WARM HOMES FUND ROADSHOW November/ December 2017
AGENDA 1. Background 2. Summary of Round 1 3. Eligibility 4. Application Process what we are looking for 5. Contracting 6. Timetable & Communications 7. Q & A
BACKGROUND
BACKGROUND TO THE FUND National Grid sale of its gas distribution business to investor group, forming Cadent Gas National Grid Board elected to share some of the success of the sale with consumers, by setting aside 150 million from the proceeds to support fuel poor homes AWS appointed to manage the fund to target Local Authorities and Registered Social Landlords across Great Britain The Warm Homes Fund represents private not public money
FUND OBJECTIVES Increased comfort by installing affordable first time central heating solutions in the greatest number of fuel poor households Reduce bills by moving to less expensive forms of room heating Improved targeting to fuel poor homes Improved partnerships with health boards, local supply chains, consumer organisations, voluntary sector and householders Improved evidence base to focus investment and to help inform future policy development
GOVERNANCE Governance and oversight provided by a Review Committee comprising members from AWS, National Grid and BEIS who: Determine priorities for use of funds Agree application process and selection criteria Approve allocation of funds Monitor use of the funds Approve any required enforcement action
% of Totals for All Categories ROUND 1 HIGHLIGHTS Fund significantly over-subscribed with proposals totalling 132m delivering 26,000 measures and targeting a further 70,000 households through category 3 Subject to contract, awards total 32.7m expected to deliver c.9,000 measures Successful bids by value distributed 82% in England, 7% in Scotland and 11% in Wales Mix of multi-year and one year programmes proposed key test was readiness to mobilise against identified target properties Limited funding agreed in category 3 due to scale of ambition and lack of clarity over costs 90.0% 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% All Category Bids - % Value and Measures by Geography 86.2% 82.1% 81.3% 6.0% 7.9% 7.1% 10.8% Successful Bids Measures 13.2% 5.5% Successful Bids Bids for WHF Funds England Scotland Wales
SUMMARY OF ROUND 1
FUND CATEGORIES Category 1 (Urban) this will comprise natural gas heating solutions but it doesn t preclude other solutions where gas connections are uneconomic Category 2 (Rural) mainly non-gas heating solutions in homes more than 2km from a suitable gas main Category 3 (Energy Efficiency & Health Related Solutions) national or regional initiatives that bring together relevant organisations and charities to target and support fuel poor homes Funding for new central heating systems will come from categories 1 and 2 rather than category 3
SUMMARY OF CATEGORY 1 BIDS Conditional awards split 88% by value to Local Authorities and 12% to RSLs Conditional awards by value split 87%, 3% and 10% across England, Scotland and Wales Average cost per measure to WHF of: submitted bids was 3,953 successful bids was 3,141 Cost is a key driver in ensuring we get best value from the fund but some bids were able to demonstrate particular strengths in other areas
SUMMARY OF CATEGORY 2 BIDS Lower volume and value of bids than category 1 reflecting challenge of identifying fuel poverty in rural areas Conditional awards by value split 90% by value to Local Authorities and 10% to RSLs Conditional awards by value split 74%, 16% and 10% across England, Scotland and Wales Average cost per measure to WHF of: submitted bids was 6,366 successful bids was 4,619
GEOGRAPHIC AWARDS Scotland: 2.3m (7%) 534 measures (6%) North West: 2.4m (8%) 632 measures (7%) Wales: 3.5m (11%) 705 measures (8%) West Midlands: 0.6m (2%) 338 measures (4%) South West: 8.7m (27%) 2330 measures (26%) North East: 2.9m (9%) 992 measures (11%) Yorkshire: 2.9m (9%) 1,162 measures (13%) East Midlands: 0.8m (3%) 285 measures (3%) East of England: 2.9m (9%) 514 measures (6%) London: 2.5m (8%) 589 measures (7%) South East: 2.9m (9%) 870 measures (10%) Total Awards: 32,638,033 Measures Funded: 8951
SUMMARY OF CATEGORY 3 BIDS Key Points from Round 1 Focus for Round 2 Bids included significant capital measures Schemes lacked ambition e.g. funding was requested for a one year project (or less) and no sense was provided of replicability and scalability Lack of clarity about what WHF were being asked to fund Connecting vulnerable people to resources through regional collaboration Bids can include emergency fund to cover measures not eligible under category 1 or 2 Bids need to demonstrate: Circumstances in which emergency fund would be used End to end process including feedback mechanisms to ensure accountability Long term vision and scalability
ELIGIBILITY
ELIGIBILITY Households would need to meet one or more of the following criteria: They are within the 25% most deprived areas in the UK measured by the respective government s Index of Multiple Deprivation (IMD) Eligibility for support under HHCRO in England, Scotland or Wales, Nest in Wales or Home Energy Efficiency Programmes in Scotland Eligibility for support under a published Local Authority ECO Flexible Eligibility Statement of Intent In fuel poverty based on the respective government s definition or indicator Should you require a gas connection, ensure you liaise with the relevant GDN for confirmation of eligibility
ELIGIBILITY CATS 1 & 2 We will fund: Households which do not use gas as their primary heating source; and Households that do not have a central heating system currently installed We will not fund: Boiler repair Replacement of inefficient boilers Installation of electric storage type heating systems Are these heating systems eligible for replacement? Gas boiler Solid fuel (open fire) Solid fuel (boiler) Electric storage heating Electric boiler Heat pump Heating oil LPG heating Gas fires
ELIGIBLE COSTS CATS 1 & 2 Where efficient, we will fund: Costs relating to the installation of a new central heating system Gap funding in relation to insulation measures Measures such as solar panels and battery storage provided that they are secondary to installation of a central heating system installed via the bid Reasonable project management, administration and marketing costs which are properly justified We will not fund: The cost of, or any shortfalls in, the cost of the gas connection (FPNES) Insulation measures which can be funded through other schemes Excessive project management fees Costs relating to ineligible technologies or households Costs which should be borne by the landlord e.g. maintenance VAT relating to the delivery of measures in social housing
APPLICATION PROCESS
APPLICATION PROCESS Section A: Details of Lead Bidding LA / RSL Name of Lead Bidder Primary Contact Name Address Post Code Telephone Number E-mail Address Alternative Contact Name Telephone Number E-mail address Section B: Additional Bidding Authorities / RSL s / Partner Organisations Name of other Bidder Name of other Bidder Name of other Bidder Name of other Bidder Name of other Bidder Name of other Bidder Name of other Bidder Name of other Bidder Name of other Bidder Additional Categories Dependant on another category Category 2 Category 3 Guidance Name of lead bidder: This section should be completed by the authority / association bidding for funds, if a solo bid, or by the authority which is taking the lead role in any consortium bid. Contact details: These should set out the details for the day to day contact for the project who will lead on engagement with AWS. Please also enter the details of an alternative contact from the lead bidder in the case where the primary contact is not available. If the bid is a consortium bid, please enter the names of other bidders here. This box should be ticked if the LA or RSL is applying for more than one category and therefore filling out another application form. Where bids cover multiple categories, bidders should make it clear in the application form whether bids have any dependencies or can be considered in isolation. Contact Details: Any communication about the bid will be directed to this person Encourage consortia bids Identify partner organisations Identify dependencies on other bids Identify Gas Distribution Network has initial dialogue taken place?
APPLICATION PROCESS Section C: Summary of Bid How many first-time central heating systems is the project planning to deliver? Please indicate the anticipated split between social housing and private/private rented (by percentage) Describe the proposal and how it will fit with the WHF objectives with reference to the fuel poverty strategy Social Housing Tenure % Private or Private Rented Tenure % The numbers of first-time central heating systems should equate to the total number of measures identified in section E1. Measures to be delivered. The WHF is keen to encourage LAs to invest in fuel poor private tenured properties as well as their own housing stock. In this section, please provide an overview setting out how the project will help deliver the objectives of the WHF. Bids should consider how the project will contribute towards the approach set out in the appropriate Fuel Poverty Strategy for England, Scotland or Wales including: How it targets worst case properties chosen to receive measures. (e.g. those in E, F and G rated properties). Why the measures being installed are the most costeffective option for the properties being targeted in terms of either being low cost and therefore maximising installation numbers or the lowest running cost therefore having the biggest impact on reducing the fuel poverty gap. Detail of any engagement which has already taken place with vulnerable households or how these households will be targeted. How it will lead to better targeting of fuel poor schemes. How it will lead to sharing of learning amongst the wider number of organisations delivering to the fuel poor. How it will improve partnerships between organisations so that future delivery of fuel poverty projects can build on these. How the proposal builds on existing funding to deliver support to more households. Bid Summary: Opportunity to sell the proposition Relate to the objectives and the evaluation criteria set out in guidelines Be clear about how targeting fuel poverty Private v social tenure What are the likely eligibility criteria of households? Any households identified already? Be clear and precise focus on summary
Section D: Breakdown of Total Project Costs and Funding (embedded excel spreadsheet in word document double click to open to add data) Total Net Project Costs 950,000 Note - green cells = calculations - do not enter data Irrecoverable VAT 15,000 Total Project Costs 965,000 Analysis of Funds Requested from WHF CH Measures Project Mgt Costs Admin & Mkg Other @ Net Project Costs 450,000 20,000 10,000 - Irrecoverable VAT 12,500 Funds requested from WHF 492,500 Total Funds from WHF 462,500 20,000 10,000 - Bidders Own Funds 50,000 Other Funds (details below) 422,500 Other Costs @ - please detail and ensure this ties in with Section E2 below Validation check - should be ZERO - Section D: Breakdown of Total Project Costs and Funding Guidance Notes (to be read in conjunction with Guidance for Bidders Bid Round Two - November 2017 ) An embedded excel spreadsheet has been included in the word document below, for submission of the financial data for the project. Total Net Project Costs: This should set out, in s, the total cost of the project net of all VAT and excluding any costs associated with gas connections. Irrecoverable VAT: Any VAT in relation to the net project costs that will not be recoverable from HMRC, which is therefore to be included in the Total Project Costs. Other Funds - Details Required Staff Resources in Kind 50,000 ECO Funding 150,000 Other Energy Efficiency funding Consortium members contributions 1 22,500 Consortium members contributions 2 Other Funds - Details Required 150,000 Other Funds - Details Required Other Funds - Details Required RHI Income stream funding Private Landlord capital contributions 50,000 Validation check - should be ZERO - FOR INFORMATION ONLY Gas Grid connections Assumptions Comments for example HEEPS/NEST/Arbed WHF Note: if addiional lines are required add here to include in totals and validation check Total amount of FPNES funding to be relied upon for Gas Grid connections required for measures If there is any anticipated shortfall in funding for required household connection - please explain how this gap will be funded? Analysis of Funds Requested from WHF: set out here, in s, the breakdown of the net project costs and any irrecoverable VAT, for which funding is being sought from the WHF. This figure should not include funding sourced from elsewhere. The monies requested from WHF should be broken down as follows: Central Heating Measures Project Management Administration & Marketing Other Please provide an explanation of Other costs. Bidders Own Funds: Please provide details of bidder's existing budgets being used to fund the project. Other Funds: Please provide detail of other funds and sources being used in the wider project. Where additional funds are being provided please insert additional lines as necessary. Please confirm whether discussions are already underway with the GDN supplier for new connections? Yes/No Any additional comments to add regarding new connections required? FPNES Assumptions: Please provide for information purposes, the total amount of gas distribution network contribution and any shortfall details. RHI Funding Assumptions Please explain the use of and beneficiaries of any expected RHI Funds which may be sought? RHI Assumptions: Please provide for information purposes, an explanation of the use of and beneficiary of any RHI funding which is expected to be secured in relation to the measures being installed, for each type of property tenure.
RENEWABLE HEAT INCENTIVE WHF expectations re: RHI income: Social Landlords Anticipated income should be used as a source of own use funds and used to offset the amount requested from WHF. Alternatively, should be used to fund additional investment in fuel poverty (to be captured in the application) Private Landlords We don t believe private landlords should profit from the scheme so any contribution they make up front should match the likely income from RHI. Alternatively they should commit to making additional energy efficiency improvements to the property Owner Occupiers If they can afford an up front contribution they should benefit from the RHI in order to reduce future bills. The RHI income will be lost if no householder contribution is made
APPLICATION PROCESS Section D: Breakdown of Total Project Costs and Funding (embedded excel spreadsheet in word document double click to open to add data) Total Net Project Costs 950,000 Note - green cells = calculations - do not enter data Irrecoverable VAT 15,000 Total Project Costs 965,000 Analysis of Funds Requested from WHF CH Measures Project Mgt Costs Admin & Mkg Other @ Net Project Costs 450,000 20,000 10,000 - Irrecoverable VAT 12,500 Funds requested from WHF 492,500 Total Funds from WHF 462,500 20,000 10,000 - Bidders Own Funds 50,000 Other Funds (details below) 422,500 Other Costs @ - please detail and ensure this ties in with Section E2 below Validation check - should be ZERO - Other Funds - Details Required Staff Resources in Kind 50,000 ECO Funding 150,000 Other Energy Efficiency funding Consortium members contributions 1 22,500 Consortium members contributions 2 Other Funds - Details Required 150,000 Other Funds - Details Required Other Funds - Details Required RHI Income stream funding Private Landlord capital contributions 50,000 Validation check - should be ZERO - FOR INFORMATION ONLY Gas Grid connections Assumptions Comments for example HEEPS/NEST/Arbed Total amount of FPNES funding to be relied upon for Gas Grid connections required for measures If there is any anticipated shortfall in funding for required household connection - please explain how this gap will be funded? Please confirm whether discussions are already underway with the GDN supplier for new connections? Yes/No Any additional comments to add regarding new connections required? RHI Funding Assumptions Please explain the use of and beneficiaries of any expected RHI Funds which may be sought? WHF Note: if addiional lines are required add here to include in totals and validation check Breakdown of Budget: Build up the ex VAT costs including all materials & project management Costs should relate to in-house measures only ie. no gas connection costs Identify irrecoverable VAT separately Set out how project will be funded validation should be zero Detail other funds validation should be zero Describe how RHI income will be used, particularly if not included in other funds
APPLICATION PROCESS Section E: Measures to be delivered Summary of installations under the bid: In this section please set out a summary of what measures you intend to install under the project. This should include details of whether you intend to install one technology or a range and how measures will be assessed as appropriate for the property. Please include detail on both the heating source and the distribution system. Please provide a brief summary of the installations you intend to deliver under the bid. E1: Central Heating Measures Please set out below which of the eligible measures you intend to install under the bid and estimated delivery numbers where available Condensing Gas Boiler Condensing Oil Boiler Condensing LPG Boiler Air Source Heat Pump Ground Source Heat Pump Biomass Boiler Heat Network Other (please list below) Please provide an outline of the existing heating measures in the targeted houses E2: Additional Energy Efficiency Measures Installation numbers: Please provide estimates, or exact numbers where known, of the numbers of each eligible technology you expect to install under the scheme. Existing eligible measures: Please provide information on the current housing stock to receive measures under the fund. What is the typical building type and what is the typical heating source being replaced. Please outline the likely environmental benefits of replacing the existing heating measures. Measures to be delivered: E1 details of measures proposed and what is being replaced Ensure eligibility in line with guidance E2 - only include energy efficiency measures where funding required from WHF and include explanation E3 measures being funded in full or in part by other schemes
APPLICATION PROCESS Section F: Project Management Please provide a list of the key milestones and expected dates for the project including any approval points required and expected delivery points. Please provide an outline of the delivery model for the project including detail on the proposed delivery partners and their procurement status If the delivery model described above differs in any way for social, private rented or private tenure, please describe how it differs. Please provide an outline of the governance of the project Please provide an outline of the communication plans for the project. What are the intentions for marketing. Please provide an outline of training and post implementation support provided to households receiving new measures Please provide a summary of the key risks and interdependencies for the project and the mitigating actions and an outline of how risks will be monitored throughout the project Please provide a list of the milestones for the delivery of the project. Please also highlight any key interdependencies for the delivery of these milestones. Please set out how the project will be delivered with a focus on the partners to be used to deliver different elements of the project. Please also state how many commercial partners (installers etc.) will be procured or if these are already in place. Please provide assurance that this was done in an open and fair way. Please outline how delivery bodies are to be managed to ensure they deliver the desired outcomes in a cost-effective manner. Please describe any additional community impacts through local sourcing of contractors. Set out the differences in the delivery model between: social, private rented or private tenure Please provide a brief outline of the governance structure of the project. Who will have oversight of the project and responsibility for monitoring against performance. Will a Project Manager oversee internal and external works? Please set out the planned communications for the project. Briefly describe the approach you will take in disseminating information to the key stakeholders and for handling feedback. Please provide details of any guidance and support to be provided to households to make best use of the new heating system. Are any ongoing service checks included in the bid? Key risks: Please set out the top three to five risks for the project and the mitigations to be put in place. Please also briefly explain how risks will be managed, monitored and reviewed throughout the life of the project. Delivery Plans: Governance and control mechanisms to keep project on track and within budget Status of contracts with partners and installers Experience of delivery model Is model the same for all types of tenure? Ensure partner roles are clear and costs are consistent with guidance and social imperative Demonstrate an understanding of delivery risks and planned mitigation
APPLICATION PROCESS Section G: Supporting Documentation This section should be used to attach any Supporting Documentation required to add to the understanding of the proposition. Insert documentation as an embedded attachment. Reference Document Title Insert Attachment as embedded document Supporting Documentation: Encourage all key information to be captured within the application Additional supporting information should add value to the proposition Reference and attach in Section G
APPLICATION PROCESS - CAT 3 Section C: Summary of Bid How many households are being targeted? Describe the proposal and how it will fit with the WHF objectives, how it will target the worst-case properties and/or the most vulnerable households, with reference to the fuel poverty strategy. Give an outline of the benefits that the project will deliver. Please describe how the success of the project will be measured. Please describe what the WHF funding is being specifically requested to support. This should include an estimate, or exact figure where known, of the total number of households benefiting under the project being funded by the WHF. In this section, please provide a brief overview setting out how the project will help deliver the objectives of the WHF. Specifically, bids should consider how the project will contribute towards the approach set out in the appropriate Fuel Poverty Strategy for England, Scotland or Wales. Including How it will lead to sharing of learning amongst the wider number of organisations delivering to the fuel poor. How the proposal builds on existing funding to deliver support to more households. Detail of any engagement which has already taken place with vulnerable households or how these households will be targeted Describe the tangible benefits that the project will deliver. How will it link to other schemes which may make physical measures available? What determines whether the project has been successful? Describe how the WHF funding will be utilised (e.g. additional resources, continuation or expansion of existing schemes, physical measures etc) Bid Summary: Opportunity to sell the proposition ambition and innovation Relate to the objectives and the evaluation criteria set out in guidelines What benefits will be delivered? How will success be measured? What will the WHF money be used for? Be clear and precise focus on summary
Section D: Breakdown of Total Project Costs and Funding (embedded excel spreadsheet in word document double click to open to add data) Total Net Project Costs 105,000 Note - green cells = calculations - do not enter data Irrecoverable VAT 5,000 Total Project Costs 110,000 Analysis of Project Costs and Funding - Empl oyees Project Mgt Cos ts Emergency Fund Admi n & Mktg Other @ Net Project Costs 50,000 10,000 4000 20,000 4,000 Irrecoverable VAT 1,000 - Funds requested from WHF 89,000 Total Funds from WHF 51,000 10,000 4,000 20,000 4,000 Bidders Own Funds 6000 Other Costs @ - please detail below Training and conferences Other Funds (details below) 15,000 Validation check - should be ZERO - Other Sources of Funds - Details Required Staff Resources in Kind ECO Funding 15,000 Other Energy Efficiency funding Consortium members contributions 1 Consortium members contributions 2 Other Funds - Details Required Other Funds - Details Required Validation check - should be ZERO - Comments for example HEEPS/NEST/Arbed WHF Note: if addiional lines are required add here to include in totals and validation check Emergency Fund Costs Please provide below details of the types of expeniture expected to be incurred on the project to be funded from the Emergency Funds and the number of households expected to benefit.
APPLICATION SUMMARY Read the guidance and the application form notes thoroughly Keep track of the FAQs Be succinct we know what fuel poverty is Only use appendices if absolutely necessary Confidence in and accuracy of costs Know that you can accept and comply with Recipient Agreement Once submitted, don t chase us for confirmation of receipt!
CONTRACTING
CONTRACTUAL ARRANGEMENTS Key Principles: Relationship is governed by a Recipient Agreement Payments are made retrospectively for measures installed based on an average cost per measure Payments are made quarterly (Dec, Mar, Jun, Sept) based on completion of a Funding Use Report Funding Use Report provides progress against key milestones and data relating to installations 5% of the funding amount (subject to a maximum of 50k) is retained until satisfactory completion of a Project Closure Report
CONTRACTUAL ARRANGEMENTS Practical Application In categories 1 and 2 the average cost per measure and your planned installation profile generates a quarterly instalment We will pay you as follows: under delivery or on-target performance we will pay you for the actual measures delivered In event of over delivery we will pay up to 20% more than the cumulative planned instalments at that point The total funding amount will not be exceeded For category 3, instalments are calculated as a proportion of costs incurred
EXAMPLE WHF award 2,000,000 to deliver 500 central heating systems (average cost per measure 4,000) Period Planned Installations Cumulative Plan Actual Installations Cumulative Actual Payment Feb - May 100 100 150 150 456,000 Jun - Aug 200 300 250 400 934,000 Plan + 20% = 120 measures Gross 480k less 5% retention Plan + 20% = 360 measures Max retention 50,000 Sep - Nov 200 500 100 500 560,000 Balance of measures - 140 Max retention 50,000 Dec - Feb 0 500 0 500 50,000 Release of retention
TIMETABLE & COMMUNICATIONS
TIMETABLE Bid Window Evaluation Contracting Round 2 27 Nov 2017 9 Feb 2018 Category 3 EoIs to be submitted by 5 th Jan 2018 12 Feb 9 March Review Committee w/c 12 Mar Notification w/c 19 Mar First Funding Use Report 31 May 2018 Round 3 4 Dec 2018 8 Feb 2019 11 Feb 8 Mar Review Committee w/c 11 Mar Notification w/c 18 Mar First Funding Use Report 31 May 2019
COMMUNICATIONS With WHF: Please use our email address: whf@ngrid-aws.org.uk Key documentation and FAQs are available via the WHF website: www.affordablewarmthsolutions.org.uk/warm-homes-fund/overview With local stakeholders: Subject to a contract being in place: Any press releases should be agreed by WHF Marketing literature should be agreed with WHF We encourage use of the WHF logo and name in marketing literature
CONTACTING GDNs Scotia Gas Networks (SGN) SGN run the gas distribution network in Scotland and the south of England including south London 0800 912 1700 www.sgn.co.uk/helptoheat Northern Gas Networks (NGN) NGN run the gas distribution network in the north of England 0113 272 7330 www.northerngasnetworks.co.uk/ warm-and-informed Wales & West Utilities (WWU) WWU run the gas distribution network in Wales and the south west of England 0800 912 2999 www.wwutilities.co.uk/warm_home_assistance Cadent Gas Limited (CG) CG run the gas distribution network in north London, central and north west England 0121 623 2052 www.affordablewarmthsolutions.org.uk
QUESTIONS