., where applicable, the role of Lead partner in work-packages) WHERE in the E-form? E3. The project contents & methodology, F. Workpackages; + Excel tables (Workplan) and LFM 55
(4) Dissemination & Sustainability How information/outcomes of the project will be made available to groups not directly involved How the expected results will be sustainable in the long term (financial, institutional and policy level) The project should consider to: develop a visual identity of the project clearly identify target groups plan internal (within HEIs) & external dissemination (in the PC) use a wide range of dissemination tools advertise the first results / products consult and involve the relevant stakeholders (decision makers at national and institutional level, students organisations, professional organisations, private sector) demonstrate arrangements for recognition / accreditation of new courses evaluate and describe what will happen after the end of the project consult Tempus handbook Sustainability through Dissemination WHERE in the E-form? E4. Dissemination & Sustainability; F. Workpackages 56
(5) Budget and Cost Effectiveness Implementation of project activities and achievement of expected results and objectives in the most economical way and respecting the Tempus financial rules Respect the salary and mobility rates (according to type of task in the project and not the status of the individual) Plan a reasonable/efficient amount of staff costs for each activity (including reasonable management costs) Use efficiently the mobility periods making best use of time abroad for maximum benefit Limit the equipment purchase to what is necessary for the implementation of the project Check carefully the eligibility of expenses and account the expenses under the right budget heading Explain the principles for budget allocation amongst partners Eliminate calculation errors and check the consistency of the different parts of the budget Attention! Inflated budgets are marked severely! 57 WHERE in the E-form? E5. Budget & Cost-Effectiveness; Budget Excel Tables
Workpackages (WPs), Outcomes & Activities Provide a logical structure of activities grouped in work-packages, with a reasonable number of deliverables / outcomes; Ensure a logical progression of outcomes within each WP from one project year to next; Propose suitable activities to achieve each individual outcome; Identify and quantify all appropriate target groups (no general statements); Envisage realistic inputs directly relate to activities & are cost-efficient* ; Identify and justify financial resources needed to deliver the output/outcome & relate appropriately with budget (Excel tables); Plan appropriate number of individual mobilities, the direction and duration for each mobility flow in relation to each activity. *Only amount of resources is required in the eform; corresponding costing must be provided in the Budget Excel Sheets 58
Quality of language & Clarity of Information Choose the language with which all project partners are the most comfortable Explain the concepts and ideas (avoid abbreviations, acronyms) Be precise & specific: provide facts and figures; indicate WHY, by WHOM and HOW something will be done Avoid patchwork (copy-paste information) Before submitting, ask somebody who does not know the project to read/proofread the draft proposal. 59
Avoid the most common mistakes Remember that only information presented in the application can be assessed Do not assume prior technical or historical project related knowledge on the part of the assessor 60
How to start up Read the Call application guidelines carefully (check the changes in the 6 th Call vs. 5 th Call) First check the changes in the 6 th call, in particular national priorities, then decide which of the themes identified in the Call would be best to develop a project Check to what extent your subject/theme is still relevant for the addressed Partner Countries / region Read the Instructions for completing the application form and compulsory attachments* + the eform User Guide carefully Find interested and relevant partners Consult your NTO / NCP early Be aware of other HE projects in the PC concerned (no double funding) * Declaration of Honour, Workplan and Budget tables, LFM 61
As early as possible When to start? Set a realistic time-frame for project preparation (including reception of Mandates from partners) Get information on technical requirements for online submission as early as possible Establish methodology: who will develop what part (narrative, financial, attachments, etc.) Decide on the communication strategy Decide WHO will write the draft; complete the eform; submit the eform and attachments 62
VII. eform and required attachments 63
eform Structure (main body) Part Front Page PART A PART B PARTC PART D PART E Content Identification of the Call and Programme Identification of the Applicant and other organisations participating in the project Organisation and Activities Description of the project (basic data) Operational capacity Project implementation / Award criteria (the project in details) PART F Workplan in Workpackages 64
No. Content eform Structure (attachments) 1 Declaration of Honour by the legal representative of the Applicant organisation (pdf / jpg) 2 Logical Framework Matrix (Word document) 3 Work-plan and Budget (Excel Tables) These attachments are compulsory. Templates are available on the Agency website. 65
PART A - Identification of the Applicant and other organisations participating in the project Partner 1 (APPLICANT) A1 Organisation (role, name, address, telephone, email etc. + Nr of Erasmus University Charter for institutions in EU Member States) A2 Person responsible for the management of the application (name, address, telephone, email etc.) - Ensure a correct & valid email address is provided! A3 Person authorised to represent the organisation (legal representative) only for applicant organisation Partner 2, 3 (partners) A1 A2 Part A & B must be completed for each organisation participating in the project 66
PART B Short description of organisations & their activities B1 Structure: Status: Private / Public Type of organisation B2 Aims & activities of the organisation key activities related to the project theme (free text, 1000 characters) role of the organisation in the project (free text, 1000 characters) B3 Other EU grants support received from Tempus in the last three years (table) other grant applications applied for the same project (table) List of partner organisations is generated automatically after filling in Part A and B 67
PART C. Description of the project (summaries) C1 Timing of the project C2 Specific objectives (free text, limited 1000 characters) C3 Tempus objectives, themes and priorities (tick boxes and limited free text) C4 Partner countries involved (tick boxes) C5 Summary of the project (free text, limited 2000 characters) C6 Summary of the work-packages (automatic) C7 List of deliverables outputs/outcomes (automatic) C8 Summary budget C9 Project history 68
PART D. Operational Capacity D1 Skills and expertise of key staff involved in the project - organisation number - organisation name - key person name: summary of relevant skills and experience (free text, 750 / person) D2 Specific tasks that will be sub-contracted to bodies outside the formal consortium 69
PART E. Project implementation / Award criteria E1 The project rationale Relevance (needs analysis, priorities addressed, objectives, target groups) - limited space: 6000 characters E2 Quality of the partnership (suitability to work together, specific and complementary skills and expertise) - limited space: 6000 characters E3 Project s content and methodology (academic content, pedagogical approach, methodology, LFM) - limited space: 12000 characters E4 Dissemination & sustainability - limited space: 4000 characters E5 Budget and cost effectiveness - limited: 2000 characters 70
F1 Identification: WP nr - type: PART F. Workplan in Workpackages (1) Development (substance of work) Quality plan (quality control and monitoring) Dissemination Exploitation of results (sustainability) Management At least one of each type of WP must be completed Start End Duration Related assumptions and risks (limit 400 characters) Description (limit 2000 characters) F2 Deliverables outputs / outcomes Title Type or nature Delivery date Dissemination level Target groups Language(s) of the product 71
PART F. Work-plan in Work-packages (2) F3 Consortium partners involved: Lead partner Other partners Role and tasks in the WPs (limit to 400 characters) F4 Resources required to complete WPs Staff categories number of days for each partner organisation Tasks to be sub-contracted Travel: Staff, Students: number of flows / destination Equipment Printing and publishing Other costs 72
eform required attachments 1. The workplan and budget: - The workplan table (Excel Sheet 1) Same as presented in the eform as workpackages (development, dissemination, management.) - The budget tables (Excel Sheets 2-10) Do not underestimate the workload needed to fill in the 10 Budget tables Ensure full consistency between the inputs mention in the eform and their costs indicated in Excel tables Make sure that your costing is realistic Cross-check the coherence between the different budget tables 73
eform required attachments 2. The Logical Framework Matrix (LFM): Read literature on LFM Ensure that entries are consistent with the previous sections & adequately completed Re-check the logic of the project as set out in LFM Indicators of progress (quantitative / qualitative) should be specific, measurable, realistic and relevant to the project objectives and outcomes Identify & address main assumptions & risks Ensure that LFM is consistent with the project description 74
eform required attachments 3. The Declaration of Honour: Signed by the person authorised to enter into legally binding agreements on behalf of the applicant organisation Certifies that applicant institution is not in any of the situation referred to in Articles 93 and 94 of the Financial Regulations (see Section 6 Exclusion Criteria Sixth call application guidelines) The Declaration of Honour is accepted in scanned version. 75
eform features An electronic application form that can only be submitted via the internet A form that does not require you to be online when you are filling it in or validating it An interactive.pdf form that uses Adobe s Acrobat Reader (which can be downloaded from Adobe s website FREE OF CHARGE) An intuitive, easy-to-use application form 76
eform technical requirements The form requires Adobe Acrobat Reader (or Standard or Professional) to be installed on your computer this may require the intervention of your IT department Version must be 8.1.3 or higher (incl. v9) An internet connection and standard browser software are required There is no software specific to the eform 77
Practical hints Read the eform User Guide before starting to fill the form Make sure that you have the necessary IT support Do not try to fill the form directly on the website download it first on your computer Fill in all fields on the front page before starting to fill the other sections Save the form regularly Maximum size of attachments 5MB Do not validate the form until you have finished completing it The submitted form is locked cannot be changed 78
Sources of guidance The Instructions for Applicants (to complete the application and the compulsory documents) Rules and guidance on eform content and the entire application process The eform User Guide Help with the technical aspects of completing the eform Still need further assistance...? NTOs/NCPs EACEA-TEMPUS-CALLS@ec.europa.eu EACEA-HELPDESK@ec.europa.eu
Project assessment by external experts Briefing session Two-day briefing on site: general and specific presentations, one-day assessment simulation, based on case study (team work) & handbook, debriefing Assessment Each application assessed by two different experts, by teleworking, supported by the Agency s on-line assessment tool 1st stage: Each expert carries out an individual assessment 2 nd stage: the 2 experts assessing the same proposals consensus discussions consolidated judgements and scores Lead-experts - mediate discussions for consensus, ensure quality assessment outputs; perform 3rd assessment wherever consensus is not reached Debriefing panel with experts Discussion on the quality of the proposals Suggestions for improvement of the evaluation process
Selection of external experts Currently > 500 experts names in database covering nationals from EU &Tempus Partner Countries 30% renewal each year, out of which 10% completely new experts An expert can assess Tempus projects for a maximum of three years consecutively Lack of conflict of interest duly checked and must be respected Criteria: Professional experience in thematic areas covered by applications Competences in the Tempus working languages: EN, FR, DE Proved expertise in project cycle management, Tempus Programme and cooperation with the Tempus Partner Countries / Regions Knowledge of the higher education modernisation agenda
Information on the Programme How to apply Publications with Programme Calls Guide for Proposals Access to the list of selected projects Selection Results 82
List of selected Tempus IV projects 83
Thank you for your attention! More on: http://eacea.ec.europa.eu/tempus