LUTHER BURBANK HIGH SCHOOL ATHLETIC SPORTS CENTER Progress Meeting 1/14/10 Date: Time: Location: January 14, 2010 2:30 P.M. Luther Burbank High School Burbank Room Minutes taken by: Eric Van Pelt, VPCS Attendees: Tony Wood, Beals Alliance Chris Frappier, Sac City USD Kimberly Haywood, VPCS Lex Anton, VPCS Eric Van Pelt, VPCS Chris Sullivan, Beals Alliance John Heffernan, LBHS Kevin Fellows, Beals alliance Mark Van Pelt, VPCS Jon Bowhay, Beals Alliance CC: Mellissa Truitt, Sac City USD Jim Dobson, Sac City USD Ted Appel, LBHS Mike Crowley, O.C Jones Talmadge (Tal) Lewis, ATI Jay Beals, Beals Alliance Darrin Hiatt, O.C. Jones Jim Combs, Sac City Parks and Rec. Mark Van Pelt, VPCS The following represents a true and accurate record of the meeting. In the absence of any received written corrections within 5 days of issuance, these minutes will be deemed accepted and agreed to by all parties in attendance, and will be so entered in the project record. Any revisions should submit to VPCS within 5 days. Page 1 of 6
Project Schedule Phasing Scope 10.29.09 12.10.09 beals/vpcs will work on the schedule update and provide draft copies for review prior to inclusion into the website. 12.17.09 VPCS distributed a Draft copy of the project schedule. VPCS noted that some of the time lines have been adjusted to reflect actual start dates as provided from beals for design work. Other dates have been adjusted to maintain the October Phase 1A completion date. beals noted the time line is very tight and regulatory review times have been minimized to meet the completion date. The team decided that the schedule will not be published at this time pending more complete design information. 1.7.10 Beals to provide VPCS with an updated project schedule week of 1/11/10. 1.14.10 Beals Alliance transmitted most recent copy of the project schedule to VPCS on 1/13/10. VPCS to review and comment next week. Tony of Beals Alliance stated submission to DSA is still slated for late April early May, and DSA typically completes its review in 4-6 weeks. VPCS suggested a preliminary meeting be set up with DSA, Tony Beals Alliance stated the day after the Schematic Submittal is submitted and approved ATI has a preliminary meeting scheduled with DSA. VPCS Week of CEQA 11.5.09 12.10.09 SCUSD is finalizing their contract and will forward contact information to VPCS for coordination with CEQA. 12.17.09 SCUSD is finalizing their contract with the CEQA consultant. VPCS will contact the CEQA consultant start the CEQA process. 1.7.10 VPCS has contacted Trish Davey to begin the CEQA program process for application. 1.14.10 Trish Davey will be in attendance of the 3:15 schematic design meeting today and Page 2 of 6 Information TBD
will review the status of the CEQA and ask any questions she may have. Proposition 84 10.29.09 12.17.09 The team reviewed the Prop 84 Grant Proposal and Time Line as provided from DPR. VPCS has forwarded photos to DPR and plans to forward the draft copy of the Project Description to DPR next week. Other team members will continue with their responsibilities and forward their information to VPCS for coordination with DPR. The next Prop 84 meeting with DPR is scheduled for 1/7/10. 1.7.10 The team met with Camille Wise of DPR after the Progress meeting today to review Grant Proposal work-plan and time line updates. The next meeting is to be held 1.14.10 The next meeting with Camille Wise of DPR is scheduled for. Prop 84 tasks are still on schedule. Team Old Business 10.29.4 Neighborhood Screen Wall: 12.10.09 VPCS presented preliminary costing information for team to review. SCUSD had some minor changes they would like made. VPCS to make changes and have final copy ready for meeting on 12/17/09. 12.17.09 The team presented the neighborhood representatives with an 8 and 12 wall mock-up for height reference at the south neighborhood property line today. VPCS also distributed the Neighborhood screen Wall Cost Comparison Analysis to the team. The neighborhood representative noted that of concern was noise and felt the 12 option would best address this issue. The configuration of the neighborhood wall has yet to be determined and will need to be developed as the site survey information is incorporated into project. Grading Page 3 of 6 VPCS/O.C. Jones 1/19/10
requirements of the site will play a role in the construction and height of the neighborhood wall. 1.7.10 VPCS noted that an encroachment permit would be required to pothole the city easement along the south property line to determine the location and elevation of the water line. This is to be done in an effort to determine design criteria and location of the Neighborhood Screen Wall. VPCS has obtained the encroachment permit and will be notified by the city when the work can be scheduled. 1.14.10 VPCS received call from City regarding encroachment permit, the potholing is tentatively scheduled for 1/20/10. The area has to be USA d again, VPCS contacted USA and they will be out on 1/19/10. VPCS asked if Kevin of Beals Alliance if the water line needs to be surveyed and he stated no just measured. Beals Alliance s main concern is how far the line is off the back property line. Beals Alliance asked if VPCS will measure, VPCS Lex and Eric will measure at six locations. For depth Kevin stated measuring from the surface would be sufficient. 12.1.1 Florin Road Improvements: 12.10.09 beals met with the City and noted that the research and design work for the Florin Road improvements is underway. beals waiting on site survey to pass onto the City. 12.17.09 Pending 1.7.10 Pending 1.14.10 Carry pending finalization of schematic design. 12.10.01 SDC/OPSC Funding: ATI would like to have a meeting with Luisa Parks to discuss the SDC/ OPSC funding for the classroom building. SCUSD noted that they are in the process of obtaining the information. 12.17.09 Pending 1.7.10 Pending 1.14.10 Chris SCUSD stated they have received additional information and more information to be provided next Page 4 of 6 Beals SCUSD Finalization of Schematic Design TBD
week. 12.17.1 Schematic Design Development: beals provided their most recent site development plan at today s meeting incorporating the new site survey information as received from Warren Engineering. beals noted that some of the site components will need to be adjusted to fit into the project boundaries. The team has scheduled a meeting with the LBHS Athletic Director and staff for 1/14/09 to review the updated design configuration. 1.7.10 Pending 1.14.10 Updated schematic footprint will be submitted today in the schematic design meeting. Beals Alliance is looking for approval of the site plan so they can continue with the schematic design submittal. Per Mark VPCS two items needed to get the GMP process moving are the grading plan and project specifications. Beals Alliance stated specs would likely not be available until the design development, and the grading plan will be available soon. VPCS stated OC Jones is ready to provide assistants with constructability on an as needed basis. Information 1/14/10 New Business 1.14.1 Sinking of The Field: Ted Appel Principal LBHS asked if the stadium is still going to have berms around it to give the appearance of the field being sunk-in Beals Alliance and VPCS stated there would be small landscape berms around certain areas of the stadium. VPCS stated if the site does not balance (if there is additional soil remaining after the site is at grade) then it is possible to create berms with the excess soils. 1.14.2 Fire Hydrant DSA Project: Mark VPCS stated SCUSD has an outstanding DSA project number for fire hydrants installed to serve new portables. VPCS asked if SCUSD would provide information for this so it can be closed out. Chris Page 5 of 6 Information SCUSD
SCUSD stated he would provide the information to VPCS. PMC - Post Meeting Comment End of minutes Next meeting: Thursday January 21, 2010 at 1:00 PM at Luther Burbank High School in the Burbank room. Page 6 of 6