Cal Pre-Vet Club Date Prepared: August 14, 2008 Date Amended: June 18, 2015 Date Approved (LEAD Center staff): Approved by (LEAD Center staff): Article I - Name Cal Pre-Vet Club (Cal PVC) Article II - Purpose The purpose of the Cal PVC is to connect pre-veterinary students at the University of California, Berkeley, in a supportive community and to provide opportunities to learn about the field of veterinary medicine. These opportunities include: lectures delivered by professionals in the veterinary, animal science, and related fields; educational field trips to veterinary and animal care facilities; community service for or with local animal welfare organizations; informational meetings that address students questions about academics and obtaining animal experience. Article III - Membership Any and all University of California, Berkeley students are eligible for membership in the Cal PVC, regardless of academic standing. The two classifications of membership are general membership and active membership. Active membership is granted on a semesterly basis and is based upon a point system. Active membership requires six points, three of which from attending a general meeting, one of which from attending a social, and two of which from participating in a fundraiser. Should paid members be unable to attend activities/events, they can join committees to satisfy one of the three point categories for active membership. All events/activities count as one point, except for the first General Meeting and all field trips and workshops. Members will be grouped into point tiers and awarded accordingly at the end of the year. Alumni of the Cal PVC are recognized as associate members and are welcome to participate in Club general meetings and events. Only currently registered students, faculty, and staff may be active members in a registered student organization. Only active members may vote or hold office. We will not haze according to California State Law. We will not restrict membership based upon race, color, national origin, religion, sex, physical and mental disability, medical condition (cancer-related or genetic characteristics), ancestry, marital status, age, sexual orientation, citizenship or status as a covered veteran (special disabled
veteran, Vietnam-era veteran or any other veteran who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized). Regular dues may be required for membership in the Cal PVC. The fee schedule must be determined by the acting Officer Board after consideration of the Club s budget before the beginning of the academic year. Individuals who wish to join the Cal PVC but cannot afford the membership dues will be granted exceptions determined on a case-by-case basis by the Officer Board. If an event requires additional costs on top of membership dues, members will be notified in advance of the cost per individual attendee via email and/or announcement during general meetings. Events that cost money may include, but are not limited to, those requiring admission tickets, those at which food is served, and those requiring Club-provided transportation. Money will be collected at the start of the event if reservations with the outside organization involved are not required. If such a reservation is required, money will be collected in advance of the event. Money collected at events will be used to reimburse the Club. The predicted total event cost and cost per individual attendee will be calculated by Officer responsible for organizing the event and this budget will be approved or modified by the Officer Board. If membership dues are collected during the academic year, event costs should be subsidized for general members with further subsidies conferred to active members as the Club s budget allows. If members are unable to pay for the event at the time of the event, they are expected to pay at the next general meeting. If they fail to pay for an event, they will be denied entry to the next event that costs money. They will not lose membership status and may still attend all Club events included in their membership dues. The use of money raised at Club fundraisers must be determined at the start of the fundraisers. The Club may choose to donate a percentage of money acquired from these fundraisers to local charitable animal organizations or other causes. The remaining proceeds will be deposited in the Club bank account and used to subsidize Club events and memorabilia. Article IV - Officers & Elections The Officer Board for any given academic year consists of a President, External Vice President, External Vice President, Treasurer, Secretary & Webmaster, Public Relations Officer, and Historian & Academic Advisor. The role of President may be split between two Co-Presidents, who may choose to assume the duties of the Vice President, in lieu of the Vice Presidential Board position. The executive committee comprises the President, Vice President of External Affairs, Vice President of Internal Affairs, and Treasurer. These positions can be modified by the unanimous decision of all officer board members at the beginning of the academic year. New positions can be added as well through a unanimous decision by all members of the Officer Board as the need for new roles arises, typically at the commencement of the elections period. Each position can be held by more than one individual at the sole discretion of the Officer Board and can be held by an individual or individuals for more than one (1) year.
Officers can be relieved of their duties if other board members feel s/he/they are not performing adequately and/or that s/he/they is/are not appropriately fulfilling his/her/their role(s) as (a) leader(s). Due notice of an impeachment vote and the opportunity to dispute will be given to the officer(s) for a period of two (2) weeks. The objection statement must be filed by the officer(s) being relieved directly to the President(s). The objection will be reviewed and discussed at an officer meeting amongst the entire Officer Board and may be forwarded for discussion by active members at the discretion of the Officer Board. A two-thirds (⅔) majority vote by the Officer Board and, if applicable, the active members, is required for the officer(s) to be removed from office. All duties performed by the removed officer will be assumed by the Officer Board or portioned among members at the discretion of the Officer Board, until the office is filled at the next election. All Officer Board positions will be opened at the end of the academic year towards the conclusion of the Spring semester. The election process for each position will comprise of a two-stage application. Those wishing to run for an officer position must submit a completed application form by a date specified by the Officer Board. All officers will then be required to review the applications using the most suitable system as deemed by the Officer Board. The initial review process will conclude with notifications to the candidates that the Officer Board wishes to interview. Though the specific criteria for admission to the second phase of the application process (i.e. interviewing) will be determined by the officer board, officers will typically seek to interview candidates that have demonstrated leadership potential and shown promise for innovation. After the interview phase of the application process is completed, the Officer Board will vote for a two-thirds (⅔) majority selection of candidates they believe will serve whichever role most appropriately. At the announcement of the newly elected Officer Board, active members may dispute the selection and request officer(s) elected to a given position be reviewed. Assuming the new Officer Board and the active members have no disputes, the newly elected Officer Board s duties will commence at the end of the Spring semester and will continue until the end of the next academic year. A broad description of the duties and responsibilities of each officer position are specified below and can be modified as the Officer Board deems necessary and appropriate: President: Coordinate and schedule events, field trips, speakers, etc. Plan and facilitate officer and general meetings. Respond to any and every concern/conflict. Serve as the Pre-Vet Club s representative throughout the campus. Delegate duties to other officers and board members. Serve as the primary signatory. Take a strong interest in the overall organization of the Pre-Vet Club. Vice President of Internal Affairs: Help President with his/her responsibilities. Communicate to members (e.g. send information to Webmaster to put into newsletter). Handle administrative duties & ASUC related tasks (e.g. Cage space, CalLink, signatory assignment, LEAD center, room reservations, Hearst gym mail box, etc.).
Take over for President in case of his/her absence. Vice President of External Affairs Treasurer: Help President with his/her responsibilities. Organize shadowing, experience, and workshop opportunities. Take over for President case of his/her absence. Plan and facilitate fundraisers. Keep detailed budgets for social events and fundraisers. Attend ASUC finance meetings and complete annual Mid-Year Reports. Process all club reimbursements. Manage the Pre-Vet Club s bank account. Secretary & Webmaster: Take Minutes during general and officer meetings and send them out to the listserv. Manage the listserv and attendance sheet. Keep careful records of anything deemed necessary by the board. Update and maintain the Pre-Vet Club s website with events, resources, announcements, etc. Create new website resources. Public Relations Officer: Organize, coordinate, and facilitate social events. Engage club members as a community during meetings. Post actively on Facebook before and after events, socials, fundraisers, and meetings. Manage all publicity-related matters including but not limited to contacting weekly e- newsletter services to include announcements pertaining to the Pre-Vet Club s activities and developing innovative strategies for publicizing the Pre-Vet Club. Historian & Academic Affairs: Be present at all meetings, events, fundraisers, socials, etc. to take pictures and post them to the Pre-Vet Club s website, etc. Make thank you cards for speakers, tour guides, etc. Create new website resources. Collaborate with UC Davis VOICE to set up mentorhips Organize Bear cub mentorship program Develop alumni relations. All officers/board members: Generate ideas and organize events. Assist in establishing the logistics for events, estimating costs, recruiting speakers, and planning field trips, fundraisers, and socials. Communicate effectively with other officers and all members of the Pre-Vet Club. Article V - Meetings A minimum of two (2) general meetings will be held each month for all Cal PVC members, as established by the Officer Board. Quorum is two (2) officers of the Officer Board, one (1) of
whom must be the President or Vice President. The Officer Board will determine the best time and day for general meetings before the start of each semester. Board meetings will be held every other week during the weeks without general meetings. Additional Officer Board meetings may also be called by the President as needed to plan and coordinate the Club s events. Active members may attend these meetings passively. Meetings will be held in the same room as the general meetings or an alternative, predetermined location during a time and date agreed upon by the Officers. Any additional meetings will be called at the discretion of the Officer Board. Members will be notified of these meetings via email in the event of an emergency. Article VI - Constitutional Amendments Amendments may be proposed by all members via email or in person, and they are to be debated and voted upon at the earliest general meeting. Members will be notified via email of the vote before the meeting, and they will be notified of any subsequent constitutional changes following the meeting. A two-thirds (⅔) majority vote of active members is required for an amendment to be passed. All amendments, additions or deletions to this document must be filed with the LEAD Center in 102 Hearst Gym. Article VII - Dissolution Should the Club s membership drop below two-thirds (⅔) of its active members and the officers of the Officer Board unanimously vote to end the Club, dissolution of the Cal PVC will commence. All unspent ASUC funds shall remain the property of the ASUC; all Graduate Assembly funds shall remain the property of the Graduate Assembly. Remaining privately-obtained funds may be donated to another nonprofit organization with prior approval of the ASUC Senate Finance Committee. All funds left unspent will be subsequently donated to local animal associations and/or charities. Article VIII - Parliamentary Authority For those issues not addressed in the above articles, all conflicts that arise in regards to parliamentary authority will adhere to those guidelines established in the latest edition of Robert s Rules of Order.