DIRECTORS PRESENT SSC Workshop 12 th Feb 2016 SSC DIRECTORS MEETING Wednesday 14 th September 2016 9.30am 12.00noon The Redruth Centre, Station Road, TR15 2AB 17 th Mar 2016 Notes & Actions 19 th May 2016 18 th July 2016 14 th Sept 2016 AG (Chair) (Chair) (Chair) (Chair) (Chair) AM Apologies Apologies Apologies Apologies CJ Apologies IS Apologies JML Apologies Apologies LK Apologies TL Apologies Apologies TD - - - (Skype) OTHERS PRESENT KO - Members None None None None None Item 1. Welcome, apologies and introductions As noted above. 2. Conflicts of Interest COI registered during the course of the meeting (and noted below). 3. Actions/Decisions from previous meeting Notes of last meeting accepted as a true and accurate record. Who AG All AG Actions carried forward: Report of options for performance-related awards to be presented to the board (action from agenda item 4). This will be presented to the board when further information regarding the funding model for April 2017 onwards is received from the OPCC. and Quarterly trends of Victim Care activity to be shared with the board.
4. HR Update Interim CEO Recruitment /TD LK declared an interest. and TD provided a summary of the recruitment process and developments to date. The role was advertised publicly with VSF, Clinks, South West Forum, VCU Network, SSC networks and SSC Partners. It was also open to SSC partners as a secondment opportunity. SSC received the following: - 1 direct application from an individual - 1 SSC partner secondment application - 1 organisational proposal (non-ssc partner) containing three options The following was agreed: The organisational proposal from a non-ssc partner falls outside the remit of the scope of recruitment as agreed with Partners and by Trustees. On this technical basis, the application would not be progressed to shortlisting stage. If SSC is unable to appoint from the remaining 2 candidates, a second recruitment process will take place, the scope of which will be widened. The possibility of an alternative proposals could be considered. LK left the meeting at this point. It was agreed that the process around this appointment may differ from that for KO and, given the roles, operational structure and market position of SSC are now very different. AG proposed that a partner session is integrated into the recruitment process (eg. presentation or Q&A on the same day) with Trustees making the decision. Others thought this could dilute/stall the recruitment process for a decision that is ultimately a Trustee responsibility. The board presented two Options for vote: 1. Shortlisting based on recruitment criteria a. Interview + Scoring Process b. References Sought c. Decision Made 2. Shortlisting based on recruitment criteria a. Interview + Member Session b. References Sought
c. Decision Made AG voted for Option 2. The remainder of Trustees, and majority, voted for Option 1. The board agreed the following selection and interview panel, given availabilities and to avoid any conflicts: IS, TD, The selection and interview panel will make a recommendation to the board before a final decision is made. VSF Support Provision TD/IS/ The provision for Marketing & Communications and Partnership & Events support through VSF is now contracted and in place, and working well. 5. Bid Updates ESF Future Peninsula Call SSC s bid for Project Kensa has been successful at the initial stage. Project value is 400,000 over a 3-year period (Jan 2017 December 2019). It is anticipated that 20% match-funding will be secured 50/50 from OPCC (cash-match) and SSC/partners (volunteer time in-kind). The full application deadline is 27 th September which will prioritise. A copy of the bid will be circulated to the board on 26 th September. Big Lottery / BBO SSC is currently in discussions with LPCO regarding its role within BBO Adult Pathways to Employment bids (3 areas). SSC had yet to have a response from Pluss re SSC s position within their bid. raised that based on discussions handed over from KO, it was likely that any arrangement with SSC would be around provision for victims of crime. JCP Partnership Opportunity SSC had been notified that they were not successful in winning this bid (winning bid to be announced). 10.40 TL left the meeting advised that Konnect had also applied for this opportunity, and had potentially listed other partners (not necessarily all SSC partners) within their bid. Further discussion noted in the confidential section. ESF/DWP/Serco
Unfortunately Serco had not been successful in the DWP ESF Cornwall opportunity, which had been won by Reed-In-Partnership. Together For Families IS/LK/JML declared a COI. SSC had submitted a response to the Soft Market Test released by Cornwall Council / TFF for an umbrella partner to award VCSE grants for family support provision. OPCC Offenders Pilot SSC had been approached by OPCC re an upcoming Offenders Pilot which may integrate with the Kensa delivery model, subject to further discussions. would pursue and report to the board at the next Directors Meeting. CPFT / Centre for Health & Justice CJ had brought to SSC a potential peer mentoring opportunity for ex-offenders in Cornwall. would investigate and report to the board at the next Directors Meeting. 6. Project Delivery Updates OPCC Victim Care Project update and financial summary presented to the board. Additional minutes noted in confidential section. Quarterly trend analysis to be presented at next board meeting. SLA Renewal CASS PLUS Following a satisfactory 6-month SLA review meeting with CASS PLUS, recommended renewal of the Victims Coordinator role. The board accepted the recommendation. OPCC Funding 2016/17 Update Confirmation of funding for Oct 2016 Mar 2017 from OPCC is imminent, and has been verbally confirmed as equivalent to previous terms. It is likely that fees would be awarded based on performance (volume and intensity of cases, as reported in KPI s) from April 2017 onwards, and on an annual basis.
7. Financial Update Budget Summary A simplified summary of SSC s current financial position was presented, combined with income projections and expenditure from September 2016 March 2017. This was welcomed by the board. confirmed funding was available to sustain the CEO role through to April 2017. Accounts 2015/16 In order to prepare 2015/16 accounts for independent assessment, the board approved the request to renew the agreement with Kelsall Steele. Financial Approvals It was agreed to add JML and to the list of authorised signatories for CAF Bank. 8. Marketing Update Website Development presented a brief summary of key changes to the SSC website currently in development: - New images and style changes to lift tone - More image-led Partners section - Content revised to reflect stakeholder / partner focus rather than service user (for self-referrals) - New Work With Us and Projects sections to be added - Case Studies section to be updated JML suggested embedding links to Partner websites (images contain embedded links). 9. Partner Updates Equus Quality Review update noted in confidential section Konnect RJ/Partnership update noted in confidential section JML left the meeting Changes Through Sport pending application to SSC Young People Cornwall early positive discussions re membership 10. AOB SSC / Learning Partnership Alliance LPCO had not yet held their Directors Meeting since the LPCO/SSC Directors meeting. This is due towards end Sept / early Oct after which AG will be able to report back on views re next steps. /AG CSP / Safer Cornwall / Reducing Reoffending had accepted to represent the VCSE sector on the Safer Cornwall Management Board, which would be continued by the interim CEO.
Similarly SSC is part of the Safer Cornwall Reducing Reoffending Implementation Group (representing SSC). 11. Dates of Next Meetings Partnership Meeting 21 st September 2016 (Clinks) Partnership Meeting 9 th November 2016 (OPCC) Directors Meeting w/c 7 th November 2016 Annual General Meeting 15 th December 2016 12. Closed Section Minutes noted separately. All All END OF NOTES