Pierre & Vacances - Center Parcs Foundation 2017/2018 CALL FOR PROJECTS The Pierre & Vacances - Center Parcs Group Foundation for local communities and the creation of social relations is launching its first call for projects. It is aimed at projects located near the Group's residences, villages and resorts - driven by non-profit establishments working in at least one of the following fields: Leisure and nature: access to leisure activities for those who are deprived of them; promotion and preservation of nature and sustainable development, including through awareness-raising programmes. Local heritage and culture: revitalising places where local heritage and culture is transmitted, including through the coordination and organisation of these places for this particular purpose; long-lasting cultural projects making the creation of social relations easier. Social and economic rehabilitation: the rehabilitation of isolated people with fragile economic and social situations, through social, economic or environmental activities and mutual solidarity. 1
CONDITIONS FOR ELIGIBILITY To take part, the projects must comply with all of the following conditions for eligibility: Project driven by an organisation eligible for patronage activities, either non-profit or with limited profits, certified to issue tax receipts: Non-profit or public interest associations (or foreign non-profit organisation, or equivalent), Federations or association networks, Foundations and endowment funds, Esus certified social enterprises - companies supporting solidarity and social unity (considered on a case-by-case basis), Communities, public establishments or organisations governed by the public authority, Project that benefits local populations, i.e. living within a 50-km range of the Group's establishments, Project based on at least one branch of sustainable development (environmental, economic, social), in addition to the Foundation's three areas of activity, Project whose first tangible results can be reached and visible within 12 months following the endowment allocation date. The following shall not be considered: Individual projects, Organisations with political or religious goals, Occasional projects (e.g. exhibitions, symposiums, gala evenings, etc.), Projects directly linked to the Group's activities or falling under its legal obligations. SELECTION PROCESS All applications received will be analysed in detail by the Pierre & Vacances - Center Parcs Group Foundation's selection committee, within a maximum of two months. They will then be submitted to a vote by the Foundation's Board of Directors. FUNDING The grant amount allocated will depend on the type of project and its needs. It shall only cover the expenses linked to its completion. Endowments will be granted once a year for each project initiator, for an amount ranging between 3,000 and 20,000 euros (average funding of 5,000 euros per project is however aimed for). Funding can be carried over to the following year, and the endowment amount will be re-assessed according to the results obtained the first year. COMPILING THE APPLICATION Your application must include the following items: 2
> Your answers to the below form This form contains 28 questions, divided into three sections: I. Presentation of the project leader II. Presentation of the project III. Requested funding Answers should be typed online or included in the PDF file. No manual answers shall be taken into account. > Documents to be attached in PDF format to the email fondation@groupepvcp.com Mandatory Optional Dated and signed legal status (or equivalent for countries other than France) Extract from registration within the Official Journal (or equivalent for countries other than France) CV of the organisation's director Composition of the Board of Directors or governing body Documents presenting your project or association Balance sheets for the last two years Organisation's provisional budget for the current year Bank identification details Estimates relating to the financing requests Latest activity reports Any other useful document that could be included in this application The Foundation reserves the right to ask for any additional information or documents that it deems necessary for understanding and presenting the project and/or its initiator. PROVISIONAL SCHEDULE 3
APPLICATION FORM Before filling in the application, please consult the call for projects 2017/2018 section on the Pierre & Vacances Center Parcs Foundation webpage I. Presentation of project leader a. Identity of the organisation 1. Company name 2. Postal address 3. Legal status Association Federation or associative network Foundation Endowment fund Collectives, public establishments or organisations governed by the public authorities Social enterprises with an ESUS certification Equivalent foreign organisation 4. Creation date (day/month/year) XX/XX/XXXX 5. SIREN/SIRET number 4
6. Website address b. Mission statement and field of action 7. What is your organisation's mission statement? /500 8. To what part of the Foundation's scope of action does your organisation best relate? Leisure and nature Local heritage and culture Social and economic rehabilitation c. Contact people LEGAL REPRESENTATIVE First and last name Position Email address Telephone DIRECTOR First and last name E-mail address Telephone PROJECT MANAGER First and last name E-mail address Telephone 5
d. Additional information about your organisation 9. Number of establishments 10. Number of permanent workers in the current year (including volunteers and/or state-aided contracts) 11. Number of members (for associations) 12. Overall annual budget for the organisation (in Euros) 13. Financial partners (private or public) 6
II. Presentation of the project 14. What is the name or title of your project? 15. What topic(s) is/are more specifically broached by your project? (multiple choice) Leisure Raising awareness about the environment/sustainable development Places of heritage Culture Social relations Rehabilitation Other:. 16. Project summary In what context was this project developed? What is your overall ambition? Who benefits from this project? What is your social and environmental impact? /1500 17. From which of the Pierre & Vacances - Center Parcs Group's sites is your project closest to? Map of the Group's locations available here 7
18. Currently, how advanced is the project? Prototype/pilot underway Launch Activity(ies) underway with a measurable impact Larger deployment/change of scope 19. What profile can you draw up of your beneficiaries? (children, elderly people, unemployed people, etc.) /1000 20. In what way is your project innovative? To what extent does it provide a different solution compared to existing options? /2000 21. Do you have any local operational partners associated with the completion of this project? If so, which ones? 8
22. What is the project's provisional schedule? 23. According to what criterion (a) would you assess the project's success? 9
III. Requested funding 24. What amount is requested from the Pierre & Vacances - Center Parcs Group Foundation? 25. At which concrete actions are these funds aimed at? 26. What is the overall required budget for completing the project, and what needs would it cover? (for the yearly operation of the project) 27. Have any other financial partners firmly committed to helping you complete the project? If so, which ones? What is the extent of their contribution? (in Euros) 28. What other forms of support may you need (local, volunteers, skills sponsorship, etc.)? 10
29. To complete your application, please send the following to fondation@groupepvcp.com: Signed and dated legal status of company (or equivalent for countries other than France) Extract of registry entry in French Official Journal (or equivalent for countries other than France) CV of the organisation s director Composition of Board of Directors or governing body Communication materials regarding your project or association Financial statements from the previous two years Provisional budget for the organisation for the current FY Banking details Thank you for taking part! The information collected is for the use of the Pierre & Vacances - Center Parcs Group Foundation, for noncommercial purposes. Pursuant to articles 39 et seq. of the modified Law from 6 January 1978, you have the right to access and rectify any information that concerns you. If you wish to exercise this right and be provided with the information that concerns you, please send an email to the Pierre & Vacances - Center Parcs Group Foundation at the following address: fondation@groupepvcp.com. 11