Call For Proposals (CFP): Provision of Mine/Explosive Remnant of War (ERW) Risk Education in Afghanistan UNOPS Ref.: AFG/UNMAS/20450-001/2017/004 Contents of this CFP: 1. This document 2. Annex A List of Communities 3. Annex B Grant Application Template 4. Annex C Grant Budget Template 5. Annex D Detailed Activity Work Plan Template 6. Annex E Risk Log Template 7. Annex F Grant Support Agreement (GSA) Template 8. Annex G Information on the Inter Agency Standing Committee Gender Marker 9. Annex H- Guide on Role of Community Volunteers in Mine-ERW Risk Education Program of AFG 1. General instructions for proposal submission How to submit? Interested organisations are required to complete and submit, in English, the following documents by the deadline: Annex B Grant Application Template Annex C Grant Budget Template Annex D Detailed Activity Workplan Template (or provide the required information in a comparable format) Annex E Risk Log (or provide the required information in a comparable format) When to submit? Deadline: Sunday, 26 February 2017, 17:00 Kabul Time (UTC +4:30) Where to submit? Applications should be submitted to unmas.afg.grants@unops.org Requests for further information and clarifications Please send any requests via email to: unmas.afg.grants@unops.org by Wednesday, 15 February 2017 Any subsequent responses will be posted on the UNOPS grant support website by Friday, 17 February 2017. 2. Eligibility criteria per project agreement 1 of 5
Limitations Grant applications shall only be accepted from national and international organisations registered in the Islamic Republic of Afghanistan. not-for-profit Only organisations with experience of implementing successful mine/erw risk education projects in Afghanistan may apply. Minimum requirements/qualifications Organisations must gain accreditation for mine/erw risk education from the Afghan Government Directorate of Mine Action Coordination (DMAC). Information about the accreditation process can be found at http://www.macca.org.af/macca/accreditation/ Organisations must have existing management, financial, administrative, and technical structures to engage in the activities detailed in this CFP. Grant projects must meet the Inter-Agency Standing Committee (IASC) Gender Marker code 2a or 2b. More information can be found on this in Annex G. Other critical considerations Joint proposals involving sub-agreements will be considered 1. Past performance will be strongly considered when selecting the most suitable proposal, as captured by UNMAS Afghanistan s measuring and monitoring systems including the balanced scorecard. The expected duration of grant activities is 9 months (1 April 2017 to 31 December 2017). 3. Description of scope of work Background More than three decades of armed conflict in Afghanistan have left widespread mine and ERW contaminations across the country. As of January 2017, there are 1,527 communities located in 252districts which are affected by the threat of landmines and ERWs. The United Nations Mine Action Service (UNMAS) supports the efforts of the Afghan Government Directorate of Mine Action Coordination (DMAC) to mitigate the threat that these pose to the lives and livelihoods of Afghan civilians. One tool used to do this is through mine and ERW risk education. Analysis has shown that some of the most at-risk communities from mines and ERW contamination are currently living in the provinces of Northern Samangan, Balkh and Jawzjan, Southern Kandahar and Zabul, South-eastern Ghazni and Khost, and Western Hirat and Farah. The assessment took into consideration the rising number of mine/ ERW accidents and civilian casualties in these provinces. The provision of risk education for the at-risk population at these sites is expected to reach a minimum of 68,000 people. This grant is to support the direct provision of mine/erw risk education to the 81 most at-risk communities in above mentioned 9 provinces. Objectives To reduce the number of deaths and injuries caused by landmines and ERWs through communication of safety messages to the affected population. 1 Note requirements for sub-grant agreements in Section 9 of the General Conditions for Grant Support Agreements attached to the Grant Support Agreement template in Annex F to the CFP. 2 of 5
Raising the level of awareness and promoting safe behaviors of the most at risk groups regarding the threat affiliated with the landmines and ERW contaminations, including, but not limited to, the use of Community Volunteers to ensure a sustainable local risk education capacity. Specific activities to be funded Provision of Mine/ERW Risk Education to 68,000 people for the at risk population in 81 impacted communities of 9 provinces (Standard risk education materials and hotline cards will be provided by DMAC). Identification, training, deployment and follow up support of 243 Mine/ERW Risk Education Community Volunteers. We strongly encourage Grantees to apply gender and diversity considerations when selecting Community Volunteers. This activity to take into consideration Annex- H for the guideline on the role of community volunteers. Data gathering on mine/erw accidents and casualties, suspected hazardous areas and other spot mine/erwsas per the IMSMA suggested templates. Community Liaison and support to other mine action activities. Through community liaison techniques, facilitate implementation of risk reduction/management initiatives, through assisting local communities to identify alternative routes, resources and recreational activities that contributes to reducing risk of exposure to landmines and ERWs in line with section 10 of AMAS 05.04.. All activities are to be conducted in accordance with the approved Standard Operating Procedures (SoPs) and Afghan Mine Action Standards (AMAS). Furthermore, all actions are subject to quality assurance by DMAC and UNMAS Afghanistan. Reporting Grantee must submit monthly progress reports to DMAC and UNMAS Afghanistan. Grantee must submit milestone reports (financial and narrative) to the UNMAS Afghanistan. Grantee must maintain a risk register and immediately report any fast-escalating risks to DMAC andunmas Afghanistan. 4. Evaluation process In line with UNOPS evaluation principles of fairness, transparency and integrity, an independent Grant Evaluation and Selection Committee will be responsible for the review of proposals and Grantee selection. The review is based on the criteria outlined in this Call for Proposals (CFP) and includes an assessment of the grant proposal s technical and financial aspects. Upon opening of the Proposals, UNOPS shall conduct a preliminary examination of the Proposals to confirm that all documents and technical documentation requested in this CFP have been provided, and to determine the completeness of each document submitted. UNOPS may reject any Proposal during the preliminary examination that does not comply with the formal and eligibility requirements set out in sections 1 and 2 of this CFP, without further consultation with the grant applicant. Proposals which are incomplete or contain material deviations from, or reservations to, the terms of the Grant Support Agreement attached at Annex F may, with the absolute discretion of UNOPS, be rejected or excluded from further consideration at any time during the evaluation, including after the preliminary examination. Following the preliminary examination, a two-stage procedure will be utilised in evaluating the Proposals, with evaluation of the Technical Proposal being completed prior to any Financial Proposal being opened and reviewed. The total number of points which a grant applicant may obtain for its 3 of 5
Technical and Financial Proposals is 100 witha weighting of 70%-30% (Technical Proposal-Financial Proposal). Stage 1: Evaluation of Technical Proposal is evaluated on the basis of its compliance to Sections 2 and 3 of this CFP, in accordance with the technical criteria specified in the table below. Each Proposal will be given a technical score. A Proposal shall be deemed not substantially compliant at this stage if it does not achieve the minimum technical threshold of 42 points,and if so, it will not be evaluated further. Criteria Organisational Background, Experience and Capacity to Implement the Grant Activities Maximum Score 6 Objectives and Expected Results 7 Project Methodology/Technical Approach 25 Operational Plans 10 Quality Management Plan 10 Risk Management Strategy 7 Gender Approach 5 Maximum Score (Technical Component) 70 Stage 2: Financial Proposals will only be opened for the grant applicants that achieve the minimum technical threshold. Proposals scoring above the threshold shall be checked for any arithmetic errors in computation and summation. The maximum number of points for the Financial Proposals is 30. The maximum number of points will be allocated to the Financial Proposal with the lowest price. Financial Proposals from other substantially compliant grant applicants will receive points in reverse proportion according to the following formula: Points for the Financial Proposal being evaluated = 30 x [Lowest price] [Price of proposal being evaluated] Example: Maximum number of Financial Proposal points is 30 points. Applicant A s price is the lowest at $10.00. Applicant A receives 30 points. Applicant B s price is $20.00. Applicant B receives (30 x $10.00) / $20.00 =15 points A grant will be awarded to the highest scoring applicant. After completion of the evaluation but prior to award, UNOPS reserves the right to conduct background checks on the applicant recommended for award, to confirm the applicant meets the eligibility, qualifications and technical requirements set forth in this CFP, and to reject applicants not deemed to have met such requirements. Applicants shall permit UNOPS representatives to access their facilities at any reasonable time to inspect the applicant s premises. 4 of 5
UNOPS reserves the right not to award any grants for any reason. 5. UNOPS Grant Support Agreement The UNOPS Standard Grant Support Agreement (GSA) containing UNOPS General Conditions for Grant Support Agreements is attached (Annex F). The GSA constitutes an integral part of this CFP as it is mandatory to accept this agreement with its conditions before submitting a proposal. 5 of 5