M A R S H A L L P U B L I C S C H O O L S A Rich Tradition of Excellence Board of Education Business Session Monday, June 27, 2016 7:00 p.m. Marshall Middle School Community Room Marshall Public Schools is a partnership of school employees, parents, community members and students working together to develop life-long learners who have the knowledge, skills, abilities and habits necessary to succeed in the larger world. This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District s business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated in agenda item Public Comments. 1. OPENING OF THE MEETING A. Board of Education President, Richard Lindsey Jr., will call the Business session of the Board of Education to order. B. Secretary to the Board of Education, Kimberly VanWormer, will call the roll. Richard Lindsey Jr., President Chris McComb, Trustee Bill DeSmet, Vice-President Lisa Middleton, Trustee Annette Campau, Secretary Vic Potter, Treasurer C. Moment of Silence D. Pledge of Allegiance 2. OPEN PUBLIC HEARING ON THE 2016-17 BUDGET George Seifert, Trustee Moved by, supported by that the Board of Education hold a public hearing for the purpose of taking public comment on the adoption of the 2016-17 Budget supporting the 18 mill operating levy and the 1 mill sinking fund on 7.05 mill debt levy as approved by the voters on May 5, 2015. 3. MEMBERS OF THE AUDIENCE MAY ADDRESS THE BOARD ON THE PROPOSED 2016-17 BUDGET ONLY 4. CLOSE PUBLIC HEARING ON THE 2016-17 BUDGET Moved by, supported by that the Board of Education close the public hearing for the purpose of taking public comment on the 2016-17 Budget. 5. APPROVAL OF THE AGENDA Moved by, supported by that the agenda be approved. 6. MEMBERS OF THE AUDIENCE MAY ADDRESS THE BOARD ON AGENDA ITEMS ONLY 7. REPORT OF THE SUPERINTENDENT A. Special Recognition Hires Cheryl Marengo attains Child Nutrition Director Certification EDUStaff 2016 Sub Teacher of the Year Olivia Gary - presented by President of EDUStaff Clark Galloway Page 1 of 7
B. Per the Michigan Teacher Tenure Act 4, P.A. (Ex. Sess.), 1937, amended through the Regular Session of 1993, the following teachers will achieve tenure at end of school year unless otherwise indicated. Tenure is reached following the successful completion of a four-year probationary period for new teachers, or two years for a teacher who has received tenure in a prior district. The following teachers reached tenure at the completion of the 2015-2016 school or as indicated. Gordon Elementary: Tracy Martinson (2 yr), Jonathan Nycz (5 yr), Gordon High School: Michele Wilson (2 yr), MHS 8. DISCUSSION A. Annexation Transition Committee B. Unfilled Vacancies C. Change the August Work and Business Sessions to a Combined Session on August 15, 2016 9. CONSENT AGENDA MINUTES, EXPENDITURES, PERSONNEL AND OTHER A. Approval of minutes: May 23, 2016 business session and June 13, 2016 work session B. May disbursements in the amount of $1,870,738.35 C. Employment Mike Culliver, At-Risk Coordinator at Harrington Elementary School D. Employment Kathy Doud, Program Coordinator at Eastern Calhoun Early College E. Employment Nicole Eggleston, Special Education Teacher for Marshall Middle School F. Employment Mary Jane Ewing, Teacher for MYCA G. Employment Sandra Kingston, Principal at Harrington Elementary School H. Employment Emily Kirk, Special Education Teacher for Marshall Middle School I. Employment Rhonda Phillips, Education Program Coordinator at Michigan Youth Challenge Academy and Michigan Job Challenge Program A. Minutes are included in Board materials. B. Financials are included in Board materials. C.- I. Employment offers have been accepted, pending Board approval and successful validation of criminal history record checks and completion of unprofessional conduct checks. It is the recommendation of the Superintendent that the Consent Agenda be approved as Moved by, supported by that the Consent Agenda be approved as 10. ACTION ITEMS FINANCIAL BUDGET A. Approve revised 2015-2016 General Fund and Food Service Fund Budgets B. Approve the 2016-17 General Fund and Food Service Fund Budgets C. Approve a resolution for district participation in MMBA August 2016 State Aid Note Program A. Assumptions are used when projecting revenues and expenditures. It is common to change projections based on events that occur throughout the year. As a result, typically three or four budget adjustments are recommended. This will be the second revision of the 2015-2016 General Fund and first revision of the Food Service Fund Budgets. Notes explaining the cause for revisions are included in the board packet. B. Over the past few months the assumptions driving budget projections for 2016-17 have been discussed and refined. Now that the required Public Hearing has been held, the Board is being asked to adopt the 2016-17 General Fund Budget supporting the 18 mill operating levy approved by the voters on May 5, 2015. To complete the 2016-17 budget package the Board is also being asked to adopt the proposed Food Service Fund Budgets. C. A resolution allowing the district to participate in the MMBA State Aid Note program for the 2016-17 fiscal year has been prepared. It has been historically necessary, due to the inadequacy its fiscal reserve, for the district to borrow. This year the district will need to borrow up to $3.3M in operating funds against anticipated state aid. Page 2 of 7
It is the recommendation of the Superintendent that ACTION ITEMS FINANCIAL BUDGET be approved as Moved, supported that ACTION ITEMS FINANCIAL BUDGET be approved as 11. ACTION ITEMS FINANCIAL A. Approve setting 2016-17 school lunch price B. Resolution allowing the district to increase its credit card limit not to exceed $10,000 C. Authorize the Superintendent to execute a Food Service Program Oversight Agreement between Marshall Public Schools and Olivet Community Schools. D. Consider changing the position of Senior Accountant to Business Office Manager E. Consider a compensation modification to the position of Transportation Director A. Section 205 The Healthy, Hunger-Free Kids Act of 2010 requires us to increase the paid lunch prices for the 2016-17 School Year. Part of this process involves comparing federal reimbursements for meals with the costs of providing those meals. Typically, school districts have to increase prices when the charges for paid lunches are less than federal reimbursements for free meals. We determined the student paid lunch prices would have to increase by five cents and adult paid lunch prices would increase ten cents for the 2016-17 school year (which includes applicable tax). However, the Act allows school districts to phase in price increases over time The Act also allows school districts to limit the increase to 10 cents per year. We recommend a five cent increase to the student paid lunch prices for 2016-17. Below are what the paid lunch prices will be provided the recommendation is approved. 2015-16 2016-17 Breakfast K-12 $1.55 $1.55 Milk $0.50 $0.50 Lunch Grades K-5 $2.50 $2.55 Lunch Grades 6-8 $2.55 $2.60 Lunch Grades 9-12 $2.65 $2.70 Adult Lunches $3.45 $3.55 B. At the August 23, 2010 Business Session the Board approved a resolution allowing the district to obtain a credit card with a limit not to exceed $5,000. The Board is being asked to consider adopting a resolution that would permit the Director of Business Operations to increase the credit limit to $10,000. The use of the district credit card has become more prevalent and because some purchases exceed the current card limit we find it necessary to increase it. C. The Board is being asked to authorize the Superintendent to execute an agreement between Marshall Public Schools and Olivet Community Schools to provide Food Service Program oversight. D. The increased volume of financial responsibilities of the Business Office has expanded the district s Senior Accountant s job requirements. The additional responsibilities and expectations of the position have required a higher level of expertise along with time and effort. Changing the position to the level of manager aligns the job duties with those that are being performed. The Board is being asked to consider approving the change in position title, aligning it with that of a manager, as well as compensating accordingly. E. The annexation of Albion Public Schools to Marshall Public Schools has resulted in the district nearly doubling its geographic area. The Board is being asked to consider approving a change in compensation for the Transportation Director given the added responsibilities, the complexity of coordinating transportation for students, the bus fleet, and staff that have all increased substantially. It is the recommendation of the Superintendent that ACTION ITEMS FINANCIAL be approved as Moved, supported that ACTION ITEMS FINANCIAL be approved as Page 3 of 7
12. ACTION ITEM CURRICULUM AND INSTRUCTION A. 2016-17 Handbook Changes A. The Board was presented with recommended changes to the 2016-17 handbooks at its June 13, 2016 work session. Administrators are in attendance to answer questions. The Board and is now being asked to approve these handbooks for 2016-17. It is the recommendation of the Superintendent that the ACTION ITEM CURRICULUM AND INSTRUCTION be approved as Moved by, supported by that the ACTION ITEM CURRICULUM AND INSTRUCTION be approved as 13. ACTION ITEMS PERSONNEL A. Approve hiring Jeannette Aerts effective August 23, 2016 for the start of the 2016-2017 school year as a A. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM A PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM A PERSONNEL be approved as B. Approve hiring Donna Gilman effective August 23, 2016 for the start of the 2016-2017 school year as a B. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM B PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM B PERSONNEL be approved as C. Approve hiring Tamara Hartman effective August 23, 2016 for the start of the 2016-2017 school year as a C. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM C PERSONNEL be approved as Page 4 of 7
Moved by, supported by that the ACTION ITEMS ACTION ITEM C PERSONNEL be approved as D. Approve hiring Todd Hicks effective August 23, 2016 for the start of the 2016-2017 school year as a teacher with a probationary period of five years. D. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM D PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM D PERSONNEL be approved as E. Approve hiring Deborah Howard effective August 23, 2016 for the start of the 2016-2017 school year as a teacher with a probationary period of five years. E. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM E PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM E PERSONNEL be approved as F. Approve hiring Letitia Kotas effective August 23, 2016 for the start of the 2016-2017 school year as a F. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM F PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM F PERSONNEL be approved as G. Approve hiring Scott Parks effective August 23, 2016 for the start of the 2016-2017 school year as a teacher with a probationary period of years. G. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM G PERSONNEL be approved as Page 5 of 7
Moved by, supported by that the ACTION ITEMS ACTION ITEM G PERSONNEL be approved as H. Approve hiring Amy Pelfrey effective August 23, 2016 for the start of the 2016-2017 school year as a H. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM H PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM H PERSONNEL be approved as I. Approve hiring Debora Seely effective August 23, 2016 for the start of the 2016-2017 school year as a I. A conditional offer of employment has been accepted, pending Board approval and successful validation It is the recommendation of the Superintendent that the ACTION ITEM I PERSONNEL be approved as Moved by, supported by that the ACTION ITEMS ACTION ITEM I PERSONNEL be approved as 14. PUBLIC COMMENT Individuals who wish to address the Board of Education are requested to complete a Public Participation at Board of Education Meetings form and provide it to the recording secretary for the Board of Education prior to taking the floor. Each person will be allowed up to three minutes to address the Board. 15. BOARD MEMBER COMMENTS FOR WHICH NO ACTION MAY BE TAKEN AT THIS MEETING 16. EXECUTIVE CLOSED SESSION Moved by, supported by that the Marshall Board of Education move into executive session student discipline hearing under Section 8 (b) of the Open Meetings Act in regard to disciplining of a student. 17. RETURN TO OPEN SESSION 18. ACTION ITEM REGARDING DISCIPLINE OF STUDENT 2015-4 Moved by, supported by that the Marshall Board of Education move to expel student 2015-4 for a period 180 school days as recommended by high school administration. Page 6 of 7
19. EXECUTIVE CLOSED SESSION Moved by, supported by that the Marshall Board of Education move into executive session student discipline hearing under Section 8 (b) of the Open Meetings Act in regard to disciplining of a student. 20. RETURN TO OPEN SESSION 21. ACTION ITEM REGARDING DISCIPLINE OF STUDENT 2015-5 Moved by, supported by that the Marshall Board of Education move to expel student 2015-5 for a period 180 school days as recommended by high school administration. 22. ADJOURNMENT Page 7 of 7