Transitioning to New HRPP/IRB Submission Software Program -IDEATE (2014-2015) Dear Graduate Center Researchers: We will be transitioning to a new HRPP/IRB submission software program, Ideate in early February 2015. Please see attached memo from Farida Lada, University Director for Research Compliance. There are several plans and tentative deadlines that you should be aware of to ensure a smooth transition: November 26, 2014 Submission Deadline for Full Board applications. December 17, 2014 Submission Deadline for Exempt/Expedited applications. January 12, 2015 Processing Deadline for The Graduate Center HRPP Office January 19 30, 2015 Processing Freeze (no submissions will be processed) Submit all anticipated amendments and continuing reviews well in advance of the submission deadlines. No exempt or expedited submissions will be accepted after December 17th. The Graduate Center HRPP Office will have until January 12th to process existing IRBNet submissions. There will be a processing freeze beginning January 19th through 30th as HRPP staff will be transferring protocols into Ideate. Data Transfer Information: CUNY will be transferring protocol and submission level data into Ideate for all active non-exempt human subject research protocols. This means that CUNY will not transfer closed projects/non-active projects and active exempt protocols/submission data into Ideate. Although CUNY will have backup data, please be sure to have a copy of all protocol related materials available to you in your research records in order to avoid any inadvertent mistakes or data loss. CUNY will provide The Graduate Center with training on using the new system in three forms: Webinars (prior to rollout), One-on-one Sessions (after rollout) and Help Documents by Topic will be available within IDEATE. We will send out information about training as it becomes available. For all updates and announcements regarding the IDEATE implementation, please refer to the CUNY Human Research Protection Program website at: http://www.cuny.edu/research/compliance/humansubjects-research-1.html Please send inquiries regarding the IDEATE roll out to hrpp@cuny.edu. The Graduate Center HRPP Office will send updates regarding the final implementation dates when announced by the CUNY Office of Research Compliance. There is a good possibility that many of you will be receiving duplicates of this email. Best regards, Kay Powell Human Research Protection Program (HRPP) Coordinator
Dissertation Proposal Clearance: Human Participants Form All students who have advanced to Level III and/or when they have received IRB approval for their dissertation research must submit a Dissertation Proposal Clearance: Human Participants Form to: Kay Powell, HRPP (Human Research Protection Program) Coordinator Room 8309 212 817-7525, kpowell@gc.cuny.edu Every student in every program must submit this form regardless if their research involves human participants. The form needs to include the following; 1) A short project abstract (one to two pages) including methodology. 2) Advisor s signature. 3) If applicable, a copy of the IRB approval letter. The form becomes part of the student s file in the Registrar s Office and the Human Subjects Hold is removed from their record. A student will not be able to deposit their dissertation unless this form has been submitted and accepted. All research that involves human participants (including informal interviews or pre-existing data) needs to be reviewed and approved by the IRB before research can begin. IRB approval cannot be given retroactively. Doctoral students and their advisers must work together to ensure that these requirements are met. PLEASE NOTE: Not submitting this form DOES NOT prevent a student from any other student activities, e.g. Registration.