NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING MINUTES 15 TH -17 TH JANUARY 2015 Minute 1. Call to Order A coordination meeting meeting of No Child Left Behind 2014-1-ES01-KA201-003575 KA2 Erasmus+ was held on 15 th January 2015 at José Saramago Secondary School (Arganda Spain). It began at 9:15 and was presided over by Ana Taboada, coordinator of the project. Attendees Mrs. Pilar Mallo
Agenda The agenda for this meeting is: 1. Welcome and introductions. 2. Presentation of the timetable for the mobility. 3. Documents for following meetings. 1. Welcome and introductions. The Spanish team welcomed and thanked the assistants for taking part in the transnational meeting and the project and led a round of introductions. Every participant introduced himself /herself including among the information: name, position at organisation and motivation for taking part in the project and the mobility. 2. Presentation of the timetable for the mobility. The participants analysed the timetable and the activities to be carried out during the transnational meeting, asking questions and solving doubts. Everybody knew what was to be done, where and when. Everyone agreed on the activities, venues and times. 3. Documents for following meetings. The Spanish team asked the participants to get certain documents ready for the next meetings: informationn on absenteeism and early school leaving at their schools, measures currently used at schools to reduce those numbers, and the stamped receipts for the expenses they have already incurred in which are elegible for financing (e.g. flights, accommodation ) Signed. Ana Taboada. Coordinator. NO CHILD LEFT BEHIND 2014-1-ES01-KA201-003575
Annex 1. Minute 1 NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING Signatures. Mrs. Pilar Mallo
NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING MINUTES 15 TH -17 TH SEPTEMBER 2015 Minute 2. Call to Order A coordination meeting meeting of No Child Left Behind 2014-1-ES01-KA201-003575 KA2 Erasmus+ was held on 16 th January 2015 at José Saramago Secondary School (Arganda Spain). It began at 8:30 and finished at 11:15: It was presided over by Ana Taboada, coordinator of the project. Attendees Mrs. Pilar Mallo
Agenda The agenda for this meeting is: 1.Redefinition of the project. 2. Products. 3. Activities. 4. Mobilities. 4. Transnational Meetings. 1. Redefinition of the project. The Coordinator summarises the project approved using the application form and the contract signed with National Agency. We agree that the only redefinitions which we will need will be those related to the dates for the mobilities, as we need to adjust them to the school calendars. 2. Products. We agree on the creation of the following products: Logo, report on the topic (absenteeism and early school leaving) offering alternatives, accounts on social networks and all the ones mentioned in the application form. We also agreed on adding those products which even if they were not included in the application form, will help us to reach the objectives along the development of the project. 3. Activities. The activities that will be carried out are those mentioned in the application form and those will be mainly: The activities carried out at the mobilities (powerpoint presentations, ice breakers, receptions, dissemination events, trips, workshops ). Other activities will be welcomed. 4. Mobilities. We revise the structure of the mobilities with students and we will all try to use the same one, including: welcome packs, presentations, ice breakers, ½ trips related to the project, workshops related to the project, dissemination events, gathering with families, reception, visit to local authorities and evaluation.
5. Transnational Meetings. We agreed to hold the transnational meeting in Turkey, as planned and the Turkish team presented practical data about the meeting. Signed. Ana Taboada. Coordinator. NO CHILD LEFT BEHIND 2014-1-ES01-KA201-003575
Annex 1. Minute 2NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING Signatures. Mrs. Pilar Mallo
NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING MINUTES 15 TH -17 TH SEPTEMBER 2015 Minute 3. Call to Order A coordination meeting meeting of No Child Left Behind 2014-1-ES01-KA201-003575 KA2 Erasmus+ was held on 16 th January 2015 at José Saramago Secondary School (Arganda Spain). It began at 16:30 and finished at 18:30. It was presided over by Ana Taboada, coordinator of the project. Attendees Mrs. Guadalupe Pérez
Agenda The agenda for this meeting is: 1.Criteria for choosing students for the mobilities. 2. Host families. 1. Criteria for choosing students for the mobilities. We discussed on the annex 2. way to select students and agreed on using the format found in 2. Host families. We defined the role of host families, the profile they should have. We agreed on holding several meetings with the families before informing students they had been selected. Signed. Ana Taboada. Coordinator. NO CHILD LEFT BEHIND 2014-1-ES01-KA201-003575
Annex 1. Minute 3NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING Signatures. Mrs. Pilar Mallo
Annex 2. Minute 3NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING Selection criteria for NCLB Mobilities 1. Age: 13-15 (for exceptions see sections7&8) 2. Marks: Ranking with the students with best average mark (from previous year for mobilities taking place early in the school year or the current year for those happening later on). (up to 10) 3. English: English teachers will give them a mark concerning just speaking, listening and communicative skills. (up to 10) 4. Behaviour: Students must have a perfect behavior at the moment and not have had serious behavioural problems. 5. New to European mobilities (+6 point) 6. New to short mobilities but not to European programmes(+2 point) 7. Former absentee who is succeeding at school (+2 point) in this regard we can make exceptions concerning the age but just with 1 student from every country. 8. Former school failure who is succeeding now (+2 point) in this regard we can make exceptions concerning the age but just with 1 student from every country. The max.they can get is 30 points. (20 seems a very reasonable number to start choosing for interviews, but we ll see what candidates we have.) ONCE WE HAVE CONSIDERED ALL THESE WE CHOOSE HALF OF THEM (OR SO) FOR THE INTERVIEWS and we publish the results both online and with a printed, stamped and signed document in the school s hall. We also publish the calls for the interviews. 9. Interview (10 points): a. Interpersonal competences: Students should be able to communicate, be sociable and eager to make new friends. b. Commitment to the programme. c. Availability to host in the future. d. General remarks. It s a 10 interview in English and mother languages where we try to identify if they have the profile for the mobility following the aforementioned aspects. 4-5 teachers or staff members (maybe the agency or regional administrations will be there maybe once). We must make the criteria clear and accessible to everyone. We will publish it in our webpage and put a poster in the school s hall. I ll visit all the classes 13-15 years old letting them know. We have traditionally handed in the forms and collected them, but this year we will do this online. Students will be able to download the file from our webpage, will fill it in, sign it with a parent s consent section and scan it and send it back online to our Erasmus+ email account.
NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING MINUTES 15 TH -17 TH SEPTEMBER 2015 Minute 4. Call to Order A coordination meeting meeting of No Child Left Behind 2014-1-ES01-KA201-003575 KA2 Erasmus+ was held on 17 th January 2015 at José Saramago Secondary School (Arganda Spain). It began at 10:00 and finished at 13:00. It was presided over by Ana Taboada, coordinator of the project. Attendees Mrs. Guadalupe Pérez
Agenda The agenda for this meeting is: 1. Logo Contest. 2. Financial aspects. 3. Evaluation. 4. Dissemination. 5. Evaluation of the Transnational meeting. 1. Logo Contest. We agree on choosing a Logo for the projects and holding a contest in each school in order to do that. In the next transnational meeting all the winning logos from each country will be presented and one will be chosen as the Logo. 2. Financial aspects. We agree on how to deal with the transferring of the budget to the partners. Every partner agrees to get a first 20% (they have already got it) of the budget received from the NA and then they will have a period of three months to provide the receipts. If they sent the receipts before that, they get the following 20% as soon as they do. Incurring in no presenting the receipts will mean that the partner will have to wait till the next period, where they will get the pending 20% and the following one, provided they produce receipts which are elegible. All receipts must be translated into English, signed and stamped. Partners provide receipts and the schools administrator collects them. 3. Evaluation. We agree on holding evaluation for each mobility and activity carried out. The Spanish team proposes the use of online google drive tools to create surveys that participants will have to fill. This way we ll be able to know the exact figures of satisfaction with each item. 4. Dissemination. The coordinators remind the participants of the need to disseminate the project and suggest the use of Media and social networks. 5. Evaluation of the Transnational meeting. Participants fill in the survey created by the Spanish team, who will keep it and analyse in it following national coordination meetings.
Signed. Ana Taboada. Coordinator. NO CHILD LEFT BEHIND 2014-1-ES01-KA201-003575
Annex 1. Minute 4NO CHILD LEFT BEHIND KA2 ERASMUS+ TRANSNATIONAL MEETING Signatures. Mrs. Pilar Mallo