Heritage Manager, Llanthony Secunda Priory Information for applicants 1 Overview Llanthony Secunda Priory Trust are looking for an enterprising and creative Heritage Manager to deliver an ambitious Activity Plan as part of an HLF funded project to restore key buildings, see the site brought back to life and build a long term future. For the right person this is an unparalleled opportunity to make a significant difference to a long overlooked and under-appreciated heritage site located in the regeneration area of Gloucester docks. The Trust is looking for an entrepreneurial individual with strategic foresight, strong organisational skills, experience and understanding of the cultural sector and a passion for engaging people of all ages with history and heritage. The Heritage Manager will work closely with the Project Manager, particularly during the capital phase of the works, but will be the only person directly employed by the Trust. The intention is that the post will continue after the project funding finishes. The long term sustainability will depend on the Heritage Manager balancing strong community engagement activities with the need to generate income from the site. Closing date: 3 rd October 5pm. 2 The Project 2.1 The Trust Llanthony Secunda Priory Trust (LSPT) was formed in late 2007 to manage, restore and preserve Llanthony Secunda Priory. Gloucester City Council had owned the site since 1974 but had failed to find a solution. LSPT was established to "make a difference". During the past seven years the Trust has raised over 500,000 from grant giving trusts to fund emergency repairs and conservation measures on the most seriously at risk areas. Company registration No 6113608; Charity No 1119692 Registered Office ; Llanthony Secunda Priory Trust, c/o Miss E Griffiths Daw Cottage, 5 Gloucester Street, Wotton-under-Edge, Gloucestershire, GL12 7DN Telephone 01453 844203; e mail info@llanthonysecunda.org
LSPT comprises up to 12 trustees with wide ranging experience. All of the Trustees are unpaid volunteers who are very enthusiastic and single minded in their ambitions to protect and celebrate the heritage at Llanthony. The current trustees are: Jeremy Williamson (Chair) Liz Griffiths (Secretary and Acting Treasurer) Sir Henry Elwes Sarah Gilbert Graham Howell Ian Patton Phil Staddon Ian Stainburn Patrick Taylor Paul Toleman Martyn White 2.2 The HLF funded Reformation Project Llanthony Secunda Priory is a site of national historic, cultural and archaeological significance located a short walk from the centre of historic Gloucester, surrounded by 21st century waterside regeneration. This project will comprehensively repair and conserve two of the six Grade 1 listed structures, developing sustainable uses for the main buildings and the entire site, while interpreting the 900 year story of this long misunderstood, hidden site. The project will: Provide on-site external and internal Interpretation covering the religious, social and historic importance, with links to its dispersed library of manuscripts. Develop the landscape and animate the site with events and activities. Provide educational and cultural multi-use facilities in the Brick Range and the Medieval Range, shared with Gloucestershire College, providing the basis for full financial sustainability. Repair and conserve the site's key heritage assets. Connect the site with local communities and surrounding city regeneration. The site is a unique heritage asset, containing a collection of six Grade 1 listed buildings, the legacy of one of the most influential religious houses in the Country. Llanthony s heritage is much more than a collection of old relic LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 2 of 9
buildings, structures and buried archaeology. Its story has long been hidden away and neglected but provides a fascinating and rich source of knowledge. Llanthony tells the stories of turmoil and uprising in Wales; religious persecution and the quest for sanctuary; the power, wealth and influence of religious houses and figures in shaping our nation; the Crown and Royal visits; Dissolution, agrarian revolution, the English Civil War and the Siege of Gloucester, through to the Industrial age, neglect and despoliation and the miracle of Llanthony s survival today. Our project is about continuing this heritage story and defining Llanthony s role today in a regenerating modern city and writing its future story - bringing it to life for communities and future generations. Whilst we recognise that Llanthony s audience was very underdeveloped when the Trust was founded, its heritage is already important to a wide range of audiences and stakeholders at different spatial levels: Local Level Young People (recreation and education) - the site provides a much used green space for students from the immediately adjacent Gloucestershire College. Local Residents the site lies in Gloucestershire s most deprived ward (worst 10% nationally). City Level Representing the city's wider population of over 120,000, the City Council undertook extensive public consultation to inform its corporate plan. A key strategic priority is to make Gloucester a 'World Class Historic Destination'. Llanthony is one of the city s prime heritage assets and represents a significant and deliverable regeneration project. The Council's strategic regeneration framework for 2013-2018 identifies Llanthony as a priority project. Even in its current poor state, Llanthony is one of the city s key attractions on Gloucester's annual Heritage Open Days. It is one of Gloucester's most significant heritage sites. The site is also recognised at a city level, through planning policies, as an important open space (in an area poorly provided with green space) and has formal recognition for its value as a site of nature conservation interest (SNCI). The site is important as an outdoor venue within the city, with good transport links, for cultural, social and performing arts events which have included theatre, cinema, music events, public meetings, historic re-enactments and a recent stone masons festival held in conjunction with the City's Tall Ships festival. Regional Level At a regional level Llanthony is important to people, communities, academics and specialist groups as it had an integral role in the history of the region from the early 12th century. The priory managed and collected rents from up LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 3 of 9
to 90 manors, farms and churches in Gloucestershire, Herefordshire, South Wales and as far afield as Bedfordshire, Hampshire and Ireland (detailed list in supporting documentation). National and International Levels. The Grade I listings and the Scheduled site status underline the national importance of safeguarding and protecting this site for future generations. Historic England have been great supporters of the site. The Queen and Duke of Edinburgh have visited the site and been briefed on the project and the site has been visited by the Minister for Heritage. The recent improved knowledge of the existence of the medieval Llanthony manuscripts is clearly important to national and international audiences. 2.3 The Activity Plan The Activity Plan contains a wide range of activities; these have been grouped into work packages as follows: Package A B C D E F G Descriptions All activities during the works Site clearance, public talks, hard hat tours, talks to groups off and on-site Setup activities Recruit (and induct) Heritage Manager, setup office, develop volunteer recruitment and management. College contribution to interpretation Development of AV with film maker. Photographic record of project. Interpretation development (not College!) Recruit freelance content developer, develop downloadable resources, link with interpretation design so same voice used. Volunteer archive research project. Library projects During build explore project (trail development, mascot competition) After build illuminate projects (separate for children and adults) Trails Medieval Gloucester trail (with other sites) Llanthony s trail with CADW and Landmark Schools and families LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 4 of 9
Resources for schools on website, partnership with museums service, holiday activities, uniformed groups H I J K L Event programme Heritage open days, festivals, outdoor events, group visits, talks and lectures, priory performance, rental of space. Website New website, mobile friendly, access to interpretation, images, documents, trails etc College skills development Building recording, HNC construction, GCCrew interns, work experience Skills development other HE work experience (Uni) in events management/tourism) Staff and volunteer training Expanded to include management and maintenance training Activities related to the Launch Youth choir project Range of launch events 2.4 Further documents available (link to Box) A number of documents about the project that we have made available to our volunteers can be accessed from the link below https://app.box.com/s/951safpy3dpawukqojftf1zkwdwz8dq8 Activity Plan Section 3 is available from the link below https://app.box.com/s/iyh5lpb9o8lwotptp4wc38zwrc514gm2 The activities have since been split into work packages for monitoring and management purposes and the work packages can also be found at this link. LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 5 of 9
3 Job description Job Title: Hours: Heritage Manager, Llanthony Secunda Priory, Gloucester 37.5 hours per week. Due to the nature of the job, some evening and weekend work will be required. Contract : Full time for 5 years from Jan 2017 to December 2021. There may be potential for flexibility in how this is structured (see how to apply). A Heritage Manager with an interest in historic buildings is required to support the Trustees of Llanthony Secunda Priory in the management, operation and marketing of Llanthony Secunda Priory (LSP); a collection of listed and designated buildings situated adjacent to Gloucester Quays. The Trust has received a capital grant from the Heritage Lottery Fund and will be re-opening the restored buildings and grounds as a heritage site and venue for community activities, festivals and events. The role involves the development and management of strong local partnerships in support of audience development and income generation opportunities. Specifically, it will involve close working with Gloucestershire College, who are both tenants and partners of the Trust to deliver the Llanthony Re-formation Activity Plan (July 2015) designed to support learning, participation and engagement; and developing activities such as wedding hires, business rentals and ticketed events to support the financial sustainability of this important historic site. The site is expected to open to the public in May 2018. Roles and responsibilities You will: Work with the Trustees to deliver the public programme of heritage and arts events at Llanthony to fulfil the outcomes of the HLF funded project Manage the site to ensure visitors enjoy a high quality experience consistent with the Trust objectives and ethos Lead on the recruitment, training and management of volunteers and interns Recruit and manage consultants and freelance artists as required to deliver the interpretation and public programmes and activities Build on partnerships which have been developed by the Trustees with partner organisations, formal and informal learning institutions, heritage interest and tourism groups and similar local and professional networks Communicate with key partners, stakeholders, through briefings for any public engagements, media appearances and articles relating to the project Deliver the marketing plan including launch events working with the Project Manager and Trustees and manage the marketing budget effectively LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 6 of 9
Support the commercial aspirations of the project by working with partners such as Gloucestershire College and The Guildhall and develop revenue streams that are necessary to the long term success of the site. Manage day to day budgets, and monitor and report to the Trust on the financial performance, including income and expenditure on a quarterly basis, with the support of the Project Manager. Develop, co-ordinate and implement effective monitoring and evaluation of the Activity Plan with support from an external consultant Work at all times in accordance with the aims of LSP, and appropriate policies, particularly those for equality, diversity, safeguarding and health and safety. 4 Person Specification The ideal candidate will be an enthusiastic, self-starter with at least 2 years experience of working at a heritage site, in a museum, arts venue or similar. They will be a great communicator, be able to think creatively and have some experience of the day to day management of a heritage site, either in a support or lead role, working with volunteers and will know how to get the most from the resources available. This will be backed with good administrative, financial management and organisational skills and time management. Experience, skills and knowledge Degree or equivalent (E) A minimum of 2 years experience in running a heritage site, museum, arts organisation or similar in a lead or support role (E) Experience of delivering one or more of the following: arts, heritage, private or commercial events (E) Experience of marketing a heritage, arts or similar site to a range of audiences (E) Experience of working and communicating with a range of groups, abilities and ages. Experience of working with youngster between 16 and 25 an advantage. (E) Experience of working with or managing volunteers (E) Experience of undertaking evaluation of programmes, events and activities and using results to inform planning (D) Skills and abilities Excellent verbal and written communication skills (E) Ability to deliver agreed outputs and targets to deadlines and budget (E) IT literate and familiar with the use of technologies as publicity tools (E) Strong, independent organizational skills (E) Ability to produce marketing communications for a range of audiences (E) LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 7 of 9
Personal qualities and attitudes Able to work collaboratively as a team player (E) Able to work independently (E) Personable, enthusiastic, self-motivated and well organised (E) 5 Terms and conditions Reporting The post holder will report to Project Manager (for the lifetime of the HLF project), thereafter directly to the Board of Trustees. The post will work closely with the freelance artists, Gloucestershire College and partners within the travel and tourism and business sectors in Gloucester and with volunteers. Hours The post is full-time based on 37.5 hours a week. Flexible working Patterns of working will be mutually agreed around the needs of the business and the requirements of the post holder. The role will be based at Llanthony Secunda Priory although some travel in and around Gloucester and the county will be required to meet with partners. 20 days a year plus bank holidays. There may often be events on Bank Holidays and so time may be taken in lieu if the post holder has to work a Bank Holiday. Salary details The salary will be up to 27k for an exceptional candidate. Arrangements will be made for a workplace pension. A salary review will be undertaken one year after completion of the capital works and will take note of progress on income generation. Normal place of work The post starts a good year before the capital works will be finished. The restored medieval range will include an office for the Trust and in the long term the Heritage Manager will be based here. Before the capital works are complete the Heritage Manager will be provided with nearby office space either with a local heritage partner or the College. Probationary period The post will be subject to a six-month probationary period with formal reviews at 3 and 6 months. LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 8 of 9
6 How to apply Applications should take the form of a Curriculum Vitae with a covering letter which addressed how you meet the various aspects of the person specification and why you are particularly interested in this post. There may be some potential for flexibility in how the post is structured. if applicants wish to propose alternative models (eg job-share or part-time) then this should be made clear in the letter of application, including details of how you propose to ensure the job description can be fulfilled effectively. Closing date: 3 rd October 5pm. Applications should be sent to edwina.bell@llanthonysecunda.org and confirmation of receipt will be sent by mid-day on 4 th October. If you have not received a confirmation by mid-day on 4 th then please contact Edwina Bell on 07766 857752. The interview process is expected to be in two stages with the first interviews on 17 th October and the second on 24 th October. Further details will be sent to short listed candidates. All candidates will be informed by email whether they have been short listed or not. LSPT Heritage Manager info for applicants 8Sep16 Information for applicantspage 9 of 9