#14 COMPLETE Collector: Live Link with Information (Web Link) Started: Tuesday, July 08, 2014 10:23:13 AM Last Modified: Tuesday, July 08, 2014 11:56:11 AM Time Spent: 01:32:58 PAGE 1: ACRL Instruction Section End of Year Report Q1: Name of Committee/Task Force: Discussion Group Steering Q2: Committee chair (name and email address): Jennifer Knievel, jennifer.knievel@colorado.edu, 303-492-8887 Veronica Arellano, varellano@gmail.com, (240) 895-4265 Q3: Committee members (names and email addresses): Elizabeth Bernal ebernal3393@gmail.com Ruth Boeder rlboeder@gmail.com Melissa Gold gold.melissa@gmail.com Julie Housknecht julie.housknecht@ung.edu Ms. Krystal M. Lewis klewis48@depaul.edu Ms. Bridget Schumacher bss4@buffalo.edu Q4: Name of Activity/Project: Use the same activities/projects you described in your Annual Planning Form Annual Discussion Group Q5: Which objective from the ACRL Plan for Excellence did this project support? Choose the one objective that best fits the project. See http://www.ala.org/acrl/aboutacrl/strategicplan/strat plan for more information. Student Learning: Build librarian capacity to create new learning environments (physical and virtual) and instructional practices. PAGE 2 Q6: Describe the process of soliciting nominations/topics/other submissions for your activity/project (examples: soliciting award and candidate nominations, selecting topics and speakers, discussion group topics and leaders, soiree site, or PRIMO submissions) Call for proposals posted to ili-l, Facebook, Twitter, and IS web page, including instructions, evaluation criteria, and submission form. We used the IS Survey Monkey account to collect applications. Anonymized applications were used for committee consideration. ALA Annual CFP: http://connect.ala.org/node/226362 1 / 3
Q7: Provide the timeline for your activity/project (examples: sending out calls for participation, invitations, publicity, notification of awards, PRIMO selections and interviews, etc.) Draft CFP approved by end of January CFP in early February Proposals due in March (roughly six week window for submission) Committee meets after March deadline to select proposal Immediately after selection, alert chairs of Research and Scholarship committee of topic for discussion group (so they can consider planning an overlap with their 5 things you need to know document) April: Revise discussion forum evaluation if needed; Committee member works with discussion conveners to draft discussion digest. Mid-May: Draft forum announcements for ILI, IS website, Facebook and Twitter; get approval from Exec liaison; contact web administrators to post announcement on IS website May - June: Send out email, Facebook and Twitter announcements. Discussion group in June at the Annual Conference Immediately after discussion forum: Committee member compiles evaluation survey data, shares with committee, chair shares with Exec liaison. Q8: Budget for the activity/project, if applicable. N/A Q9: Describe the publicity for the activity/project. Forum announcements on ILI, IS website, IS newsletter, Facebook, and Twitter. Multiple reminders to ILI leading up to the forum. Q10: Please provide URLs to publicity, calls for proposals, etc. for your project/activity (if not currently available online, please post materials to your committee s ALA Connect page and enter the URL below). http://connect.ala.org/node/226359 (ALA Annual announcements) Q11: Please provide URLs to evaluations of the project/activity (if not currently available online, please post materials to your committee s ALA Connect page and enter the URL below). Still being compiled. Will be posted to committee archive in ALA Connect when available. Q12: Number of RSVPs/attendees at events (for Soiree, include first time attendees requesting matches). no RSVP requested / 80 attending Q13: For Nominations committee only: number of nominees, reasons for declining, statistical/demographic info, final slate, final election results. PAGE 3 2 / 3
Q14: Describe your committee s activity/project and how it supported the Plan for Excellence objective(s) selected above: PAGE 4 Q15: Based on the action plan and measurement(s) of success you provided in the Annual Planning Form, describe what success your committee had in meeting each objective: We successfully implemented the new schedule for the Annual discussion group, which encompassed a total of 4 months, rather than 9-10. We also simplified the application process. We think that the combination of calling for proposals much closer to conference (when potential presenters might know whether or not they are funded to attend), and the simplified process led to a much larger pool of proposals than in previous years (12, as opposed to only a few last year). Additionally, the new schedule allows the committee to focus on one discussion group at a time, which smooths out the workload. For these reasons we consider the new schedule a success. For the Annual discussion group, attendance was quite high (80 attendees), nearly double last year s attendance. We think this was both because of the timeliness of the topic (also enabled by the shorter timeline) and more aggressive marketing by the committee chairs. We are still compiling evaluation data but hope that will be positive as well. Q16: Advice to incoming chair for project continuation or next steps: Request fast internet when setting up room expectations, to allow for the possibility of live-streaming the discussion group, so that folks not attending the conference can still participate to some extent. 3 / 3
#13 COMPLETE Collector: Live Link with Information (Web Link) Started: Monday, July 07, 2014 12:32:11 PM Last Modified: Tuesday, July 08, 2014 11:56:03 AM Time Spent: 23:23:51 PAGE 1: ACRL Instruction Section End of Year Report Q1: Name of Committee/Task Force: Discussion Group Steering Q2: Committee chair (name and email address): Jennifer Knievel, jennifer.knievel@colorado.edu, 303-492-8887 Veronica Arellano, varellano@gmail.com, (240) 895-4265 Q3: Committee members (names and email addresses): Elizabeth Bernal ebernal3393@gmail.com Ruth Boeder rlboeder@gmail.com Melissa Gold gold.melissa@gmail.com Julie Housknecht julie.housknecht@ung.edu Ms. Krystal M. Lewis klewis48@depaul.edu Ms. Bridget Schumacher bss4@buffalo.edu Q4: Name of Activity/Project: Use the same activities/projects you described in your Annual Planning Form Midwinter Discussion Group Q5: Which objective from the ACRL Plan for Excellence did this project support? Choose the one objective that best fits the project. See http://www.ala.org/acrl/aboutacrl/strategicplan/strat plan for more information. Student Learning: Build capacity for the librarians role in supporting faculty development and the preparation of graduate students as instructors. PAGE 2 Q6: Describe the process of soliciting nominations/topics/other submissions for your activity/project (examples: soliciting award and candidate nominations, selecting topics and speakers, discussion group topics and leaders, soiree site, or PRIMO submissions) Call for proposals posted to ili-l, Facebook, Twitter, and IS web page, including instructions, evaluation criteria, and submission form. We used the IS Survey Monkey account to collect applications. Anonymized applications were used for committee consideration. 1 / 3
Q7: Provide the timeline for your activity/project (examples: sending out calls for participation, invitations, publicity, notification of awards, PRIMO selections and interviews, etc.) Read Tips for hosting a virtual discussion group document Draft call for proposals approved by Exec liaison in late July Call for proposals in early August August: Select Discussion Forum date and time. Contact Allison Payne at ACRL to set up Adobe Connect session for the Discussion Forum Proposals due in mid-september (roughly 6 week window for submission) Committee meets after September deadline to select proposal October: Revise discussion forum evaluation survey if needed November: Committee member works with discussion conveners to draft discussion digest. Early December: Draft forum announcements for ILI, IS website, Facebook and Twitter; get approval from Exec liaison; contact web administrators to post announcement on IS website December - January: Send out email, Facebook and Twitter announcements. Discussion Forum in January, roughly 1.5-2 weeks before the actual conference Immediately after discussion forum: Committee member compiles evaluation survey data, shares with committee, chair shares with Exec liaison. Q8: Budget for the activity/project, if applicable. N/A Q9: Describe the publicity for the activity/project. Forum announcements on ILI, IS website, IS newsletter, Facebook, and Twitter. Multiple reminders to ILI leading up to the forum. Q10: Please provide URLs to publicity, calls for proposals, etc. for your project/activity (if not currently available online, please post materials to your committee s ALA Connect page and enter the URL below). http://connect.ala.org/node/226360 (ALA Midwinter announcements in IS archive) Q11: Please provide URLs to evaluations of the project/activity (if not currently available online, please post materials to your committee s ALA Connect page and enter the URL below). http://connect.ala.org/node/226355 (Midwinter evaluation report) Q12: Number of RSVPs/attendees at events (for Soiree, include first time attendees requesting matches). Number of registrants was over 100 (ALA couldn t provide exact numbers when we asked) / 138 attendees Q13: For Nominations committee only: number of nominees, reasons for declining, statistical/demographic info, final slate, final election results. PAGE 3 2 / 3
Q14: Describe your committee s activity/project and how it supported the Plan for Excellence objective(s) selected above: PAGE 4 Q15: Based on the action plan and measurement(s) of success you provided in the Annual Planning Form, describe what success your committee had in meeting each objective: We successfully implemented the first virtual discussion group, which has been requested by the membership for some time. Attendance exceeded the cap of the software (100), which led us to switch to a software with higher attendance limits. This attendance is quite high compared to the in-person discussion groups at Midwinter, which were in the neighborhood of 20 attendees. Evaluation results were largely positive as well. We believe that more aggressive marketing by the committee chairs may have contributed to the high turnout. Q16: Advice to incoming chair for project continuation or next steps: Follow the tips for hosting a virtual discussion group that our committee compiled. Get started quickly on drafting the call for proposals. 3 / 3