DEPARTMENT OF THE AIR FORCE HEADQUARTERS 377TH AIR BASE WING (AFGSC) MEMORANDUM FOR KIRTLAND AFB FROM: 377 ABW/CC 2000 Wyoming Blvd SE Kirtland AFB, NM 87117 AFI31-501_KIRTLANDAFBGM2017-01 2 March 2017 SUBJECT: Kirtland AFB Guidance Memorandum (GM) to AFI31-501, Personnel Security Program Management RELEASABILITY: There are no releasability restrictions on this publication. By order of the Installation Commander, this Kirtland AFB Guidance Memorandum immediately implements changes to AFI 31-501. Compliance with this Memorandum is mandatory and applies to all activities and associate organizations per host/tenant support agreements with the 377th Air Base Wing (377 ABW) and is effective immediately. To the extent its directions are inconsistent with other AF publications the information herein prevails, in accordance with (IAW) AFI 33-360, Publications and Forms Management. The attachment contains guidance pertaining to the Kirtland AFB Personnel Security Program. Ensure that all records created as a result of processes prescribed in this publication are maintained IAW Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW Air Force Records Information Management System (AFRIMS) Records Disposition Schedule (RDS). The following changes to AFI 31-501, are effective immediately. The guidance in this memorandum becomes void after one year has elapsed from the date of this memorandum, or upon publication of KAFB Sup to AFI 16-1405. Please contact 377 ABW/IPP at DSN 246-9867 with additional recommendations. Attachment: Guidance Changes ERIC H. FROEHLICH, Colonel, USAF Commander
1 Attachment 1 Guidance Changes 2.4. Types and Scope of Personnel Security Investigations. New investigation classifications. Table 2.4. New Security Clearance Investigation Types. CASE TYPE CASE CODE INVESTIGATION TYPE FULL NAME T1/Tier 1 63 Initial Investigation National Agency Check with Written Inquires T3/Tier 3 64 Initial Investigation Secret Security Clearance T3R/Tier 3R 65 Reinvestigation Secret Security Clearance T5/Tier 5 70 Initial Investigation Top Secret Security Clearance T5R/Tier 5R 71 Reinvestigation Top Secret Security Clearance 3.5. Periodic Reinvestigations for Critical Sensitive and Noncritical Sensitive Positions. Security Managers (SM) track/direct period reinvestigations (PR) submittals. SMs will run a PR roster every 30 days through the Joint Personnel Adjudication System (JPAS) and file it in Tab 7 of the Security Manger Handbook. The report may be kept electronically; all security managers within the unit must have access to the report. Seek support from commanders/staff agency chiefs for those personnel who do not submit their PR in a timely manner; failure to complete a PR may result in suspension of security clearance and establishment of Security Information File (SIF), and other administrative actions. Commanders may suspend access to the local area network (LAN) for those individuals who do not complete the appropriate paperwork within the required PR timeline of 14 days. NOTE: Effective October 1, 2016, OPM will no longer offer the Background Investigation (BI), Periodic Reinvestigation (PRI), Single Scope Background Investigation (SSBI), SSBI-Periodic Reinvestigation (SSBI-PR), or the Phased Periodic Reinvestigation (PPR). Primary investigation types will be Tier 4 (T4) case type code 66, Tier 4 Reinvestigation (T4R) case type code 67, Tier 5 (T5) case type code 70, and Tier 5 Reinvestigation (T5R) case type code 71. 3.11. Recommend SMs utilize the interim clearance checklists available from 377th Air Base Wing Personnel Security (377 ABW/IPP). 3.11.4.1. If the Standard Form (SF) 85/86, Questionnaire for Non-Sensitive Positions/ Questionnaire for National Security Positions is not available, utilize the Interim Security Clearance Questionnaire available from 377 ABW/IPP. This will be reviewed by the commander for derogatory information prior to granting an interim clearance. 3.11.4.2. In cases where an interim clearance is requested within 45 days of submission of the original SF 86 to 377 ABW/IPP, the local files check (police/medical) can be applied from the initial AF Form 2583, Request for Personnel Security Action; attach a copy of initial AF Form 2583 to the interim AF Form 2583 request.
2 3.11.5. Record interim clearance, LAN, or Unescorted Entry actions on the AF Form 2583. Security manager will prepare the AF Form 2583 per AF Form 2583 (Sample Interim) templates posted on IP SharePoint, and Commander/Director will sign it. Commander/Director will not sign the AF Form 2583 granting access prior to the completion of all local files checks. In addition, interim security clearances for newly appointed civilians require a memorandum waiving pre-appointment investigative requirements endorsed by the commander/staff agency chief. Input interim clearance in JPAS via the grant interim link and retain a copy of the AF Form 2583 until the final clearance is granted. If the grant interim link is not available, the AF Form 2583 will serve as official proof of the interim clearance. SMs will keep AF Form 2583 on file until eligibility is granted. 3.24.6. Contractors who need a secret clearance will not have a T1 submitted in order to obtain LAN access; use the submitted T3 to grant interim LAN or restricted area access. 5.2.1.1 Authorized Requesters. 377 ABW/IPP is designated as the authorized requester for all Air Force clearance transactions for their activities. All tracer actions will go through 377 ABW/IPP; SMs, commanders, and supervisors are prohibited from contacting the Department of Defense Adjudication Facility (DoDCAF) or Office of Personnel Management (OPM) directly. 5.2.1.2 (Added) SMs accomplish tracer actions through 377 ABW/IPP. Only appointed SMs are authorized to call 377 ABW/IPP to request the status of investigations. If SMs note JPAS reflects an investigation has been closed for over 60 days for Favorable, 90 days for Secret, or 120 days for Top Secret, and has not been adjudicated, they will notify 377 ABW/IPP. 5.2.1.3. (Added) SMs must maintain a current JPAS Personnel Roster and a PR Report. Reports will be run monthly and posted in Tab 7 of the SM Handbook (may be electronic) where it is readily accessible by all security mangers within the unit. 5.6.1. Completed Personnel Security Investigation (PSI) paperwork is submitted to 377 ABW/IPP within 14 duty days of the date of the Security Police Records Check on the AF Form 2583. 377 ABW/IPP will not accept PSI paperwork when the dates on the AF Form 2583 or SF 86 are older than 120 days. 7.2.2. Investigative Requirements for Coding Positions. 377 ABW/IPP requires a copy of official orders with security clearance requirements, or the position code identified in the Unit Manning Document (UMD), supporting the security clearance requirement for all T5 submissions. SMs will ensure justification for the T5 submission is listed in the remarks section of the AF Form 2583. 7.4.1. SMs may submit request for JPAS accounts for contractors when delegated to do so by the government sponsor (commander, director or staff agency chief). 8.1.4. (Added) Referral for Action. Only SMs, commanders, commander equivalents such as directors and staff agency chiefs, and first sergeants are authorized to receive or review SIF packages maintained by 377 ABW/IPP.
3 8.2.1.2. Unit commanders/staff agency chiefs request establishment of a SIF to 377 ABW/IPP through their SM. 8.2.1.4. 377 ABW/IPP is responsible for inputting an Incident Report and suspension of access into JPAS; SMs will not submit this JPAS action. 8.2.3.2. (Added) SMs will provide adjudicative guidelines to newly assigned commanders to help with decision regarding SIFs and suitability determinations. 8.2.3.3. (Added) Will hand carry or scan and E-mail the SIF Establishment Letter, completed checklist, and completed AF Form 2587, Security Termination Statement, to 377 ABW/IPP the day the SIF is established. If using E-mail option, utilize the 377 ABW/IP Administrative Mailbox: 377abw.ip@us.af.mil. Ensure the E-mail is encrypted. 8.6.4. All correspondence with the DoDCAF and OPM will be submitted through 377 ABW/IPP. 8.6.7. SMs will work with 377 ABW/IPP to promptly remove the unescorted access to Restricted Areas and LAN for those individual who are revoked/denied by any CAF. This will be accomplished when JPAS reflects the eligibility change. Restricted Area access will not be reinstated until a favorable adjudication is received. LAN access can only be reinstated by the Director, 377 th Communications Division (377 MSG/SC) on a case-by-case basis when eligibility reflects revoked/denied. All revoked LAN access request for reinstatement memorandums will be routed through 377 ABW/IPP, who will endorse either concur or nonconcur with justification, before routing to 377 MSG/SC. Contact 377 ABW/IPP for additional guidance regarding reinstatement of LAN access. 11.1.4.1. (Added) Personnel Security (PERSEC) Program Managers. At Kirtland AFB, the 377th Air Base Wing Chief of Information Protection (CIP) (377 ABW/IP) executes the PERSEC program on behalf of the installation commander for 377 ABW units and those tenant units and organizations with a Host Tenant support agreement aligning under the 377 ABW/IP office. Other major organizations (e.g., AFOTEC, DTRA, AFRL, etc.) may have their own internal security teams and related PERSEC programs. The Chief of Personnel Security (377 ABW/IPP) will manage the program on behalf of the CIP. The Servicing Security Activity (SSA) at Kirtland AFB is 377 ABW/IPP. The CIP may task commanders, directors, and/or SMs for data and information to support execution of the PERSEC program. SMs will support local Monthly PERSEC reporting as requested by 377 ABW/IPP. 11.1.4.2. (Added) The 377 th Security Forces Group (377 SFG) will ensure personnel assigned to the 377 ABW Information Protection Office are included in the daily Security Forces Blotter distribution. The CIP will provide 377 SFG the names of personnel authorized to receive the blotter. 11.1.4.2.1. (Added) The 377 ABW/IP will provide SM with derogatory information derived from the Security Forces Blotter or other sources.
4 11.1.4.3. (Added) SMs will provide the 377 ABW/IP with a monthly PERSEC Report no later than the first duty day of each month. (See PERSEC Handbook for instructions). A2.2.4. (Added) 377 ABW/IPP provides fingerprint services for all activities covered by hosttenant support agreement. Fingerprints will only be provided for those who require a DoD security clearance or a Position of Trust determination. Fingerprinting services are not provided for unofficial business. A2.2.5. (Added) Contractors who only require LAN access or unescorted access to Restricted Areas will be fingerprinted by 377 ABW/IPP. Contractors who require a security clearance will not be fingerprinted by 377 ABW/IPP; they must contact their Facility Security Officer (FSO) for guidance. A2.2.6. (Added) Individuals will utilize e-qip to process all investigations. If e-qip is not available for submission of the investigation, the individual will fill out a hard copy (PDF version) of the SF 85/86. A2.2.6.1. (Added) SMs will upload AF Form 2583 into their restricted unit folder on IP SharePoint and notify IPP via an email to the 377 ABW/IP Administrative Mailbox - 377abw.ip@us.af.mil. If unable to access the SharePoint they will fax (853-7314) or scan and E- mail the AF Form 2583 with pertinent records checks to 377 ABW/IP Administrative Mailbox in order to initiate the e-qip process. Ensure the E-mail is encrypted if this method is used. A2.2.6.2. (Added) SMs will ensure signature pages are faxed, hand carried, or scanned and E- mailed to 377 ABW/IPP within one duty day of submission of the e-qip by the individual who requires the investigation. Utilize the 377 ABW/IP Administrative Mailbox - 377abw.ip@us.af.mil. Ensure the E-mail is encrypted. A2.2.6.3. (Added) SMs are responsible for monitoring the timeline (14 days) for the completion of e-qip. If the e-qip suspense is not met and the AF Form 2583 is out of date, process a new AF Form 2583 in order to re-initiate the e-qip process. A2.2.6.4. (Added) All individuals who require a T1 for access to the LAN or Restricted Areas will submit a SF 85 using e-qip. Once completed, call 377 ABW/IPP (6-9867) to schedule the required appointment fingerprinting. A2.2.6.5. (Added) Section 30 of the AF Form 2583 must contain results of Local Files Check (i.e., negative results or derogatory information found). If space is insufficient in Section 30, then additional documentation may be attached to the 2583. Attachments will be listed on the 2583. A2.2.6.6. (Added) Individuals who require fingerprinting when submitting clearance paperwork will upload them directly into the e-qip system.