Suppliers Partnership for the Environment (SP) 3 rd Quarter Membership Meeting Hosted by DENSO ~ Southfield, MI MINUTES SP s At-Large Chair, Ms. Mindy Tasich-Koyani, Allegiant Global Services, called the meeting to order at 8:30am EDT with the following individuals present: MEMBERS: Matthew Roberts 2V Industries, Inc. Rebecca Spearot Allegiant Global Services Mindy Tasich-Koyani Allegiant Global Services Derek Kaiding ARCADIS Lavette Davis BAE Industries Mark Doetsch BAE Industries Leon Richardson ChemicoSystems Kook-Wha Koh Chrysan Gary Klepper Conestoga-Rovers & Associates Betty LeClerc Conestoga-Rovers & Associates Vimala Anishetty ECO Environmental Consulting Dennis Karl ECO Environmental Consulting Ben Reynolds The Environmental Quality Company Jeff Roberts The Environmental Quality Company Mark Bauer Federal-Mogul Corporation Chris Foy Federal-Mogul Corporation Sue Rokosz Ford Motor Company Simon Brynolf FTS Technologies Greg Reichard General Oil Adam Westerdale General Oil Pat Beattie GM John Bradburn GM Robin Richey GM Dwayne Robinson Goodwill Industries Mike Szukhent Goodwill Industries Alan Talluto Goodwill Industries of Greater Detroit Peter Feamster Hersh Company Brian Berlenbach International Components Strategies Barbara Boroughf Lear Corporation Jim Colmer Lear Corporation Tyrone Campagna Mobile Fluid Recovery, Inc. Douglas Andrews Performance Environmental Services, Inc. Brian Kellogg Quaker Chemical
Page 2 of 7 Steve Hellem SP Laura Pipkin SP Tom Murray U.S. EPA Sam Sasnett U.S. EPA Vickie Lewis VMX International GUESTS: Todd Hagemeyer Blissfield Manufacturing Co. Dennis Askew Coat-It, Inc. Natasha Green Crystal Filtration Heather Lincoln Crystal Filtration Jeven Joseff DCT Inc. Dan Warson Enviro Resins Howie Frederick Honeywell International Carol Panagiotides Michigan Department of Environmental Quality John Lang N.A. Water Systems Mike Currier Olympic Steel Darrell Thirkield re.source Partners Tom Osimitz Science Strategies, LLC Joe Rinkevich Science Strategies, LLC Ms. Tasich-Koyani welcomed the attendees to the meeting, thanked DENSO for hosting the meeting and introduced Mr. Jim Laney, DENSO, to make welcoming remarks and comments regarding safety issues. Ms. Tasich-Koyani then reviewed SP s antitrust guidelines, noting that SP takes the responsibilities relating to antitrust issues seriously and that at each meeting copies of SP s antitrust guidelines are provided to attendees. Ms. Tasich-Koyani recommended that everyone indicate in their notes of the meeting that the guidelines were reviewed and that they would be complied with. Ms. Tasich-Koyani provided a brief overview of the Membership meeting and introduced the following guest companies: Blissfield Manufacturing Co.; Coat-It, Inc.; Crystal Filtration; DCT Inc.; Enviro Resins; Honeywell International; Michigan Department of Environmental Quality; N.A.Water Systems; Olympic Steel; and, re.source Partners. Ms. Tasich-Koyani then asked the attendees to review the minutes from the May 7, 2008 Membership meeting. On a motion duly made and seconded, the minutes from the May 7 Membership meeting were approved. Ms. Tasich-Koyani asked the SP membership to circulate and review the SP Members 2008 contact list and asked them to make any changes to their contact information that might have occurred over the past few months, so that the SP membership database can be updated. Mr. Steve Hellem, SP, for SP s Finance Chair, Mr. Reg Modlin, Chrysler, provided a financial update for SP reporting that if SP receives all of the membership dues from the 3 new members, the estimated total projected income for 2008 would be $146,500.00 representing: $136,500.00 in membership dues, and $10,000.00 from MAS Project Contribution representing 25% of the AIAM contribution to MAS project. Mr. Hellem concluded that SP will be on schedule with the operating budget agreed to for 2009 with the accommodation of Navista s fees 2009.
Page 3 of 7 SP s Membership Chair, Mr. Leon Richardson of Chemico Systems, provided an update on SP s Membership Development activities, and noted that the membership stands at 40 companies. Mr. Richardson indicated that the following companies have joined SP since the 2 nd Quarter Membership Meeting: Advanced Environmental Management Group; ECO Environmental Consulting; and, Conestoga-Rovers & Associates, Inc. Mr. Richardson welcomed the new members to SP. Mr. Richardson noted that on July 30 SP conducted the 2 nd Open Breakfast Meeting hosted by Chrysler LLC featuring the Energy Workgroup. He indicated that 56 participants representing 14 member companies and 26 non-member companies attended the event at Chrysler. Mr. Richardson announced that SP will be conducting the 3 rd Breakfast Meeting for members and prospective members on September 11. This event will be hosted by Ford Motor Company in their World Headquarters in Dearborn, MI and it will focus on Sustainability activities and the Materials Efficiency Workgroup. Mr. Richardson urged the SP members to help the SP membership development team increase SP membership by inviting prospective companies to attend the September 11 Forum. He also asked that the attendees identify and forward contacts for prospective companies and get involved by contacting the SP Membership Development team. He also commended and thanked Adam Westerdale, General Oil Company and Robin Richey, GM for their leadership in creating and supporting the Forum meetings. Mr. Richardson also thanked Allegiant Global Services for working and finalizing the SP tabletop display. Mr. Hellem, for SP s Communications Chair, Mr. Roger Strelow, provided a brief update of the Communications and Marketing activities. He noted that the June 2008 SP NEWS had been developed and also highlighted the increase in web hits for August 2008. Mr. Tom Murray, U.S. EPA, provided an EPA update indicating that EPA is still working on the Lean and Clean Assessments. Mr. Murray noted that they had just completed a Lean and Clean Assessment at DENSO and he asked the SP companies that are interested in having their Lean and Clean Assessments to contact him. Mr. Murray also indicated that he will participate in a Lean and Clean training session in Chihuahua, Mexico on September 22 a Visteon facility. Mr. Hellem, SP, provided the SP North America Report about CEC s efforts to support the creation of SPlike organizations in Mexico and Canada. Mr. Hellem explained that an effort has been underway for the past six months by the Commission for Environmental Cooperation (CEC) to help support the creation of SP-like organizations in Mexico and Canada. He noted that Jose Carlos Fernandez, CEC, had engaged Navista, Inc. to support the creation of AP Mexico and SP Canada. Mr. Hellem added that on behalf of SP, he made a presentation on the progress of SP in the United States and the effort to create AP Mexico and SP Canada at the 15th Regular Session of the Commission for Environmental Cooperation Council Meeting on June 26 in Ottawa, Canada. Mr. Hellem noted that his presentation was received very well, and the Council members were collectively impressed that the automobile industry was undertaking such a proactive effort. Mr. Hellem reported that AP Mexico and its 12 committed companies met in Mexico City on August 15 to refine the group s agenda as they prepare for 2009 and a meeting of an expanded group of companies is being planned for November in Mexico City and Secretary Elvira will be invited to attend.
Page 4 of 7 Mr. Hellem noted that SP Canada, although not as far along as AP Mexico, conducted one meeting in Toronto in June and developed key agenda items for SP Canada. He added that a second meeting is scheduled for September 18 in Toronto to expand the group of companies discussing the creation of SP Canada and to further refine their agenda. Mr. Hellem concluded that the effort in Canada is now being actively supported by Environment Canada. Mr. Hellem indicated that CEC and Environment Canada have agreed to provide the resources needed for Navista to support the ongoing efforts this year, so there will be no need for additional financial contributions from any of the auto companies this year to support AP Mexico or SP Canada. Mr. Hellem explained that Navista is prepared to support and administer SP organizations in all three countries (United States, Canada and Mexico) including at an appropriate time and if needed, establishing a Navista office in Mexico City and Toronto. Mr. Hellem noted that in addition to the funding issues, there are also governance and legal issues to be addressed. Ms. Tasich-Koyani introduced Mr. Jim Laney who led a presentation about the DENSO - ECO Vision. Mr. Laney shared some of DENSO s North American environmental goals for the next five years including: 1. ECO Products: Deliver products that are lightweight, energy efficient and help improve the environment Reduce their use of resources for all their products; control and reduce environmentally hazardous substances and integrate environmental planning in the product design stage 2. ECO Factory: Reduce the environmental impact of their North American manufacturing facilities through reduced water use, CO2 emissions, landfill waste and hazardous substance emissions 3. ECO Management: Strengthen cooperation with DENSO groups and partners 4. ECO Friendly: Contribute to a better society by encouraging and supporting employee environmental activities; proactive information disclosure and communication with stakeholders; environmental education, and environmental and social contributions. More information about DENSO s Green Ways including Jim Laney s presentation and the Green Ways in North America brochure can be found on the Members Only section of the SP web site. Mr. Hellem led a presentation regarding the SP Member Survey results. Mr. Hellem thanked the following member companies for participating in the SP Survey: Allegiant Global Services; Delta Institute; Eagle Ottawa; Ford Motor Company; FTS Technologies; GM; General Oil Company; Goodwill Industries; Mobile Fluid Recovery; Mycelx Technologies Corporation; Performance Environmental Services; and, Quaker Chemical Company. Mr. Hellem stated that the survey response rate was 30%, representing 12 out of 40 SP member companies. Mr. Hellem also noted that not all the participants in the survey completed all questions. Highlights of the survey results included:
Page 5 of 7 11 out of 12 companies think that SP s Vision and Mission are appropriate Energy Issues Work Group; By-Product Work Group; and, Energy Work Group bring the most value to the SP member companies 63.80% of the participating companies attended the SP membership meetings 10 out of 12 participating companies think that the value of SP is either meeting, exceeding or greatly exceeding their expectations 8 out of 12 participating companies agreed that SP s web site, News and other communication is either meeting or exceeding their companies needs The participants in the survey agreed that SP can bring more value to their companies by improving networking between the OEMs and vendors and driving metrics in all work groups activities. It was indicated that the complete survey results can be found on the Members Only section of the SP web site under SP Quarterly Meeting Minutes and Presentations. Ms. Tasich-Koyani then introduced the individual Work Group Chairs to provide an update on their activities. The Chemical Issues Work Group Chair, Pat Beattie, GM, provided a report and update on the Material Risk Assessment Strategy Project. Ms. Beattie gave a brief overview presentation of the MAS Project and noted that the MAS development team continues to work on Phase II that focuses on developing a detailed Material Assessment Process on the human health aspects of chemical exposure in the automotive passenger compartment. Mr. Tom Osimitz of Science Strategies provided a progress update of the MAS team noting that the group held a working session on August 20 in Pontiac, MI. The MAS Development Team is currently working on: White Paper Format Revision and Expansion; White Paper Version Finalization; SP MAS Stakeholder Overview Paragraph; Piloted Manual Assessment Process; and, Communication. Ms. Beattie gave a brief overview of the upcoming Phase 3 - Wear Materials. She noted that Phase 3 of the MAS Project builds off of Phase 2 work. She estimated that the Hazard Assessment will be similar to Phase 2 and significant effort will be needed on exposure assessment. Ms. Beattie anticipated that the MAS Phase 3 is anticipated to commence in January 2009. Ms. Beattie encouraged the SP members to participate in the MAS Project and asked the SP membership to contact her if they want to get involved in Phase 3 of the MAS Project. The next step for the MAS Project includes: complete review of documents; complete pilot assessments; communications and policy strategy; and, implementation options. The SP Work Group Chair, Mr. Jim Laney, DENSO, for the Energy Work Group Chair, Reg Modlin, Chrysler LLC, provided an update on the Energy Work Group. Mr. Laney indicated that the purpose of the group is to provide the tools and support best practices in regards to energy conservation and efficiency improvements. He noted that the topics discussed to date ranged from how to develop an energy management program with specific case studies to creating an energy database and greenhouse gas inventory for strategic planning. Mr. Laney informed that Chrysler hosted a Breakfast Meeting on July 30 highlighting Energy Strategies with presentations by Ford Motor Company and General Oil case studies. Mr. Laney explained that one of the basic strategies is in winter to plan for summer and in summer to plan
Page 6 of 7 for winter. In accordance, Mr. Laney announced that the Energy Work Group will organize a Planning for Winter Meeting in October 2008 and a Planning for Summer Meeting in April May 2009. Mr. John Bradburn, GM; Mr. Mike Szukhent, Goodwill Industries; Ms. Julia Hill, GM; Mr. Adam Westerdale, General Oil Company; and, Mr. Chris Foy, Federal-Mogul, provided an update on the Materials Efficiency Work Group. Mr. Bradburn informed that the work group had changed its name from By-Product Reduction Work Group to Materials Efficiency Work Group in order to reflect its expanded mission that is now beyond packaging. Mr. Szukhent informed the membership about the Breakfast Meeting that would take place on September 11 at Ford Motor Company that will focus on Material Efficiency. He also announced that the Materials Efficiency Work Group will organize a meeting this Fall to discuss material efficiency strategies. Ms. Hill led a presentation about GM Warren Technical Center Project, which now can be found on the Members Only section of the SP web site. Mr. Westerdale led a presentation about materials efficiency tools for the work group. Mr. Westerdale concluded that the work group wants to outline these tools so that the SP members don t miss them. Mr. Mark Doetsch, BAE, provided a brief update of the Small Business Forum. Mr. Doetsch announced that Russell Brynolf, FTS Technologies, along with David O Ryan, ATMG, will be leading the Small Business Forum in 2009. Ms. Tasich-Koyani then introduced the following two members who provided presentations on their companies new technologies: Mr. Brian Kellogg, Quaker Chemical, provided a presentation on Quaker s UV Curable Floor Coating. He informed that Quaker has developed a platform of coatings technologies that instantly cure using QV technology based upon ultraviolet light (UV). Mr. Kellogg highlighted some of the Environmental/Worker Safety advantages of RapidShield including: no solvent to breath in; no flammability issues; reduces in-house chemicals; no waste; no special equipment needed for application. More information about Quaker s UV Curable Floor Coating can be found on the Members Only section of the SP web site. Mr. Gary Klepper highlighted some of the work Conestoga-Rovers & Associates is currently doing to improve their environmental footprint including: double-sided printing; electronic filing; carbon footprint analysis; and, commuter challenges (paid dividend for employees to commute by public transportation). Mr. Steve Hellem, SP, led a roundtable discussion on current and emerging issues that the membership is confronting. Some of the remarks made by the attendees include: A lot of simple things out there that we take for granted that could create opportunities for our companies SP offers a great forum to address material efficiency challenges and opportunities Energy we need to better understand how it relates to carbon and how SP can help us deal with it Looking at transportation who will take responsibility for transportation
Page 7 of 7 Green chemistry meetings good opportunity for smaller companies to get engaged The challenges of increased oil prices What can we do with other companies to make the technology feasible access to GM, Ford, Chrysler We need to do a better job of carrying SP s message to people that are not attending the meeting REACH and approaching deadlines for implementation The Chrysler Energy workbook is a very valuable tool SP provides value for the smaller member companies they don t have to waste time and money and jump right on the train SP is a good source of Energy saving tips Guest companies intention to join SP; great forum to learn and share ideas; they will take back to their companies fundamental things that were discussed at the SP meetings Environment future for our kids Green chemistry solutions - Chemicals and what we are doing with them keeps me up at night? Need more member companies involved in the Material Efficiency Work Group The future in our industry are the people in college invite students to join SP create SP Junior Group Small chemical manufacturers resource limitations How can EPA help companies - get more Lean and Clean Assessments Initiate lifecycle projects Attendees go back from the SP meetings with a lot of ideas; SP is a great forum to ask questions of concern for companies Sands that include materials that need to be processed Ms. Tasich-Koyani thanked DENSO again for hosting the 3 rd Quarter meeting and all of the participants for attending. He invited the guests to join SP and work with SP on the activities discussed and addressed today. ACTION ITEMS: The 3 rd Open Breakfast Meeting will take place on September 11 and it will be hosted by Ford Motor Company in Dearborn, MI. The Materials Efficiency Work Group will organize a working session this Fall The 4 th Quarter SP meeting will be held in November in Michigan. Laura Pipkin will post all the presentations on the SP web site and she will distribute the meeting s notes. On a motion duly made and seconded, the SP Membership Meeting adjourned at 2:00pm EDT. Respectfully submitted, Laura Pipkin Project Coordinator