Online Voter Registration System Overview and Panel Ken Detzner, Secretary of State Maria Matthews, Director, Division of Elections Florida State Association of Supervisors of Elections 2017 Summer Conference
Outline Legislation Demonstration Features/Functionalities/Panel Discussion Calendar Questions 2
Legislation Law Core Requirements Database Environments Primary Stakeholders 3
Online Voter Registration (OVR) System Ch. 2015-36, Laws of Florida Scope secure Internet website to submit online voter registration applications(new and updates) $1.8M nonrecurring (Federal Grants Trust Fund) FY 15-16 Codified in section 97.0525, Fla. Stat. Legislative report development/implementation plan (December 2015) Implementation - October 2017 4
Core Requirements 5
Database Environment and System Online Voter Registration Software FVRS Hardware Network 6
Primary Stakeholders DOS/ FVRS Online Voter Registration Application System DHSMV /DAVID SOEs 7
OVR Implementation Focus Workgroup SOE Wesley Wilcox SOE Henry (Buddy) Wells SOE Lori Edwards SOE Terry Vaughan SOE Kaiti Lenhart SOE Shirley Anderson SOE Paul Lux SOE Michael Ertel IT internal/external voter registration support team OVR IT Liaison SOE Wesley Wilcox* (serves also as FSASE FVRS Modernization IT liaison) SOE Paul Lux* SOE Chris Chambless* SOE David Stafford* *Pilot hands-on user verification team 8
Demo OVR Application System Online Submission Paper Application/Print Option Address Lookup/Validation 9
Online Application Submission (Click on image to access arrow to activate video clip) 10
Online Application Submission (cont d) (Click on image to access arrow to activate video clip) 11
Paper Application/Print Option (Click on image to access arrow to activate video clip) 12
Paper Application/Print Option (cont d) (Click on image to access arrow to activate video clip) 13
Address Lookup (see next slide for video clip) 14
Address Lookup (cont d) (Click on image to access arrow to activate video clip) 15
Features/ Functionalties Panelists User Verification Test Discussion 16
Panelists The Honorable Chris Chambless Supervisor of Elections for Clay County The Honorable David Stafford Supervisor of Elections for Escambia County The Honorable Wesley Wilcox Supervisor of Elections for Marion County The Honorable Paul Lux Supervisor of Elections for Okaloosa County Diana Vaughn Deputy Executive Director, Florida Department of Highway Safety and Motor Vehicles Maria Matthews Director, Division of Elections Leila Thompson Project Manager for the Florida Department of State s Online Voter Registration System 17
User Verification Test Demo May 18, 2017 Tallahassee, Florida Four supervisors Hands on demo real data o Supervisor Chris Chambless o Supervisor Paul Lux o Supervisor David Stafford o Supervisor Wesley Wilcox Recommendations - refinements 18
Features/Functionalities Verification credentials o eligibility, DL/State ID, SSN4 issued date Input page Address validation Signature images and dates Review page Post-online submission verification confirmation Online/Print option Messaging o Unavailable credentials; non-verification, maximum tries; session time-out; public records, system unavailability Accessibility Usability 19
Calendar Project Timeline Next Steps Web Address 20
OVR Project Timeline OVR System Discovery Phase 07/2015-09/2015 Requirements/ Design Phases 10/2015-03/2016 Development Phase 04/2016-03/2017 User Verification/ Acceptance Test Phase 04/2017-08/2017 Implementation Phase 08/2017-10/2017 GoLive 10/2017 Support/ Maintain /Enhance Ongoing 21
Jul 2017 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Aug 2017 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Next Steps OVR Splash Page Address Lookup and Validation Accessibility and Assessment Certification Spanish Translation Residential Street Address Segment Table Security Risk Assessment User Acceptance Testing Implementation 27 28 29 30 31 Sep 2017 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Communications Media Toolkit National Voter Registration Day FAQs 22
Web Address https://registertovoteflorida.gov/ 23
Q & A 24
FLORIDA DEPARTMENT of STATE For more information, visit us online at: dos.myflorida.com/elections/ 25