Recognized as one of East Tennessee s most popular events, the largest of its kind in the local area, and the only such free-admission community event presented by an opera company in the U.S. SATURDAY, APRIL 14, 2018 ARTISAN VENDOR GENERAL INFORMATION This information and the accompanying agreement apply only to vendors who sell handcrafted works of art. Different applications are available for all other vendors. Now in its 17 th year, the Rossini Festival International Street Fair is Knoxville Opera s perennial celebration of the performing arts. Designated a legacy event by Knoxville Mayor Madeline Rogero, this unique gathering transforms downtown Gay Street, Market Square and the adjoining streets into a Europeanstyle pedestrian street mall. Over the course of 11 hours, the public is treated to non-stop entertainment on five outdoor stages showcasing everything from opera, classical, jazz, gospel and ethnic music to ballet, modern and world dance. Attendees can purchase from scores of food vendors and more than 100 artisans throughout the day, while the YMCA FamilyZone keeps the kids entertained. More than half a million residents of Knox County and the surrounding area have enjoyed the Rossini Festival over the years. With free admission for all, the Street Fair is largely dependent upon sponsor support for its funding and success. The Rossini Festival s culture is extraordinary and serves as a wonderful model for other arts groups throughout the nation to emulate Wayne Brown, Head of Music and Opera, National Endowment for the Arts Artisan Vendors will receive a 50% discount on tickets to Knoxville Opera s production of Verdi s epic Aida (sung in Italian with English translations). This grand work will be presented at the Knoxville Civic Auditorium on May 4 and 6, 2018. Please see the link below for more information about this production: http://www.knoxvilleopera.com/aida/ The Rossini Festival is growing every year and we hope you will become one of our celebrated Artisan Vendors in 2018. We look forward to including you in this special occasion! For more information about the Street Fair, please visit www.rossinifestival.org.
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ARTISAN VENDOR RULES, APPLICATION, AND AGREEMENT PAGE 1 1. COMPLETE and RETURN THIS 5-PAGE APPLICATION AGREEMENT EITHER: VIA EMAIL to Knoxville Opera, Don Townsend, (dtownsend@knoxvilleopera.com) OR VIA MAIL to Knoxville Opera s Rossini Festival, 612 E. Depot Avenue, Knoxville, TN 37917, Attn: Don Townsend If you have questions about application procedures or the Rossini Festival, please contact Don Townsend at dtownsend@knoxvilleopera.com or 865-599-7961. 2. The Artisan Vendor Registration Fee is $180, $205, or $220 (based upon location) for a 10 x 10 booth space if paid application and agreement are received by March 15, 2018. If your entry application and/or payment arrive at KO after March 15, 2018 the Artisan Vendor Registration Fee is $230, $255, or $270 (based upon location). Acceptance notification and setup instruction packets will be mailed on or about April 1, 2018. Silver and Gold price spaces will sell out quickly. Spaces will be awarded on a first-come, first-served basis. See paragraph 11 for space assignment information. See page 5 for map of locations. 3. A separate application is required for each artisan. Shared exhibit spaces are permitted but each artisan must be juried individually. The Shared Artisan Vendor Registration Fee is $100, $115, or $130 per artist (based upon location) if paid applications and agreements are received from both artisans sharing a single booth by March 15, 2018. If your entry application and/or payment arrives after March 15, 2018 the Shared Artisan Vendor Registration Fee is $130, $145, or $160 per artist (based upon location). If a shared exhibit space applicant is not accepted, the sharing partner may withdraw or pay for a full exhibit space. See paragraph 11 for space assignment information. See page 5 for map of locations. 4. Photos must be submitted with your application: two photos of your best work and one photo of your display. Photos should measure at least 4 x 6 (or at least 480 x 640 pixels if submitted electronically). Do not submit slides, scrapbooks, or laminated or mounted photos. On page 3, please provide a brief description of the work, including name, medium, and price. Each photo must be labeled or titled the corresponding number from the page 3 descriptions ( Photo 1 etc). Please submit only the photos requested. 5. Applications which are incomplete or do not include the required photos may be disqualified at the discretion of Knoxville Opera and will not be returned. 6. Include a short biography of the artist(s) and description of the artist(s) process(es), along with the descriptions of the art shown in the photos with the application. Please write only on the lines provided on the application form. 7. All works for sale must be produced by the exhibiting artist, and must be original in concept, design and execution. Applications will be juried, with applicants selected for participation based on appropriateness to the event, quality, and fit within Knoxville Opera s need for a diverse mix of products for sale. 8. No work may be exhibited or sold which has been made with the use of commercial kits, molds, patterns, plans, stencils, or prefabricated forms. No buy/sell work from retail stores is permitted! Knoxville Opera reserves the right to remove any work from exhibition and/or sale which does not reflect the caliber of work presented in the submitted photos, or which KO considers to be in poor taste. 9. Signage: Artisans must provide and display signage in their exhibit spaces stating their name (business and/or artist) and home city and state. 10. Exhibit Space: Artisan s entire display and setup must fit within the designated 10 x 10 exhibit space(s). Tents, tables, chairs, displays, table coverings, signage, and all other equipment deemed necessary by the artisan are the responsibility of the Artisan. Tents, weights, tables and chairs are available for rent from KO. Rental fees must accompany application fees. See page 4 for details. The City of Knoxville now requires that tents are secured with at least 40 lbs. of weight on each leg. All vendors will be required to comply with all requirements of the City of Knoxville Special Events Department in effect at the time of the event. Call 865-215-4248 or visit this link for more information. Each vendor is responsible for removing their own trash from their exhibit space on a continuing basis throughout the day including at final breakdown. No trash is to be left at vendor s site. It is against City of Knoxville regulations to pour or dispose of anything in the storm drains (including water).
ARTISAN VENDOR RULES, APPLICATION, AND AGREEMENT PAGE 2 11. Space Assignments: Artisan Vendors who have participated previously in the Street Fair will be placed first (in the order of payment received) but without guarantee of specific placement. First-time Artisan Vendors will be assigned spaces after the returning vendors have been assigned, and in the order of payment received. 12. Hours of Operation: Artisans must be open for business from 10:00 am - 9:00 pm. 13. Utilities: Electricity is available to Artisans free of charge. Electric service will provide 10 amps at 110 volts single-phase (normal household electric service) AND 220 volts. No generators will be permitted. Food Vendors must provide their own commercial outdoor-rated extension cords (up to 300 feet), plug-in strips, and must secure all cords with duct tape, or use anti-trip hazard cord. Water access is NOT available. If needed, Artisans must bring their own water. 14. Theme: The event is intended to have the tone of an upscale European street fair, projecting an image of quality and tastefulness appropriate for the entire family. Product offerings do NOT have to be international in nature, but must be appropriate to the tone of the Fair. 15. Sales: Artisan Vendors will handle all sales including those by credit cards. Artisan Vendors will collect and process any and all applicable sales taxes. KO provides no change service and does not pay sales tax on behalf of Vendors. 16. Refunds: Cancellations must be submitted in writing to Knoxville Opera s Rossini Festival, 612 E. Depot Avenue, Knoxville, TN 37917. Artisans whose cancellations are received on or before March 15, 2018 will receive a refund of their Artisan Vendor Fee minus a $40 administrative fee. Cancellations received after March 15, 2018 will receive no refunds under any circumstances including, but not limited to, the weather. Artists whose work is deemed inappropriate by the jury panel will receive a refund of their Artisan Vendor Fee minus a $20 administrative fee. 17. Waiting List: If and when the maximum number of exhibit spaces is filled, a waiting list will be kept and any cancellations will be filled with the next available vendor. 18. Set-up and Breakdown: Artisans will be allowed to unload at their designated space on the morning of the Street Fair from 5:30 am to 8:30 am and will receive a setup map and traffic pattern prior to the Fair. No set up is allowed the day before or any earlier than 5:30 am. All vehicles must be removed to assigned parking areas NO LATER than 8:30 am. For breakdown at 9:00 pm, please be prepared to hand truck all of your property to your car. No vehicles will be allowed on the streets until after all patrons have left and the Knoxville Police open the streets. Early breakdowns are not permitted unless authorized by Don Townsend, Michael Torano, or Brian Salesky at the Street Fair. INSTRUCTIONS: This document is a fillable pdf which may be printed and completed by hand, or complete electronically and return to Knoxville Opera via email. If completing by hand, please return with your payment to: Knoxville Opera s Rossini Festival, 612 E. Depot Avenue, Knoxville, TN 37917, Attn: Don Townsend. Acceptance notifications and setup instruction packets will be mailed to the address on your application on or about April 1, 2018. If completing online, please type in appropriate boxes and save this form to your desktop. Please save your completed form in the following format using 2018 your vendor name.pdf as the file name (example: 2018 ACME windchimes.pdf). Then submit via email to dtownsend@knoxvilleopera.com. You will receive an emailed response shortly after we have received your application. This response will not serve as acceptance of your application, but as receipt of your application. If completing and emailing application, an actual signature is not necessary, but all appropriate boxes must be checked.
ARTISAN VENDOR RULES, APPLICATION, AND AGREEMENT PAGE 3 Please print legibly OR type. Do not alter application. Check all applicable boxes, and fill in all applicable blanks below. Artist: Craft/Art: Business Name: Address: City, State, Zip: Phone: ( ) Mobile Number: ( ) Website Address: Email Address: Number of previous years I have participated at the Rossini Festival Street Fair: I would like discounted tickets to Knoxville Opera s May 4 or May 6 performance of Aida. Enclosed photos (required): Photo #1: Price: $ Art name/medium/description Photo #2: Price: $ Art name/medium/description Photo #3: Display Booth from a previous show Brief biography of Artist and description of process used in creating artwork: (use this space only) (optional) Knoxville Opera may endeavor to publicize your participation in the Street Fair. Please write a maximum 25-word description of your business for publicity purposes.
ARTISAN VENDOR RULES, APPLICATION, AND AGREEMENT PAGE 4 Please print legibly OR type. Do not alter application. Check all applicable boxes, and fill in all applicable blanks below. ENCLOSED IS MY PAYMENT to Knoxville Opera for the following items: Aida tickets May 4 or May 6 x $36 ($72 value) = $ Artisan Vendor Registration Fee*: (10 x 10 Spaces) x $180, $205, or $220 = $ Shared Artisan Vendor Registration Fee*: (10 x 10 Spaces) x $100, $115, or $130 per artisan = $ * applications received by March 15, 2018 Artisan Vendor Registration Fee**: (10 x 10 Spaces) x $230, $255, or $270 = $ Shared Artisan Vendor Registration Fee**: (10 x 10 Spaces) x $130, $145, or $160 per Artisan = $ ** applications received after March 15, 2018 Rental of 10 x 10 Tent(s) without sides: tent(s) x $110 = $ Rental of 10 x 10 Tent(s) with sides: tent(s) x $160 = $ Rental of Weight(s) per 10 x 10 space: weights x $25 = $ Rental of Table(s) table(s) x $10 = $ Rental of Chair(s): chair(s) x $4 = $ TOTAL AMOUNT OF MY PAYMENT IS: $ I am sharing my booth with (artist name) Enclosed (or attached) are two 4 x 6 or larger (or at least 480 x 640 pixels if submitted electronically) photos of my work and one 4 x 6 or larger (or at least 480 x 640 pixels if submitted electronically) photo of my typical display. Please provide me with access to: 110 volts 220 volts Return this form with payment to: KNOXVILLE OPERA S ROSSINI FESTIVAL, 612 E. Depot Avenue, Knoxville, TN 37917, Attn: Don Townsend or dtownsend@knoxvilleopera.com. Payment Method (Payment must accompany this order via credit/debit card or check. Please check appropriate box(s)) I am paying via check (payable to Knoxville Opera check # ) I am paying via credit/debit card Debit/Credit Card (check one): MasterCard Visa American Express Discover Card #: CCV #* EXP. / Name on Card: Signature: Card Billing Address: City: State Zip: * American Express 4 digits listed on front right-hand side of the card. * Discover, MasterCard, VISA last 3 numbers on the back signature panel. Please note: Artisans whose work is not accepted by the Rossini Festival Jury will receive a refund of their Artisan Vendor Registration Fee minus a $20 administrative fee. I agree to the terms, conditions, and payment as set forth in this 5-page Artisan Vendor Rules, Application, and Agreement Signature of Artisan or Authorized Representative: Date: Print Name: Title of Artisan or Representative: AN APPLICATION WILL NOT BE CONSIDERED COMPLETE UNTIL ALL BOOTH AND EQUIPMENT FEES ARE PAID IN FULL AND A FULLY EXECUTED APPLICATION/AGREEMENT IS RECEIVED AND SIGNED BY KNOXVILLE OPERA. A SIGNED COPY OF THE AGREEMENT WILL BE RETURNED TO YOU FOR YOUR FILES. THANK YOU FOR PARTICIPATING IN KNOXVILLE OPERA S ROSSINI FESTIVAL INTERNATIONAL STREET FAIR. For KO use only: Approved by Don Townsend, RF Production Mgr., Knoxville Opera: Date: