Office of the Commandant The Citadel 1 DEC 2017

Office of the Commandant The Citadel 1 DEC 2017 PROMOTION BOARDS FOR RANK DURING AY 2018/2019 1. Mission. The Commandant s Department identifies the SY 18-19 cadet chain of command NLT 4 April 2018 in order to facilitate a smooth transition from the SY 17-18 chain of command and prepare for future operations. 2. Execution. a. Commander s Intent. The desired end state is the selection and assumption of a chain of command ready, willing, organized, and able to lead and command the corps as part of The Citadel mission to educate and develop principled leaders. In order to achieve that end state the Commandant s Department must establish a transparent, efficient, and effective system to consider and select qualified candidates, and the members of the SCCC must diligently and thoughtfully prepare for, participate in, and respect the results of the process. b. Concept of Operations. The concept is to create synergy at the individual, unit, and organizational levels by holistically considering individual cadet performance, potential, interests, and developmental needs; unit climate, culture, strengths, and weaknesses; and organizational strategic objectives and values. Pre Boards begin in the fall semester and include (1) the identification of cadets interested in Regimental (RG) special staff positions(see list at Annex A) and (2) organizing and conducting Battalion (BN) boards for cadets who will not be on campus spring semester. The remaining process is broken down into 4 Phases: I. Phase I begins at the beginning of spring semester and includes cadet preparation and submission of Cadet Qualification Reports (CQR), preparation of resumes (required for all rising seniors at their BN officer board), and scheduling of BN boards. II. Phase II involves BN level boards presided over by BN and Company(CO) TACs and production of order of merit lists (OML) for each BN at the different upper class rank levels. III. Phase III are RG level Officer and NCO boards presided over by the Commandant and Chief of Staff respectively. Phase III also includes the selection of the RG Commander and Executive Officer, BN Commanders and Command Sergeants Major, CO Commanders and First Sergeants, and RG Staff positions and designated BN Special Staff (those who work in a special way with a Citadel faculty/staff counterpart). TACs will also conduct CPL Boards during phase III. IV. Phase IV is selection of the rest of the chain of command and finalization of Tables of Organization (TOs) for each BN and CO. c. Scheme of Maneuver. 1

I. During Phase I, cadets who do not desire to be considered for rank will submit a request to their TAC in the format of Annex B. All others will complete and submit the CQR (Annex C) no later than January 19 th, after return from Winter Furlough. The penalty for not completing and submitting a Request to Decline Rank form (Annex B) or submission of a CQR (Annex C) is Neglect of Military Duty (Minor), Class II, Code 122(2), 5D/10C. All cadets must submit one or the other. The CQR records points to generate an IQS (initial qualification score) for each cadet. Battalion and Company TACs establish schedules for their BN boards. Cadets are encouraged to consult with Career Services for help during this phase in creating a resume and preparing for interviews. All cadets are required to bring their CQR Worksheet (Annex C) to their BN Board for review. Additionally, rising officers are required to prepare and bring their resume. Resumes are optional for rising NCOs and corporals at the BN Boards level. II. During Phase II, Battalion and Company TACs preside over BN level boards. Uniform for all BN Boards is UOD. BN Boards for officers will be composed of: -- two TACs (Battalion or Company TAC Officers or BN TAC NCO), one of whom will be president; -- Any two of the following: the Battalion Commander, Battalion Executive Officer, Battalion Operations Officer, Battalion Academic Officer; the Company Commander, Company Executive Officer, Platoon Leader, and Company Academic Officer from the cadet s company. BN Boards for NCOs will be composed of: -- two TACs (Battalion or Company TAC Officers or BN TAC NCO), one of whom will be president; -- Any two of the following: the Battalion Command Sergeant Major or Battalion Supply Sergeant; the First Sergeant, Supply Sergeant, or R & D NCO from the cadet s company. Board presidents will score candidates using the Board President s Appraisal Worksheet at Annex D and board members will use the Board Member s Appraisal Worksheet at Annex E. Board Presidents will submit completed worksheets to Ms Jenni Garrott, the Promotions Boards Coordinator, daily, being sure to input the other members scores for the cadet on the Board President s Appraisal Worksheet, calculate the total score, and staple all four of the board appraisal worksheets together with a copy of the cadet s CQR in back. Ms Garrott will then combine the total score that has been written on the Board President s Appraisal Worksheet with the cadet s IQS Score to generate an OML for officers and for NCOs. 2

III. During Phase III, The Commandant and Chief of Staff preside over RG-level Officer and NCO Boards. Uniform for all RG Boards is UOD. RG Officer Boards- the following cadets will advance to a RG Board: -- The top eight cadets from 1st, 3rd, 4th, and 5th Battalions plus two BN TAC discretionary selectees selected by the BN TAC. -- The top ten cadets from 2nd Battalion plus two BN TAC discretionary selectees selected by the BN TAC. -- All cadets currently serving as CSMs and all junior cadets serving as NCOs on Regimental Staff. The Regimental Officer Boards will be presided over by the Commandant and be held in Mark Clark Hall Room 228C. They will consist of: -- the Commandant, -- the Commandant Department Sergeant Major -- all Battalion TACs, -- one ROTC professor, -- one academic professor or associate provost; and -- the Regimental Commander or XO. This board will nominate the Regimental Commander and Executive Officer and Battalion and Company Commanders. RG NCO Boards- the following cadets will advance to a RG Board: -- The top eight cadets from 1st, 3rd, 4th, and 5th Battalions plus two BN TAC discretionary selectees selected by the BN TAC. -- The top ten cadets from 2nd Battalion plus two BN TAC discretionary selectees selected by the BN TAC. This NCO Board will be presided over by the Commandant Department Chief of Staff and be held in Mark Clark Hall Room 228C. It will consist of: -- the Chief of Staff, -- the Commandant Department Sergeant Major -- all Battalion TACs or their BN TAC NCO, -- one ROTC NCO, -- one academic professor or associate provost; and -- the Regimental CSM or a Battalion CSM. It will nominate the Regimental and Battalion Sergeants Major and the First Sergeants. 3

CPL Boards will be conducted simultaneously with the Officer and NCO Boards in the company area. The Company TAC or BN TAC NCO will be the president and the other members will be: -- the Company Commander, XO, or a Platoon Leader; -- 1SG or a Platoon Sergeant; and -- the cadet s Squad Sergeant or Squad Corporal. As a result of these boards, each Company TAC will identify two nominees for Battalion and Regimental level corporal positions. Each BN TAC will conduct internal procedures to select battalion CPL positions and to forward two names to Ms Garrott for regimental consideration. Special Staff Boards/Appointments: Also during Phase III, cadets interested in designated special cadet staff positions (Annex A) will meet with the appropriate Citadel faculty/staff counterpart for an interview. The faculty/staff counterpart will communicate and coordinate with the BN TACs and Chief of Staff as to their preferred choices through the vetting process. Final decisions rest with the Commandant and BN TACs. Special Cadet Staff Position Regt Academic Officer Regt Ops Officer/NCO Regt Supply Officer/NCO Regt Athletic Officers/NCOs Regt/BN Human Affairs Regt/BN PAO Regt/BN Recruiting Regt/BN Religious Regt/BN Cadet Activities Regt Provost Regt Clerks BN ITS Citadel Staff/Faculty Counterpart Dr. Bebensee LTC Barton LTC Barton Mr. Duke Ms Shealy Col Dorrian LtCol Powell Chaplain Molina SFC Rich SgtMaj Yagle SFC Greene Mr. Palmer Selection Boards- On order, the Commandant will convene a meeting with the Chief of Staff, Sergeant Major, and BN TACs to finalize selection of the Regimental Commander and Executive Officer, Battalion Commanders and Command Sergeants Major, and Company Commanders and First Sergeants. IV. During Phase IV, the Chief of Staff will coordinate with the appropriate Citadel staff/faculty counterparts to finalize selection of cadets for the designated cadet staff positions. BN and Co TACs will select the rest of their chains of command. TACs will submit TOs to Ms Garrott in the form at Annex F. TACs will determine eligibility of all cadets on the TO using the criteria at Annex G. They will highlight in red on the TO any cadet requiring a waiver and attach the waiver request in the format at Annex H. 4

d. Tasks to Subordinate Units i. Commandant a) Preside over Commandant-level Officer Board b) With the advice of the Chief of Staff, Commandant Department Sergeant Major, and BN TAC Officers and NCOs, select the Regimental Commander, Executive Officer, and Command Sergeant Major; Battalion Commanders and Command Sergeants Major; and Company Commanders and First Sergeants. c) Brief the President on the rank selection process as necessary. ii. Chief of Staff a) Preside over Commandant-level NCO Board iii. Commandant Department Sergeant Major a) Serve as senior enlisted advisor for all Officer and NCO Board actions. iv. BN TACs. a) Ensure the conduct of Battalion-level Officer and NCO Boards. b) Ensure Board Appraisal Worksheets are turned in to Ms Garrott daily. c) Serve as members of the Commandant-level Officer Board. d) Submit nominations to Ms Garrott for two regimental clerks. e) Provide recommendations to the Commandant and Sergeant Major concerning assignments of commanders and 1SGs to particular units. f) Consult with staff counterparts for recommendations concerning staff positions. g) Determine and submit battalion staff TO to Ms Garrott. v. Company TACs. a) Conduct Battalion-level Officer and NCO Boards as directed by Battalion TAC. b) Conduct Corporal Boards c) Provide recommendations to the Commandant and Sergeant Major concerning assignments of commanders and 1SGs to particular units. d) Determine and submit company TO to Ms Garrott. vi. Assistant Commandant for Operations and Training. a) Put board events on training schedule. b) Decide on waiver requests involving physical fitness qualifications. c) Schedule clerk support for Commandant-level boards. vii. Assistant Commandant for Discipline. a) Decide on waiver requests involving conduct qualifications. viii. Assistant Commandant for Leadership Programs. 5

a) Supervise the Promotions Boards Administrator and assist her with the finalization of the RG Staff TO. b) Disseminate the Rising Leadership memo to the Assistant to the Associate Provost of Academic Affairs for distribution to Company Academic Advisors. ix. Promotions Boards Administrator a) Overall responsible for the technical aspects of the process b) Produce and publish OMLs c) Provide staff/faculty counterparts with lists of potential cadets for designated cadet staff positions. d) Schedule Commandant-level Officer and NCO Boards. e) Coordinate with Ms Eigner for the necessary information and prepare the Regimental Staff TO. f) Route waiver requests to the appropriate office. g) Collect TOs, ensure completeness, and submit to the Department Sergeant Major. h) Consolidate all of the approved unit TOs and send them to the Tailor Shop. i) Provide information about cadet ranks to the Registrar or Krause Center for inclusion on the Experiential Learning Transcript. x. Chief of Staff a) Coordinate with the appropriate Citadel staff/faculty counterparts to finalize selection of cadets for the designated cadet staff positions. b) Submit those names and the names of the Regimental Commander and XO, Battalion Commanders and CSMs, and Company Commanders and 1SGs to Ms Eigner for preparation of the Rising Leadership memo. xi. Individual Cadets a) Prepare and submit CQR. Rising officer candidates prepare and submit a resume. b) Schedule board times per TAC and Promotions Boards Administrator s instructions. c) If interested in a designated special Special Staff position, notify Ms Garrott NLT 8 Dec. xii. Staff/Faculty Personnel with Specific Cadet Counterparts a) Communicate with BN TACs during the vetting process. b) Interview interested cadets and provide recommendations to the Commandant, Chief of Staff, Sergeant Major, and Battalion TACs. e. Coordinating Instructions i) Uniform for all boards is UOD. 6

ii) Cadets seeking assistance with resume preparation are encouraged to make an appointment with Career Services or consult their webpage iii). The Process Time Line is at Annex I. iv). Once the Promotions Boards Administrator has submitted the TOs to the Tailor Shop, all subsequent changes are affected via the promote/demote orders process and do not go through the Promotion Boards Administrator. 3. Sustainment. a. NA 4. Command and Control. a. Ms Garrott is the POC for all administrative issues concerning the rank selection process. ANNEXES: Annex A- RG/BN Special Staff list Annex B- Request to Decline Rank form Annex C- Cadet Qualification Report (CQR) worksheet Annex D- Board President Appraisal worksheet Annex E- Board Member Appraisal worksheet Annex F- Table of Organization format example Annex G- Eligibility Criteria and Waiver Consideration Requirements Annex H- Waiver Request forms Annex I- Process Timeline Paluso CAPT, USN (Ret) OFFICIAL: Dougherty Assistant Commandant for Leadership Programs 7

Annex A: Special Staff REGIMENTAL SPECIAL STAFF BATTALION SPECIAL STAFF RANK POSITION RANK POSITION MAJ Regimental Adjutant CPT Battalion Religious Officer MAJ Regimental ITS Officer CPT Battalion ITS Officer MAJ Regimental Religious Officer CPT Battalion Human Affairs Officer MSG Regimental Admin NCO MSG Regimental Operations NCO MSG Regimental Supply NCO MSG Regimental Provost NCO MSG Regimental Human Affairs NCO MSG Regimental Public Affairs NCO MSG Regimental Recruiting NCO MSG Regimental Physical Readiness NCO MSG Regimental Activities NCO 8

Annex B: REQUEST TO DECLINE CONSIDERATION FOR RANK Cadet Name: Current Date: (Home) Company: Current Rank: Current Academic Class (i.e., 2A, 3B): Knob Class (i.e., 2018, 2019): Current GPA: Most Recent PT Score: Most Recent HT/WT: Date: Pass / Fail Current Cons/Tours: / I do not wish to hold rank in the upcoming academic school year because: I understand that my decision to NOT move forward with the rank boards will make me ineligible to hold rank for both the FALL and SPRING SEMESTERS OF NEXT ACADEMIC YEAR: Cadet Signature: Date: CADET: Give this to your CO TAC for review CO TAC Signature: Approved Disapproved pending reconsideration CO TAC: Forward request to your BN TAC for review and submission to the Promotion Boards Administrator 9

Annex C (page 1): 10

Annex C (page 2): 11

Annex C (page 3): 12

Annex D: 13

Annex E: 14

Annex F: Table of Organization (TO) Format- RG Staff shown below as an example CWID NAME (Last, First, MI.) RANK POSITION SY 18-19 Eligible? ######## Unit Y/N COL Regimental Commander RS Y LTC Regimental XO RS Y LTC Honor Chairman RS Y LTC Regimental Academic Officer RS Y MAJ Regimental Adjutant RS Y MAJ Regimental Provost Marshall/Safety RS Y MAJ Regimental Operations Officer RS Y MAJ Regimental Supply Officer RS Y MAJ Regimental Public Affairs Officer RS Y MAJ Regimental ITS Officer RS Y MAJ Honor Vice Chairman-Education RS Y MAJ Vice Chair for Investigations RS Y MAJ Vice Chair for Operations RS Y MAJ Regimental Religious Officer RS Y MAJ Regt Human Affairs Officer RS Y CPT Regimental Physical Readiness Officer RS Y CPT Regimental Activities Officer RS Y CPT Regimental Recruiting Officer RS Y SGM Regimental Sergeant Major RS Y MSG Regimental Admin NCO RS Y MSG Regimental Operations NCO RS Y MSG Regimental Supply NCO RS Y MSG Regimental Provost NCO RS Y MSG Regimental Human Affairs NCO RS Y MSG Regimental Public Affairs NCO RS Y MSG Regimental Recruiting NCO RS Y MSG Regimental Physical Readiness NCO RS Y MSG Regimental Activities NCO RS Y CPL Regimental Operations Clerk RS Y CPL Regimental Operations Clerk RS Y CPL Regimental Admin Clerk RS Y CPL Regimental Admin Clerk RS Y CPL Regimental Supply Clerk RS Y CPL Regimental Supply Clerk RS Y EXAMPLE: 10155325 Jones, Joseph G. CPL Regimental Supply Clerk RS Y Names must match what is shown on rosters (i.e. Joseph- NOT Joe) 15

Annex G: Eligibility Criteria and Waiver Consideration Requirements 1) Eligibility will be based on GPA, academic status, physical proficiency, and discipline. In order to be promoted, cadets must meet the criteria in all four areas on the effective date of promotion or have an approved waiver request. A. GPA: Must have a minimum of a 2.0 cumulative grade point average. There is no waiver. B. ACADEMIC STATUS: Must be academically aligned. There are no waivers for non-cadre positions. Unqualified cadets identified for cadre positions can be placed on the TO with an approved waiver from the Associate Provost for Academic Affairs based on his assessment that the cadet has a viable plan to be academically aligned by the effective date of promotion orders. The waiver is conditional pending the cadet s regaining academic alignment. C. PHYSICAL PROFICIENCY: Must have a passing score (minimum of 60 points in each event) on the most recent Corps Physical Fitness Test or equivalent ROTC satisfactory score and have passed the most recent height/weight requirement screening. NCAA athletes are automatically exempted from this requirement. Cadets who do not meet this criteria because of a medical condition documented by the Citadel Surgeon can request a waiver from the Assistant Commandant for Operations and Training who will consider such factors as previous CPFT, and the impact on the cadet s health and recovery. D. DISCIPLINE: Must be presently clear of all punishments (tours and confinements). This requirement is not waiverable. Cadets must also be in compliance with the current semester plus one policy regarding previous punishments. Cadets who do not meet this criteria can request a waiver from the Assistant Commandant for Discipline who will consider such factors as the nature of the previous offense and the cadet s development after the punishment. 2) Waiver requests forms are at Annex H 16

Annex H: Waiver Requests (Academic & Physical) 17

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Annex I- 2017/2018 Process Time Line 20 Nov- 8 Dec Identification of RG/BN Special Staff Candidates 4-8 Dec BN Boards for cadets studying abroad during Spring semester 2-19 Jan CQR submission (all cadets) 8-19 Jan BN-level officer boards 22 Jan - 2 Feb BN-level NCO boards 24 Jan BN Officer OMLs published 29 Jan-2 Feb Publish list of qualified cadets vying for RG/BN Special Staff 7 Feb BN NCOs OMLs published 2-14 Feb RG -level officer boards 15-27 Feb RG-level NCO boards 5-23 Feb CO-level Corporal boards 28 Feb RG/BN Clerk nominations due 28 Feb- 9 Mar RG Selection Boards 7 Mar Regt Cdr and XO; BN Cdrs and CSMs, and Co Cdrs and 1SGs announced 9 Mar Designated special staff cadets selected 27-31 Mar Spring Break 21 March Draft TOs Due (with waiver requests as needed) 22Mar- Apr 2 TOs validated and waivers processed 4 Apr FINAL TOs published 19