Claims January 27, 2012 Department 23 County General Purposes / Division of Management and Budget CL253845 Vendor: Erie Canal Museum $49,338.00 This payment is the 2012 Authorized Agency reoccurring Claim Voucher to the Erie Canal Museum. Traditionally, these types of payments are made in monthly installments. However, this claim is a lump sum payment for 12 months. A letter from the museum was included in the claim which requesting the upfront payment. No reason was given as to why the museum needed this accommodation. The museum has been under contract with the county since 2005. Department 27 Information Technology CL247281 Vendor: Xerox Corp. $4,006.16 Xerox was under contract as the county s printing vendor up until 12/31/11.Xerox provided hardware and supplies to IT for the printing needs of the county government. This straight claim, according to IT s description, is payment for a meter read on Docucolor 240 and base charge on Bust ECI/ROHS. There was no invoice or any other type of documentation included with the claim. Since there is no contract governing the claim, the Audit Division is uncertain of the nature of the expense. Department 34 Emergency Communications CA131286 Vendor: Wladis Law Firm, P.C. $6,483.75 The Wladis Law Firm charged E911 for professional services performed for the creation of a 911 Consolidation Grant with Cayuga County. The invoice covered activity performed between 11/21/11 and 12/30/11. This activity included meetings, telephone conferences, emailing, and drafting and reviewing grant materials. This claim is payment for services provided as part of contract CT06511. Although this is the Purchasing Department s contract, Emergency Communications is the department being charged for Wladis invoice. 1
This contract allows Wladis to perform grant writing for various departments. The contract does not list specific departments or specific grants. Since the inception of the contract, three departments have been charged for Wladis services: Purchasing, Parks and E911. The contract is set to expire in February 2012. Department 38 Emergency Management PC122927 Vendor: Praxair Distribution Mid-Atlantic, LLC $1,084.57 Emergency Management recently purchased a plasma cutter (welding machine) and various accessories from Praxair Distribution. The machine itself cost $1,024.20, the remaining $60 included nozzles, electrodes, power cables, a deflector and a retaining cap. This device was purchased as part of the Emergency Management grant 734112, Homeland Security Program. The intended use of the device is unknown. Department 33 - WEP PC124513 Vendor: Perkin-Elmer Health Services Corp. $22,224.00 Perkin-Elmer is an environmental health corporation that produces a vast array of products and services including diagnostics, consumer product safety, and environmental monitoring among others. WEP purchased 8 devices for use at the WEP Environmental Lab on Henry Clay Boulevard. These devices included a trace-metal soil tester, flame auto-sampler, chiller, and a mercury analyzer. WEP uses this equipment to monitor the levels of heavy metals and other harmful substances present in the soil and water sampled from various parts of the county. The department mentions that this claim is an annual service contract. Department 47 Law Department CL182764 Vendor: Action Reporting Services, LLC $724.16 The Law department hired Action Reporting for court reporting services relating to the court case Donna Prince Lynch vs. Mike Waters on 1/6/12. This claim is payment to action reporting for providing transcripts of three witness testimonies. The department 2
purchased the original transcripts, as well as 3 copies of each transcript for three witness testimonies, totaling 12 copies. Department 49 Van Duyn PC124128 Vendor: Stryker Medical $5,595.00 Stryker Medical is a medical supplier that has an office in Syracuse. Van Duyn Nursing Home purchased three Low-Air-Loss Alternating Pressure Mattress. These mattresses are used for therapeutic purposes, specifically preventing pressure ulcers and treating decubitus ulcers. Department 58 Risk Management CL261812 Vendor: Lettergraphics, Inc. $7,704.91 This claim is payment of 6 invoices from Lettergraphics for printing and direct mailing. Risk Management sent out information relating to insurance and retirement information to employees of the County. The mailings span the period of 6/29/2011 to 10/21/2011. Department 61 OCC CA139915 Vendor: LeChase Construction Services, LLC $423,336.46 LeChase Construction is performing construction on the SRC Arena at OCC. This claim is payment for services completed by LeChase up to November 30, 2011. The Contract between LeChase and the County is for $12.2 million. As of 11/30/12, the project is 93% complete. OCC fully reimburses the County for all claims relating to construction of the SRC Arena. Department 69 -Parks CL237008 Vendor: City of Syracuse Commissioner of Finance $143,235.16 This claim is payment to the City of Syracuse for 2012 real property taxes (Sanitation and Water) on four county owned properties in the City of Syracuse. These properties are Alliance Bank Stadium, the Burnet Park Zoo and vacant properties on Hiawatha Blvd. and Grand Ave. These payments will cover all four quarters of 2012. 3
The taxes for the Zoo and Grant Ave. property were charged to index code 510003, Burnet Park Zoo. The taxes for Alliance Bank Stadium and the Hiawatha Blvd. Property were charged to index code 510014, Alliance Bank Stadium. Department 71 Personnel CL250163 Vendor: National Coalition Building Institute $900.00 The National Coalition Building Institute (NCBI) is a nonprofit leadership training organization. The Personnel paid $900 to the NCBI for a 2012 Chapter Affiliation fee. Very little detail was attached to this claim. The invoice only listed the payment as an annual affiliation fee.the Personnel Department has been affiliated with the NCBI for several years, according to vendor history records. Department 73 Probation CA140837 Vendor: Catherine Diana d/b/a NuStep Prof. Counseling $4,310.00 As part of a mandate, the Probation Department is required to provide therapeutic counseling to sex offenders. NuStep is under contract with the County to provide these services. This claim is reimbursement to NuStep for the counseling it provided in September 2011. Per the invoice, NuStep charged for 50 group therapy sessions at $65/session, $11 individual sessions at $85/session and 2 family sessions at $95/session. Department 79 Sheriff CA147540 Vendor: Robert J. Kohlbrenner $2,600.00 Robert Kohlbrenner is a psychologist in Fayetteville, NY. He is under contract with the Sheriff s Office to provide psych services for employees. These services include preemployment screening for Deputy Sheriff candidates as well as other psychological examinations for current employees. The bill from Dr. Kohlbrenner included 4 preemployment screenings at $25.00 each, and 1 psychological evaluation and consultation with the Sheriff s Office at $900.00. 4
Department 21 County Executive CL240280 Vendor: Ter-El Inc. $36.50 The County Executive s office recently purchased a custom engraved plaque from Ter- El. The claim states that the plaque was for a Martin Luther King award for the year 2012. The invoice gives more detail, describing the Martin Luther King award as an employee of the year award. The Audit Division could not determine to whom the award was presented. Department 69 Parks CL237020 Vendor: Fred Pryor Seminars $398.00 The Parks Department recently paid for two of its employees to attend a Fred Pryor Management Training seminar on 2/1/12. The seminar was held in Syracuse and lasted one day. The two employees, Dale Grinolds and Brian Kelly, are both Park Superintendents for the department. These two employees will be spearheading improvement projects totaling approximately $8 million. The employees were sent to the seminar to learn knew principles of project planning. 5