A Day in the Life of Data, Research and Federal Policy FBS Summer Conference July 25, 2013 1
NCDPI Enterprise Data Team Karl Pond, Enterprise Data Manager karl.pond@dpi.nc.gov Diane Dulaney, Social Research Associate diane.dulaney@dpi.nc.gov KC Elander, Education and Policy Consultant Kc.elander@dpi.nc.gov Terra Dominguez, Application Specialist terra.dominguez@dpi.nc.gov Vicki Humphreys, Enterprise Data FSA Vicki.humphreys@dpi.nc.gov 2
The CDW IS Historical data for trending and analysis Multiple NCDPI authoritative sources Federal, state & local level reporting Accessible to State, LEA & School level staff Secure - authenticate using NCID 3
The CDW IS NOT Replacing any operational systems (Home Base NCSIS, CECAS, Licensure) Real time, transactional data Open to the public 4
Data Sources LEA/Charter Payroll Title I LEA Improvement School Improvement Digital Teaching and Learning Choice & SES MAF * TAS MFR/AFR School Safety CTE N & D EC ESL Homeless Data Systems Home Base NCSIS EDDIE Licensure UID Staff CECAS CFDC REAP MIS2000 * MAF from SY 2009-2010 & 2010-2011 5
Student Level Data Submission Monthly Demographics Enrollment Attendance Program Participation Yearly (June 30) Assessments Course Enrollments Marks Discipline Snapshots (periodic) Program Specific NC WISE 6
Staff Level Data Submission January March Year End (June 30) 7
CDW Data Student & Staff Collected at the Detail level, meaning records specific to the individual student are collected PII Personally Identifiable Information and must be protected No detail level data is used for Federal Reporting FERPA guidelines are enforced and dictate how any detail level data is to be used Solely dependent upon accurate UIDs 8
Program Level Data Submission Monthly LEP & Migrant Immigrant Snapshot (periodic) CECAS Homeless N&D Year End (June 30) ALP Choice & SES LEA Improvement Instructional Tech File TAS REAP Dropout ESSR 9
SEA, LEA & School Level Data Demographics Indicators AYP Choice & SES Percentages & Counts Dropout Graduation 10
DPI Created Dashboard: Student Achievement 11
CEDARS Data Warehouse Quick Sheet Longitudinal Data Store Does not replace existing operational systems Used for Federal, state and local reporting From state authoritative system s data LEA & School Staff & Finance Student & Programs Individual level data submitted as often as monthly* Aggregate and Detail Data Data accessible based on user security levels SEA created dashboards Trending Data Validation Report Writer Access available to SEA, LEA and School Level Staff Resources Secure, authenticate with NCID Must register and be approved based on SEA, LEA & School http://www.ncpublicschools.org /cedars/reporting/registration/ http://www.ncpublicschools.org/ceda rs/reporting/documentation/ Data Submission Schedule Security Officer and LEA Trainer Contact Lists Quick Reference Documents 12
Data Use in North Carolina Policy General Assembly Fiscal Research Subcommittee Presentations State Board of Education Superintendent / Board Chair Reports Program resources tied to data regarding student outcomes Research Transparency Impacts Education Policy Decisions 13
NCDPI Reporting Requirements Master Data Calendar Available on the NCDPI website: http://www.ncpublicschools.org/data/calend ar/ Includes the due date, responsible area, and the NCDPI contact Sortable Excel version 14
Why Does NCDPI Need Your Data? Legislated Reporting Requirements Master Data Calendar 15
What is EDEN? Single point of entry for data submitted to the Federal government Examples of Data Submitted: Aggregate Student Assessment Exceptional Children Limited English Proficiency Migrant Career and Technical 16
Federal Reporting on Behalf of SEA, LEA and School Federal No Child Left Behind EDEN data populates the Consolidated State Performance Report CTE EDEN data populates Consolidated Annual Report Exceptional Children data populates State Performance Plan National National Center for Educational Statistics pulls data from EDEN Office of Civil Reports- Future Submissions 17
Enables Timely Data Collection and reporting of required data to United States Education Department (USED) according to an established timeline and in a designated manner. States collect and report data the way USED requires. States report data to USED through electronic submission States report data according to set schedule. 18
Validates Data Passes high level validation Plausible year-to-year variance Gives clear picture of state performance All entities and subgroups are accounted for (LEAs and/or schools) Consistent data reported across sources 19
Student Unique Identifiers (UID) Understanding UID assignment Importance in quality data and reporting UID, CECAS, 3rd party systems and Student Information System (SIS) must all be in sync Ownership of near matches and consequences of delayed resolution UID as cornerstone to Student Longitudinal Data Systems (SLDS) Operational Data Systems (ODS), and Federal Reporting 20
EDEN Reporting Complications of tardy data for EDEN reporting: Timing and completeness of reports impacted Incomplete picture of the status of students nationally, statewide, and at local level Data requests filled with out-dated data Publication and/or analysis of data delayed Funding Implications 21
USED Progress Report for NC 22
Civil Rights Data Collection Approval process for SY13-14 and SY15-16 data collection Provide comments to USED through website: http://www.regulations.gov/#!docketdetail; D=ED-2013-ICCD-0079 Comment period closes August 20, 2013 23
http://www.ncpublicschools.org/data/management/resou rces/communications/rights 24
Financial Data 25
Example Comment It is unreasonable and outright bad practice to change data collection requirements for a school year that has already begun. Schools and districts will likely find themselves without an electronic source of information because the collection systems will not be retooled on such short notice. Bossier City, LA 26
What is a P-20W Data System? Statewide Longitudinal Data Systems (SLDS) Links data from Early Learning through Workforce 27
Why is it called P-20W? P = Preschool 20 = Grade 20 or higher education W = Workforce 28
NC P-20W Partners NC Department of Public Instruction (NCDPI) University of North Carolina General Administration (UNCGA) NC Community College System (NCCCS) NC Independent Colleges and Universities (NCICU) Labor and Economic Analysis Division (LEAD) of NC Department of Commerce 29
P-20W System will NOT Publish Individual Data However, the exchange of individual data between agencies (NCDPI, UNCGA, etc.) is key to the P-20W system Be an operational (real-time) data system The data are populated as of specific points in time over years 30
Benefits The P-20W system will enable the state of North Carolina to Track student performance across years and sectors Help evaluate institutions and program performance Analyze data in more detail to validate or improve performance 31
What Can We Do With This Data? Assess Performance of School LEA Program IHE System Find Areas for Improvement Supplemental Education Services Professional Development Compare like demographic situations for support and improvement 32
Answer Questions Across Systems and Sectors Early Childhood PK-12 Postsecondary Workforce What is the graduation rate by HS? How successful are college graduates in the workforce by major or credential? Which preschool programs best prepare students for kindergarten? What industries are most employing high school and college graduates? Which students from which schools need remediation classes in higher education? What opportunities do IHEs have to improve teacher readiness? 33
P-20W Timeline June 2012 North Carolina is awarded an SLDS grant of $3.8 million from USED for the P-20W system Fall 2013 Stakeholder engagement process begins June 2015 Grant period ends / system operational 34
SEED State Exchange of Education Data FBS Summer Conference July 23, 2013 35
What is SEED? Project to Share Data With Other States Longitudinal, Student Data K12 Only 36
SEED: The Scope What s In Locate K-12 Students Exchange of K-12 Student Data MOUs FERPA / Policy Issues What s Out Sharing Data Within a State Warehousing Data 37
Who is Participating in SEED? A Charter States CO OK AL *GA FL * Pilot State 38
What Data is Shared? Data Aligned with CEDS K12 Domain CEDS Entity : Category LEA School Enrollment, Programs (CECAS, LEP, N&D, etc) Academics, & Discipline Identity & Contact Identity Demographics 39
State Exchange of Education Data The Demo Simulated Appliances for NC ALL Student Data is Obfuscated https://ncidpuat.seedx.org/account/login.aspx 40
What s Next? 08/2013 Begin NC LEA Pilot 09/2013 End NC LEA Pilot 10/2013 Go Live in NC 11/2013 Rollout to Charter States (OK,SC, AL, FL, CO) 12/2013 Open Up to Other States 03/2014 Close Project Continue Support & Maintenance 41
Questions? SEED-INFO@dpi.nc.gov http://www.ncpublicschools.org/data/seed/ What is the Education Data Exchange? Who is participating? Karl Pond Enterprise Data Manager Vicki Humphreys, PMP SEED Project Manager 42
We re Searching for Volunteers SEED Pilot LEAs Needed SEED-Info@dpi.nc.gov 43
BACKUP SLIDES INTERACTIVE 44
Interactive Log In 45
Interactive Login 46
Interactive Search Three Required Data Elements: 1. First and/or Last Name 2. Birthdate 3. State(s) to Search 21 Search Elements Available 47
Interactive Search Online Validation 48
Search Results 49
Search Results Select Icon to View Student Record 50
Student Record MyData Button 999-999-9999 999-999-9999 51
Student Record Export Student Record XML CSV 52
BACKUP SLIDES Batch 53
Batch Select, Upload & Submit Batch File 54
Batch Summary Validation Results Download Error File 55
Batch Summary Validation Results Download Results 56
What Data is Shared? Data Aligned with CEDS K12 Domain CEDS Entity : Category 1. LEA Directory 2. School Directory 3. Student: Identity 4. Student: Demographics 5. Student: Enrollment 6. Student: Contact 7. Parent/Guardian: Identity 8. Student: Discipline 9. Student: Assessment 10. Student: Program 11. Program: Identifier 12. Student: Academic Record 13. Assessment: Assessment Performance Level 57