PAN AMERICAN HEALTH ORGANIZATION WORLD HEALTH ORGANIZATION 14th SESSION OF THE EXECUTIVE COMMITTEE Washington, D.C., USA, 25-29 June 27 Provisional Agenda Item 7.1 CE14/INF/1 (Eng.) 9 May 27 ORIGINAL: ENGLISH PASB HUMAN RESOURCES: STAFFING PROFILE Report by the Secretariat 1. This annual report provides data on the profile of PAHO s human resources as of April 27, unless otherwise specified. It includes information regarding the number of personnel in the Bureau by gender, grade, location, contract type, years of service, and nationality. It also contains information regarding the movement of professional staff between duty stations. Appointment Categories 2. As of 1 April 27, PASB had a total of 86 staff members on either fixed-term appointments of one to five years or career service appointments. Of these, 396 (49%) were in the professional category, 384 (48%) were in the general service category, and 26 (3%) were in the national professional officer category (Table 1). 3. During 26, the Organization hired 291 temporary staff to carry out 335 temporary assignments: 37% (17) carried out Short-term Professional (STP) assignments. 42% (123) carried out Short-term Consultant (STC) assignments. 21% (61) carried out Short-term General Service (STG) assignments. 4. In addition, in 26, the number of temporary staff and the number of temporary assignments carried out were fewer than in 25, where 326 staff were used to carry out
CE14/INF/1 (Eng.) Page 2 377 assignments. In the first four months of 27, 138 temporary staff were used to carry out 275 assignments (Table 2). 5. As of April 27, the Organization had 768 individuals working under a number of non-un contractual mechanisms in PAHO s Country Offices, as follows: 21 agency staff; 185 national professionals; 243 ministry staff; and 139 PASB local employees. In PAHO Centers, 77 professionals and 171 administrative support staff worked as Center employees (Table 3). Gender Distribution 6. In PAHO s Country Offices and Centers, the percentage of women in the professional and higher categories has increased since the last annual report, from 33% to 35%. On the other hand, in Headquarters, the percentage of professional women has declined from 51% at this time last year to 47%. (Table 4) There has also been a slight decrease in the number of women in this category of staff overall, from 42% to 41% since May 26. 7. Women make up 37% of staff at senior managerial levels within the Organization (P-4 and above). This represents a 4% increase since PAHO s last annual report (Table 5). Women hold the majority of posts at the P.1/NOA and P.2/NOB grade levels; they have reached grade parity with men at the P.3/NOC grade. Men continue to occupy the majority of posts at the P.4/NOD through D2 grade levels (67% at P.4/NOD, 58% at P5, 61% at P.6., 59% at D.1 and 1% at D.2) The three ungraded posts in PAHO are occupied by women (Table 6). Of the 29 PAHO/WHO Representatives in the Country Offices, 52% (15) are female. (Table 6) 8. During 26, 4 professionals were appointed to positions in PAHO; 17 (43%) were women and 23 (57%) were men. This represents an increase over the number of women appointed to posts within the Bureau during the previous four years (Table 7). Geographical Distribution 9. Table 8 provides consolidated information regarding the geographical distribution of professional fixed-term staff in PASB. Post Trends 1. In keeping with continued efforts to reduce the number of regular-funded posts in the Organization, Table 9 reflects that the number of such posts continues to decline steadily. 11. Table 1 sets out the percentage distribution of occupied professional posts by grade. The largest percentage of professionals continue to be at the P.4/NOD grade level
CE14/INF/1 (Eng.) Page 3 (48%) with those at the lower professional grades (P.1/NOA to P.3/NOC) making up 28% of all professional staff and those at the higher professional grades (P.5 and above) making up the remaining 24%. Professional Staff Mobility 12. The Organization continues to make the mobility of its internationally-recruited staff a priority. This effort is reflected in the number of professional staff reassignments made during calendar year 26. During this period, 5 professional staff reassignments occurred. Thirty-seven of these reassignments involved the movement of staff between PAHO Country Offices and Centers; four involved the movement of staff from PAHO headquarters to the countries; and nine involved the movement of staff from PAHO s Country Offices and Centers to PAHO Headquarters. The 26 figures represent a 19% increase over the total number of reassignments made in 25. In 27, eight reassignments were made during the first four months of the year (Table 11). Age, Length of Service, and Retirement Trends 13. Over half (62%) of the professional staff, including National Officers, and 48% of the general service staff in the Bureau are 5 years of age or older. They represent 55% of all PASB staff and will reach the mandatory retirement age of 62 (or age 6 for staff who were participating in the UN Joint Pension Fund prior to 1 January 199) within the next 1 to 12 years. Of this 55%, over half are due to retire in the next five to seven years (Table 12). 14. The largest single group of staff (41%) has 15 or more years of service with the Bureau. Twenty-seven per cent (27%) of general service staff and 14% of professional staff fall into this category (Table 13). Staff with less than 5 years of service constitute 17% of all staff, 24% of professional staff, and 9% of general service staff. Annex
CE14/INF/1 (Eng.) Page 4 TABLES The tables referred to in this report are listed below for ease of reference: 1. Staff by Duty Station Professional, General Service and National Officer 2. Temporary Staff 3. Staff Hired under Local Employment Conditions in PAHO Country Offices and Centers 4. Professional Staff Distribution by Gender 5. Staff at Senior Professional and Managerial Level 6. Professional Staff Distribution by Grade and Gender 7. Gender Distribution in Professional Staff Appointed Between 1999-26 8. Distribution of Professional Staff by Nationality 9. Trend in Regular-Funded Posts 1. Professional Staff Grade Distribution 11. Professional Staff Reassignments 12. Professional and General Service Staff by Age 13. Staff Distribution by Length of Service
Table 1 CE14/INF/1 (Eng.) Annex Staff by Duty Station Professional, General Service and National Professional Officer As of April 27 DUTY STATION PROFESSIONAL GENERAL SERVICE NATIONAL PROFESSIONAL OFFICER Argentina 7 5 2 Bahamas 3 1 Barbados 1 5 1 Belize 2 2 Bolivia 5 2 1 Brazil 26 37 4 Chile 5 1 1 Colombia 6 3 4 Costa Rica 5 4 Cuba 2 Dominican Republic 4 3 1 Ecuador 9 4 2 El Salvador 5 3 1 Guatemala 1 9 2 Guyana 4 2 Haiti 7 6 Honduras 6 4 1 Jamaica 6 12 1 Mexico 7 11 Nicaragua 5 3 1 Panama 11 2 1 Paraguay 6 3 Peru 16 25 Saint Lucia 1 Suriname 3 2 1 Trinidad And Tobago 9 4 1 Uruguay 3 4 1 USA (WDC 27 & El Paso 2) 29 222 Venezuela 4 5 TOTAL 396 384 26
Table 2 Temporary Staff Assignments (PRFN) Personnel (PRFN) 16 14 14 12 17 132 17 124 12 1 8 6 4 2 73 4 3 5 99 51 82 43 82 49 1 8 6 4 2 71 23 24 25 26 27* 23 24 25 26 27* Assignments (STC) Personnel (STC) 16 14 12 1 8 6 4 2 45 18 11 12 39 116 38 14 31 68 16 14 12 1 8 6 4 2 142 95 138 123 9 23 24 25 26 27* 23 24 25 26 27* Assignments (GSN) Personnel (GSN) 9 8 7 6 5 36 9 33 43 7 6 5 4 6 4 56 61 36 4 3 2 1 53 54 26 39 25 19 23 24 25 26 27* 3 2 1 23 24 25 26 27* More than 6 months Less than 6 months * As of 16 Apr 7
Table 3 Staff Hired Under Local Employment Conditions in PAHO Country Offices and Centers As of April 27 National Staff Center Professional Personnel:77 8% Center Support Personnel:171 17% In post:134 13% Agency Personnel:21 2% National Staff Non Post:5 % National Professionals:185 18% Ministry Staff:243 24%
Table 4 Professional Staff Distribution by Gender 23 to 27 3 3 3 25 245 246 248 249 25 25 2 171 187 183 173 2 2 Male 15 15 13 138 142 139 15 Female 115 114 113 11 1 1 63 73 7 76 1 18 18 16 97 5 5 5 23-24 24-25 25-26 26-27 23-24 24-25 25-26 26-27 23-24 24-25 25-26 26-27 Total Country Offices/Centers HQ
Table 5 Staff at Senior Professional and Managerial Levels As of April 27 15 137 Male 63% Female 37% 1 66 5 37 27 11 1 7 7 1 P.4 P.5 P.6 D.1 D.2 UG 3
Table 6 Professional Staff Distribution by Grade and Gender As of April 27 HEADQUARTERS COUNTRY OFFICES/CENTERS ALL Grade MALE % FEMALE % MALE % FEMALE % MALE % FEMALE % UG1 1 1% 1 1% UG2 1 1% 1 1% UG3 1 1% 1 1% D2 1 1% 1 1% D1 8 62% 5 38% 2 5% 2 5% 1 59% 7 41% P6 * 2 5% 2 5% 9 64% 5 36% 11 61% 7 39% P5 * 24 59% 17 41% 13 57% 1 43% 37 58% 27 42% P4/NOD 43 59% 3 41% 94 72% 36 28% 137 67% 66 33% P3/NOC 21 45% 26 55% 14 61% 9 39% 35 5% 35 5% P2/NOB 1 43% 13 57% 6 46% 7 54% 16 44% 2 56% P1/NOA 1 5% 1 5% 1 13% 7 88% 2 2% 8 8% Total: 11 53% 97 47% 139 65% 76 35% 249 59% 173 41% * PAHO/WHO Representatives (P5 P6) Male % Female % 14 48% 15 52%
Table 7 Gender Distribution in Professional Staff Appointed Between 1999-26 Staff Hired 35 3 25 2 24 3 27 17 21 17 32 31 25 23 17 15 14 13 11 13 13 1 5 1999 2 21 22 23 24 25 26 Male Female
Table 8 Distribution of Professional Staff by Nationality As of April 27 COUNTRY HQ COUNTRY OFFICES/CENTERS TOTAL Argentina 8 13 21 Austria 1 1 Barbados 1 1 Belgium 1 4 5 Belize 3 3 Bolivia 6 6 12 Brazil 19 24 43 Canada 1 6 16 Chile 1 9 19 Colombia 14 19 33 Costa Rica 4 3 7 Cuba 4 9 13 Dominica 1 1 Dominican Republic 2 4 6 Ecuador 3 11 14 Egypt 1 1 El Salvador 1 5 6 France 2 6 8 Germany 1 1 Ghana 1 1 Guatemala 6 7 13 Guyana 2 2 4 Haiti 1 1 Honduras 5 5 India 1 1 Ireland 1 1 Italy 1 2 3 Jamaica 1 5 6 Japan 1 1 Malta 1 1 Mexico 9 5 14 Myanmar 1 1 Netherlands 2 3 5 Nicaragua 2 6 8 Panama 2 4 6 Paraguay 1 4 5 Peru 12 13 25 Rwanda 1 1 Spain 8 5 13 St. Vincent And The Grenadines 1 1 Suriname 2 2 Trinidad And Tobago 3 4 7 United Kingdom 2 2 4 United States Of America 53 6 59 Uruguay 7 4 11 Venezuela 8 3 11 Yugoslavia 1 1 TOTAL 27 215 422
1,3 1,2 1,1 1, 9 8 7 6 1,222 Table 9 Trend in Regular-funded Posts 1,38 79* 8-81 82-83 84-85 86-87 88-89 9-91 92-93 94-95 96-97 98-99 -1 2-3 4-5 6-7 * Proposed reduction of 41 posts
Table 1 Professional Staff Grade Distribution As of April 27 UG1-UG3 P1, NOA 1% 2% D2 % D1 4% P3, NOC 17% P2, NOB 9% P6 4% P5 15% P4, NOD 48% UG1-UG3 D2 D1 P6 P5 P4, NOD P3, NOC P2, NOB P1, NOA
Table 11 Professional Staff Reassignments 5 45 4 35 3 25 2 15 1 5 2 9 5 5 5 4 6 7 1 2 42 2 37 1 25 27 26 3 13 1 4 21 22 23 24 25 26 27* From Country Offices/Centers to HQs From HQs to Country Offices/Centers Between Country Offices/Centers * As of April 27
Table 12 12 1 Professional and General Service Staff by Age As of April 27 12 98 111 8 72 77 81 6 4 2 1 3 6 22 16 33 3 47 61 4 25/39 3/34 35/39 4/44 45/49 5/54 55/59 over 6 Age 1 5 3 23 9 1 Professional Service General Service National Officer
Table 13 Staff Distribution by Length of Service As of April 27 35 4 3 25 8 222 2 82 15 1 12 37 2 43 5 92 125 7 19 Less than 5 5-1 1-15 15 or more Years of Service Professional Staff General Service Staff National Professional Staff